SOW.pdf

USAG BENELUX

ENGINEERING DIVISION

HANGAR # 6 - CHIEVRES AIR BASE

HAINAUT - BELGIUM

SPECIFICATIONS FOR

PROJECT R-CH-ZKR-14093-14

LOCATION Building #20104 - Chièvres Air Base

TITLE Replace HVAC System

DATE February 2016

PERFORMANCE PERIOD 60 calendar days (Not included the notice to proceed period)

REVIEWED AND APPROVED DATE SIGNATURE

TRANSLATOR

PROJECT ENGINEER

CHIEF OPERATION & MAINT.

FIRE DEPARTMENT

SECURITY

ENVIRONMENTAL DIVISION

SAFETY

CUSTOMER

TECHNICALLY APPROVED

LEGALLY APPROVED

FINALLY APPROVED

INDEX

CHAPTER I : GENERAL

CHAPTER II : TECHNICAL PROVISIONS

SECTION 1: Preliminary work and dismounting SECTION 2: New Installation

CHAPTER III : BID SCHEDULE

CHAPTER I

GENERAL

G-01 : SCOPE OF WORK

A) General work description

The purpose of this project is to replace the HVAC system at building #20104.

The site of work is located: Chievres Air Base

Bldg 20104 7950 Chievres

B) Principal features

Principal items to be performed to accomplish the work consist of the following:

The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this SOW. The Contractor shall conduct work in accordance with this SOW and all applicable United States (U.S.), Belgium, European, and local laws, regulations, standards, provisions, and directives to include applicable publications. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the SOW or in applicable referenced documents.

The above general outline of principal features does not in any way limit the responsibility of the contractor to perform all work necessary to achieve the desired end results and to supply all materials and labor required by these specifications and drawing (see attachments).

G-02 : DRAWINGS AND STANDARDS

A) Drawings

All work under this contract shall be carried out in strict conformity with the following drawing, which forms a part of these specifications.

DRAWINGS TITLE DATE

R-CH-ZKR-14093-14-1 Dismantling works Bldg # 20104 Plan view February 16 R-CH-ZKR-14093-14-2 HVAC works Bldg # 20104 Plan view February 16 R-CH-ZKR-14093-14-3 Electrical works Bldg # 20104 Plan view February 16

B) Specific applicable standards

All Belgian standards and regulations (NBN (Bureau de Normalisation), EN (European Norm), etc. ) in force concerning the performance of this project shall be applicable.

All American standards and regulations in force concerning the performance of this project shall be applicable.

All regulations in matter of environmental, safety and health will be applicable

- General Regulations for Work Protection (RGPT) and Code on the welfare of workers on the work place

- General Regulations for Electrical Installations (RGIE)

- Standard Specifications # 105 from the “Régie des Bâtiments”, 1990 issue, with its errata and addenda, concerning central heating installations, ventilation and air conditioning.

- According to ASHRAE standard ventilation for acceptable indoor Air Quality

- NBN EN13779 Ventilation in the no residential buildings – Performance requirements for ventilation and air-conditioning systems.

Not limited to those above.

G-03 : GUARANTEE, WORKMANSHIP AND MATERIALS

A) Workmanship and materials

All work done by the contractor will be in strict conformance with the best practices of the trades involved.

The contractor will employ workmen who are skilled in their particular trades.

In particular, all works with potential risk of refrigerants release to the atmosphere should be conducted under the direct supervision or by a person with a category I certificate as specified in the EU regulation (EC) 303/2008 and valid for the Walloon Region area.

For safety purposes, during the execution of the work, the contractor’s workers will have to speak French or English.

All materials will be brand new.

The contractor will in no way use asbestos containing materials for the performance of his work.

The paints will be lead free.

All hazardous products brought on site by the contractor must be documented on an inventory list with Material Safety Data Sheet (MSDS).

B) Guarantee

The contractor will guarantee his workmanship and materials for a minimum period of 1 year after the date of final acceptance or for the period as specified by pertinent Belgian laws for the workmanship or materials in question, whichever is longer.

G-04 : SCHEDULING OF WORK

Prior to starting any work, the contractor will furnish the contracting officer, for approval, a detailed schedule showing the successive phases of the work. All interruptions or disturbance in normal functioning of US Government organizations will also be indicated (road closure, water or utility cuts).

G-05 : AS-BUILT DRAWINGS

The contractor will submit detailed as-built drawings after completion of the project and before submitting the final bill. As-built drawings will be precise and accurate. They will be drawn on BENTLEY MICROSTATION v8 system or any other 100% compatible system. The CD-Rom of the basic project will be given to the contractor for correction at his request.

G-06 : DIGGING PERMIT, UNDERGROUND PIPES AND CABLES

Before starting the earthwork, the contractor will submit a written Digging Permit Request to the C.O.R.. A minimum of fifteen (15) days’ notice is required before starting earthwork Digging Permit for earthwork should include situation drawings, when the work will be performed, and all utilities near the earthwork site. Drawings must be of sufficient scale to clearly show the proposed work. The drawing of existing utilities will be provided to the contractor during contract award. No digging shall occur until written approval is provided by DPW (Directorate of Public Works), TDPW (Technical Director of public Works), CED (Chief of Engineering Division).

Additional information (drawings, etc...) about underground pipes and cables can be obtained at the Engineer Division - Hangar 6 - Chievres Air Base.

However, this information is only given as an indication and does not in any way commit the responsibility of the U.S. Government. The contractor will thus be responsible for carrying out the required soundings to verify their exactitude.

The contractor will ensure that no underground pipes or cables of any kind and their accessories is damaged during the performance of the work. Should any such damages occur, repairs will be done at the contractor’s expense and at the entire satisfaction of the P.O.C..

G-07 : HOT WORK PERMIT

The Contractor should comply with security measures as stated in the “Règlement Général sur la Protection du Travail” will be complied with. Prior to starting the work, the contractor will ask a Hot Work Permit (for welding, cutting work, etc...) to the P.O.C.. This permit will be delivered by the U.S. Army Fire Officer.

In addition, no open fires or burning of trash will be allowed within the confines of the USAG Benelux (NSSG) Community.

Contractors, concessionaires or vendors performing work or conducting business on or in facilities under the jurisdiction of the USAG Benelux Military Community Commander AOR will conform to this regulation. The Point of Contact (POC) will ensure that a copy of the French or Dutch translation of this regulation is handed to contractors at pre-construction conferences and that all requirements therein are adhered to. Specific requirements and limitations are as follows:

1. Smoking will be prohibited in the vicinity of hazardous operations and locations.

2. Waste material and rubbish will not be stored or allowed to accumulate within the building or in the immediate vicinity, but will be removed from the site at least daily. Rubbish will not be burned on the site.

3. Contractor materials and equipment will not be stored in a location or manner which will create a fire exposure to facilities adjacent to the project site.

4. The contractor will provide fire extinguishers 6kg ABC type at all locations where work is carried out.

5. In every building operation where a shed, storage, or other shanty is placed, or room or space is used for storage or workshop, the contractor will provide at least one approved portable fire extinguisher 6kg ABC type in an accessible location.

6. Flammable liquids and other hazardous materials such as paints, paint thinner, gasoline, asphalt, and tar will be stored in small detached structure or out in the open and not inside main buildings. Low flash point liquid used within buildings will be handled only in approved safety cans.

7. Adequate ventilation will be provided for paint spraying and operations involving the application of materials using adhesives containing flammable solvents. Such operations will be conducted remote from any potential source of ignition.

8. Asphalt and tar kettles will be located in a safe place outside of the building. Such kettles will not be placed on roofs or porches. Continuous supervision will be maintained while kettles are in operation. Metal covers will be provided for all kettles to smother flames in case of fire.

9. Electrical wiring and equipment for lighting, heating, and power purposes will be installed in compliance with current US and Host Nation Electrical Regulation requirements.

10. Cutting and welding will not be permitted unless:

a. A valid Hot Work Permit (welding permit) is available.

b. Combustibles have been safely covered or moved away.

c. A fire guard with a serviceable fire extinguisher is posted for the duration of the work and 30 minutes thereafter to assure that sparks or drops of hot material do not start fires.

11. Fire hydrants will only be used for fire fighting and training of the local fire and Emergency

Services. Water can only be taken from hydrants with the permission of the Community Fire and Emergency Services Office. Parking within 2.5 m (8 feet) of a hydrant is not permitted.

12. Vehicles and other equipment with fuel driven motors, with mounted and filled fuel tanks will be equipped with 2,5 kg or larger carbon dioxide or dry chemical fire extinguishers.

13. Gasoline, oil and grease shall not be disposed into drainage systems or public water systems.

Oil contaminated areas will be covered with an absorbent material and removed in accordance with the Spill Contingency plan. Any POL spillage will be reported immediately to the DES Fire and Emergency Services Office, DSN 361-5401/5347.

14. Construction offices, huts, construction vehicles, trailers and supplies will be located at least 10 m from all adjacent buildings.

15. Access for fire fighting vehicles will be provided to the immediate job site at the start of construction and maintained until all construction is completed. Vehicle parking control measures will be established.

16. Free access from the street to fire hydrants and to outside connections for standpipes or other firefighting equipment, whether permanent or temporary, will be provided and maintained at all times. No materials or constructions will be placed within 10 feet of such hydrants or connections, or between fire hydrants and the center line of the street.

17. Scaffolding materials or equipment will not block fire escape routes or access routes during performance of projects in occupied buildings.

18. In all buildings over 30 feet in height at least one stairway will be provided in a usable condition at all times.

19. Notification and actions to be taken in case of a fire:

a. Persons who discover a fire shall immediately alarm all personnel in the area, and shall report the fire to the Community Military Police using the nearest telephone. Military telephone dial 117.

b. The fire shall be reported using the building number. If the fire is outside of a building, the nearest building number shall be given. Stay on the phone until the operator on duty has completely understood and does not have any further questions. After the notification you should immediately ensure all windows and doors are closed and that all personnel have left the area. The responding fire department must be informed if any special dangers exists; example: If gas and pressurized containers, or paint and other flammable material are within the range of the fire. Not only acute fires, but also fires which have been extinguished and did not cause any damage must be reported.

c. To ensure smooth notification and fire fighting procedures, it is essential to show all employees the location of the nearest telephone, make sure they are familiar with the building number in which they are employed, and inform them of the locations of the fire extinguishers.

Also, for fire safety reasons, hot work permit will not be issued to perform cutting or welding operations before or after USAG BENELUX AOR regular duty hours (from 07:30 to 16:30).

G-08 : ENVIRONMENTAL STEWARDSHIP

All measures will be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor will proceed to the immediate clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor will immediately contact:

1) The Point of Contact (POC)

2) The Chievres Air Base Fire Department (068/ 27 54 01).

3) The USAG Benelux Environmental Division (068 27 5704)

4) The Spill Response Coordinator (068 27 5906)

The contractor must comply with all European, Belgian and regional environmental laws and regulations as well as regulations specified within the Belgian Final Governing Standards (BFGS). The BFGS is available on request through the Contracting Officer Representative (COR). BFGS requirements that should be followed include, but are not limited to, the following:

BFGS Requirements

Air:

Any work that may potentially result in the release/recovery/recycling of a refrigerant requires the supervision of a trained refrigerant technician. (C.2.3.6.1.)

The use of the following Ozone Depleting Substances is prohibited: CFC’s, other fully halogenated chlorofluorocarbons, Halons, Carbon tetrachloride, 1.1.1.trichloro-ethane, Carbon tetrachloride, Hydrobromoflurorocarbones, bromochloromethane. (C.2.3.6.5.1)

The following use of HCFCs is prohibited: aerosol, solvents, and refrigerants. (C2.3.6.5.2)

Drinking Water:

Only lead-free pipe, solder, flus and fittings can be used to repair water systems and plumbing systems for drinking water. (C3.3.1.11)

Waste Water:

Best Management Practices (Table C4.T1) Protect fueling areas from rain and store spill response equipment nearby.

Construct sediment dams/silt fences around construction sites.

Perform corrosion control activities inside.

Store product drums/materials inside or under cover.

Capture sandblasting media, any paint waste and clean up materials (thinners, rinsates) for proper disposal.

Hazardous Materials (HMs):

HM containers and storage areas must be properly maintained. (C5.3.2) Dispensing and storage areas for flammable liquids must have secondary containments. (C5.3.2) All HMs must be labeled correctly. (C5.3.9) All persons who use, handle or store HMs must be appropriately trained. (C5.3.10) HMs must be in a locked cabinet/compartment when not in daily use. (C5.3.13.7 and C5.3.13.8.6.1) Non-fixed liquid petroleum gas (LPG) containers must be stored outdoors. (C5.3.13.1) Each HM must have a readily available Material Safety Data Sheet (MSDS) in English OR the predominant language. (C5.2.15)

Hazardous Waste (HW):

HW generated by the contractor will not be stored on Base, even temporarily, and must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside of USAG Benelux.

HW should be segregated by the different hazardous characteristics (corrosive / flammable etc).

(C6.3.2.1) All HW containers must be closed, in good condition and with no traces of corrosion, leaks or spills.

(BFGS C6.3.4 -> C5.3.2)

HW containers must be labeled correctly. (C6.3.4 ->C5.2.8)

Solid Waste:

Solid Waste must be disposed of at the cost of the contractor and by the contractor to an authorized facility outside USAG Benelux installations. It is recommended that the waste is recycled to the maximum extent possible.

Petroleum, Oil and Lubricants:

At a minimum, all personnel handling (POL) shall be trained annually in the operation and maintenance of equipment to prevent discharges; discharge procedure protocols; general facility operations and the USAG Benelux (Belgian installations) Red Plan (updated regularly). (C9.3.6) If the fueling of vehicles/machines is required on an installation it must take place on an impervious surface that drains to an oil-water separated. (C9.3.8.1.4.2)

Noise:

The contractor shall not cause sound levels in surrounding public place to exceed an established maximum level of 90dB (C10.3.1.)

Breaking and sieving activities shall neither be performed between 1900 and 0700 nor on Saturdays, Sundays or holidays. (C10.3.5.2.1)

Historic and Cultural Resources:

Any discovery of archeological resources shall be reported to the project POC within three business days.

(C12.3.8.1)

Asbestos:

There are buildings and structures throughout USAG Benelux that contain asbestos. In particular asbestos can be found in cement piping, cement roofing, boiler gaskets, cement panels, cement chimney inspection holes and thermal system insulations. The identification of asbestos within a building and/or structure will be made within the work specific Environmental Review. Any asbestos that is removed due to work under this contract must be disposed of correctly, at the cost of the contractor, by the contractor and to an authorized facility outside of USAG Benelux.

Spill:

When using and/or storing HMs or POLs the contractor must have the ‘Red Plan’ readily available, in English AND the predominant working language. The Red Plan is different for the Walloon and Brussels regions and is updated regularly.

Work-Specific Environmental Reviews With each Delivery Order (DO) the contractor will receive an Environmental Review that is specific to the requested work (e.g. re-paint building 20006). The contractor must also respect and apply all environmental measures defined in the Environmental Review as it will mention site specific precautions that are not mentioned within this review. The review will be written by the USAG Benelux Environmental Division and communicated to the contractor through the POC.

The USAG Benelux Environmental Management System (EMS)

USAG Benelux Environmental Management System (EMS):

USAG Benelux implemented EMS IAW EO13423, ISO 14001:2004(E), DoD, and IMCOM requirements.

An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. USAG Benelux and EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause a real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities, and authorities while supporting the Garrison’s mission. Contractors and their personnel are required to be aware of, and comply with, the Garrison EMS policy and legal and other requirements when performing work at an installation.

The Garrison EMS is explained during the contractor pre-performance meeting and/or in the EMS manual, which may be requested from the Environmental Division. The USAG Commander’s Environmental Policy may be viewed on line. It is required that the project manager of this contract reads the USAG Benelux Environmental Policy that is available publicly on the USAG Benelux homepage using the following web link:

http://www.usagbenelux.eur.army.mil/documents/Policies/BNL_PL17(PWE)EnvironmenalMgt%20System (EMS).pdf

All measures will be taken to prevent occurrence of spills during works. When a leak is detected (i.e. fuel leak on field works vehicles or company vans), the contractor will proceed to the immediate clean-up of the spill. Should the spill characteristics exceed the contractors response capacities, the contractor will immediately contact:

1) The Point of Contact (POC)

2) The USAG Benelux Environmental Division (068 27 5704)

G-09 : SITE MAINTENANCE AND FINAL CLEANING

During performance of works, all measures should be taken to avoid improper temporary storage of waste generated by works. In particular, emphasis will be put on POL (Petroleum, Oil and Lubricants) containing equipment or soiled waste/hazardous waste (scrap metal, contaminated soil) As soon as the work is finished, the contractor shall remove all his equipment, excess materials, debris, etc.

generated by his work and will evacuate them outside US Government installations.

G-10 : COORDINATION IN MATTER OF SAFETY AND HEALTH

1. The law of 04 August 1996 related to the welfare of workers during the execution of their work and the royal decree of 25 January 2001 concerning temporary or mobile work sites are applicable for this project.

In accordance with article 71, §3, of above mentioned royal decree, a project-coordination as foreseen in section III, 1st sub section, of this royal decree has been set up during the elaboration of this project.

Therefore, there is a safety and health plan related to this project for these specifications.

The contractor will comply with the recommendations of this safety and health plan (available upon request to the “Engineering Plans and Services Division”, Hangar # 6, Chievres Air Base (David Diricq, EPS Division, tel.068/27.54.46). These recommendations are part of this project.

In application of the same article 71, §3, an execution-coordinator will be designated by the C.O.R. for the coordination in matter of safety and health during the execution of this project.

Within 15 days after contract award, the contractor will submit at least 4 proposals of execution-coordinator to the C.O.R.’s approval with:

・ the necessary documents for the verification of the compliance with the conditions to exercise the coordinator function (art. 56 to 64 of R.D. dated 25.01.2001 completed by the royal decree of 19.12.2001)

No proposal may emanate from a coordinator working for the awarding firm or for an office on which the contractor has a supervisory position.

The C.O.R. has 10 calendar days to choose the execution-coordinator.

The coordinator’s fee is at the contractor’s charge.

2. The contractor has 15 days from the selection of the coordinator to make up and transmit to the C.O.R. and to the execution-coordinator a document with all the complementary elements to his bid that could be claimed by the coordinator.

3. The execution-coordinator does not act as a substitute for the P.O.C. He plays the role of an advisor of the awarding party. His mission is the following:

3.1. General obligations from the law of 04 August 1996 and royal decree of 25 January

1. to coordinate the implementation of the general prevention principles described at article 5 of the law of 04 August 1996, during the technical or planning selections, in order to schedule the various simultaneous or consecutive works or phases of work, as well as during the expectation of the duration of these various works or phases of work;

2. to coordinate the implementation of relevant provisions in order to ensure that the contractors properly implement the general prevention principles and execution principles described at articles 4, 5 and 15 of the law of 04 August 1996;

3. to draw up a coordination logbook comprising the elements described at article 33 of the royal decree of 25 January 2001, except for elements dealing with the design of the project, and to update it;

4. to write down the deficiencies of the various parties in the logbook and to notify the P.O.C.;

5. to write down contractors’ remarks in the coordination logbook and leave them for information to the parties concerned;

6. to call and be the chairman of the coordination structure when such a structure has to be set up in accordance with article 37 of the royal decree of 25 January 2001;

7. to draw up an ulterior performance file whose content conforms with article 36 of the royal decree of 25 January 2001;

8. to organize the cooperation and coordination of activities between contractors, including those who follow one another, in order to ensure the protection of workers and the prevention of accidents and professional health hazards, as well as their mutual information;

9. to coordinate the supervision of the proper application of work procedures;

10. to take all necessary precautions so that only authorized people have access to the work site.

11. at the provisional acceptance of the work, to hand over the updated logbook and the ulterior performance file to the P.O.C., and to notify this delivery in a record attached to the ulterior performance file.

3.2. Special obligations within the scope of this project

1. to read and understand these specifications related to the work to be executed, especially the article concerning the safety and health measures to be implemented on the work site in application of the law of 4 August 1996 about the welfare of workers during the execution of their work, and of R.D. of 25 January 2001 about temporary or mobile work sites;

2. to give advice to the C.O.R. and to make proposals in due time concerning the implementation and adaptations of the document described at item 2 of above mentioned article, during the previous phase described in that item 2 as well as during the execution of the work;

3. to participate in any meeting to which he is invited by the P.O.C., and to set up himself any useful meeting with the C.O.R., the contractor or any intervening party on the work site, for the execution of his mission;

4. to control the application of the hazards prevention measures described at item 3 of the above mentioned additional article;

5. to write down the contractor’s obligations deficiencies as foreseen in above mentioned item 3 in the logbook.

4. The contractor applies the hazards prevention measures foreseen in the document described at item 2, adapted if necessary. He has the sections of this document applied by the possible sub contractors if they apply to them.

5. During the execution of the work, the contractor updates the document described at item A, either on his own initiative, when the progress of the work, the identification of unforeseen or insufficiently known hazards, the incoming or outgoing of some parties, or any modification brought to the project or the work justifies, or at the P.O.C.’s request. If some update occurs on his own initiative, he informs the awarding party and the execution-coordinator. He takes into account any possible remark expressed by the P.O.C.

In particular, he also provides the following information to the P.O.C. with a copy to the execution-coordinator:

name of the subcontractor(s), with their certificate, the nature and cost of the work they are responsible for, the expected starting date and duration;

traffic rules and road signs for the work site, for the public traffic area (automobiles, bicycles, handicapped people…) and for the area reserved for the work and workers, and the access rules;

storage procedures and evacuation of materials and debris;

work planning.

6. The contractor must cooperate to the coordination as described above. To that purpose, he will give to the execution-coordinator, spontaneously or at his request, any information that is indispensable for the good execution of his mission. He will invite him at any meeting where his presence is necessary for the accomplishment of his task. He will participate in meetings where he is invited by the P.O.C. or the coordinator.

The contractor will have the obligations of previous paragraph applied by possible subcontractors.

7. The compliance with the obligations described in items 2, 5 and 6 above is an integral part of this project.

The application of hazards prevention measures described at item 4 is also an integral part of the project, provided that these measures do not exceed the general obligations that the law of 4 August 1996 and the R.D. of 25 January 2001 impose to contractors, in particular articles 7 and 15 of the law, and section VI, sub section IV of the decree.

8. The full text related to the coordination in matter of safety and health concerning this project can be consulted upon request to the “Engineering Division”, Hangar # 6, Chievres Air Base (Christophe Pottiez, tel.068/27.56.83).

G-11 : ACCESS TO THE MILITARY INSTALLATION

Access control/Photography The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.” Contractor must receive written approval from PAO prior to taking any photos or making any sketches, and may not discuss layout of any infrastructure with anyone outside the USAG Benelux or not associated with the contract. Contractor must receive written approval from PAO prior to taking any photos or sketches. All photos, sketches, and designs must be returned to DPW upon completion of the contract.

For Contracts That Require Performance or Delivery in a Foreign Country.

The clause will be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task-force commander policy and directives.

G-12 : FINAL ACCEPTANCE OF WORKS

The final acceptance of the work will be done in the presence of the POC and the contractor.

CHAPTER II

TECHNICAL PROVISIONS

SECTION 1

PRELIMINARY WORK AND DISMOUNTING

TP-1-01 : Appropriate equipment

During the execution of the work, the contractor will provide scaffoldings, ladders, and all necessary equipment for a good execution of the work. He will not ask or borrow equipment from the U.S. Government (ladder, scaffolding, lift machines…). Protection of furniture, carpet, walls, etc… will be provided.

TP-1-02 : Dismounting

Dismounted items mentioned below include the removal and evacuation out of the military area of all debris resulting from the work. All debris will be evacuated to an authorized public dump at the contractor’s expense. All dismounted items become the property of the contractor, unless otherwise specified in these specifications.

Any damage caused by the contractor’s personnel during the demolition work will be repaired at his cost.

Following items are given as an indication. This list is not limitative. The contractor will carry out all required investigations to complete it if necessary.

Removal of three inside units, one outside unit, electrical batteries, sensors, controls and thermostats, with their fixations and accessories Removal of all refrigerating and condensation evacuation pipes, with their fixations and accessories Removal of all the electrical cables between the units, valve boxes, electrical batteries, sensors, controls, pressure controllers, with their fixations and accessories Removal of electrical supply cables from the main panel, circuit breakers and contactors, with their fixations and accessories Removal of the concrete base of the outside unit Removal of part of the sheathing, flexible cables and grills, with their fixations and accessories

TP-1-03 : Dismounting and reassembly of the false ceiling

The dismounting and reassembly will be carried out with care. The lighting frames will be included in this item. The tiles, grids and lighting frames damaged by the contractor will be replaced by new items of the same type at the contractor’s cost.

Any damage caused by the contractor’s personnel during the execution of the work will be repaired at his own cost.

TP-1-04 : Dismounting and reassembly of ventilation grills

The dismounting and reassembly will be carried out with care. The grills and cases damaged by the contractor will be replaced by new items of the same type at the contractor’s cost.

Any damage caused by the contractor’s personnel during the execution of the work will be repaired at his own cost.

SECTION 2

New Installation

TP-2-01: Description of the work

This item includes the full installation of a HVAC system in building 20104. A Variable Refrigerating Flow (V.R.F) system will be installed in Class Room 101 & 102 (hot and cold), and in the Hall and Toilets (hot only). A Split system (hot only) will be installed in the Office (room 103).

Double flow systems will be installed for fresh and stale air.

TP-2-02 : Installation of V.R.F. system

The heating or cooling of the rooms will be provided by a system of heat pump with reversible air condensation (hot or cold) with direct trigger. The system installed will be Variable Refrigerating Flow (V.R.F.)

To reduce energy consumption, all exterior units will be exclusively fitted with INVERTER technology compressors to precisely adapt the absorbed power to the thermal load of the building.

In order to facilitate the installation, the interior units must be connected to the refrigerating network through connections supplied by the manufacturer.

The system will be composed of one or several exterior units (EU) and one or several interior units (IU) (maximum 10 to 48 IU per EU according to the model).

The refrigerating fluid used for this installation will be R410A.

An electronic card allows a night mode function (reduced sound level), release of the ventilator in case of snow, hot/cold priority and ON/OFF switch.

A. Exterior units

A.1 General The exterior units will be of the air condensation type and will be installed outside The installation inside a room will be possible under certain conditions and if approved by the manufacturer The units will be treated against corrosion, assembled, pre-loaded with R410A fluid and tested

(refrigeration and electrically) individually in factory The system can start even if only one interior unit is in demand Reduced space, air suction on the back and lateral side allowing to put exterior units side by side Possible passage through a standard size door

A.2 Description Each exterior unit will be composed of :

Two or three (according to output) high efficiency sealed compressors DC TWIN-ROTARY with partial loads. These compressors shall ensure a rotation that provides equivalent working time and keeps running in case of maintenance of one of them.

Power control through frequency variation of 0.1 Hz Thermal exchanger with variable load and treated against corrosion Safety devices for internal and external temperatures and pressures

A high efficiency Inverter regulation ventilation of helicoidal type Pressure plugs, stop valves and refrigerating connections to be soldered to provide a perfect sealing of the circuit.

An electronic card for ON/OFF, Summer/Winter switch, Silence mode (night mode), default info, connection of a clock…

A.3 Specifications for acoustics The sound level (pressure) in day mode cannot exceed 56 to 64 dBA at one meter in all directions, and 50 to 53 dB(A) in night mode. These values can vary according to the type of device. One also has to take into account the sound spectrum on the whole octave band (63 Hz-8000 Hz).

A.4 Concrete base A new 15cm thick concrete base will be built. The size will be the size of the exterior unit + 50cm.

Two 90cm high galvanized steel posts will be put at the two ends to avoid lawn mowers colliding with the exterior unit when mowing the lawn. The diameter of the post will be 76mm on plate, type simple street Potelet Manutan A030585 or equal.

A.5 Technical specifications (1 Unit)

Cold nominal power: 25kw Hot nominal power: 31.5kw Heating power at -10°c: 21.7kw EER (cold) / COP (hot): 3.78 / 4.20 Acoustical pressure level in cold mode 51dB(A)

Type TOSHIBA MMY-MAP1004HT8P-E or equal

B Refrigerating connections

B.1 Principal Each exterior unit will be connected to the corresponding interior units by 2 adapted refrigerating connections, separately insulated by minimum 13mm thick insulating material.

The connections will be of refrigerating quality, soldered (maximum 15% silver solder) under nitrate flux.

Connections not provided by the manufacturer will not be tolerated on this installation.

Drillings and repairs are included.

B.2 Piping Refrigerating connections will be made of refrigerating quality copper, archable, soldered (maximum 15% silver solder) under nitrate flux, and separately insulated by minimum 13mm thick insulating material.

B.3 Installation The whole installation must comply with following characteristics (liquid line):

Maximum overall length 300 m Maximum length between the EU and the last IU 150 m Maximum equivalent length 200 m Maximum length after first connection 90 m Maximum difference in level IU / EU (EU higher) 50 m Maximum difference in level between 2 Interior Units (IU) 40 m

The correction of the power in function of the connection length will be verified by the installer.

An accurate layout of the installation (mandatory) will be prepared (length of each dimeter) in order to calculate the possible addition of refrigerating load and to verify the simultaneous requested power at 100% load for -10oC outside and the compliance with the manufacturer’s data.

Fastening means, chutes, supports and other fixations will be included in the cost and must take into account the expansion of the piping.

Drillings, tightening and chutes will be included.

No oil trap will be tolerated on the installation

B.4 Sealing and testing Refrigerating connections must be controlled and tested once all the units have been connected.

This check-up will be done under pressure of R nitrate at 35 bars minimum during at least 24 hours.

During this operation, the valves of the exterior unit will be kept closed.

Only after this test, the control of the water tightness and vacuum draught will be carried out according to the best practices of the trade.

B.5 Additional refrigerating fluid and startup help The addition of refrigerating fluid will be carried out under control of the manufacturer or by the firm under agreement by the manufacturer.

Startup help will be provided by the manufacturer or any other person mandated by the manufacturer.

C Electrical connections The installation must be approved by a certified firm.

C.1 Electrical supply of the exterior unit The exterior unit will be electrically supplied by a new three-phase 400V + Neutral + Earth cable from the TDA circuit 41 electrical panel located in room 101. The existing circuit breaker will be replaced by a new circuit breaker, and a mandatory proximity isolating switch will be installed. The sections of the cables and the electrical protection will comply with the regulations in force.

The exterior unit will be switched on minimum 6 hours before startup.

Drillings, tightening and chutes will be included.

C.2 Electrical supply of interior unit and double flux The interior units and double flux will be electrically supplied by new single-phase 230V cables from the DTA circuit 33, DTB circuits 44 and DP1 circuit 11 electrical panels located in class room 101 & 102 and Gentlemen’s toilets. The existing circuit breakers will be replaced by new ones, and a mandatory proximity isolating switch will be installed. The sections of the cables and the electrical protection will comply with the regulations in force.

During a fire alarm, all units must be switched off in the central fire station located just near the communication box in the hall. The installation of the cables type F2 Halogen free, circuit breakers, relays, connections, electrical fittings, etc... will be included as well as the re-programming of the fire central station.

Any work on the fire detection system must be performed by firm TYCO which performs its maintenance.

EMT sa Rue O. Lombril, 12A

7333 TERTRE

Tel : 065 611 480 E-mail : emt@emtsa.be

Drillings, tightening and chutes will be included.

C.3 Communication bus cable Communication between the exterior unit, its interior units and double flux will be ensured by a non-polarized bus link connecting the exterior unit to each of its interior units.

This bus cable must be armored with metallic braiding, section 2 x 1.5mm2 minimum.

D Condensation connections

D.1 General The drainage pipes of the condensation water will be made of PVC. The distance between supports must be maximum 10 x the diameter in horizontal direction and 20 x the diameter in vertical direction.

For interior units, the firm will ensure a good fixation and a good drainage of the condensation, as well as a good run-off of the water (1 to 2.5cm/m slope). Diameters cannot be less than DN40. Drillings and tightening included.

E Sheathable interior units

E.1 General

• Inside units will be designed to run with R410 A.

• They must be compatible with exterior units

• Unit scan be electrically isolated without interfering with the functioning of the other units, and will be left switched off until startup.

E.2 Controls and regulation Inside units will be run by a wire control with following functions, according to the model:

• ON/OFF

• Regulation of temperature

• Setting of ventilation speed

• Weekly time programming

• Limitation of temperature range (hot and cold mode)

• Lowering of temperature

• Multi-languages display

• Locking of keys (2 levels)

• Default codes display

• Built-in temperature sensor

• Light retro display

E.3 Description Interior units will be of standard sheathable type:

They must be connected to a compatible VRF unit with “Y”-shaped connections, reversible or with energy recovery. The unit will hang on the false ceiling with recovery and blowing grill, and sheaths. Suction will be done from the back by means of a recovery plenum with built-in filter provided by the manufacturer.

These filters will be easily accessible from the top/bottom or on the side. Flexible sleeves will be placed on the suction and pulsing ducts to avoid transmission of vibrations on the sheathing. The static pressure will be adjustable in order to be adapted to a wide ventilation network. The interior unit must conform to following technical characteristics:

Up to 120 Pa of available pressure Low sound levels Wire remote control Built-in condensation pump

Automatic restart after electrical cut-off 275 mm thickness

E.4 Technical specifications for class rooms (101 & 102) (2 each) Cold nominal power: 11.2kw Hot nominal power: 12.5kw High speed air flow: 1500m3/h Middle speed acoustic pressure level: 36dB(A) Maximum external pressure: 120 Pa

Type TOSHIBA MMD-AP0366BHP-E or equal

E.5 Technical specifications for the Hall and Toilets (1 each)

Hot nominal power: 12.5kw High speed air flow: 1920m3/h High speed acoustic pressure level: 40dB(A) Maximum external pressure: 120 Pa

Type TOSHIBA MMD-AP0366BHP-E or equal

F Double flux interior units (3 each)

The controlled mechanical ventilation unit with high output heat recovery is composed of an adiabatic exchanger with crossed fluxes, filters, one bypass for free-cooling in the summer and two centrifugal fans.

The output of the exchanger makes the addition of a post-heating system unnecessary.

Bus connection for integration to a centralized DRV management.

Automatic switch-off of the fan in case of an outside temperature below -10oC (the fan stops at regular intervals).

F.1 Construction The structure of the case is in galvanized steel and is insulated outside by polyurethane foam, and inside by polystyrene foam.

The heat exchanger will be made of multilayer paper treated for the exchange of sensible and latent heat between fresh air and extracted air.

The enthalpic exchange efficiency will be of 71 to 71.5% in heat and 64 to 65.5 in cold. A side opening will allow an easy maintenance of the suction and pulsating air.

F.2 Centrifugal fans Recovery units are equipped with direct driven three-speed centrifugal fans. The engines are powered in alternating current 230V, 50 Hz. An independent setting on each engine allows to put the rooms in overpressure or depression.

F.3 Filter The recovery unit is equipped with plane filters at the recovery of stale air and suction of fresh air. They are easily accessible on the side through an access door.

F.4 Technical specifications

High/Middle/Low speed air flow: 800/800/700m3/h Acoustic pressure level at high/middle/low speed: 38.5/37/35dB(A) Inside temperature range: -10/+40°C Outside temperature range: -15/+43°C External pressure at high/middle/low speed: 158/132/142 Pa Connection on Smart Manager control through a bus cable

Type TOSHIBA VN-M800HE or equal

TP-2-03 : Installation of ventilation

A. Sheathing The sheathing will be made in galvanized steel sheet (275gr/m2) by Sendzimir process, according to norm EURONORM EN 142 quality DX51DZ275NA and according to norms EUROVENT 2/2, and must be designed to have the minimum charge loss, in particular for elbows and accessories.

The maximum distance between supports is 1.5m for ducts with section above 1m2, and 2m for smaller ducts; this distance can be doubled for spiral ducts.

Water tightness is achieved with cold-laid thermos-retractable strips with polyethylene outside layer and butyl auto-vulcanizing interior layer. Width: 75mm.

Assembly with Parker screws.

Before assembly, all ventilation ducts will be cleaned inside to be free of dust and oil.

The sheathing and accessories (elbow, T’s, sleeve, reduction piece, fitting parts, fastening means, etc…) will be included.

Drillings and tightening will be included.

B. Thermal insulation of ducts The thermal insulation must be achieved with mineral wool mattresses covered with aluminum on the outside. The mattress must be rated MO according to NFP 92.507.

Minimum thickness is 25mm for pulsated and/or extracted air, for fresh air, stale air and for air vents boxes.

C. Thermal insulation of existing ducts and cases The thermal insulation must be achieved with mineral wool mattresses covered with aluminum on the outside. The mattress must be rated MO according to NFP 92.507.

Minimum thickness is 25mm for pulsated air and grill cases.

The dismounting and reassembly of the false ceiling and pulsion grills will be included in this item (as described in item TP-1-03 and TP-1-04).

D. Acoustically insulated flexible pipes Replacement of existing flexible pipes by new acoustically insulated pipes (max. length of 1m and diameter of 200mm).

E. Air vent Each intake and exhaust air vent must be connected to the rigid duct system by an acoustically insulated flexible pipe (max. length of 1m). Each of these connections must be balanced with a ventilation register.

All embedded air vents must be in white lacquered steel RAL 9010. Built-in exhaust vents in the false building must be square with inclined blades on the four sides with insulated case; format (60 x 60) (Model TROX – DLQ or equal).

All recovered air vents will be dismounted and reassembled with care, cases and fastening included.

F. Exterior grills The exterior grills will be made of extruded and anodized aluminum with blades rejecting rain water. They will be fitted with a galvanized steel insect screen.

TP-2-04 : Installation of a split system in the office room (103)

Heating will be provided by a Mono-split Air/Air system with direct trigger, composed of:

- a wall-mounted interior unit TOSHIBA RAV-SM307KRTP or equal.

- an exterior unit type Inverter TOSHIBA RAV-SM304ATP or equal.

The acoustic pressure level of the interior unit cannot exceed 23dB(A) at 1m at minimum speed.

The COP must be minimum 4.00.

The SCOP must be minimum 4.00 and the energetic label in hot mode will be minimum A+.

The heating of the exterior unit will run up to -15°C outside.

The fluid used will be R410A conform to the law in force.

The installation must comply to the law in force concerning systems with refrigerating fluids..

A. Interior unit

A.1. General

To each exterior unit will correspond an interior unit.

The interior unit will be of wall-mounted type. It will have a smooth design for easy maintenance purposes and will be white colored to fit in all types of interior design. The unit will be very compact.

Suction will be from the top and blowing through a shutter in the bottom part. When switched off, the unit will be totally closed for a sober design. The unit will be 275mm high maximum. The maintenance will be simplified by a very easy access to the filter through the clippable side. The installer must foresee a condensation evacuation pump if gravitory evacuation cannot be envisaged.

A.2. Description

In addition, the interior unit must comply with following characteristics:

White color Compact dimensions (275 x 790 x 217mm) Silent running (23/29/40 dB(A)) according to speed Remote controlled adjustable air speeds + 1 automatic speed (300/414/516 m3/h) Automatic shut-off of shutters when OFF Automatic restart after electrical cut-off Wired remote controlled Connection interface TCB-PCNT30TLE2 to VRF (Smart Manager) system

A.3. Controls and regulations

Interior units will be controlled by a wired remote control according to model, with following functions:

- ON / OFF button

- Setting of running mode

- Setting of temperature

- Setting of shutters

- Setting of ventilation speed

- Weekly time programming

- Limitation of temperature range

- Multi-languages display

- Locking of keys

- Default codes…