B264_HVAC_Repair_PWS_rev_11_May_2017.pdf

Performance Work Statement (PWS)

B-264 HVAC Repair 4/26/2017

Version 1.0

Vision Statement

1 Scope

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Contract Administration

2.3.3 Personnel Administration

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties

2.6 Location and Hours of Work

3 Special Requirements

3.1 Security and Safety

3.1.1 Security

3.1.2 Safety

3.2 Government Furnished Materials

3.3 Quality

3.3.1 Quality Control

3.3.2 Quality Assurance Surveillance Plan (QASP)

Performance Requirement Summary (PRS)

Performance Work Statement (PWS) Switchgear Repair Services

Vision Statement

Repair the HVAC system in the Squadron Operations Facility (B-264)

1 Scope The facility is comprised of mainly Mitsubishi Split system and is not functioned to its design potential. The contractor shall provide all labor and materials to fully repair. The main area of concern are CU3 & CU4, the BC controllers and all indoor units associated with them.

2 General Requirements This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned shifts employees shall promptly depart from the installation. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at Pease ANGB and the contractor's corporate offices.

2.3.2 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign an onsite manager whom can make decisions in the absence of the contract holder.

Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the New Hampshire Air National Guard via a secure data collection site.

The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

2.3.3 Personnel Administration

The contractor shall provide the following management and support as required. The contractor shall provide for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support contract tasks.

2.4 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (KO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The contractor shall ensure the labor categories as defined in the Labor Categories http://www.ecmra.mil/ http://www.ecmra.mil/ http://www.ecmra.mil/ document (see attachment), labor rates, and man-hours utilized in the performance of each Task Order (PWS line item) issued hereunder will be the minimum necessary to accomplish the task.

2.6 Location and Hours of Work

Accomplishment of the results contained in this PWS requires work at 302 Newmarket Street, Pease ANGB, NH 03801.

The following are recognized U.S. holidays. The contractor shall not perform services on the following dates, unless prior approval is obtained from the Contracting Officer (KO):

New Year’s Day: January 1st

Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day: July 4th Labor Day Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day

Period of performance. This Purchase Order requires performance to begin when the contract is in effect and completed once the work is accomplished.

3 Requirements This section describes the requirements for this effort. The following sub-sections provide details of various considerations on this effort.

The diagnostic and repairs will include, but not limited to Reclaim all refrigerant from all associated units.

Disconnect all branch lines from the CU3 & CU4 to their respective BC controller and install permanent style maintenance and shut off valves Remove any moisture from lines/units Repair all leaks, nitrogen test before and after (min 24hours) Calculate charge based off of actual line lengths and mark units Perform start-up and record system performance with the Mitsubishi maintenance tool for a minimum of 72 hours Shall provide a 12 month warranty on all parts and labor Shall have qualified technicians with commercial Mitsubishi units on site at all times including:

- Mitsubishi Diamond Contractor certification

- All City Multi air conditioners for building application trained

The result of the contract will be that the HVAC system will be fully operable as designed

A walk-through of the facility prior to bid will be mandatory.

3.1 Security and Safety

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

3.1.1 Security

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

The contractor shall supply a list of employees involved with this agreement no less than one week prior to the start of the contract using contractor access form from Pease Security. New employees will not be able to start working until a background check is complete. Each member employed under this contract will be required to be badged by Security Forces prior to the start of this contract. Vehicle registration, proof of insurance, and a valid driver’s license is required for access to the base.

The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work shift, all government facilities, equipment, and materials shall be secured.

3.1.2 Safety

Contractor Compliance: The contractor and its subcontractors shall comply with Public Law 91- 596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the contractor’s safety and health program. The Department of Defense (DoD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DoD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

Mishap Notification and Investigation: The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The contractor shall notify (via telephone) the cognizant contracting officer, the contracting officer’s representative, and/or other applicable members within four (4) hours of all mishaps or incidents.

The Government person notified by the contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the cognizant contracting officer, the contracting officer’s representative, and/or the cognizant program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

3.2 Government Furnished Materials

http://www.osha.gov/dcsp/vpp/index.html

Facilities. The government shall furnish or make available facilities described in Technical Exhibit 4. No alterations to the facilities will be made without specific written permission from the contracting officer.

Civil Engineer Operations (COR) will provide

- All mechanical drawings

- Contractor assessments of prior issues

- Access to on site HVAC technicians

3.3 Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

3.3.1 Quality Control

The Contractor shall maintain an effective quality control program to ensure services are performed in accordance with the Purchase Order and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

3.3.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this Purchase Order in accordance with the Governments QASP.

Performance Requirement Summary (PRS) Switchgear Repair Services ds/AQLs Statements Standar

3.1 Repair of the building HVAC

system Shall meet electrical, HVAC code & all manufacturers specifications

Disconnect all branch lines from the CU3 & CU4 to their respective BC controller and install permanent style maintenance and shut off valves

Shall meet electrical, HVAC code & all manufacturers specifications

Final report with as-builts, submittals, Warranty, and operating & maintenance Manuals

•System-level O&M information:

◦Physical Descriptions ◦Functional Descriptions ◦Troubleshooting ◦Preventive Maintenance (Procedures and Schedules) ◦Corrective Maintenance (Repair Requirements) ◦Parts Lists ◦Operation-/Maintenance-Significant Drawings