Questions_and_Answers_(final).pdf

Solicitation#: W912R118R0006 Medical Records Technician

Questions and Answers

QUESTIONS

ANSWERS

1. Is a written response required for either section 1.4.7 in the PWS or section 5.0 in the solicitation?

No. There are currently three (3) FTE’s on the current contract and who have right of first refusal. Should the FTE’s opt out of the follow-on contract, a written response is required for newly acquired FTE’s.

2. Are resumes required? No. There are currently three (3) FTE’s on the current contract.

3. Is there an incumbent? Yes

4. Can you please clarify if this is a woman set aside or a SDVOSB?

100% Woman Owned Small Business (WOSB) Set Aside.

5. Can you please clarify the process you expect to be followed regarding the PPQs?

An amendment to the solicitation was posted for clarification.

6. I am hoping to find out if there is an incumbent contractor currently performing these services or if this is a new requirement. If there is an incumbent, could you please provide the contract number?

There is an incumbent. Contract # W912R1-16-F-000.

7. PWS-Page 16 of 19-Section 4.2- Please confirm whether a secret clearance is required for the 3 contractor employees working at the facility? If so, is the Government requesting that employees be hired with existing secret clearance or will the Government conduct a secret clearance after award during the contract onboarding process? If required, would the Government consider a low level clearance which is standard in the DoD and Department of Veterans Affairs for contractor employees with access to patient health data and personally identifiable information?

No. Contractor employees are only required to have a NACI clearance.

Questions and Answers

8. PWS-Page 16 of 19-Section 5.1- In addition to the credentials listed, are there are minimum experience requirements that the Government is requesting?

Section 5.1 has been taken out of the PWS. Our requirement is only for medical records technicians.

9. Is this a SCA contract and/or subject to the inclusion of paid sick leave requirements of EO 13706? If so, please identify the labor categories associated with the wage determination.

Yes; 12190.

10. Does the Government have a Quality Control Plan (QCP) template that has been used in the past that has worked well that can be sent out as an attachment to this solicitation?

No.

11. Just to confirm that there is no Technical Response required for this solicitation?

No technical response required.

12. Please provide the option year prices for the contract.

Offeror responsible for proposing prices for base and option years.

13. If there is an incumbent, can the Government provide the contractors name, period of performance, value of contract and contract number?

Yes. Vesa Health & Technolgy, Inc.;

PoP 10 Sep 17 – 9 Sep 18; $210,182.40 (option year); W912R1-16-F-0007.

14. Detailed Price Breakout: In addition to the submission of the excel file, does the Government require any pricing in the proposal submission?

No. Cost proposal template entails needed information.

15. DD254: Can the Government confirm that all employees will require a secret level clearance? If yes, can the Government please update the DD254 in 1a requiring the facility to have a secret clearance as it is required to hold your employee’s clearance?

Contractor employees are only required to have a NACI clearance.

17. Other than the cost proposal excel spreadsheet, can the other documents be sent in PDF format?

Yes.

Questions and Answers

19. Is a facility clearance required at the time of award or will sponsorship be provided?

Yes. Facility clearance is required at time of award. Government will sponsor in the event awardee does not possess facility clearance.

20. The Solicitation (RFQ) does not mention the QCP in the complete offer, but is directed in the PWS. Is a QCP required to be submitted and if so, is there a page limit?

The QCP is not required for the complete offer. QCP is required and shall be due no later than (NLT) 10 days of award. The PWS will be incorporated into the contract.

21. This RFQ is subject to FAR 52-222- 41 Service Contract Labor Standards, please confirm that WD 15-4281 Rev 11 is the correct WD

22. Please confirm that Executive Order 13706 – Sick Leave applies

23. The Combined synopsis under the CLIN Structure states that we are to “Include labor categories proposed, number of hours per labor category with rational for the mix and skill levels to be employed.” It also states “Quantity: One

(1) (FTE)”. Can the Government clarify if we are supposed to use the provided 1920 hours in the cost template or are we to propose other hours.

1920 hours.

24. The SCA Wage Determination only has one level of Medical Records Technician, will the Government clarify the different skill levels requested under the CLIN Structure?

There is only one skill level required for each (FTE); see section 1.4.7 – Special Qualifications in PWS.

25. The solicitation documents included a DD254. The requirements in the PWS that the FSO will initiate a NACI for CAC issuance. Are these employees in a position of trust or do they need a secret clearance?

Previously answered.

Questions and Answers

26. PWS 1.4.5.11 Classified Information:

N/A. Is this correct!

Yes. Section 1.4.5.11, has been updated and the revised PWS will be posted.

27. What are the number of cases per year assigned to the Nurse (RN/LVN/LPN) Case Managers and Social Worker Case Managers?

Case Managers and Social workers have been removed from the PWS.

28. Is there a requirement to fill the case management position, as there is no CLIN for such?

Case Manager has been removed.

29. Will this contract be covered under SCA and have a Wage Determination?

Yes.

30. If the prime does not have current past performance, but the subcontractor does is this accepatable?

No.