PWS,_Grass_cutting_2017_revised_PWS.docx

PERFORMANCE WORK STATEMENT (PWS)

for

GROUNDS MAINTENANCE/GRASS CUTTING AT USAG BAVARIA HOHENFELS

Part 1

General Information

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of services/Introduction: This is a non-personnel services contract to provide Grounds Maintenance /Grass cutting at USAG BAVARIA (Hohenfels). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2 Background: Grounds Maintenance/Grass cutting services are required on every Army Installation. This PWS outlines the current requirements at USAG BAVARIA (Hohenfels).

1.3. Scope: The contractor shall provide non-personal services of Grounds Maintenance and Grass Cutting to include edging, mowing and trimming the grass at the USAG BAVARIA (Hohenfels).

1.4 Objectives: To keep the Garrison in a proper and safe condition

1.5 Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year 01 Apr 2017 – 31 Mar 2018 Option Year I 01 Apr 2018 – 31 Mar 2019 Option Year II 01 Apr 2019 – 31 Mar 2020 Option Year III 01 Apr 2020 - 31 Mar 2021 Option Year IV 01 Apr 2021 - 31 Mar 2022

1.6 General Information:

1.6.1 Quality Control Plan (QCP): The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract. At a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor's Quality Control Team.

b. How the contractor will monitor work to ensure that performance complies with all timelines, deadlines, and goals.

c. How the contractor will monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses.

d. How the contractor will monitor and ensure staff qualifications remain current and valid throughout contract performance.

e. How the contractor will ensure all keys issued will remain controlled items (See 1.4.xx Key Control)

f. How the contractor will inventory and track maintenance of all Government Provided Equipment / Materials.

g. How the contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future

h. How the contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

A QCP shall be submitted to the KO through the COR for review and acceptance within thirty (30) calendar days after date of contract award. After acceptance of the QCP, the contractor will receive the KO’s acceptance in writing. Any changes to the accepted QCP will be required to be resubmitted for acceptance within five (5) calendar days. Comment by Schreglmann, Yvonne Ms CIV DE USA: Revise frequency to your requirement Comment by Schreglmann, Yvonne Ms CIV DE USA: Revise frequency to your requirement

The Contractor shall bring identified issues or potential problems that might affect future performance to the attention of the COR as soon as possible. Verbal reports will be followed up by written reports within five (5) calendar days. Comment by Schreglmann, Yvonne Ms CIV DE USA: Revise frequency to your requirement

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: This information is contained in 5152.204-4000 U.S and Host Nation Holidays. Comment by Schreglmann, Yvonne Ms CIV DE USA: Shall the contractor work on US and/or German Holidays?

For example:

The contractor shall work US holidays and shall NOT work on German holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 07.00 to 18.00, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Training Holidays: N/A

1.6.7 Place of Performance: The work to be performed under this contract will be performed at USAG Bavaria Hohenfels as follows:

Camp Poellnricht, Camp Nainhof, Camp Mehlhaube, Camp Linderberg, Camp Albertshof, Camp Unteroedenhart, Water Station, ASA Area, Class 4 Yard and Army Airfield at USAG BAVARIA (Hohenfels).

1.6.8 Type of Contract: The government will award an Indefinite Delivery Type Contract (IDIQ).

1.7 Security Requirements:

1.7.1 Security Program: Contractor personnel performing work under this contract must have a FPCON Bravo Access Authorization, perform services only and have operations security (OPSEC) requirements at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254 (Department of Defense Contract Security Classification Specification).

1.7.2. Personnel Security Clearance Requirements: N/A

1.7.3 Installation Access: See clause 5152-225-4001 -- INSTALLATION CLEARANCE RERQUIREMENTS (June 2016) in basic contract. The contractor shall provide an installation pass log within [thirty (30)] calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes. Comment by Schreglmann, Yvonne Ms CIV DE USA: Shall the contractor provide a log with the information of the employees?

If so, please fill in the required frequency… If not, state N/A

Upon the termination of employment or termination/cancellation of this contract, the Contractor is responsible to collect the installation access passes. The contractor shall collect the installation access passes the same day employment of an individual has expired/terminated, and shall return them to the issuing office within three (3) workdays.”

1.7.4 Background Checks: See clause 5152.204-4008-Background Checks (June 2016) – U.S. and Host Nation Contractors. The contractor shall provide an installation pass log within [thirty (30)] calendar days after contract award. The pass log shall be updated as employees are added or removed and submitted to the COR within 5 days after changes. Comment by Schreglmann, Yvonne Ms CIV DE USA: See the comment above

1.7.5 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis- as directed by the deliverables schedule. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Key Control: N/A

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.11 Key Personnel: The follow personnel are considered key personnel by the government: Contract manager and Alternate contract manager on site or reachable via phone. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name, title, office and mobile phone number of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the COR at the Post Award Conference. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. The contract manager and alternate shall be able to understand, speak, read, and write the English language. Comment by Schreglmann, Yvonne Ms CIV DE USA: Shall be the contract manager available for the regular hours or the hours stated herein.

Please revise…

1.11.1 Special Qualifications: The contractor shall provide a copy of the Meisterbrief – Landschaftspflege (Masters Degree - Landscaping) to the Contracting Officer with the proposal.

1.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel identification shall be easily identifiable through the display of badges IAW AER 27-715 Contractor Identification.

1.13 Contractor Travel: N/A

1.14 Other Direct Costs: N/A

1.15 Data Rights: N/A

1.16 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/dodimagery/commercialuse.html. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.17 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance of duties under this contract.

1.18 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19 Phase In /Phase Out Period: N/A

1..20 Safety: In order to provide safety control for protection of the life and health of employees and other persons, for prevention of damage to property, materials, supplies and equipment and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with Occupational Safety and Health Act (OSHA) and all pertinent provisions, i.e., German Safety Regulations.

NOTE: Performance of work at the airfield area requires the attendance of a safety-guard as coordinated with the Air Traffic Control. This guard is responsible for scanning the fly operations and warning the workers from incoming or starting aircrafts. Costs for this guard (contractor’s employee) are contractor’s expenses and shall be included in the contract price proposal. Work interruptions caused by airfield operation are possible at any time and do not justify any claims against the government.

Reporting of Fire and Safety Hazards. The contractor shall train his personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The contractor shall take corrective action to remedy reported deficiencies in accordance with the terms of this contract. The COR shall be notified immediately of deficiencies beyond the terms of this contract.

The contractor shall perform work requirements in a manner to protect buildings/vehicles from damage, and building occupants from any harm or injury. Work shall be scheduled to afford this protection. Operations before a weekend shall be arranged to that all areas are left in a condition that would not jeopardize the building occupants or the contractor.

The contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the COR, and shall notify the COR of the corrective action to be taken. Such notice when delivered to the contractor of his representative at the site of work shall be deemed sufficient for this purpose. The Government assumes no responsibility or duty to inspect. The contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe manner, and that it is used in a safe environment and condition.

The contractor shall not leave equipment unattended while in use or unsecured while being stored at the work site during daily maintenance operation.

The contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. In addition to this, the contractor shall furnish each crew of workers first aid kits complying with OSHA and other Federal and State requirements to care for minor injuries normally sustained in the landscape industry.

1.20.1 Safety Plan and Program: N/A

1.21 Environmental Compliance: In Coordination with Environmental Office, US and German Laws.

1.22 Environmental Compliance Plan and Program: N/A

1.23 Required Training:

1.23.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based contractor employees and associated sub-contractor employees. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 10 calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel must complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.23.2 OPSEC Training: Contractor employees, including subcontractors, shall complete Level I OPSEC training within thirty (30) calendar days of employment under this contract. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.23.3 iWATCH Training: The contractor and all associated subcontractors will brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded.

1.23.4 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training. Information Assurance, within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp. All Contractor personnel and subcontractor personnel performing services under this contract with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is https://atc.us.army.mil/iastar/index.php. Contractor personnel must complete refresher training every twelve (12) months.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: The Government will provide services listed below for the performance of this effort:

- All refuse removal, entomology services and police and fire protection without cost.

- Emergency medical transportation/treatment if required. Contractor shall reimburse the Government for the cost of medical services at current rates.

3.2 Facilities: N/A

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will not provide equipment, materials and/or services.

3.5 Property Management: For all issued GFP for this contract, the contractor shall submit a property management plan that addresses the requirements as listed in FAR Clause 52.245-1, Government Property. Contractor shall ensure GFP is maintained IAW AR 735-5, Policies and Procedures for Property Accountability, in addition to the aforementioned clause.

3.6 Materials: N/A

3.7 Training: N/A

3.8 Common Access Cards (CAC): N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3 Materials: The contractor shall furnish a sufficient number of vehicles suitable for the transportation of personnel, materials and equipment for use in the performance of this contract. The contractor’s vehicle shall meet applicable state vehicle safety standards, Army installation regulations and shall be maintained in a serviceable and presentable condition. The contractor shall display his company name and telephone number on all vehicles to be used in the performance of grass cutting activities. Fuel, oil, kerosene and gasoline for use in vehicles and equipment shall be furnished by the contractor.

4.4 Equipment: Equipment for the execution of this contract is the responsibility of the contractor. All equipment shall be maintained by the contractor so as to provide an efficient and continuing operation.

4.4.1 Grass cutting equipment shall be powered riding and hand mowers. Turf tired equipment shall be used where required preventing rutting or breaking of turf. The cutting edges of all mowing, cutting, and trimming equipment shall be kept in a sharp condition and in proper adjustment which provides a clean, even cut to prevent scalping and uneven mowing/edging.

4.4.2 The contractor shall provide adequate slow moving vehicles to accomplish grounds policing operation.

4.4.3 Communications. The contractor shall provide a sufficient means of communications between the contractor and his employees for routine and emergency purposes.

4.4.4 Safety guards, shields, and mufflers shall be kept intact and in good repair at all times. The Contractor shall comply with OSHA requirements, pertinent provisions of the publication, Safety and Health Requirements, EM 385-1-1, Department of the Army, Corps of Engineers, and German Safety Regulations.

4.4.5 All equipment used under this contract will be inspected by the COR prior to its use. If the equipment is at any time deemed unsafe or unserviceable by the COR, the contractor shall remove equipment from the Post within 24 hours or have it repaired to the COR’s satisfaction. The Government assumes no responsibility or duty to inspect. The contractor is responsible for ensuring that the equipment is in a safe operating condition, that it is used in a safe environment and condition.

4.5 Common Access Cards (CAC) : N/A

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall perform services listed in Technical Exhibit 3/ Estimated Workload Data and task orders in accordance with the requirements listed in Part 4.

The entire area to be mowed is app. 834,000.00 sqm.

The contractor shall be able to mow 500,000.00 sqm in 6 working days commencing within 2 (two) calendar days after notification by the contracting officer’s representative (COR).

5.1.1 Policing. Prior to mowing, the contractor shall police each mowing area and shall dispose the refuse and recyclable material (boxes, material, cans, paper, cardboard, rags) in the trash collection point at building # 25. All the loose leaves, bushes and limbs shall be disposed of off base at the contractor’s expense. Also the remaining waste (scrap metal, wood waste and wires) shall be disposed at the recycling point at building # X. Comment by Schreglmann, Yvonne Ms CIV DE USA: Is there a possibility to dispose the yard waste on base? Comment by Schreglmann, Yvonne Ms CIV DE USA: Please fill in the required building number NOTE: Ammunition and explosives shall not be moved and the COR shall be notified immediately.

5.1.2 Uniformity. Mowing and trimming operations within any area shall be conducted to provide a uniform appearance of the area. The grass height shall be between 5 and 10 cm and shall not extending seed heads or uneven surfaces.

5.1.4 Inclement wheatear conditions. The contractor shall not continue mowing and trimming during inclement weather conditions (excessive rainfall and frost) and shall immediately notify the COR of the circumstances. The Government may allow the contractor to finish the services at additional hours from Monday to Saturday 1800 – 2000 hours, additional services shall not be performed on Sundays.

NOTE: The contractor will not be paid for incomplete services.

5.1.5 Government interference. When the contractor cannot complete a mowing cycle due to construction debris or Government interference, the contractor shall mow within reasonable distance of obstruction and report in writing to the COR the reason for failure to complete the mowing cycle. The report shall identify type of interference, location and date of mowing interference.

5.1.6 Damages. The contractor shall be liable for any and all damages or losses caused through fault or negligence of his agents and/or employees. The contractor shall restore any damage caused by his operations, including the replacement of any plant material damaged as a result of negligence, at no additional cost to the Government. COR shall be informed of all damages immediately upon occurrence.

5.1.7 Inspections. The contractor shall notify the COR for inspection and acceptance of an area within one (1) working day after assigned services have been completed.

5.1.8 Grass Clipping and Weeds. After cutting along roads, sidewalks and other surfaced areas, all grass clippings and weeds shall be picked up and disposed of off post at the contractor’s expense.

5.2 Task Heading: The contractor shall provide grass cutting service in accordance with this PWS. The contractor shall schedule all work so that it does not interfere with outdoor ceremonies or vehicle parking. Comment by Schreglmann, Yvonne Ms CIV DE USA: How shall the contractor know of outdoor events?

5.2.1 Grass Mowing. The contractor shall mow the grass and dispose the grass clippings and weeds IAW paragraph 5.1 NOTE: Surrounding of Bldg. # XY shall be cut to a maximum height of 5 cm (instead of 5 – 10 cm). During periods of drought, the grass should be cut to a height of 10 cm.) Comment by Schreglmann, Yvonne Ms CIV DE USA: This task shall be specified, the contractor must know if there exceptions to the regular height from 5-10 cm.

5.2.3 Edging. The contractor shall edge the sidewalks, driveways, pads, concrete swells, drainage ditches, and curbs shall be edged unless noted otherwise. The contractor shall remove all grass and weeds in cracks, joints, overhanging edges of sidewalks, parking lots, driveways, pads and curbs, without trenching. Comment by Schreglmann, Yvonne Ms CIV DE USA: What does edging mean?

5.2.4 Grass Trimming. The contractor shall trim the grass (to include tree suckers and other small growth) adjacent to all obstructions to tractor-drawn grass mowing equipment to include but not limited to trees, shrubs, roots, fences, gates, ditches, paved drainage ditches, berms, fire hydrants, inlets, manholes, storage tanks, vents, clean-outs, statues, monuments, pylons, posts, poles, cables, guy lines, lighting, chains, signs, barriers, guard rails, trash receptacles, newsstands, mail boxes, telephones, landscape furniture, buildings, structures, headwalls, culverts, pits, trailers, installed equipment, parking lot bumper locks, etc. Comment by Schreglmann, Yvonne Ms CIV DE USA: Is there a reason to list all the obstructions?

Grass shall be trimmed within two (2) feet of both sides of the obstructions, to include two feet either side of fencing IAW paragraph 5.1. Grass trimming within obstructions shall include but not limited of fenced areas, ditches, erosion channels, creek banks, unpaved and paved drainage ditches, culverts, and pits.

NOTE: The contractor shall not use burning as a method for grass trimming.

5.2.5 Sweeping. The contractor shall sweep all streets, parking lots, sidewalks, pads, and curbs immediately after mowing, edging, and/or grass trimming. The contractor shall remove all grass cuttings or trimmings, leaves, pine straw, limbs or other yard debris discharged on streets, parking lots, sidewalks, pads, and curbs generated by grass mowing activities. The contractor shall not blow, sweep or in any manner place debris or trash in storm sewers, street drains or streets.

5.2.6 Weed Removal. The Contractor shall remove weed two (2) times a year during vegetation period at Camp Nainhof (approx. 6,000.00 sqm). Weeds shall be picked up and disposed accordingly.

NOTE: THE USE OF HERBICIDES IS PROHIBITED

5.2.7 Mulching (Bark Clips). At Government’s direction, approximately 10 cm mulch shall be applied to designated areas at Camp Nainhof and Camp Poellnricht ( approx.. 2,500.00 sqm). Comment by Schreglmann, Yvonne Ms CIV DE USA: Who is providing bark clips? Government or contractor

5.3 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

5.4 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with [2013]. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.

If contract period of performance ends prior to September 30, the contractor has 30 calendar days from end date of the contract to complete the eCMRA requirement.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

PUBLICATION DESCRIPTION

ANSI A300 Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI Z60.1 American Standards for Nursery Stock

ANSI Z87.1-1989 Practice for Occupational and Educational Eye and Face Protection

ANSI Z133.1 Safety Requirements for Tree Care Operations

AR 11-27 Army Energy Program

AR 190-5 Motor Vehicles Traffic Supervision

AR 200-1 Environmental Protection and Enhancement

AR 385-10 Army Safety Program

AR 420-90 Fire Emergency Services

CFR Title 29, Part 1910 General Industry's OSHA

CFR Title 42, Part 50-0204 Occupational Noise Exposure

EM38511 Safety and Health Requirements Manual

HSPD 12 Homeland Security Presidential Directive

OMB M-05-24 Office of Management and Budget (OMB) Guidance

FISP PUB 201 Federal Information Processing Standards Publication

German Regulations and Standards

VDE 0100 Regulations for the Installation of Electrical Power Supply Systems up to 1000V

UVV German Crafts Union Safety Regulation

VFDB The Fire Prevention Regulations

Safety Regulation of “Deutscher Gewerbeverein”

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit A – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit B – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit C – Estimated Workload Data

ATTACHMENT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

ATTACHMENT 2

DELIVERABLES SCHEDULE Comment by Schreglmann, Yvonne Ms CIV DE USA: Just a reminder, all deliverables shall be uploaded into the CORT tool system.

NOTE: Also the deliverables shall be stated with the paragraphs.

Kickoff Meeting Comment by Schreglmann, Yvonne Ms CIV DE USA: This is not a deliverable

• Minutes from Kickoff Meeting NLT 7 calendar days after award

• NLT 7 calendar days after meeting

Periodic/Quarterly Meeting Comment by Schreglmann, Yvonne Ms CIV DE USA: This is not a deliverable

• Minutes from Meeting (Govt)

• Contractor Rebuttal

TBD

• NLT 7 calendar days after meeting

• NLT 7 calendar days after receipt of minutes

Monthly Status Reports* Comment by Schreglmann, Yvonne Ms CIV DE USA: Where is this deliverable stated in the PWS?

(Contractor’s Quality Control sheets)

Contractor Quality Control Plan (QCP) Incl. Key Control Plan and Loss of Government Furnished Keys

COR

COR

*This deliverable is submitted in final form only.

NOTE: Meeting minutes will be recorded by the Government, and distributed to the appropriate individuals following any meeting. Should there be disagreement with the minutes, the Contractor will provide a written notification identifying areas of non-concurrence for joint resolution.

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

sqm Services

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