B08 W912PA23Q0921 .pdf

EXPLOSIVE DETECTION DEVICES

REQUEST FOR QUOTE (RFQ)

W912PA23Q0921

A. This is a Request for Quotes (RFQ). The government intends to award a Firm Fixed Price (FFP) contract to the offeror whose quotation, conforming to the solicitation requirements, offers the lowest price and is determined to be responsible under FAR Subpart 9.1. The Government reserves the right to not award a contract if contract award is not in the best interest of the Government.

All items must be new, no remanufactured/refurbished or “grey market” items are allowed. Standard commercial warranty on all items shall be included in the pricing.

Quotes must be submitted in U.S. Dollars and shall not include VAT.

ITEM DESCRIPTION QTY Unit Price/Unit Extended Price

0001 Explosive Detection Device 5 EA

0002 OCONUS Shipping 1 LS

TOTAL

The items must conform to the salient characteristics: Attachment 1‐Salient Characteristics

B. DELIVERY: FOB Destination, 60 days after receipt of order.

The Government requires OCONUS delivery of all items to either of the following addresses:

‐ USPS APO Mail Address:

(POC info provided at award) Unit 21419

APO, AE 09708

‐ Express Carrier Physical Address:

(POC info provided at award) Rue Du Septieme Wing Building 20134

7950 CHIEVRES

BELGIUM

Quotes which include delivery to a U.S. consolidation point for forwarding will be marked unacceptable and excluded from further consideration.

C. Offerors shall provide the unit price for each line item and the total amount.

D. Submittal Requirements:

Interested Offeror shall submit the Price List and completed provision/clauses via e‐mail as attachments, in accordance with the instructions contained in this document and attachments. Your Price List submission shall consist of responses to the instructions contained in various attachment and fill‐in the following provision clauses:

Submittals shall include:

a. Completed Representation at FAR provision 52.212‐3 Alt I “Offeror Representations and Certifications” (This provision does not have to be completed (except paragraph (b)) if you have an active SAM registration)

b. Completed Representation at 252.229‐7001 Tax Relief. (Apr 2020)

c. Company Name

d. Address

e. CAGE Code

f. Estimated delivery timeframe

g. Discount Terms

h. Foreign Product (Yes/ No)

i. Detailed Pricing for part A. CLIN 0001, CLIN 0002, and Total

E. Evaluation for award:

In accordance with FAR PART 13 – Simplified Acquisition Procedures, an award will be made to the contractor offering the Best Value to the Government. The factors used to determine Best Value are technical acceptability and price. To be found technically acceptable, products must meet the salient characteristics and adhere to the delivery requirements. As stated above, delivery must be made either via USPS mail to the APO address or express carrier (i.e. FedEx, USP, DHL, or similar) directly to the in‐ country physical address. The contractor will be responsible for all customs documentation and clearances required for delivery. Delivery Carrier must coordinate with Delivery POCs for access to premises. The Government intends to make an award based solely on the responses to this RFQ without seeking additional information. It is the offeror's responsibility to provide a complete quote containing sufficient information for the Government to evaluate technical acceptability and price.

F. Payments will be processed through Wide Area Work Flow.

G. ALL SOURCES MUST HAVE AN ACTIVE REGISTRATION IN THE SYSTEM FOR AWARD MANAGEMENT AT

THE TIME OF OFFER. Registration may be initiated or updated at https://www.sam.gov, or an award cannot be processed.

H. Price Quotes, including any technical literature, are required by 09:00 A.M. Eastern Time (ET), on

Monday, 25 September 2023. Failure to submit all the information requested by the RFQ may result in the offer being eliminated from consideration for award.

I. Customs Clearance Process For shipments to be afforded duty‐free entry on a Form 302, the material in the shipment must be owned by the U.S. Forces at the time of entry and be in support of U.S. Forces. Material must be physically shipped to a U.S. Forces organization/agency/unit.

U.S. Government agencies are TAX/VAT exempt. The government agencies are not responsible for carrying out customs clearance procedures. Please inform your delivery carrier to follow proper customs clearance procedures listed below to ensure a smooth delivery process.

The Movement Control Office (MCO) requires a copy of the invoice and Airway bill/Bill of lading to initiate the FORM 302 process to exempt the delivery from TAX/VAT. Once the MCO has received the required documentation, they will fill out the FORM 302, and mail it to the applicable Delivery Company. Have the Delivery Company get in contact with the MCO office for further guidance at the e‐mail address listed below:

Chievres Movement Control Office (For air or road shipment) Telephone: +32 (0) 68 256 240 or +32 (0) 68 256 241 Email: usarmy.rheinland‐pfalz.16‐sust‐bde.list.39th‐mco‐chievres@army.mil

SDDC 838th North Sea Detachment (For sea shipment) Telephone: +31 (0) 45 534 1406 or +31 (0) 45 5341416 Email: usarmy.rheinland‐pfalz.598‐trans‐bde.list.benelux‐det‐ccs@army.mil

J. If you have any questions, please contact Ms. Gargiulo Alessandra at alessandra.gargiulo.ln@army.mil.

Address all inquiries via e‐mail. Phone inquiries will not be allowed.

K. The end user conducted online market research and has identified Explosive Detector FIDO X4 as an example of a product that appears to meet the salient characteristics. This is NOT a brand name acquisition. This brand name information is being provided only as an example to help describe the requirement and type of product sought. The Government will give fair opportunity to any product from any manufacturer meeting the salient characteristics described in Attachment 1 ‐ Salient Characteristics.

Attachments:

Attachment 1 – Salient Characteristics