W912PB-17-T-3029_Buses_7_-14_Jan_Solicitation_MOD.pdf

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Attached to: Bus Service Support for Poland
Solicitation number: W912PB-16-T-3029
Issued by: Department of the Army Materiel Command Expeditionary Contracting Command Regional Contracting Office Bavaria 409th CSB

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Poland Bus Service Support 07 Jan 17 - 14 Jan 17.

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W912PB-17-T-3029

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The Purposed of this Amendment is to change the dates, locations, and number of personnel being transported to locations throughout Poland.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 19-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912PB-17-T-3029

X 9B. DATED (SEE ITEM 11)

15-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Dec-2016

CODE

ECC RCO BAVARIA

AMERIKANISCHE BESCHAFFUNGSSTELLE

GEB 542

92655 GRAFENWOEHR LAGER

GERMANY

W912PB 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

Page 2 of 16 Rev 2

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

Bus support from Various Airports in Poland to Various Polish Military Basesbetween 1 January 2017 - 1 Feb 2017 (see ELIN Spreadsheet). Specific time is based on flight arrival date and time stated in Performance Work Statement. Provide sufficient number of baggage trucks to account for three bags per person.

To:

Bus support from Various Airports in Poland to Various Polish Military Basesbetween 7 January 2017 - 14 January 2017 (see ELIN Spreadsheet). Specific time is based on flight arrival date and time stated in Performance Work Statement. Provide sufficient number of baggage trucks to account for three bags per person..

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 04-JAN-2017 TO

01-FEB-2017

N/A N/A

FOB: Destination

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

POP 07-JAN-2017 TO

11-JAN-2017

N/A N/A

FOB: Destination

The following have been modified:

ELIN

CLIN 0001 Bus Service In Poland ELINS QTY Date Range Origin Destination Unit Price Total Price A001 2 7-12 Jan 2017 Wroclaw Airport Camp Karliki/ Zagan A002 4 7-12 Jan 2017 Wroclaw Airport Trezebien

B001 4 8-13 Jan 2017 Wroclaw Airport Sweitoszow/ Trezebien B002 2 8-13 Jan 2017 Wroclaw Airport Camp Karliki

Page 3 of 16 Rev 2

B003 1 8-13 Jan 2017 Poznan Airport Zagan B004 1 8-13 Jan 2017 Poznan Airport Drawsko Pamorskie (DPTA) B005 1 8-13 Jan 2017 Poznan Airport Boleslawiec B006 3 8-13 Jan 2017 Poznan Airport Skwieryna

C001 4 9-14 Jan 2017 Szezecin Airport Drawsko Pamorskie (DPTA)

Total

PERFORMANCE WORK STATEMENT

United States Army Europe (USAREUR) For

Chartered Bus Transportation

Par t 1

General Information

1. Introduction: This is a non-personnel services contract to provide Transportation Services of Personnel Movement Support Services utilizing Chartered Buses for transportation in and around Poznan, Wroclaw, Szezecin, Drawsko Pamorskie (DPTA), Zagan, Skwieryna, Camp Karliki, Swietoszow, Trezebien and Boleslawiec, Poland. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Background: Bus transportation is required to support the Reception Staging Onward Movement (RSOM) hundreds of personnel for a military exercise. Personnel need to be transported from the Poznan, Wroclaw, and Szezecin Airports to Drawsko Pamorskie (DPTA), Zagan, Skwieryna, Camp Karliki, Swietoszow, Trezebien and Boleslawiec, Poland as well as in and around those areas as specified in this Performance Work Statement (PWS).

1.2 Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this Contract and under the direction of the Contracting Officer (KO). See also Paragraph 1.1 Introduction.

1.2.1 Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), Polish, and local laws, regulations, standards, provisions, and directives to include applicable publications in Section C-6. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents. Some services under this Contract may be performed at designated facilities, or portions of installations, by in-house Government personnel or by other contractors.

1.2.2 Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide services or perform work such as material requisitioning, quality control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S. Polish, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

Page 4 of 16 Rev 2

1.3 Objectives: Provide chartered bus transportation services for the movement of personnel and incidental baggage.

1.4 Functional Areas: N / A

1.5 Period of Performance: The period of performance shall be 4 January 2017 to 11 January 2017.

1.6 Management and Administration:

1.6.1 Phase In /Phase Out Period: There is no requirement for a Phase-In or Phase-Out period. The Contractor shall be responsible to ensure that services are available for full and complete execution on the first day of contract performance.

1.6.2 Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager physically present on-site during normal duty hours.

The Project Manager shall conduct overall management coordination and shall be the central point of contact (POC) with the Government for performance of all work under the PWS. At the Post Award conference, the Contractor shall submit to the COR, in writing, the name, title, office, home and mobile telephone number of the Project Manager (Deliverable 103R003). A Contractor employee shall be designated to act for the Project Manager when work is being performed outside of duty hours, or during the Project Manager’s absence. Both the Project Manager and the Contractor employee filling in for the Project Manager, shall have full authority to act for the contractor on all Contract matters relating to daily operation of this Contract.

1.6.3 Contractor Responsiveness: The Project Manager or designated alternate shall be available for telephone communication or site attendance, with the COR, as required by the COR, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal Contract workdays and work hours for receipt of COR emergency response work requirements, provided that the Project Manager or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The Project Manager and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4 Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Project Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.6.5 Hours of Operation: The contractor is responsible for conducting business, 24 hours a day, 7 days a week. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the HN facility is not closed for the above reasons. When hiring personnel the Contractor shall keep in mind that the stability and continuity of the workforces are essential.

1.6.6 Recognized Holidays: RESERVED.

1.6.7 Training Holidays: RESERVED.

1.6.8 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The QCP is to be delivered with the Contractors proposal. The QCP is an element of the evaluation factor for award of the contract.

The QCP shall be submitted to the KO or COR within seven (7) working days when changes are made thereafter.

After acceptance of the QCP the contractor shall receive the KO’s acceptance in writing of any proposed change to his QC system.

Page 5 of 16 Rev 2

1.6.9 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10 Place of Performance: The work to be performed under this contract will be performed at Poznan (Lawica-Poznan Airport, Bukowska 285, 60-189 Poznań, Poland), Wroclaw (Wroclaw-Copernicus Airport, Graniczna 190, 54-530 Wrocław, Poland), and Szezecin (Szezecin-Goleniow Airport, Glewice 1a, 72-100 Goleniów, Poland) Airports, Drawsko Pamorskie ((Camp Konotop), Training Area Drawsko Pomorskie - Konotop Camp, Glowna 1 Street Oleszno 78-153), Zagan (Military Unit #1588, Zarska Street, 68-100 Zagan), Skwieryna (Military Unit #3949, 61 Brygady 1 Street, 66-440 Skwierzyna), Camp Karliki (Zagan - Camp Karliki (Military Unit #5430), Dobre Nad Kwisa Street, 67-320 Makomice), Swietoszow (Military Unit #2399, Sztabowa 1 Street, 59-726 Swietoszow), Trezebien (Trzebień Mały 9, 59-707 Trzebień Mały, Poland), and Boleslawiec (Military Unit #1145, Wojska Polskiego Street, 59-700 Boleslawiec). These are the primary locations for all services and support.

1.6.11 Type of Contract: The government will award a Firm-Fixed Price contract in support of this requirement.

1.6.12 Security Program: The Contractor and Contractor personnel performing work under this contract shall be a Polish Ministry of Defense (MOD) approved company, able to access Poznan (Lawica-Poznan Airport, Bukowska 285, 60-189 Poznań, Poland), Wroclaw (Wroclaw-Copernicus Airport, Graniczna 190, 54-530 Wrocław, Poland), and Szezecin (Szezecin-Goleniow Airport, Glewice 1a, 72-100 Goleniów, Poland) Airports, Drawsko Pamorskie ((Camp Konotop), Training Area Drawsko Pomorskie - Konotop Camp, Glowna 1 Street Oleszno 78-153), Zagan (Military Unit #1588, Zarska Street, 68-100 Zagan), Skwieryna (Military Unit #3949, 61 Brygady 1 Street, 66-440 Skwierzyna), Camp Karliki (Zagan - Camp Karliki (Military Unit #5430), Dobre Nad Kwisa Street, 67-320 Makomice), Swietoszow (Military Unit #2399, Sztabowa 1 Street, 59-726 Swietoszow), Trezebien (Trzebień Mały 9, 59-707 Trzebień Mały, Poland), and Boleslawiec (Military Unit #1145, Wojska Polskiego Street, 59-700 Boleslawiec) at time of the submission of quote, and shall maintain the level of security required for the life of the contract. The Contractor/vendor shall have the Polish MOD approved vendor ID Number to be awarded this contract. Contractor personnel performing work under this contract require access to Polish Military installation and shall comply with the Local National Screening Program in for necessary access.

Before access is authorized to any Military Site/Installation, a contractor shall provide the following information to the contracting officer a minimum of 10 days prior to contract start date for all employees seeking access to the base:

a. Last name and first name;

b. Passport or ID card number;

c. Date of Birth (DOB);

d. Place of Birth (POB);

e. Company name;

f. Purpose of access;

g. Job position;

h. Vehicle type and license plate number, if any.

The Contractor is responsible for being aware of and complying with the requirements associated with Installation Access Control to Polish military bases. Contractors(s) shall contact Polish MOD, in order to confirm access to the bases prior to submitting a quote for this contract. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control

(IAC)

processing requirements. Contractor personnel shall travel within Polish bases only to locations necessary to perform contracted duties. No authority to use base facilities or make purchases is included in this agreement.

Contractors may be searched upon entry and departure of airbases.

1.6.13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, Page 6 of 16 Rev 2 information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.14 Key Control: RESERVED.

1.6.15 Special Qualifications:

1.6.15.1 The Contractor and Contractor personnel performing work under this contract shall be a Polish Ministry of Defense (MOD) approved company, able to access Polish Military bases, at time of the submission of quote, and shall maintain the level of security required for the life of the contract.

1.6.15.2 Language Proficiency: Contractor personnel who will be in contact with customers, shall have English language proficiency level II.

English Language Proficiency Level II, is considered to be the following:

Speaking: Able to satisfy most work requirements with language usage that is acceptable and effective.

Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social and professional topics.

Reading: Able to read within a normal range of speed and with almost complete comprehension, a variety of material on unfamiliar subjects. Can comprehend a variety of styles and forms pertinent to professional needs.

Rarely misinterprets text.

1.6.15.3: Contractor is responsible to provide personnel possessing host nation applicable certifications/training/education required to perform necessary work.

1.6.16 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.17 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract performance. The COR is authorized to perform the following functions:

a. Verify that the contractor performs the technical requirements of the contract in accordance with the contract terms, conditions and specifications. Specific emphasis should be placed on the quality provisions, for both adherence to the contract provisions and to the contractor's own quality control program.

b. Perform, or cause to be performed, inspections necessary in connection with paragraph 2a and verify that the contractor has corrected all deficiencies. Perform acceptance for the Government of services performed under this contract.

c. Maintain liaison and direct communications with the contractor. Written communications with the contractor and other documents pertaining to the contract shall be signed as "Contracting Officer's Representative" and a copy shall be placed in the COR's online file in the CORT Tool module of the Wide Area Workflow eBusiness Suite.

Page 7 of 16 Rev 2

d. Monitor the contractor's performance; notify the contractor of deficiencies observed during surveillance and direct appropriate action to effect correction. Record and report to the contracting officer incidents of faulty or nonconforming work, delays or problems. In addition, you are required to submit a monthly report concerning performance of services rendered under this contract.

e. Coordinate site entry for contractor personnel, and insure that any Government-furnished property is available when required.

1.6.18 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager and Alternate Contract Manager. The contractor shall provide a Contract Manager who shall be responsible for the performance of the services and/or work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer and delivered with the contractor’s quote. Any change to key personnel will be reported to the KO or COR within 24 hours thereafter. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800-hours, Monday thru Friday, or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.6.18.1 Contract Manager and Alternate Contract Manager shall be capable of proficiently speaking, reading and writing the English language.

1.6.19 Identification of Contractor Employees: All contract personnel attending meetings, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They shall also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.20 Contractor Travel: RESERVED

1.6.21 Other Direct Costs: RESERVED.

1.6.22 Data Rights: RESERVED.

1.6.23 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally

Page 8 of 16 Rev 2 determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.24 Safety: Contractor’s work environment(s) and labor shall meet all Occupational Safety and Health Administration (OSHA) requirements. For any work performed, the contractor shall be responsible for all damages to persons or property that occur as a result of the contractor’s fault or negligence. The contractor shall also be responsible for all material needed and work performed until completion and acceptance of the entire work.

1.6.24.1 Safety Plan and Program: RESERVED.

1.6.25 Environmental Compliance:

1.6.25.1 Environmental Compliance Plan and Program: The Contractor shall comply with all local host nation and applicable U.S. federal environmental laws, policies, and regulations. The use, handling, storage, and disposal of all toxic, hazardous, special or radiological wastes/materials shall be IAW all U.S. and local host nation environmental regulations and procedures. Personnel shall be trained IAW with the Polish Government procedures for proper procedures to include spill response and clean up.

1.6.25.2 Range of Application (Scope): Procedures to be followed in the event of a spill of hazardous substances caused by vehicles or equipment during contractor’s work performance at the terrain of the respective US Army Garrisons.

a. Hazards for Human and Environment

- Release of hazardous substances during accidents

- Release of hazardous substances caused by equipment failure

b. Procedures when Hazardous Substances are released:

- Immediate protective measures need to be performed by the contractor.

- The necessary spill clean-up will be executed by the contractor or his agent.

c. Emergency Procedures – First Aid

- Secure accident site

- Inform Local Fire Department and Emergency First Responder

- Take care of injured persons

Page 9 of 16 Rev 2

PART 2

DEFINITIONS & ACRONYMS

2. Definitions And Acronyms:

2.1 Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

Contracting Officer - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable - Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless specified otherwise.

2.2 Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative

Page 10 of 16 Rev 2

COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

Page 11 of 16 Rev 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1 Services: RESERVED.

3.2 Facilities: RESERVED.

3.3 Utilities: RESERVED.

3.4 Equipment: RESERVED.

PART 4

Page 12 of 16 Rev 2

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items And Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this PWS.

4.2 Secret Facility Clearance: RESERVED.

4.3 Materials: The contractor is responsible for ordering and maintaining sufficient materials/repair parts to perform the work within the allocated time frame, as stated in this PWS.

4.4 Equipment: The Contractor shall furnish large capacity personnel transportation vehicles to meet the requirements under this PWS. The contractor shall furnish all necessary personnel, tools, test/diagnostics equipment, materiel, repair/replacement parts and service vehicles to perform the services specified in this PWS and under this contract.

PART 5

Page 13 of 16 Rev 2

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services as specified throughout paragraph 5 and corresponding Tables and schedules. On certain days during the performance period, the Government may not need bus transportation to all locations listed in the table. On those days, the Government will coordinate with the contractor to use the available buses for other locations on the table.

5.1.1 Chartered Bus Services: The Contractor is responsible for providing on call/stand by Chartered Bus Service and baggage truck, with driver, fuel and luggage capacity, to move personnel and associated luggage. Each bus shall have a minimum seating capacity of 50 persons to support large movements. Table A. Chartered Bus Service – Standard Service, is provided for planning purposes only and should be used as a basis for the Government’s estimated transportation requirements. Actual service requirements will be provided by the contracting officer or contracting officer representative after contract award.

5.1.1.2 The Contractor shall take into consideration the: Required Date of Service, Time of Pick-Up, Number of Passengers, Origin, Destination, and Additional Information, when developing a plan to meet the Government’s transportation needs. The Contractor shall assume each passenger being transported from all Airports will have three (3) pieces of luggage. The Contractor shall provide baggage truck for the transportation of the three

(3) pieces of luggage so as not to violate safety regulations or cause discomfort to any passenger onboard the chartered buses. Actual service requirements will be provided by the contracting officer or contracting officer representative after contract award. Buses transporting personnel between Training Areas will not require baggage trucks.

Table A. Chartered Bus Service – Standard Service

5.1.2 The Contractor is responsible for providing Chartered Bus Service, with driver, fuel and luggage capacity, to move personnel and associated luggage. Each bus shall have a minimum seating capacity of 50 persons for large movement. Table A. Chartered Bus Schedule, is provided for planning purposes only and should be used as a basis of the Government’s estimated transportation requirements. Actual service requirements will be communicated to the contractor by the Government point of contact.

5.1.3 Every effort will be made to: 1) Notify the contractor of times of pickup/drop off at least 48 hours prior 2) Eliminate and/or minimize cancelations made with less than 48 hours’ notice to the Contractor; and 3) Eliminate and/or minimize schedule changes made with less than 48 hours’ notice to the Contractor. It is the Government’s intent however, to coordinate cancelations and/or changes to the schedule no later than the 48 hours in advance. If cancelations and/or changes are required, preapproval shall be granted by the Contracting Officer. The Contracting Officer or Contracting Officer’s Representative (COR) will communicate all cancelations and/or changes to the PM or Alternate Contract Manager.

Required Date of Service

Flight # Time of Pick Up

Number of Passengers

Origin Destination Additional Information

7-12 Jan 2017 MB3 TBD 55 Wroclaw Airport Camp Karliki/ Zagan

Exact date and time for pick up will depend on flight information. Add 3 bags per person for personnel being transported to the airports.

Flights will be finalized NLT 48 hours in advance and coordinated directly through the COR POC with the vendor.

7-12 Jan 2017 MB3 TBD 185 Wroclaw Airport Trezebien 8-13 Jan 2017 MB5 TBD 170 Wroclaw Airport Sweitoszow/

Trezebien 8-13 Jan 2017 MB5 TBD 95 Wroclaw Airport Camp Karliki 8-13 Jan 2017 MB6 TBD 40 Poznan Airport Zagan 8-13 Jan 2017 MB6 TBD 50 Poznan Airport Drawsko

Pamorskie (DPTA) 8-13 Jan 2017 MB6 TBD 15 Poznan Airport Boleslawiec 8-13 Jan 2017 MB6 TBD 140 Poznan Airport Skwieryna 9-14 Jan 2017 MB7 TBD 200 Szezecin Airport Drawsko

Pamorskie (DPTA)

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5.1.4 The Contractor shall provide buses and baggage trucks in good working order with no significant body damage that would hinder safe usage in order to meet operational, service and maintenance requirements. The Contractor is responsible for all licensing, registration, inspection fees, insurance, tolls, fuel, maintenance and any other costs associated with rental approved buses and baggage trucks. The Contractor shall provide licensed vehicle operators for buses. Drivers shall have a current and valid license required to operate their assigned bus. The Contractor shall repair or replace non-operational vehicles within one hour of notification of a maintenance issue or vehicle breakdown by the Contracting Officer’s Representative. Vehicle recovery services shall be provided as required for disabled vehicles at no additional cost to the Government. For the purposes of vehicle recovery, the Contractor shall provide an after duty hours, on-call, Point of Contact to the COR at the time of contract award and within 24 hours of any change. This person shall speak and comprehend English language; the Contract Manger/PM or Alternate PM can serve in this position.

5.1.5 The Contractor will provide buses at the airport NLT one hour prior to the arrival of each flight. The driver will meet with the designated U.S. POC at the airport prior to picking up personnel. Specific times and POCs will be provided to contractor as specified in par. 5.1.3.

5.1.6 All U.S. personnel being transported from airport will be carrying unloaded small arms except for two personnel armed with weapon and force protection ammunition (two magazines total).

5.1.7 Authorization to Perform: The Contractor, in entering this agreement, affirms that all necessary licenses, and permits necessary to perform this contract have been, or will be, met before performance begins. All taxes and fees associated with conducting business in Poland are the responsibility of the Contractor.

5.2 Recurring Services: The Contractor shall provide services for Chartered Bus Transportation for incoming and outgoing personnel in accordance with paragraph 5.1.1, Table A. Chartered Bus Schedule.

5.3 On-Demand Services: Several factors may have an effect on the estimated schedule and could cause short notice, transportation requests, schedule changes and cancellations. As a result, the Contractor shall be prepared to adjust chartered bus services as required, with less than 48 hours’ notice of request, change, or cancellation.

5.4 Antiterrorism and Operational Security Contract Requirements:

5.4.1. Access and General Protection/Security Policy and Procedures. (This standard-language text is for contractor employees with an area of performance within an Army-access controlled installation, facility, or area.).

The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policies (often more restrictive) and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, security office, site commander, or as established by any form of governing agreements. The COR is responsible to inform the contractor of the requirements and associated lead time needed to grant access to contracted employees. The contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, USEUCOM, USAREUR, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change or more stringent access control measures be directed, the Government may require changes in contractor security matters or processes including searches, access restrictions, or additional controls.

Additionally, Commanders at all levels retain the authority to revoke access for reasons not only limited to security concerns. Until access is authorized, the installation, site, or facility will be responsible to establish procedures

5.5 Enterprise-Wide Contractor Manpower Reporting Application (eCMRA): The contractor shall ensure ALL contractor labor hours (including subcontractor labor hours) required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor (and all subcontractors providing direct labor under this contract) shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the

Page 15 of 16 Rev 2 contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at dodcmra@pentagon.af.mil

PART 6

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APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1 Contractor Adherence: The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

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ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2 Attachment 2/Technical Exhibit 2 – Deliverables Schedule

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TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

1) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

2) PWS Part 1 Management and Administration Contractor shall comply with PWS provisions relating to Management and Administration processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

3) PWS Part 3 Government Furnished Item and Services Contractor shall comply with PWS provisions relating to Government Furnished Item and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

4) PWS Part 3 Government Furnished Items and Services Contractor shall comply with PWS provisions relating to Government Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

5) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

6) PWS Part 4 Contractor Furnished Items and Services Contractor shall comply with PWS provisions relating to Contractor Furnished Items and Services processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

7) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

8) PWS Part 5 Specific Tasks Contractor shall comply with PWS provisions relating to Specific Tasks processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

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9) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

10) PWS Part 6 Applicable Publications Contractor shall comply with PWS provisions relating to Applicable Publications processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

11) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing operations.

Monthly COR PRS inspection checklist Pass / Fail criteria. Document Number:

>95 Percent Total PRS Compliant Rate

100% Inspection of

COR PRS

Inspection Checklist.

12) PWS Part 7 Technical Exhibit Listing Contractor shall comply with PWS provisions relating to Technical Exhibit Listing processes.

Surveillance Process Audits

0 Safety or Environmental Discrepancies < 1 Technical Discrepancies

Periodic Inspection

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TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Contractor shall submit the name, title, office, home and mobile telephone number of the Project Manager.

PWS paragraph 1.6.2

At the Post Award conference

One Microsoft Word, Microsoft PowerPoint or Excel Spreadsheet in the English language