Food_Waste_FY16_-_PWS_Revised_Final_Version.pdf

Page 1 of 33 Rev 2-Feb 2015

PERFORMANCE WORK STATEMENT (PWS)

Disposal of Non-Edible and Expired Food Waste

At

United States Army Garrison (USAG) Bavaria

Tower Barracks, Grafenwoehr

And

Rose Barracks, Vilseck

Part 1

General Information

1. Introduction: This is a non-personnel services contract to provide pickup, transportation and handling services for Disposal of Non-Edible and Expired Food Waste. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Background: Provide Disposal of Non-Edible and Expired Food Waste.

1.2. Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO).

1.2.1. Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), German, and local laws, regulations, standards, provisions, and directives to include applicable publications in Part

6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.2.2. Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control, financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. German, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed.

The Contractor shall compile historical data, prepare required reports, and submit information as specified by the

Deliverable List presented in this PWS.

1.3. Objectives: Disposal of Non-Edible and Expired Food waste.

1.4. Functional Areas: USAG Bavaria Tower Barracks to include Netzaberg Village Center, Tactical Sites and

Firing Ranges and Rose Barracks.

USAG Bavaria Tower Barracks, Grafenwoehr is located between the towns Nurnberg and Weiden approximately 70km north-east of Nurnberg, Federal Republic of Germany

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USAG Bavaria Rose Barracks, Vilseck is located between the towns Nurnberg and Weiden approximately.

50km north-east of Nurnberg, approximately. 30 km south-west of Tower Barracks Grafenwoehr, Federal

Republic of Germany.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2)

12-month option years. The Period of Performance reads as follows:

Basic Year : 16 Sept 2016 – 15 September 2017

1st Option Year: 16 Sept 2017 – 15 September 2018

2nd Option Year: 16 Sept 2018 – 15 September 2019

1.6. Management and Administration:

1.6.1. Phase In /Phase Out Period: N/A

1.6.2. Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours. The

Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post-award conference, or within three (3) work days if no post-award conference is conducted, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager and Alternate Project Manager. The Alternate

Project Manager shall be designated to act for the Project Manager during the Project Manager’s absence. Both the

Project Manager and Alternate Project Manager shall have full authority to act for the contractor on all contract matters relating to daily operation of this Contract.

1.6.2.1. When the Project Manager or Alternate Project Manager are replaced, the contractor shall submit to the

COR, in writing, the name, title, office, home and mobile telephone number within 3 work days after replacement.

1.6.3. Contractor Responsiveness: The Project Manager and Alternate Project Manager shall be available for telephone communication or site attendance, as required by the COR during normal workdays and workhours. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls immediately the next day.

1.6.4. Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. Meeting attendees shall at times include contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5. Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800 through 1600 Monday thru Friday except German holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

1.6.6. Recognized Holidays: See CCE-204-4000 in the basic contract. The contractor is not required to work on

German Holidays. If pick-up days coincide with a German Holiday, pickup service shall be accomplished either one day prior to or after the German Holiday.

1.6.7. Training Holidays: USAREUR has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced

Page 3 of 33 Rev 2-Feb 2015 training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8. Quality Control (QC) Program. Contractor shall develop and maintain an effective QC Program to ensure products provided or services performed are in accordance with the contract and this PWS. The Contractor's QC

Program is the means by which they assure themselves that their work complies with the requirement of the contract. The contractor shall provide a draft QC Plan with the contractor’s proposal. Upon contract award, the contractor may be required to meet with the Government’s Managers to obtain the Government’s modifications and input for the contractor’s final QC Plan. The contractor shall submit the final QC Plan within five (5) days after contract award for Government approval. The contractor shall maintain, disseminate, update, and improve the QC Plan in order to ensure its continued use and accuracy. The design and documentation of the QC Plan shall allow for ease of use, review, and audit by internal as well as Government personnel.

1.6.8.1. The Contractor’s QC Plan shall meet the minimum requirements listed below.

1.6.8.1.1. Contract number, date, and contractor signature.

1.6.8.1.2. Certificates, documents and references proving the qualification of the contractor’s company, personnel and subcontractor’s personnel.

1.6.8.1.2. Identification and clearly defined authority of key personnel in the contractor's organization.

1.6.8.1.3. The names and qualifications of individuals tasked to perform inspections and the extent of their authority.

1.6.8.1.4. Inspection System. An inspection system covering all general and specific tasks included in the contract’s scope of work for both prime and subcontractor work to identify deficiencies in the quality of services.

The inspection system shall specify:

1.6.8.1.4.1. Tasks and associated characteristics to be inspected.

1.6.8.1.4.2. Methods (random sampling, 100 percent inspection, etc.) by which tasks are to be inspected.

1.6.8.1.4.3. When the tasks will be scheduled for inspection.

1.6.8.1.4.4. Procedures for documenting inspections.

1.6.8.1.5. Deficiency Correction. Documented procedures to correct self-identified or government identified discrepancies. The procedures shall be able to identify the root cause of the discrepancy, prevent recurrence of the discrepancy, and the target date for implementing the corrective action.

1.6.8.1.6. Key Control. Key control, internal control or security procedures, if applicable. Refer to paragraph

1.6.14 for Key Control requirements.

1.6.8.1.7. Winterization. Winterization procedures for outdoor and exposed Government furnished equipment, if applicable.

1.6.8.2. Documentation. The contractor shall maintain a log (paper or electronic) which includes, but is not limited to, a record of all inspections performed, dates inspections performed, results of each inspection, and corrective actions taken.

1.6.8.3. Quality Control Files. The contractor shall maintain a file of all inspections or tests conducted by the contractor, to include any corrective actions. The file shall be subject to inspection by the Government.

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1.6.8.4. QC Plan Modification. The Government may notify the Contractor of required modifications to the QC

Plan during the period of performance. This may occur whenever the Contractor's procedures do not accomplish quality control objective(s).

1.6.8.4.1 The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Government.

1.6.8.4.2. Any modifications to the QC Plan, Government directed or contractor initiated, during the period of performance shall be provided to the Government for review no later than 5 calendar days prior to effective date of the change.

1.6.9. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) and the Performance Requirements Summary

(PRS). The QASP is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the PRS performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10. Place of Performance: The work to be performed under this contract will be performed at the locations identified in paragraph 1.4.

1.6.11. Type of Contract: The government will award a Firm Fixed Price contract.

1.6.12. Security Program: The following Anti-Terrorism requirements apply

1.6.12.1. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative).

The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.12.2. iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program (training standards provided by the requiring activity

ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 5 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded. The contractor shall complete the CONFIRMATION OF ANTI-TERRORISM- BRIEFING form in

Technical Exhibit 11.

1.6.12.3. At the Post-award conference or within three (3) days if no post-award conference is conducted, the contractor shall submit a Personnel and Vehicle List to the COR with the following data. The contractor shall keep the list current and provide and updated lists to the Government within 5 days after changes are made.

1.6.12.3.1. Personnel List. Last Name, First Name Date of Birth, Identification Card Number, and Country of Citizenship.

1.6.12.3.2. Vehicle List. Make and Model, Construction Year and License Plate Number.

1.6.12.4. Photography. Any photography required during the performance of work will ONLY depict the exact details relating to the maintenance work and/or repair work and will not reveal sensitive operational procedures or security systems. The contractor shall request the application of the photography authorization to the COR.

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1.6.13. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.14. Key Control: N/A

1.6.15. Special Qualifications: The contractor shall be an accredited waste management company for collection, transportation, storage, handling, recycling and disposal of monitoring required material according to the Closed-

Cycle Material Management Law (former named German Waste Disposal Law) and Water Resources Act (WRA).

1.6.15.1. Personnel shall have a minimum 3 years’ experience with the handling of monitoring required material and goods.

1.6.15.2. The contractor shall provide certificates, documents and references proving the qualification of the contractor’s company, personnel and subcontractor’s personnel with their proposal.

1.6.16. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.18. Key Personnel: The follow personnel are considered key personnel by the government: Project Manager and Alternate Project Manager.

1.6.18.1. The Project Manager shall have a minimum of five (5) years’ experience in the trade. The contractor shall submit with their proposal, the name and qualifications of the Project Manager.

1.6.8.2. The Project Manager shall have a good working knowledge of both written and spoken English. The contractor shall be able to read and understand regulations, operating instructions, memoranda, and related material concerning the field of work, to prepare correspondence and standardized reports, and to communicate effectively with English-speaking staff members and the public, including both English speaking and non-

English speaking persons.

1.6.19. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall wear clothing with contractor’s name. It is optional to have the contractor employee’s name on the clothing.

1.6.20. Contractor Travel: N/A

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1.6.21. Other Direct Costs: N/A

1.6.22. Data Rights: N/A

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24. Safety: The contractor shall be responsible to comply with all accident prevention measures as well as protective measures necessary to ensure the safe handling of food waste by their personnel. The contractor shall provide their employees all required personal protective equipment and clothing. The contractor shall be responsible to provide and document job specific safety training.

1.6.24.1. Accident Report: For all personal injury accidents contractor shall establish and forward one completed copy of accident reports (local contractors submit copy of locally required accident report; American contractors submit copy of DA Form 285, Feb 2009, United States Army Accident Investigation Report) to the

COR NLT 3 workdays after occurrence.

1.6.24.2. Emergency Situation. In any emergency, the contractor shall contact the Government Emergency

POCs listed below:

EMERGENCY POCs

Responsible CORs/POCs are accessible during normal Government workday from Monday through Friday, from 0730 - 1600 hours, except American or German holidays.

After Government workday hours, on Saturdays, Sundays and on American or German holidays, the contractor shall inform the Fire Department of the respective area of performance.

CORs / POCs Telephone Numbers at Tower Barracks Grafenwoehr

Military telephone DSN 475-7991, 475-7144 or 475-7632, Civilian telephone (09641)-83-7991, (09641)-83-7144 or (09641)-83-7632)

Fire Department Grafenwoehr:

Military telephone 475-8972, civilian telephone (09641)-83 or Emergency #117.

CORs / POCs Telephone Numbers at Rose Barracks Vilseck

Military telephone DSN 466-2418, 466-2201 or 466-2953, Civilian telephone (09664)-83-2418, (09664)-83-2201 or (09664)-83-2953)

Fire Department Vilseck:

Military telephone 466-n/a, civilian telephone (09664)-83-n/a or Emergency # 117.

1.6.24.3. Safety Plan and Program: N/A

1.6.25. Environmental Compliance: The contractor shall ensure that services covered under this contract are performed in accordance with (IAW) U.S., German, Department of the Army, and Garrison Environmental Plans and Requirements. The contractor shall ensure that any on-site container cleaning will not cause any pollution. The contractor shall notify the Emergency POCs in paragraph 1.6.24.2 within one (1) hour upon hazardous materials

Page 7 of 33 Rev 2-Feb 2015 spillage. At the contractor’s expense, the contractor shall be responsible for the prompt and proper cleanup and disposal of hazardous materials spills. The contractor shall ensure non-hazardous and hazardous material is disposed at an authorized disposal site and IAW host nation waste disposal laws.

1.6.25.1. Environmental Compliance Plan and Program: N/A

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PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the

Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2. Acronyms:

AR Army Regulation

CCE Contracting Center of Excellence

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

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DeCA Defense Commissary Agency

DFAC Dining Facility

DOD Department of Defense

ES Elementary School

HS High School

IAW In accordance with

KO Contracting Officer

MS Middle School

OCI Organizational Conflict of Interest

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

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PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1. Services: The Government will provide weighing services at no expense to the contractor for their designated pickup vehicles. The contractor shall weigh vehicles before pickup and after pickup. At each weighing, the contractor will be provided a “weight” ticket by the Government.

Operation Hours at the Government Vehicle Scale at Tower Barracks, Central Recycling Plant, Bldg.

Monday through Friday from 0800 until 1200 and 1230 until 1530.

Operation Hours at the Government Vehicle Scale at Rose Barracks, Bldg. 148

Monday through Friday from 0750 until 1150 and 1300 until 1545.

NOTE: When the scales are closed, down for calibration or repair, the contractor, at own expense, shall have their vehicles weighed off-post. The contractor shall obtain before pickup and after pickup “weight” tickets from the off-post weighing service provider.

3.2. Facilities: N/A

3.3. Utilities: N/A

3.4. Equipment: N/A

3.5. Materials: N/A

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PART 4

CONTRACTOR FURNISHED ITEMS

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall furnish all supplies, equipment, and facilities required to perform work under this contract that are not listed under Section 3 of this PWS. This includes but is not limited to vehicles, cleaning equipment, loading platforms, lifting devices, container labeling equipment and all required containers and container sets. he contractor shall not be reimbursed for parts, materials, equipment, facilities, and services to support their day-to-day operations, which includes, but is not limited to, administrative office supplies, custodial supplies, communication equipment, vehicle fuel, and lubricants.

4.2. Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide all required materials to label containers listed below.

4.4. Equipment: The Contractor shall provide and perform the following:

4.4.1. Number and Size of Containers. The contractor shall provide the number and size of containers listed in

Technical Exhibits (TE) 4 and TE 5. The contractor shall deliver the number of containers to the locations listed in TE 4 and TE 5. All containers will remain the contractor acquired property and shall be maintained by the contractor.

4.4.2. Container Size. The following size containers shall be provided as required in TE 4 and TE 5.

4.4.2.1. MGB 120-liter plastic containers for the storage of non-edible food waste

4.4.2.2. 600-liter plastic container for wrapped food items packed in glass.

4.4.2.3. 1100-liter container for wrapped food items packed in cans, plastics, foil, paper and cardboard.

4.4.3. Container Specifications.

4.4.3.1. All containers shall be equipped with coverlids, rubber lips (120-liter excluded) and wheels.

4.4.3.2. All containers shall be leak-proof and painted brown (RAL8003 or RAL8008).

4.4.3.3. The coverlids of the 1100-liter containers shall be painted red.

4.4.4. Container Labeling. The contractor shall label required containers IAW TE 6. All labels shall be waterproof and self-adhesive. All labels shall be clearly visible to those using the containers.

4.4.5. Container Condition: Only containers in good working condition will be accepted. Unserviceable containers (damaged coverlids, missing or unreadable labels, missing rubber lips, broken wheels, etc.) shall be repaired or replaced immediately at the contractor’s expense.

4.4.6. Container Cleanliness. The contractor shall ensure that all empty containers have been thoroughly cleaned before issuing or replacing.

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PART 5

SPECIFIC TASKS

5.1. Basic Services: The contractor shall provide the following basic services:

5.1.1. On contract start date and during the entire period of performance listed in paragraph 1.5, the contractor shall provide, deliver, and maintain containers IAW paragraph 4.4 through 4.4.6, TE-4, TE-5 and TE-6.

5.2. Recurring Services: The contractor shall provide container pick up, replacement, transportation and handling services for disposal of non-edible and expired food waste.

NOTE: Container pick up, replacement, transportation and handling services of DeCA Commissary Container

Sets at Building 700 on Tower Barracks and Building 2204 on Rose Barracks will be weighed and disposed of separately from non-DeCA Commissary non-edible food waste.

5.2.1. Weekly, the contractor shall utilize the FILL LEVEL CONTROL SHEETS for Tower Barracks (TE-12) and Rose Barracks (TE-13).

a) The contractor shall provide the previous weeks completed Fill Level Control Sheets to the Government each Monday no later than 1600 hours.

5.2.2. Before scheduled pickup services for the day begin, the contractor shall have their designated pickup vehicle weighed IAW paragraph 3.1.

5.2.3. On the scheduled pickup service date, the contractor shall pickup and replace containers within the allotted period listed in TE-4 and TE-5.

a) Document the Fill Level Control Sheets with the number of containers emptied based on capacity (Full, 3/4, 1/2, 1/4, or Empty).

b) Provide a clean, operational and properly labeled replacement container IAW paragraph 4.4 through 4.4.6.

NOTE: The contractor shall inform the Government within 1 hour, if they are unable to gain access to the containers scheduled for pickup. The Government will provide guidance.

5.2.4. After all scheduled pickup services for the day have been completed, the contractor shall have their designated pickup vehicle weighed IAW paragraph 3.1.

5.2.5. The contractor shall dispose collected non-edible and expired food waste off-post at German Government approved disposal facility.

a) For each disposal service, the contractor shall obtain written proof of proper disposal signed by the off-post disposal company.

5.2.6. The contractor shall submit written proof of proper disposal (see 5.2.5) along with all associated weight tickets (see 5.2.4) as attachments to their WAWF invoice..

5.3. On-Demand Services: The contractor shall provide the following on-demand services:

5.3.1. When notified by the Government, the contractor shall provide the required containers for Non-Permanent

Occupied Facilities listed in TE-4.

a) Containers shall be in place within 24-hours after verbal or written Government notification.

b) Containers shall meet the requirements of paragraph 4.4 through 4.4.6 and TE-6.

5.3.2. The contractor shall provide pick up, replacement, transportation and handling services for Non-

Permanent Occupied Facilities listed in TE-4 IAW paragraph 5.2.

5.3.3. When requested by the Government, the contractor shall provide Additional Pick-Up, Replacement.

Transportation and Handling Services for Tower Barracks IAW with paragraph 5.2.

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5.4. Functional Areas: N/A

5.5. Task Heading: N/A

5.6. Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil http://www.ecmra.mil/ mailto:dodcmra@pentagon.af.mil

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PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

All applicable European and German safety/accident prevention laws, regulations and ordinances such as law covering implementation of work safety measures for improvement of safety and for sanitary precautions of employees on the job, law on work safety (AsiG, ArbSchG, BGG, BGI, BGR, BGV, VBG, VBR, UVV)

All European/German machinery and operational safety regulations (Maschinenrichtlinien und

Betriebssicherheitsverordung)

Waste disposal laws and ordinances (Abfallbeseitigungsgesetze und Verordnungen des Bundes und der Laender)

Law concerning water protection

(Wasserhaushaltsgesetz)

Regulation concerning drinking water (TrinkWV)

Regulation on the protection of ground water against pollution with certain hazardous materials (GrWV)

Law on liability concerning environmental issues (UmweltHG)

Regulation concerning systems with water endangering materials (VawS)

Technical Regulations for hazardous materials (TRGS)

6.1. Contractor Adherence: The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

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PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Exhibit 3 – Estimated Workload Data

7.4. Attachment 4/Technical Exhibit 4 - Pickup Schedule Tower Barracks

7.5. Attachment 5/Technical Exhibit 5 - Pickup Schedule Rose Barracks

7.6. Attachment 6/Technical Exhibit 6 - Labeling Requirements

7.7. Attachment 7/Technical Exhibit 7 - 120-Liter Container Label

7.8. Attachment 8/Technical Exhibit 8 - 1100-Liter Container (1.1 CBM) Label -Cans

7.9. Attachment 9/Technical Exhibit 9 - 1100-Liter Container (1.1 CBM) Label – Plastics, Etc.

7.10. Attachment 10/Technical Exhibit 10 - 600 to 800 Liter Container (0.6 / 0.8 CBM) Label - Glass

7.11. Attachment 11/Technical Exhibit 11 - Anti-Terrorism- Briefing Confirmation

7.12. Attachment 12/Technical Exhibit 12 - Fill Level Control Sheet (Tower Barracks)

7.13. Attachment 13/Technical Exhibit 13 - Fill Level Control Sheet (Rose Barracks)

Page 16 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Management and

Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly COR PRS inspection checklist Pass

/ Fail criteria.

>95 Percent Total

Overall PRS

Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS

Inspection

Checklist.

2) PWS Part 1 Management and

Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process

Audits

0 Safety or

Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic Inspection

3) PWS Part 3 Government

Furnished Item and Services

Contractor shall comply with PWS provisions relating to Government

Furnished Item and Services operations.

Monthly COR PRS inspection checklist Pass

/ Fail criteria.

>95 Percent Total

Overall PRS

Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS

Inspection

Checklist.

4) PWS Part 3 Government

Furnished Items and Services

Contractor shall comply with PWS provisions relating to Government

Furnished Items and Services processes.

Surveillance Process

Audits

0 Safety or

Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor

Furnished Items and Services

Contractor shall comply with PWS provisions relating to Contractor

Furnished Items and Services operations.

Monthly COR PRS inspection checklist Pass

/ Fail criteria.

>95 Percent Total

Overall PRS

Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS

Inspection

Checklist.

6) PWS Part 4 Contractor

Furnished Items and Services

Contractor shall comply with PWS provisions relating to Contractor

Furnished Items and Services processes.

Surveillance Process

Audits

0 Safety or

Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks

Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly COR PRS inspection checklist Pass

/ Fail criteria.

>95 Percent Total

Overall PRS

Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS

Inspection

Checklist.

8) PWS Part 5 Specific Tasks

Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process

Audits

0 Safety or

Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic Inspection

Page 17 of 33 Rev 2-Feb 2015

9) PWS Part 6 Applicable

Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

Monthly COR PRS inspection checklist Pass

/ Fail criteria.

>95 Percent Total

Overall PRS

Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS

Inspection

Checklist.

10) PWS Part 6 Applicable

Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

Surveillance Process

Audits

0 Safety or

Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic Inspection

11) PWS Part 7 Technical Exhibit

Listing Contractor shall comply with

PWS provisions relating to Technical

Exhibit Listing operations.

Monthly COR PRS inspection checklist Pass

/ Fail criteria.

>95 Percent Total

Overall PRS

Inspection Checklist

Compliant Rate

100% Inspection of

COR PRS

Inspection

Checklist.

12) PWS Part 7 Technical Exhibit

Listing Contractor shall comply with

PWS provisions relating to Technical

Exhibit Listing processes.

Surveillance Process

Audits

0 Safety or

Environmental

Discrepancies < 1

Technical

Discrepancies

Periodic Inspection

Page 18 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

1.6.2. Contractor Management:

Project Manager and Alternate

Project Manager.

At the Post-award conference or within 3 days if no post-award conference is conducted.

1 Word Doc/PDF KO

1.6.2.1. Project Manager or

Alternate Project Manager

Replacement.

Within 3 workdays after replacement.

1 Word Doc/PDF KO

1.6.8. Quality Control (QC)

Program

The contractor shall provide a draft QC Plan.

With the contractor’s proposal.

1 Word Doc/PDF KO

The contractor shall submit the final QC Plan.

Within 5 days after contract award for

Government approval.

1 Word Doc/PDF KO

Modifications to the QC Plan.

No later than 5 calendar days prior to effective date of the change.

1 Word Doc/PDF KO

1.6.12.2. iWATCH/iSALUTE

Training

Results reported to the COR.

Within 30 calendar days after the contract is awarded

And with 5 days after new employees commence contract performance.

1 Word Doc/PDF COR

1.6.12.3.1. Personnel List

1.6.12.3.2. Vehicle List

At the Post-award conference or within 3 days if no post-award conference is conducted.

Updated lists to the

Government within 5 days after changes are made.

1 Word Doc/PDF COR

1.6.15.2. The contractor shall

provide certificates, documents and references proving the qualification of the contractor’s company, personnel and subcontractor’s personnel.

With their proposal. 1 Word Doc/PDF KO

1.6.18. Key Personnel.

The contractor shall submit the name and qualifications of the

Project Manager.

With their proposal. 1 Word

Doc/PDF/.XLS

KO

Page 19 of 33 Rev 2-Feb 2015

Deliverable Frequency # of Copies Medium/Format Submit To

5.2.1. Fill Level Control Sheets

Provide the previous weeks completed Fill Level Control

Sheets to the Government.

Every Monday no later than 1600 hours.

Default Hard

Copy

COR

5.2.6. Written proof of proper

disposal along with all associated weight tickets.

When submitting WAWF invoices.

1 Electronic WAWF

5.6. eCMRA.

The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record.

No later than 15 working days after receipt of contract award or contract modification incorporating this clause.

1 Electronic http://www.ecmra.mil

5.6. eCMRA.

While inputs may be reported any time during the FY, all data shall be reported.

No later than October 31 of each calendar year.

1 Electronic http://www.ecmra.mil http://www.ecmra.mil/ http://www.ecmra.mil/

Page 20 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

USAG BAVARIA – GRAFENWOEHR (TOWER BARRACKS)

ITEM DESCRIPTION OF SERVICE ESTIMATED QUANTITY

1 Rental of 200 each -MGB 120-Liter Containers 12 Months

2 Pick-Up, Transportation and Handling Services 156 SVS

3 Additional Pick-Up, Transportation and Handling Services 5 SVS

4 Payment of Disposal Fees (Non-Edible Waste Only) 700 Tons

Rental of Container Set Building 700 (1 each 600 to 800 Liter for food items packed in glass; 1 each 1100-Liter for food items packed in cans; 4 each 1100-Liter for food items in plastic, foil, paper, and cardboard)

12 Months

6 Payment Of Disposal Fees For Outdated Food Waste 120 Tons

7 Additional Pick-Up, Transportation and Handling Services 3 SVS

USAG BAVARIA – VILSECK (ROSE BARRACKS)

ITEM DESCRIPTION OF SERVICE ESTIMATED QUANTITY

1 Rental of 55 each -MGB 120-Liter Containers 12 Months

2 Pick-Up, Transportation and Handling Services 156 SVS

3 Payment of Disposal Fees (Non-Edible Waste Only) 220 Tons

Rental of Container Set Building 2204 (1 each 600 to 800 Liter for food items packed in glass; 1 each 1100-Liter for food items packed in cans; 3 each 1100-Liter for food items in plastic, foil, paper, and cardboard)

12 Months

5 Payment of Disposal Fees for outdated Food Waste 45 Tons

Page 21 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 4

PICKUP SCHEDULE TOWER BARRACKS

Bldg.

No Facility Description Location

Number

Required Container Size Pick Up Frequency Time

101 DFAC Main Camp 15 120 Liter Monday-Wednesday-Friday 0800 - 1530

124 ES Cafeteria/Kitchen Main Camp 4 120 Liter Monday-Wednesday-Friday 0800 - 1530

612 Burger King Main Camp 3 120 Liter Monday-Wednesday-Friday 0800 - 1530

700 AAFES Food Court Main Camp 6 120 Liter Monday-Wednesday-Friday 0800 - 1530

700 DeCA Commissary Main Camp 15 120 Liter Monday-Wednesday-Friday 0800 - 1530

700 DeCA Commissary Main Camp 5 1100 Liter Wednesday 0800 - 1530

700 DeCA Commissary Main Camp 1 600 to 800 Liter Wednesday 0800 - 1530

3244 DFAC-BW Field Camp -Normandy 5 120 Liter Monday-Wednesday-Friday 0800 - 1530

3284 DFAC-BW Field Camp -Normandy 5 120 Liter Monday-Wednesday-Friday 0800 - 1530

3305 DFAC-NCOA Field Camp -Normandy 15 120 Liter Monday-Wednesday-Friday 0800 - 1530

9060 MS Cafeteria/Kitchen Netzaberg 10 120 Liter Monday-Wednesday-Friday 0800 - 1530

Non-Permanent Occupied Facilities - Placement By Request On-Call

1104 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1184 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1204 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1224 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1244 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1264 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1284 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1324 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

1344 DFAC Field Camp -Aachen TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2124 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2144 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2164 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2184 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2204 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2244 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2284 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2304 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2324 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2344 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2364 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2404 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

2424 DFAC Field Camp -Algier TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

4124 DFAC Field Camp -Kasserine TBD 120 Liter Monday-Wednesday-Friday 0800 - 1530

XXXX Ranges & Tactical Sites Ranges/ Field Sites TBD t 120 Liter Monday-Wednesday-Friday 0800 - 1530

Total Containers 200 each 120-Liter 6 each 1100-Liter 1 each 600 to 800 Liter

Container Set Bldg. 700 – 1 each 600 to 800 Liter for food items packed in glass; 1 each 1100-Liter for food items packed in cans; 4 each 1100-Liter for food items in plastic, foil, paper, and cardboard.

Page 22 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 5

PICKUP SCHEDULE ROSE BARRACKS

Bldg.

No Facility Description Location

Number

Required

Container

Size Pick Up Frequency Time

227 Tumbleweed/Restaurant South Camp Vilseck 1 120 Liter Monday-Wednesday-Friday 0800 - 1530

603 DFAC South Camp Vilseck 20 120 Liter Monday-Wednesday-Friday 0800 - 1530

612 DFAC South Camp Vilseck 20 120 Liter Monday-Wednesday-Friday 0800 - 1530

1802 HS-Cafeteria/Kitchen South Camp Vilseck 1 120 Liter Monday-Wednesday-Friday 0800 - 1530

2201 Burger King/Restaurant South Camp Vilseck 2 120 Liter Monday-Wednesday-Friday 0800 - 1530

2203 Food Mall/Restaurant South Camp Vilseck 3 120 Liter Monday-Wednesday-Friday 0800 - 1530

2231 ES-Cafeteria/Kitchen South Camp Vilseck 3 120 Liter Monday-Wednesday-Friday 0800 - 1530

2204 DeCA Commissary South Camp Vilseck 5 120 Liter Monday-Wednesday-Friday 0800 - 1530

2204 DeCA Commissary South Camp Vilseck 4 1100-Liter Wednesday 0800 - 1530

2204 DeCA Commissary/ South Camp Vilseck 1 600 to 800

Liter Wednesday 0800 - 1530

Total Containers 55 each 120 Liter 5 each 1100-Liter 1 each 600 to 800 Liter

Container Set Bldg. 2204 – 1 each 600 to 800 Liter for food items packed in glass; 1 each 1100-Liter for food items packed in cans; 3 each 1100-Liter for food items in plastic, foil, paper, and cardboard.

Page 23 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 6

LABELING REQUIREMENTS

Valid for USAG-Bavaria Tower Barracks and Rose Barracks

Label for Size of Container Size of Label (Format) Template

Non-Edible Wastes Only 120-liter DIN A4 – Landscape or Portrait

TE-7

Outdated Food Items in Cans 1100-Liter

(1.1 cbm) DIN A3 (Portrait) TE- 8

Outdated Food Items in Foil, Tetra Packages, Cartons, Plastic Bottles, etc.

1100-Liter

(1.1 cbm) DIN A3 (Portrait) TE- 9

Outdated Food Items in Glass 600 to 800 Liter

(0.6 / 0.8 cbm) DIN A3 (Portrait) TE-10

Page 24 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 7

120-LITER CONTAINER LABEL - PORTRAIT

Page 25 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 7

120-LITER CONTAINER LABEL - LANDSCAPE

Page 26 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 8

1100-LITER CONTAINER (1.1 CBM) LABEL - CANS

Page 27 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 9

1100-LITER CONTAINER (1.1 CBM) LABEL – PLASTIC, ETC.

Page 28 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 10

600 TO 800 LITER CONTAINER (0.6 / 0.8 CBM) LABEL - GLASS

Page 29 of 33 Rev 2-Feb 2015

TECHNICAL EXHIBIT 11

ANTI-TERRORISM- BRIEFING CONFIRMATION

I herewith confirm that for the following project:

Contract#

Project Title/Description: Collection, Pick Up, Transportation and Disposal/Reutilization of

Edible Food Waste and Various Packed Outdated Food Items at USAG Bavaria Tower and Rose

Barracks.

In accordance with the PWS, and iWatch/iSalute…