JA_Urgent_Need_Repair_ACA_HVAC_Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Repair ACA HVAC

Project Number: AXQD 182746

1. PROCUREMENT OFFICE: 104the Fighter Wing, 175 Falcon Dr, Westfield, MA, 01085-1482

2. NATURE AND DESCRIPTION OF THE ACTION BEING APPROVED

The 104th Fighter Wing Contracting Office intends to award a firm-fixed price contract on or about 30 September 2018. Under this contract, the Government is requires the award of an emergency contract due to unforeseen environmental conditions in the Aerospace Control Alert (ACA) Crew Quarters. The work includes the replacement of the outside condensing unit and a fan coil in the interior air handling unit, which includes associated electrical and plumbing work as well as DDC control systems.

3. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

This project involves installation of HVAC systems to ensure 24/7/365 control of the indoor air/environment. It includes the associated project management, oversight, quality control, and inspection services, as required. Contractor shall verify compatibility and system completeness to ensure a complete system meeting the owner’s needs as described in the Statement of Work.

4. ESTIMATED DOLLAR VALUE:

The estimate for the current requirement is approximately $84,000.00

5. IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION.

10 USC 2304(c)(2) or 41 USC 253(c)(2); FAR 6.302-2: Unusual and compelling urgency

6. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE

OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED.

Market research was conducted to see which local contractors are registered with the SBA and have capability under the appropriate NAICS code. This includes one (1) contractor that specializes in mechanical work and a number of general contractors that have completed work on mechanical systems, all of which have experience at this location.

7. DESCRIPTION OF EFFORT MADE TO ENSURE OFFERS ARE SOLICITED FROM AS MANY POTENTIAL

SOURCES AS IS PRACTICAL.

Due to the time sensitive nature of the request, only one contractor is being solicited for this work.

8. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE

GOVERNMENT WILL BE FAIR AND REASONABLE.

Comparison of similar work at similar times and locations will be considered in the evaluation of fair and reasonable.

Pricing provided is commensurate with similar, recent services that have been performed at Barnes ANGB. Additional information is available in a determination of fair and reasonable pricing and is found in the contract file.

9. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED.

The customer researched SAM and the SBA database for qualified and registered contractors, reviewing more than 75 different registrations and concluding that there were potentially 5 contractors in the area that could complete the work.

10. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION.

The HVAC needs to be restored as quickly as possible; the crew quarters houses Airmen 24/7/365 and the end of the summer can provide ambient air temperatures exceeding 90 degrees Fahrenheit. These Airmen need to be rested and ready to respond to alert calls at any time while on duty.

11. A LISTING OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION.

TJ Conway (mechanical prime contractor, Henry General Contractors (general contractor), Ironclad Services (general contractor), City Enterprise (general contractor), Veterans Construction (general contractor), and Enfield Construction Services (general contractor).