Att_2-_Performance_Work_Statement_(Final).docx

Performance Work Statement For Aircraft Sun Shade Inspection Services McEntire Joint National Guard Base 23 July 2019

SECTION A

DESCRIPTION OF SERVICES

1.0 SCOPE OF WORK.

1.1 Background. Preventative Maintenance is the basis of Air National Guard and the Air Combat Command’s policy for aircraft sun shade sustainment. The government’s objective is to maintain safe and reliable aircraft sun shades.

1.2 Mission. The contractor shall sustain aircraft sun shades through a one-time scheduled inspection complete with a thorough recommendation of required maintenance and repairs needed upon completion of inspection.

1.3 Scope. The scope of this service is for a one-time inspection of the existing 14 aircraft sun shades installed at McEntire Joint National Guard Base, SC. The Contractor shall thoroughly inspect aircraft sun shades to include: structure, lights and electric, lightning protection, obstruction lighting, safety reflective devices, and any other base-unique attached features, as applicable. The contractor shall provide documentation of inspection as well as recommendation of required maintenance and repairs.

2.0 PROGRAM MANAGEMENT.

2.1 Responsibilities. At a minimum, accomplish the following to support aircraft sun shade maintenance requirements:

2.1.1 Inspect, Report, Document. Perform, document and report the inspection in accordance with recommended visual inspection procedures and/or minimum system operation testing for the following, but not limited to: lightning protection systems, aircraft sun shade structure, and lighting which also includes lighting panels and bulbs. Contractor shall conduct a visual structural integrity inspection of all supports, deficiencies, missing bolts, bolt holes, connections, welds (fatigue), cables and cable connections, joist and girder connections, column to slab connections, and steel frame members for each sun shade. All bolts installed to secure the connection will be installed in accordance with the manufacturer’s recommendations and requirements. Also, any connection determined to be and/or appears hazardous to the safety of personnel or aircraft shall be identified in the report. Inspect for, report and document:

a) Inherent structural weakness

b) Corrosion

c) Improper installation

d) Design defect

e) Electrical defect

f) Weather (turbulence) related damage

g) Improper use

h) Destruction

i) Failure (signs of or evidence of electrical, structural or mechanical failure)

j) Severed item

k) Evidence of stress/buckling/fatigue/etc.

l) Lighting Defect

m) Missing hardware

n) Loose hardware

o) Wildlife intrusion

p) Other discrepancies

2.1.2 Significant Incident Notification Procedure. Inform the Contracting Officer within 24 hours of becoming aware of an incident that involves a contractor’s employee that may subject the employee, the contractor, or the government to either potential civil or criminal liability.

2.1.3 Compliance. The contractor shall comply with all applicable base regulations/instructions.

2.1.4 Personnel. Ensure that only qualified personnel perform inspection of aircraft sun shades.

2.2 Maintenance Documentation.

2.2.1 Documentation. The contractor shall maintain and submit required maintenance documentation to the Airfield Manager, per Microsoft Excel spreadsheet format in Appendix A, Maintenance Documentation. Maintenance documentation shall include aircraft sun shade condition (serviceable/unserviceable), scheduled and unscheduled maintenance activities, discrepancies, corrosion control actions, repairs needed, corrective actions, identified trends in discrepancies, and metrics. All documentation shall be considered an integral part of this contract and shall be nonproprietary in nature. This documentation shall be submitted to the Airfield Manager within 30 days of inspection completion.

2.2.1.1 Metrics. Track and report the number of aircraft sun shades serviceable and the number needing repairs. The contractor may submit additional recommended metrics and improvement efforts.

2.2.1.2 Reference Material. Maintain copies of applicable aircraft sun shade manuals, drawings, specifications, etc. for use in inspection. Provide copies to the Contracting Officer, as requested.

2.2.1.3 Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date of the use, type and amount of product used to include any brand name, process used, specific location where product was applied, and the contractor that performed the work. Provide documentation to the CO, as requested.

2.2.2 Requirements. The contractor shall perform tasks IAW manufacturer’s recommended inspection procedures, industry standards, or best practices,(in that order) and be IAW applicable federal, state and local building code and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS). Advise the Contracting Officer of any conflicts/ambiguities in the various documents before beginning any task.

2.3 Planned Work.

2.3.1. Inspection. The contractor shall commence performance of the inspection of the aircraft sun shades within 30 days after contract award. The contractor shall perform and report the results of the inspection IAW manufacturer’s recommended inspection procedures and/or industry standards or best practices for the following, but not limited to: lightning protection systems, aircraft sun shade structure, and lighting. The contractor shall submit the inspection report to the Airfield Manager, per Microsoft Excel spreadsheet format in Appendix B, Annual Inspection Report, no later than 30-days after the last aircraft sun shade is inspected. The contractor shall use the checklist in PWS Appendix C, Aircraft Sun Shade Inspection Checklist, to conduct the inspection.

2.3.2 Scheduling. Schedule work with the Airfield Manager to minimize disruption to mission requirements. Coordinate inspection NLT thirty (30) calendar days before work is scheduled.

2.3.2.1 Disruption. Coordinate disruptions with the Airfield Manager prior to starting work. Provide notification, at least thirty (30) working days, prior to disruption (e.g., power outage, blocked access, inspection process, cleaning, and/or spraying). Disruptions shall provide the least amount of customer inconvenience.

2.3.3 Emergency Maintenance. Emergency maintenance is classified as an immediate response to repair hardware or structural failure that renders the aircraft sun shade unserviceable and/or unsafe. Upon discovery, the contractor shall notify the Airfield Manager immediately and recommend corrective action. A separate purchase order will be competed for completion of required work.

3.0 SAFETY

3.1 Contractor Liability. The contractor shall be liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

3.2 Spill Notification. Notify the Contracting Officer and the Airfield Manager immediately of any pollution incident, as per base requirements.

3.3 Safety and Health (S&H) Program. The contractor shall establish responsibilities and procedures required to effectively administer conformance with South Carolina Department of Health and Environmental Control (DHEC), Air Force Occupational Safety and Health (AFOSH), Occupational Safety and Health Administration (OSHA), and Air Force Safety Instructions. The contractor shall comply with all local, state and federal laws and safety regulations. Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the contractor’s obligation, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities. The contractor is responsible for furnishing contractor employees with all necessary and required personal protective clothing and equipment to perform services.

3.4 Safety Notification and Reporting. Notify the Contracting Officer and the Airfield Manager of any mishap involving contractor personnel, Air Force assets, or operations, which result in injury, illness, or damage. Establish internal mishap notification procedures and brief all contractor personnel. Document the mishap notification briefing as part of initial safety orientation. Document and report any mishap using local base procedures. Provide a copy of all mishap reports to the Contracting Officer and the COR. Injuries to contractor personnel shall be reported IAW OSHA requirements. Maintain copies of all mishap reports for one year.

3.5. Fire Prevention and Safety Standards. Contractor employees shall comply with the OSHA, local Fire Protection Program, AFOSH, and the Fire Prevention and Health Program.

3.6. Work Area. The contractor shall keep work areas free from accumulations of waste material, rubbish, tools, scaffolding, equipment, and materials at all times. Upon completion of the job or when away from the work site, the contractor shall leave the work area and premises in a clean, neat, safe and workmanlike condition. The contractor shall remove and properly dispose of all job related waste material at an off-base site.

3.7. Smoking in Air Force Facilities. Contractor personnel are advised that the Air Force has placed restrictions on the smoking of tobacco products in and around Air Force facilities. Smoking is permitted only in designated smoking areas.

3.8. ENVIRONMENTAL REQUIREMENTS

3.8.1. Contractor Liability. The contractor is liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

3.8.2. Hazardous Materials (HAZMAT). The contractor shall manage, handle, transport, store, and dispose of all HAZMAT, including hazardous waste, in accordance with the Resource Conservation and Recovery Act, 40 CFR 260-265, Protection of Environment, applicable State statutes and regulations, and the McEntire Joint National Guard Base Hazardous Waste Management Plan. Upon contract award, the contractor shall submit Material Safety and Data Sheets (MSDS) and/or Safety Data Sheet (SDS) to the Contracting Officer for all HAZMAT the contractor intends to use.

3.8.3. HAZMAT Spills. The contractor shall take every reasonable precaution to prevent HAZMAT spills, and immediately report any HAZMAT spills to the base fire department in accordance with local procedures. The contractor shall clean and dispose of all hazardous materials spills in accordance with local, state, and federal laws and regulations. The contractor shall bear full financial obligation incurred from cleaning and disposing of hazardous materials spills, or release of hazardous materials within the confines of McEntire Joint National Guard Base by contractor employees.

4.0 SECURITY

4.1 Escorting. Aircraft Sun Shades are located in a restricted area. Contractor personnel without appropriate security investigation shall be escorted by authorized personnel within controlled/restricted areas.

4.2 Traffic Laws. The contractor and its employees shall comply with installation traffic regulations.

4.3 Weapons, Firearms, and Ammunition. Contractor employees shall not possess weapons, firearms, or ammunition on themselves, or within any vehicle, while on McEntire JNGB, SC

4.4. Photography Restrictions. No one is authorized to take any pictures or video recordings of Air Force operational aircraft or restricted areas regardless of location while on McEntire JNGB. This includes, but is not limited to, photographs taken from personal electronic devices such as blackberries, iPads, iPods, cell phones, or any other devices with digital recording capabilities.

4.5. OPERATIONS SECURITY (OPSEC) REQUIREMENTS

4.5.1 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Airfield Manager. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

4.5.2 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.5.3 This standard language is for contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 5 calendar days after contract award. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the Airfield Manager or Antiterrorism Representative. AT level I Awareness Training is available at the following website: http://jko.jten.mil

4.5.4 Requirement for OPSEC Training. In accordance with AFI 10-701, Operations Security, OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract and annually thereafter, if applicable. General organizational orientations may need to be supplemented by duty-related orientations in the work center targeted toward specific critical information and vulnerabilities associated with the work. Initial training (OPSE 1301 – OPSEC Fundamentals) and refresher training (Security Administration) are both available on the ADLS website.

4.5.5 Chief Information Protection (CIP)/Operational Security (OPSEC) briefing required for all un-cleared personnel (contractor personnel who do not have an active security clearance).

5.0 PERFORMANCE MANAGEMENT.

5.1 Quality Control. The contractor shall develop, document, implement, maintain, and continuously improve a comprehensive Quality Control Plan (QCP) that assures compliance with all requirements of the PWS in general and specifically those items identified in the service summary table (Section B, Table 1.1).

5.2 Quality Control Manager. The contractor’s Quality Control Manager shall lead the contractor’s quality control efforts in establishing and implementing the QCP. The contractor shall train personnel in effective methods and techniques for inspecting the contractor’s conformance to requirements. The contractor shall act as the focal point for inspections, analysis of inspection results, and corrective actions and reports.

5.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

5.4 Contractor Manpower Reporting Application (CMRA) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, Contractors shall input all data no later than 31 October* of each calendar year. Contractors may direct questions to the CMRA help desk. User Guides and Frequently Asked Questions are available on the main menu under Help Resources.

SECTION B

SERVICE SUMMARY

1.0 SERVICE SUMMARY (SS). This SS identifies critical success factors for the contract. The SS items are listed in Table 1.1.

1.1 Purpose. The SS lists performance objectives for the required services the government shall surveil. The absence of any contract requirement from the SS shall not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract including the clauses entitled “Inspection of Services” and “Default.”

1.2 Components. The SS states the performance objective (required service), and threshold (performance standard, accept and reject points, if applicable, in either a qualitative or quantitative fashion) for each critical success factor.

1.3 Quality Assurance Surveillance Plan (QASP). The QASP identifies the audit methods and procedures the government shall use to evaluate the contractor's performance.

1.4 Right to Surveil. The government reserves the right to surveil all PWS services and requirements to determine whether the contractor is conforming to requirements and meeting performance objectives, standards, and thresholds.

1.4.1 Major Non-conformance. A major non-conformance is one that adversely impacts (or has the potential) mission, safety of personnel and/or equipment, environment, performance (quality), schedule (delivery), and/or cost. The CO shall communicate major non-conformances to the contractor on a Corrective Action Request (CAR) form with a suspense date for the contractor’s corrective action plan. As a minimum, the contractor’s action plan shall address:

1. Action(s) taken to fix the problem (correction)

2. Root cause analysis of the problem

3. Corrective action(s) on the cause of the problem

Table 1.1. Services Summary Table.

Performance Objective

Method of Surveillance

Inspection:

Paragraph 2.1.1 and 2.3.1

Maintenance:

Paragraph 2.3.3

Documentation:

Paragraph 2.2.1

APPENDIX A

MAINTENANCE DOCUMENTATION

APPENDIX B

INSPECTION REPORT

APPENDIX C

AIRCRAFT SUN SHADE INSPECTION CHECKLIST

Physically inspect/report to the Airfield Manager as necessary the following:

1. Structure

1.1. Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten bolts to manufacturer specifications or replace if necessary. Treat corrosion and fatigue in accordance with manufacturer’s specifications.

1.2. Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace in accordance with manufacturer’s specifications.

1.3. Inspect for loose/missing and damaged attaching hardware. Tighten or replace in accordance with manufacturer’s specifications.

1.4. Inspect anchor plate bolts for embedment, tightness and severe corrosion. Tighten and treat corrosion as required in accordance with manufacturer’s specifications.

1.5. Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

1.6. Inspect concrete around all anchor plates for cracks/spalling.

1.7. Inspect Aircraft Sun Shades frame for severe corrosion, treat corrosion as necessary.

1.8. Inspect Electric Panel, Conduit bracket and Light fixture to structure connections, bolts or brackets. Tighten and treat corrosion as required in accordance with the manufacturer’s specifications.

1.9. Inspect Aircraft access ladder hanger for loose or missing bolts or corrosion. Tighten and treat corrosion as required in accordance with the manufacturer’s specifications.

2. Metal Roofing

2.1. Inspect roof panels and fasteners for security. Tighten or replace in accordance with manufacturer’s specifications.

2.2. Inspect for loose/missing and damaged attaching hardware. Tighten or replace in accordance with manufacturer’s specifications.

2.3. Inspect metal roof for severe corrosion, treat corrosion or replace in accordance with manufacturer’s specifications.

3. Fabric Roofing

3.1. Inspect fabric for proper tightness. Tighten in accordance with manufacturer’s specifications

3.2. Inspect all bolts, nuts, cables, and lacing. Tighten or replace in accordance with manufacturer’s specifications.

3.3. Inspect all fabric for holes, tears, scuffs, or scrapes. Repair or replace in accordance with manufacturer’s specifications.

4. Miscellaneous

4.1. If installed, inspect gutters to ensure they are securely fastened. If loose or damaged, document recommended repair in accordance with manufacturer’s specifications.

4.2. If equipped, inspect bird netting and fasteners for tightness. If loose or damaged, document recommended repair in accordance with manufacturer’s specifications.

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