Solicitation_W912PB-18-Q-3091_Relocation_Services_Bydgoszcz.pdf

SEE ADDENDUM

(No Collect Calls)

W912PB18Q3091 17-Jun-2018

b. TELEPHONE NUMBER

SEE NAME OF POC

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 25 Jun 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912PB9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHARLES E. PRIHODA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SEE NAME OF POC SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

561110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF84

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

POINT OF CONTACT INFORMATION

SOLICITATION / AWARD INFORMATION AND INSTRUCTION

General Information:

Government Points of Contact:

RCO POCS:

Contract Specialist: SSG Charles Prihoda E-mail: charles.e.prihoda.mil@mail.mil

Customer POC: TBD

Short Description of Requirement: Relocation Services in Bydgoszcz, Poland

REGISTRATION INSTRUCTIONS:

SYSTEM FOR AWARD MANAGEMENT (SAM)

Background

The System for Award Management (SAM) is a computer system accessed by the Internet managed by the U.S.

Government. Entities must have an active registration in SAM to do business with the U.S. Government. An “entity” is the company, business, or organization registering in SAM. Each entity is represented by a nine-digit unique entity identifier, the Data Universal Numbering System (DUNS) Number as issued by Dun & Bradstreet.

Only individuals who are authorized to represent a particular entity, or individuals representing themselves as an entity, may register an entity in SAM. Accessing or using SAM, or information contained therein, for any unauthorized or illegal purposes, may have civil and criminal penalties, and may negatively impact the status of the SAM registration maintained for the entity.

In order to register, contractors must have a valid Data Universal Numbering System (DUNS) number and a Contractor and Government Entity (CAGE) code.

A DUNS number, a nine-digit number assigned by BISNODE (in Germany) and DUN and Bradstreet outside of Germany to an establishment, is the Contractor Identification Number for Federal contractors.

Foreign vendors can obtain the DUNS number from: http://www.bisnode.de/product/db-d-u-n-s-nummer/

- US vendors can obtain the DUNS number from: http://fedgov.dnb.com/webform

A CAGE Code is a five (5) position unique identifier for entities doing or wishing to do business with the Federal Government. The format and character position of the code vary based on country.

German vendors can obtain their CAGE code by mailing to: ncbge-ncage@bundeswehr.org Or logkdobwncbge@bundeswehr.org

POC: Mr. Mueller Tel.: 02241-991643

All other foreign vendors can obtain their CAGE codes by reviewing the web site https://www.nato.int/structur/AC/135/main/links/contacts.htm

FURTHERMORE:

CAGE codes may also be requested online at: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

US vendors can obtain the CAGE code from: http://www.dlis.dla.mil/cage_welcome.asp

How to register in SAM:

1. Go to the SAM homepage at https://www.sam.gov

2. Click on “Create an Account”.

3. Provide all mandatory information and any applicable optional information.

Non-US companies shall NOT incorporate any TIN numbers or banking data as they are applicable for the US banking system only.

SAM TEMPLATE

(International Entity - No U.S. Banking Information)

Instructions to Entity

1. International Entity, No U.S. Banking Information. Use this template to formally appoint an Entity Administrator for a single international entity only if your entity does not use banking information from a U.S. financial institution in your SAM entity registration.

2. Complete the template. Fill in the blanks. Enter the highlighted information on the template below. Do not include this instruction page in your letter.

3. Print the letter on your entity’s letterhead. If you don’t have letterhead, enter your entity’s legal business name and physical address at the top of the letter before printing.

4. Sign the completed letter. Make sure the person who signs the letter is someone with signatory authority, i.e.

who can make commitments on behalf of the entity like an executive, officer, partner, or other authorized representative.

VERY IMPORTANT !!!!!

5. SCAN THE COMPLETED, SIGNED LETTER.

SUBMIT A COPY TO THE FEDERAL SERVICE DESK BY CREATING A SERVICE TICKET AT

HTTPS://WWW.FSD.GOV AND ATTACHING THE SCANNED LETTER. YOUR REGISTRATION CAN BE

CONDITIONALLY ACTIVATED FOR 45 DAYS IF YOU HAVE AN APPROVED, SCANNED COPY OF THE LETTER

ON FILE.

6. MAIL THE COMPLETED, SIGNED LETTER.

IT MUST BE RECEIVED AT THE ADDRESS BELOW WITHIN 45 DAYS OF ACTIVATION OR YOUR

REGISTRATION WILL BE EXPIRED.

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

LETTER: (Printed on Entity‘s Letterhead)

[Insert Date]

TO:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

SUBJECT: Information Required to Activate SAM Entity Registration

Purpose of Letter

The purpose of this letter is to formally appoint an Entity Administrator for each named Entity and to attest to the accuracy of the information contained in the entity registration.

Designation of Entity Administrator

I, [Insert Name and Title of Signatory], the below signed individual, hereby confirm that the appointed Entity Administrator is an authorized officer, agent, or representative of the Entity. This letter authorizes the appointed Entity Administrator to manage the Entity's registration record, its associated users, and their roles to the Entity, in the System for Award Management (SAM).

Entity Covered by this Letter DUNS Number:______________________________________ Legal Business Name:________________________________ Physical Address:____________________________________

Entity Administrator Contact Information Full Name:________________________________________ Phone Number:____________________________________ Email Address:____________________________________ *The Entity Administrator must have an individual user account in SAM associated with the email address listed.

Account Administration Preference (ONLY CHOOSE ONE)

You must choose ONE of the two following statements by checking the applicable box.

Remember, there is no cost to register in SAM -- it is free. However, if you choose to have a third-party agent administer your SAM registration, with or without an associated fee, you must check the Third-Party Agent Designation box below.

☐ Self-Administration Confirmation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do not authorize any third party to act on behalf of the Entity listed above. I have checked the Self- Administration Confirmation box to indicate that the designated Entity Administrator is not a third-party agent.

☐ Third-Party Agent Designation For the purpose of registering with the United States Government through the online System for Award Management (SAM), I do hereby authorize [insert full name, phone number, address, and email address of the Third-Party Agent] (Designated Third-Party Agent) to act on behalf of the Entity listed above. This authorization permits the Designated Third-Party Agent to conduct all normal, common business functions within SAM while binding the signatory to all actions conducted and representations made as a result of authorization granted herein. I have checked the Third-Party Agent Designation box and completed the above information to indicate that the designated Entity Administrator is a third-party agent.

Attestation

I, the below-signed, attest to the following:

● All information contained in this letter is complete and accurate.

● The designated Entity Administrator listed above has an individual SAM User Accounts created with the email address provided in this letter.

Respectfully, [Insert Full Name of Signatory] [Insert Title of Signatory, e.g. Director of Contracting, Managing Partner, Vice President for Research, etc.] [Insert Email of Signatory] [Insert Entity Legal Business Name] [Insert Entity Physical Address]

///////////////////////////////////////////////////////////////END OF LETTER /////////////////////////////////////////////////////////////////////////////////

Make sure that SAM states “SUBMITTED” as status. This means everything is completed and the data will be validated before becoming “active”. If a status of “WORK IN PROGRESS” is showing, this means that you have not completed everything yet.

For questions about the registration, please contact Ms. Schmalzreich, Yvonne.v.schmalzreich.LN@mail.mil or Mr. Neumann, Klaus.neumann.LN@mail.mil or click on SAM HELP.

Registration is only valid for one year. Several weeks before expiration, you will be notified by SAM in order to renew/update your registration.

German Version/Deutsche Version: (Courtesy Translation)

Um die SAM Registrierung zu erstellen, brauchen Sie eine D&B DUNS Nummer und einen NATO Cage Code

(NCAGE):

Für Deutschland: DUNS: http://www.bisnode.de/product/db-d-u-n-s-nummer/ Kundenservice: Tel.: 06151-1375789 Fax: 06151-1375675

NATO Cage: LogKdo Brückberg Kaserne, Luisenstr. 109 (Geb U9/Rm 204) 53721 Siegburg Hr. Müller, Tel.: 02241- 991643 ncbge-ncage@bundeswehr.org Oder logkdobwncbge@bundeswehr.org

Für weitere Information, bitte unter https://www.nato.int/structur/AC/135/main/links/contacts.htm .

ZUSÄTZLICH

können CAGE codes auch online bei https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx beantragt werden.

Wie man sich in SAM registriert:

1. Gehen zu der SAM Website: https://www.sam.gov

2. Clicken Sie auf “Create an Account”.

3. Wenn Sie aufgefordert werden, geben sie die DUNS Nummer ein und clicken auf “Submit”.

4. Stellen Sie alle vorgeschriebenen Informationen und alle anwendbaren wahlweise freigestellten Informationen zur Verfügung.

Nicht-US firmen dürfen KEINE Daten in die TIN (Steuernummer) oder Bankverbindungen eingeben da diese daten nur auf das US System abgestimmt sind.

SAM TEMPLATE für nicht – US firmen:

1. Benutzen Sie obiges Template (nur in englisch) um formal einen „Entity Administrator“ für eine firma ohne U.S. Bankinformationen zu ernennen.

2. Vervollständingen Sie das template (in englisch).

3. Drucken Sie den Brief mit dem Briefkopf Ihrer Firma. Wenn Sie keinen Briefkopf haben, drucken Sie den Firmennamen und die Anschrift oben auf den Brief.

4. Unterschreiben Sie den Brief. Stellen Sie sicher, dass die Persons, die unterschreibt, unterschriftsberechtigt ist.

SEHR WICHTIG !!!

5. SCANNEN SIE DEN VOLLSTÄNDIGEN, UNTERSCHRIEBENEN BRIEF UND SENDEN SIE DIESEN AND DEN „FEDERAL SERVICE DESK“ INDEM SIE EIN TICKET ERÖFFNEN. IHRE REGISTRIERUNG WIRD

DANN TEMPORÄR FÜR 45 TAGE AKTIVIERT.

6. SENDEN DES BRIEFES PER POST.

DER ORGINALBRIEF MUSS INNERHALB VON 45 TAGEN NACH DER REGISTRIERUNG BEI DER „FSD“

ADRESSE (SIEHE ENGLISCHEN TEXT) ANKOMMEN DA SONST DIE TEMPORÄRE AKTIVIERUNG

AUSLÄUFT UND IHRE FIRMA WIEDER DEAKTIVIERT WIRD.

Stellen Sie sicher dass SAM den Status „SUBMITTED“ anzeigt. Das bedeutet, dass alles vollständig ist und die daten validiert werden, bevor Ihre Registrierung „ACTIVE“ wird. Sollte der Status „WORK IN PROGRESS“ anzeigen, bedeutet das, dass nicht alles vervollständigt wurde.

Bei Fragen zwecks der Registrierung, kontaktieren Sie Frau Schmalzreich, Yvonne.v.schmalzreich.LN@mail.mil oder Herrn Neumann, klaus.neumann.LN@mail.mil oder Sie gehen auf: SAM HELP, Die Registrierung ist nur 1 Jahr gültig. Mehrere Wochen for Ablauf, werden Sie von SAM wegen Erneuerung/Update per e-mail erinnert.

WIDE AREA WORKFLOW (WAWF)

What is WAWF? WAWF (also called iRAPT – Invoicing, Receipt, Acceptance and Property Transfer) is a convenient online solution that allows vendors to electronically submit invoices and receiving reports; allows the Government to perform inspection and acceptance of goods and services, and interfaces with payment systems to receive transactions electronically.

With WAWF, Vendors Company can:

o Submit invoices and receiving reports real-time, directly via the Internet, or by using File Transfer Protocol or Direct Electronic Data Interchange.

o Be paid in a timelier fashion due to the reduction of lost or misplaced documents, and quicker document routing.

o Have total visibility of document status.

o Receive system-generated e-mails advising you of action taken by the government inspection and acceptance officials, or if an invoice is rejected.

HOW TO REGISTER IN WAWF

ALL vendors are encouraged to register in WAWF in order to process invoices electronically.

In order to register as a Vendor in WAWF, the Cage Code must be loaded and activated first.

The Cage Code is listed on page 1 of the contract or must be already available if SAM registration has been made. Please don’t forget that the SAM Registration is only valid for one year and must be renewed annually.

The Electronic Business POC (EB POC) is listed in SAM.

The Vendor needs to either call the OGDEN Help Desk

- Commercial: 001-801-605-7095 or - send an email to: disa.ogden.esd.mbx.cscassig@mail.mil

Telephone requests will be activated online. Email requests will be processed within 48 hours after receipt.

Please use the following template to email requests to WAWF customer support and fill in missing information with your company information.

To: disa.ogden.esd.mbx.cscassig@mail.mil

Subject: WAWF Cage Code Activation.

Ogden support: Please activate the following CAGE CODE in WAWF.

1. Cage Code: 2. EB POC's Name:

3. EB POC's email: 4. EB POC's Phone Number

After cage code is activated in WAWF, you must register as a Group Administrator (GAM), the Vendor Role to process invoices will be added by the help desk (for GAM’s only).

The Group Administrator administered and activate/deactivate the Vendor WAWF user accounts. If the GAM is not the EBPOC, an Appointment Memo needs to be prepared, signed by the EBPOC and attached to the online registration.

Registration website: https://wawf.eb.mil/

Online training is available at: https://wawftraining.eb.mil

NOTE:

Before you submit your invoices via WAWF, please make sure, that the COR/POC is registered and activated in WAWF, otherwise your invoice will not be paid.

Also, if you need assistance in registering or training, please contact Ms. Barbara Farago, Telephone: 09641-83- 8479, Ms. Monika Arbogast, Telephone: 09641-83-7323 or Ms. Bettina Yarbrough, Telephone: 09641-83-6517.

Step by Step screen shots for registering as GAM, Vendor, how to activate a Vendor Account as a GAM, how to process an invoice 2in1 (services only), a Combo (invoice for supply/equipment) and a construction invoice are available and can be requested by above stated personnel.

VENDOR REGISTRATION: GROUP ADMINISTRATOR

*indicates mandatory field

First Name* Last Name* Commercial Telephone* Hans Mustermann 011 -49 – 9123 – 45678

Rank/Grade (Mandatory for Government users) Organization* Hans Mustermann GmbH

E-mail Address* Confirm E-mail Address* hans.mustermann@mustermann.de hans.mustermann@mustermann.de Title* (Director) Click on continue

Logon Method* (click on User ID and Password) click on continue

User ID* hansmustermann (self created) click on continue

User Profile click on edit and fill out all mandatory fields

User Authentication click on edit and assign your USER ID and password

User Security questions click on edit and choose your questions and answers

Administrative user roles click on add and select Group Administrator – Group name is your CAGE code – click on save

NOTE: It is mandatory for ALL vendors to have a Group Administrator (GAM) to provide user activation and maintenance for your company!! Instructions for the vendors are under box “New User?” click on “Vendor – Getting Started Help” and “Step 6: Designate a Group Administrator (GAM) for your company. (Mandatory step – there must be a GAM registered).”

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

The Ogden Help Desk will activate the account and an email notification will be send. After activation the GAM is able to approve all other WAWF registrations from your company.

VENDOR REGISTRATION: VENDOR (process of invoices)

Registration process is the same as for the GAM, but instead of the Administrative user role - the Vendor User Role needs to be selected.

Vendor user Roles click on add and select Vendor – Location Code is your CAGE code – click save click on add again and select Vendor View Only – Location Cade is your CAGE code – click save

Verify if input is correct (if not, click on edit and change)

CLICK REGISTER

NOTE: The Group Administrator will receive an email that a new user registered. Account can be activated by the

GAM.

IMPORTANT NOTE:

Please see further instructions to offerors in the ADDENDA section of this document.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

USANATO TRANSLATOR AND ADMINISTRATIVE ASSISTANT

USANATO BRIGADE

Bydgoszcz, Poland

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal services contract to provide language translation support and administrative assistance. The Government shall not exercise supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: This Performance Work Statement (PWS) specifies the language translation support and administrative assistance to be performed between host nation organizations on behalf of the US personnel assigned to Bydgoszcz, Poland.

1.3 Scope: The Contractor shall provide non-personal Translation/Interpretation services to include interpretation and translation of the Polish and English languages while serving as a liaison to support US Service Members and Family Members with housing coordination and support, community administrative support, and specific Polish- English Translation/Interpretation services. The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.2 Background.

1.3.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Poland, and local laws, regulations, standards, provisions, and directives to include applicable publications in

Part 6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.3.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services such as material requisitioning, quality control (QC), meetings, and correspondence. The contractor shall perform administrative duties by establishing and maintaining office files in accordance with the Army Records Information Management System (ARIMS) (Army Regulation 25-400-2). The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., Poland, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor is permitted to access and handle PII for specific purposes within his/her functions and responsibilities in order to directly support Service Members and Family Members (i.e., customs clearances, automobile registration, establishing Polish bank accounts, establishing contracts, assisting with medical support or hospitalization, and other specified situations which may require handling of PII). In all circumstance of handling PII, the Contractor will obtain written consent from the appropriate Service Member or Family Member. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.4 Objectives: Services rendered under this contract will provide for language translation support and administrative assistance on behalf the US personnel assigned to Bydgoszcz, Poland.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year: 01JUL18 – 30JUN19 Option Year I: 01JUL19 – 30JUN20 Option Year II: 01JUL20 -30JUN21

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How the Contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the Contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the Contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

f. How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

The QCP shall be submitted within fifteen (15) calendar days after contract award.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Due to the nature of the mission and its location in Bydgoszcz, Poland the U.S.

federal holidays are not observed by the international staff at the JFTC, Bydgoszcz. Accordingly, given mission needs and requirements are met and, except for emergencies, the Contractor will be authorized to observe the following 10 main local national holidays to match the number of US Federal holidays.

Holiday Date Which nation Holiday Date Which nation New Year’s Day 1 January All Polish Armed Forces Day 15 August Poland Epiphany 6 January Poland All Saints’ Day 1 November All Easter Monday (moves)April All Independence Day 11 November Poland Labor Day 1 May All Christmas Day 25 December Poland Constitution Day 3 May Poland Boxing Day 26 December Poland

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800- 1700, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at the NATO JFTC, US Element, ul. Szubinska 2, 85-980 Bydgoszcz, Poland. Alternative place of performance locations include:

- MNCNE, US Element, ul. Lukasinskiego 33, 71-215 Szczecin, Poland; and

- MND-NE, US Element Leczycka 10-12, 82-300 Elblag, Poland.

The Contractor has to be available to provide a short-term support as needed at the alternative locations, subject to the travel expenses reimbursement IAW paragraph 1.13.

1.6.7 Type of Contract: The government contemplates an award of a Firm Fixed Price type contract for this requirement.

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract are not required to carry a security clearance for this contract.

1.7.2. Personnel Security Clearance Requirements: Reserved

1.7.3 Installation Access: Access to the NATO installation and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law (Poland) to work in that country. The Contractor is responsible to ensure that any subcontractor used in performance of this contract complies with these requirements and that all employees of both the Contractor or any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor is responsible for being aware of and complying with the requirements associate with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control (IAC) processing requirements.

Below are the required documents and information for IAC processing for any Contractor, subcontractor or employee:

- Full name(s) (including maiden name and previously used names)

- Date and place of birth

- Passport information (including passport numer and date/place of issuance)

- For Polish citizens: PESEL and Polish identification numer (“Dowód osobisty”)

- Current physical address and telephone numer

- Current certificate of no criminal record („Zaświadczenie o niekaralności”) issued by the National Criminal

Registry („Krajowy Rejestr Karny) in Poland All documents and information required for IAC shall be submitted by the Contractor to the IAC/Organizational Sponsor within fifteen (15) calendar days after contract award.

Below is the responsible Organizational Sponsor & Installation Access Control Office for this contract:

Organizational Sponsor: TBD Location: Bydgoszcz, Poland DSN Phone No:

Commercial Phone No: TBD

The Contractor shall provide an installation pass log within thirty (30) calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within five (5) days after changes.

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.

1.7.4 Background Checks: Reserved.

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW AR 190-13, ‘The Army Physical Security Program’.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. If applicable, government issued access badges shall not be worn outside designated facilities where visible to the general public. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The following personnel are considered key personnel by the government: Contractor, Contract Manager or designated alternate. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.11.1 Special Qualifications:

1.11.1.1 Language Skills: Contractor shall be fluent in both the English and Polish languages (English Level III and Polish level III) Knowledge of English and Polish languages shall be sufficient to render translations with correct grammar and spelling.

The Contractor, or the Contractor employee performing under this Contract, must meet both the basic education and experience requirements as follows:

Basic Educational requirements:

- Undergraduate and Graduate Education: Major study -- the appropriate foreign language (Polish) from an English-speaking college or university, or English from a college or university in Poland, or translating or interpreting where English and Polish were prerequisites.

OR

- In substitution for the education requirement, one year of specialized experience in translating, interpreting, or other work requiring the use of English and Polish or a combination of work (that required English and Polish) and training at the Defense Language Institute, Foreign Service Institute, or comparable training.

Basic experience requirements:

- Specialized Experience for Translator: One year of specialized experience which includes experience in translating and interpreting specific information and material from English to Polish and vice versa.

Experience in editing translations and interpretations using correct wording and structure, clarity of expression and correct punctuation in the proper format. Experience in conduct research and analysis of information from different sources in order to obtain a variety of information necessary to perform translator/interpreter duties for areas of responsibility such as Poland.

- Specialized Experience for Admin Assistant: One year of experience in general administrative function, such as typing and the ability to operate a personal computer, working knowledge of basic data entry for

MS Office Word and Excel programs, consolidation of reports, management of correspondence, records, and mail. Must demonstrate above average telephone etiquette and customer service skills.

1.11.1.2 Driving License and Non-Tactical Vehicle License: Must be authorized to operate a passenger vehicle in the Host Country (Poland) and shall obtain and maintain a Non-Tactical Vehicle driver’s license.

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification.

1.13 Contractor Travel Contractor shall be required to travel during the performance of this contract to attend meetings, conferences, and training. The contractor shall be required to travel in and around the city of Bydgoszcz for liaison requirements. The Contractor is required to travel outside of the city of Bydgoszcz, including alternative locations (para 1.6.6.) and different locations in Germany to complete the contract requirements or to support the mission, as required. Contractor will be authorized use of all Non Tactical Vehicles managed by the unit in accordance with unit policy. Contractor will be authorized travel expenses, not to exceed $5,000 per contract term, consistent with the limitation of funds specified in this contract. All travel requires Government approval/authorization and notification to the COR thirty (30) calendar days prior to scheduled travel. Employee will adhere to the lodging, meals and incidentals expense limits directed by the Defense Travel Management Office.

1.14 Other Direct Costs: Reserved

1.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: Reserved

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: Reserved

1.20 Safety: The Contractor shall follow safety and health standards promulgated under the Occupational Safety and Health Act (OHSA) of 1970 as published in the Federal Register, Volume 37, Number 202, Part II (title 29, Chapter 17, Part 1910) and subsequently issued OSHA standards. In addition, the contractor will follow the Department of Defense Instruction (DODI) 6055.07, Mishap Notification, Investigation, Reporting, and Record Keeping criteria.

1.20.1 Safety Plan and Program: The contractor shall develop a Work Plan that describes the following:

• Plan for carrying out the work and project schedule

• Health and safety plan (HASP)

The contractor’s HASP shall comply with OSHA, USACE Safety Manual and Host Nation regulatory requirements.

The HASP will address potential hazards which while performance may present to the Contractor personnel and military community members. The plan will describe personnel training and responsibilities, project equipment, and other applicable procedures and protocols for maintaining complete project safety. Any actions required to protect the surrounding community and other third parties (e.g., visitors) will be discussed. The HASP must also be submitted in a report format to the (COR/Contracting Center) within thirty (30) days of the contract award date.

1.21 Environmental Compliance: The Contractor shall ensure all work performed under this service contract is done in full compliance with all Safety, Health, Industrial Health and Environmental applicable US and HN laws and regulations. In cases of conflict between applicable laws and regulations, the most protective standard shall prevail.

1.22 Environmental Compliance Plan and Program: See paragraph 1.21

1.23 Required Training:

1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within Thirty

(30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or Thirty (30) calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within Thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within ten (10) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve

(12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within ten (10) calendar days after completion of the training.

1.23.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer.

Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.23.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within Thirty (30) calendar days after the contract is awarded and within Thirty (30) calendar days after new employees commence contract performance, with the results reported to the COR within Thirty (30) calendar days after the contract is awarded.

1.23.4 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training. All employees working information technology (IT)/IA functions must comply with DOD and Army training requirements per DOD Directive (DODD) 8570.01, Information Assurance Training Certification and Workforce Management, DOD 8570.01-M, Information Assurance Workforce Improvement Program, and AR 25-2, Information Assurance, within thirty (30) calendar days of employment.