A22__W912P918T0009-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason off this amendment is to update the scope of w ork, bid schedule, Appendix A, and answ ers all questions that w ere submitted.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912P918T0009

X 9B. DATED (SEE ITEM 11)

06-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-Apr-2018

CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

W912P9 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P918T0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

BID SCHEDULE

REVISED BID SCHEDULE

Bid Schedule Notes:

NOTE 1: All prices must be on a firm basis.

NOTE 2: Legend for Unit of Measure Abbreviations.

HR = Hour; JOB = Job; EA = Each

NOTE 3: Quality of Articles, Materials and Equipment.

Articles, materials, and equipment to be incorporated into the work under the contract shall be new and unused unless otherwise specified. All materials, supplies or articles required in the work shall be suitable size and type for the intended use. Tests of these items may be required, but such items will be subject to the approval of the Contracting Officer. Testing if necessary shall be in conformity with approved modern methods for the particular items and class of work. Except as otherwise provided, all costs of all tests, exclusive of the expenses of the Contracting Officer, shall be borne by the Contractor and no separate payment will be made therefore.

ITEM NO DESCRIPTION QUANTITY UNIT UNIT

PRICE

0001 In-Depth Systems Inspection TBD TBD

0002 Service/Cleaning - Condenser Unit 260 EA

0003 Service/Cleaning - Air Handler/Furnace 360 EA

0004 Service/Cleaning - Boiler and Humidifier 10 EA

0005 Non-Standard Service Calls - HVAC Tech 480 HRS

0006 Non-Standard Service Calls - HVAC Tech (After Hours)

80 HRS

0007 Non-Standard Service Calls - HVAC Helper

480 HRS

0008 Non-Standard Service Calls - HVAC Helper (After Hours)

80 HRS

0009 Non-Standard Service Calls - Inspection (Minor Service)

20 HRS

0010 Non-Standard Service Calls - Inspection (Medium Service)

10 HRS

0011 Non-Standard Service Calls - Inspection (Emergency Service - Normal Business Hours)

10 HRS

0012 Non-Standard Service Calls - Inspection (Emergency Service - After Hours)

20 HRS

0013 Misc. Materials/Parts TBD TBD

Total

QUESTIONS AND ANSWERS

All questions written regarding this Solicitation, should be emailed to Virginia Bjornson, Contract Specialist at virginia.e.bjornson@usace.army.mil , or Danielle Gainey, Contracting Officer at danielle.m.gainey@usace.army.mil. No further questions will be answered after the 20th of April 2018.

1. There are several exhaust fans at the facilities, are these fans to be included in the equipment scope for maintenance?

a. See Appendix A for updated list of equipment to be included. See also Part IV – Description of

Work, Paragraph 1.0 HVAC Information, subsection A, regarding units being added or removed on Appendix A.

2. There are (8) PTAC units in lock control huts at Lock #1, are they also included in the equipment scope for maintenance?

a. See Appendix A for updated list of equipment to be included. See also Part IV – Description of

3. Are the radiant heaters for stairwells included in the equipment scope for maintenance?

a. See Appendix A for updated list of equipment to be included. See also Part IV – Description of

4. Are the water loop pumps and zone pumps located in the NGRM in the museum to be included in the equipment scope for maintenance?

a. See Appendix A for updated list of equipment to be included. See also Part IV – Description of

5. Lock #27 has an additional window unit that was not on the Appendix A list. Is it to be included in the equipment scope for maintenance?

a. See Appendix A for updated list of equipment to be included. See also Part IV – Description of

6. Are there any certifications or license requirements for our service technicians?

a. Technicians shall be in compliance w/state and local laws regarding HVAC services where applicable. Technicians shall also possess EPA Section 608 Certifications throughout the duration of the contract. See updated specifications at Part III, Section 1.7 Contractor Certifications.

7. Part IV - Description of Work, section 7, Items c and d infer a HVAC helper is to be provided for service calls, repairs, maintenance and after-hours calls, is the helper required for all calls?

Or only when additional help is needed for the technician?

a. The Contractor shall determine what work is to be accomplished, including the required labor to perform tasks, and submit the written proposals to the Contracting Officer for approval. See updated specifications at Part IV, Section 7.0 Non-Standard Service Calls.

8. Item 0002, 0003 and 0004 on the bid form indicate units of “EA” (each) but we were advised during the walkthrough that the units are labor hours which would be “HRS”. Is this correct? Or are the units “EA” and we are to calculate the combined cost of a technician and helper for an instance of condenser cleaning for 0002?

a. Part IV – Description of Work, section 6.0 Servicing/Cleaning, subsection a. Scheduled

Maintenance states “All scheduled maintenance performed by the Contractor shall be scheduled per unit prior to commencement and subject to final approval of the COR.” The Contractor shall price services per each unit, to include all plant, equipment, materials, supplies, and labor required to perform services, as stated in Part IV – Description of Work, Paragraph 1 titled “General”.

9. Appendix B is an HVAC Checklist, but it is specific to indoor air quality and does not have common

HVAC maintenance items on it. The contract indicates it is to be used for the required inspection, but what form will be used for the maintenance visits? Example: Refrigerant pressures and amp draw of motors should be recorded. Are our standard maintenance checklists acceptable?

Or is there another form you can provide that will be required for the maintenance visits?

a. See the revised specifications at Part III, Section 1.3.1, stating that The Contractor shall provide an

HVAC inspection form, which shall be approved by the government, to be used during services as specified by the government. The form shall include common HVAC maintenance items that are industry standard and used during routine HVAC service calls, inspections, etc. When directed by the COR, the Contractor shall also use the form listed in Appendix B for services as specified by the government in conjunction with the Contractor’s form.

10. Since the contract is for 5 years, will we be able to escalate our rates annually? Or would you prefer firm-fixed pricing for each of the years?

a. Please provide your pricing for each year as firm fixed pricing on the bid schedule provide. When you calculate your firm fixed pricing for each year you can escalate your price.

11. Is it required to have a tech and a helper at the same time for every visit, or is just one tech sufficient?

a. The Contractor shall determine what work is to be accomplished, including the required labor to perform tasks, and submit the written proposals to the Contracting Officer for approval. See updated specifications at Part IV, Section 7.0 Non-Standard Service Calls.

12. Are there any licensing requirements for either location?

a. Technicians shall be in compliance w/state and local laws regarding HVAC services where applicable. Technicians shall also possess EPA Section 608 Certifications throughout the duration of the contract. See updated specifications at Part III, Section 1.7 Contractor Certifications.

13. Is there an updated total number of units? During the walkthrough it was pointed out that some units were not listed.

a. See Appendix A for updated list of equipment to be included. See also Part IV – Description of

14. Is there an updated technical data sheet for each unit, or would that be something we need to make during the In-Depth system inspection?

a. Appendix A lists all HVAC components with as much detail as is known. Part IV – Description of Work, section 2.0 In-Depth System Inspection states “…the Contractor shall provide a written report for each HVAC system within 3 business days to the COR. The reports shall include recommended repairs under Non-Standard Service Calls along with non-standard repairs required.”

15. Long form checklist needs made on every unit during the In-Depth walkthrough or do we do our own checklist?

a. Part IV – Description of Work, section 2.0 In-Depth System Inspection states … “the Contractor shall perform an in-depth system inspection of HVAC System Components. Reference is made to Appendix B, Melvin Price Lock and Dam/Locks 27 HVAC Inspection Form, showing the items/areas that shall be included in the In-Depth System Inspection.” See the revised specifications at Part III, Section 1.3.1, stating that The Contractor shall provide an HVAC inspection form, which shall be approved by the government, to be used during services as specified by the government. The form shall include common HVAC maintenance items that are industry standard and used during routine HVAC service calls, inspections, etc. When directed by the COR, the Contractor shall also use the form listed in Appendix B for services as specified by the government in conjunction with the Contractor’s form.

16. Item number 2 and 3, cleaning/servicing condenser and air handlers: are these numbers estimates for total per year based on a quarterly maintenance?

a. Bid Items 2 and 3 are based off estimated servicing of all units quarterly over a 5 year period. Part

IV – Description of Work, section 6.0 Servicing/Cleaning, subparagraph b. Minimum Preventative Maintenance Frequency and Task states “…minimum preventative maintenance frequency visits shall be at the discretion of the government.”

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

REVISED PERFORMANCE WORK STATEMENT

US Army Corps of Engineers St. Louis District

PERFORMANCE WORK STATEMENT (PWS)

& TECHNICAL SPECIFICATIONS

MELVIN PRICE LOCK AND DAM &

LOCKS 27 HVAC SYSTEM REPAIR

AND REPLACEMENT IDIQ

CONTRACT

MELVIN PRICE LOCK AND DAM

MADISON COUNTY

EAST ALTON, ILLINOIS 62024

LOCKS 27

MADISON COUNTY

GRANITE CITY, ILLINOIS 62040

TABLE OF CONTENTS

Part I, General Information

1.0 Introduction

1.1 Description of Services

1.2 Background

1.3 Definitions

2.0 Objectives and Scope

2.1 Objectives

2.2 Scope

2.3 Period of Performance

3.0 General Information

3.1 Hours of Operation

3.2 Recognized Holidays

3.3 Quality Control (QC)

3.4 Quality Assurance (QA)

3.5 Correction of Deficiencies

3.6 Environmental Program

3.7 Contractor Representatives

3.8 Supervision

3.9 Contractor Employees Conduct and Competency

3.10 Damages or Loss of Contractor’s Supplies and Property

3.11 Damages to Government Property

3.12 Interruption to Systems

3.13 Progress/Performance Meetings

3.14 Contracting Officer’s Representative (COR)

3.15 Payment

Part II, Security and Safety

1.0 Security Requirements

a. AT Level I Training

b. Access and General Protection/Security Policy and Procedures

c. For Contractors who do not require CAC, but require access to a DoD facility or installation

d. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something)

e. For Contracts that require OPSEC Training

f. Pre-Screen Candidates Using E-Verify Program

2.0 Safety

3.0 Accident Reporting

Part III, HVAC Services

1.0 General Information

1.1 Basic Services

1.2 Utilities

1.3 Forms

1.3.1 Note: Inspection Form

1.4 Operating Manuals

1.5 Applicable Publications

1.6 Contractor Furnished Items

1.7 Contractor Certifications

Part IV, Technical Provisions

1.0 HVAC Information

2.0 In-Depth Inspection

3.0 HVAC Repair/Maintenance

4.0 HVAC Replacement

5.0 Replacement Procedures

6.0 Maintenance/Inspections/Servicing

a. Scheduled Maintenance

b. Minimum Preventative Maintenance Frequency and Task

c. Examine

d. Clean

e. Paint

f. Lubricate

g. Adjust

h. Replace

i. Continuity of Service

j. Miscellaneous Materials/Parts

k. Performance of Periodic Test(s)

l. Callback Service

7.0 Non-Standard Service Calls

a. Non-Standard Service Calls – HVAC Technician

b. Non-Standard Service Calls – HVAC Technician (After Hours)

c. Non-Standard Service Calls – HVAC Helper

d. Non-Standard Service Calls – HVAC Helper (After Hours)

e. Non-Standard Service Calls – Inspection

f. Rental of Miscellaneous Equipment (Non-Standard Maintenance)

g. Miscellaneous Materials/Parts (Non-Standard Maintenance)

Part V, Performance Standards

1.0 Performance Requirements Summary

Appendices

APP A – MPLD & LD27 HVAC Inventory APP B – MPLD/LD27 HVAC Inspection Form APP C – Quality Control Plan Checklist APP D – Accident Prevention Plan Checklist (Form A-02) APP E – Contractor iWatch Training

PERFORMANCE WORK STATEMENT (PWS)

MELVIN PRICE LOCK AND DAM/LOCKS 27 HVAC REPAIR AND MAINTENANCE

PART I - GENERAL INFORMATION

1.0 Introduction: This Performance Work Statement (PWS) is for a services contract to including but not limited to repair, replace, renovate, design, engineer, construct, and install Heating Ventilating and Air Conditioning (HVAC) systems and components for the at Melvin Price Lock and Dam, East Alton, IL, 62024; and Locks 27, Granite City, IL 62040.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and services necessary to perform HVAC Services so that the HVAC Systems are working 24 hours a day, 7 days a week and 365 days a year as defined in this Performance Work Statement. Specific maintenance tasks performed shall be IAW the procedures outlined by the respective HVAC manufacturer.

1.2 Location: Melvin Price Lock and Dam is located in Madison County at #1 Lock and Dam Way, East Alton, IL on the Mississippi River, approximately 1.5 miles southeast of the Clark Bridge. Locks 27 is located at 3219 W. 20th St., Granite City, IL 62040. Both locations have multiple units in multiple locations, and vary in size, age, and condition.

Note: Contractor shall field-verify all information in Appendix A. The inventory is located in Appendix A.

1.3 Definitions:

Acceptable Quality Level (AQL): The AQL is the maximum percent defective that, for purposes of sampling, inspection can be considered satisfactory.

Contractor: The Prime Contractor and all Contractor employees and personnel. The Prime Contractor shall be responsible for ensuring all employees and subcontractors comply with the provisions of this contract.

Contracting Officer (CO): A person duly appointed with the authority to enter into and administer contracts on behalf of the Government.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Contractor’s Representative: A foreman or superintendent assigned to represent the interests of the Contractor with regards to all matters included in this contract.

Critical Element: A critical element is a task, procedure, or operation that has been determined to be mandatory to fulfill the condition, value, or measure comprising a standard.

Customer Complaint: A Government program that is explained to every organization that receives service under this contract which is used to evaluate a Contractor’s performance, and a means of documenting certain kinds of contract service problems.

Defect: An instance of noncompliance with a service requirement. A defect may be caused by either non-performance or unsatisfactory performance.

Defective Service: A service output that does not meet the standard of performance associated with it in the Performance Requirements Summary (PRS).

Deliverable: Anything that can be physically delivered but may include non-physical things such as safety meeting minutes.

Government Property: All property owned by or leased to the Government or acquired by the Government under the terms of the contract.

HVAC. Heating, Ventilation, and Air Conditioning

HVAC System/Component. The term “HVAC System/Component” includes, but is not limited to, Logic Control Panels, Boiler Units and Systems, Chiller Units and Systems, Supply and Return Ductwork, Vents, Returns, Grilles, Louvers, Supply and Return Water Lines, Refrigerant Lines, Pumps, Humidification Systems, Air Handler Units and Components, Condensing Units, Dampers, Mini-Split Systems and Associated Components, Thermostats, Plumbing, Electrical/Wiring Connections, Humidifiers and Dehumidifiers, Furnaces and Interior Components, Silencers, Fans, Filters, Heat Exchangers, Evaporator Coils, etc. The term “HVAC System Component” can be used to include any and all components associated with an HVAC system.

Inspection: The examination and testing of supplies or services to determine whether the supplies or services conform to contract requirements. Inspecting is the process of measuring, examining, testing, or otherwise comparing the unit or service with the requirements.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Major Defect: A major defect reduces the usability of the unit of service for its intended purpose. A major defect is a defect that judgment and experience indicate would result in hazardous or unsafe conditions for individuals using, maintaining, or depending on the service delivery require corrective action to achieve substantial compliance with an established standard. A major defect is also classified as a collection of two or more minor defects in the same general area.

Minor Defect: A minor defect is a defect not likely to reduce the usability of the unit of service for its intended purpose, or is a departure from the established standards having little or no bearing on the effectiveness of the unit of service. A minor defect is a defect that judgment and experience indicates is not a substantial deviation from requirements and generally does not require re-performance for overall performance to be considered satisfactory.

Non-Critical Element: A non-critical element is a task, procedure, or operation that has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major-defect) from the standard unless viewed in the context of repeated unsatisfactory performance, or non-performance.

Performance Requirement: The point that divides acceptable and unacceptable performance. In the case of surveillance by random sampling, the performance requirement is the maximum number of defectives in a random sample chosen that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the Inspection of Services clause. When the method of surveillance is other than random sampling, the performance requirement is the number of defectives or maximum percent defective in the lot before the Government will affect the price computation system in accordance with the Performance Requirements Summary.

Performance Requirements Summary (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Performance Standard: A desired condition, value, or measure by which a service or product is judged to meet a specification or requirement.

Performance Work Statement (PWS): The Performance Work Statement is the contract requirements document which describes the technical, functional and performance characteristics of the work to be performed, identifies essential functions to be performed, determines performance factors, including the location of the work, the units of the work, the quantity of work units, and the quality and timeliness of the work units. It serves as the scope of work and is the basis for all costs. It accurately describes the contract service requirements, including the standards to be used to determine whether the requirements have been met.

Physical Security: Actions that prevent the loss or damage of Government property.

Planned Sampling: A sampling method in which work outputs are selected in accordance with subjective criteria established in the surveillance plan.

Quality Assurance (QA): The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards. Those actions taken by the Government Quality Assurance Evaluator

(QAE) to evaluate the Contractor’s Quality Control program against the contract specifications' and requirements to assure services meet the requirements of the Performance Work Statement (PWS) and ensure that the Contractor maintains control of service delivery quality.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Random Sampling: A sampling method in which each service output in a lot has an equal chance of being selected.

Sample: A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

Sampling Guide: The part of the surveillance plan that contains all the information needed to perform surveillance of the service output(s) by the random sampling method of surveillance.

Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Is defined as Monday through Friday, unless specified otherwise.

2.0 Objectives and Scope

2.1 Objectives: Perform HVAC Systems repair and maintenance services at Melvin Price Lock and Dam and Locks 27 in accordance with all terms and conditions of the contract. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel; however, the Government reserves the right to perform any or all of the services described herein with its own personnel or alternative procurement methods.

2.2 Scope: The intent of this contract is to include, but is not limited to, providing complete HVAC systems and components repair, replacement, renovation, design, engineer, construct, installation, and maintenance services of various HVAC Systems and components at Melvin Price Lock and Dam and Locks 27. The Contractor shall furnish all necessary management, supervision, inspection, tools, incidentals, testing, equipment, transportation, and vehicles necessary to assure that all services are performed in accordance with the contract specifications, attachments and all applicable laws, regulations, codes, or directives. The Government will provide assistance in getting large materials and components from the ground to the top of the Lock and Dam with the bridge-mounted crane. The Contractor is responsible for placing the materials in position for the crane to lift.

2.3 Period of Performance: The period of performance shall be for a base year and four option years exercised at the Government’s discretion.

3.0 General Information:

3.1 Hours of Operation: The Contractor shall be responsible for scheduling services between the normal business hours of 7:00 AM and 5:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed.

Work to be performed outside normal business hours, weekends and holidays shall be considered and compensated as to the applicable line items to which they relate. Work performed outside normal working hours shall be performed only as directed by the Contracting Officer.

3.2 Recognized Federal Holidays:

New Year’s Day - January 1st

Martin Luther King's Birthday - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - Last Monday in May Independence Day - July 4th Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veterans Day - November 11th Thanksgiving Day - 4th Thursday in November Christmas Day - December 25th

3.3 Quality Control (QC): The Contractor shall be responsible for maintaining an adequate quality control program to satisfactorily meet the specifications of this contract through the development of a Quality Control Plan (QCP). The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s designated Quality Control (QC) person is the primary point of contact with the Government Quality Assurance Representative (QAR) for the performance of services for this contract and is responsible for communicating all delays, failures and remedies' in a timely manner to avoid a Quality Assurance Evaluation (QAE) inspection failure that could result in deductions made. The program shall include, but not be limited to the following: An inspection system covering all the services stated in the contract specifications (this shall include inspection of work performed on weekends or non-duty hours) and it must specify areas to be inspected on both a scheduled or unscheduled basis and the individuals who will do the inspection. Three (3) copies of a comprehensive written QCP shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. For a complete list of items to include in the QCP, refer to Appendix C, Quality Control Plan Checklist. As part of the inspection program, the Contractor shall provide to the COR a written inspection report for each daily service using the Melvin Price Lock and Dam/Locks 27 HVAC Inspection Form (Appendix B) and submitting to the Rivers Project Office, 301 Riverlands Way, West Alton, MO 63386 by 10:00 a.m. on the first business day following performed services. The Contractor may use another form with advance approval of the COR. Upon completion of services involving parts replacement or repair, the total system shall be tested to confirm that all portions, including the replaced or repaired parts, are functioning properly. The COR will be notified of any malfunctions created by the directed parts replacement or repair to the overall system.

3.4 Quality Assurance (QA): The Government shall monitor the Contractor’s services using various inspection methods as outlined in the Quality Assurance Surveillance Plan (QASP). The Government reserves the right to alter or change the type of inspection plan at its discretion at any time. If the Contractor fails to perform according to the performance standards, a Notification of Contract Deficiency or Contract Deficiency Report will be issued by the COR.

The Contractor shall respond in writing to the COR. If the nature and the schedule for this type of work does not afford an opportunity to re-perform the service, a deduction for work not performed shall be made. The Contractor will be annually rated as outstanding, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality of work, (2) timely performance, (3) effectiveness of management and (4) compliance with safety and security standards. The Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to completion of the evaluation, and all Contractor comments will be a part of the official record.

3.5 Correction of Deficiencies: The Contractor shall be required to correct deficiencies as directed by the CO. If the deficiency does not affect the performance of the HVAC system or component, such as aesthetic damages, etc., the response time is one (1) business day of being notified. If the deficiency affects the performance of the HVAC system or component, such as the HVAC system or component does not function, the response time is within two (2) hours of being notified. If the deficiency results in an emergency situation (extreme heat/cold, etc.), the response time is two

(2) hours of notification.

3.6 Environmental Program: The Contractor shall establish and maintain quality control for environmental protection operations to assure compliance with contract requirements and maintain detailed records of quality control for all operations. One (1) copy of these records shall be provided to the COR along with the reports for Monthly Maintenance/Inspections/Servicing as applicable.

a. The Contractor shall also comply with Federal, State, and local laws, regulations and standards regarding environmental protection. The Contractor shall dispose of, at their expense, all waste material generated in servicing the HVAC system or components covered by this contract. Waste materials consist of lubricants, cleaning material, paints, absorbents and any other material brought on site by the Contractor that is not part of the fixed equipment. All waste materials shall be disposed of in accordance with Federal, State and local laws.

The Contractor shall indemnify Owner from and against any and all claims, losses and liabilities arising out of Contractor's breach of this provision. Prior to any material’s arrival on site, the Contractor shall provide to the COR Material Safety Data Sheet(s) for each material and shall keep a binder of all Material Safety Data Sheets on site for easy access.

b. Within 15 calendar days after date of award, the Contractor shall submit in writing an Environmental Protection Plan (EPP) and meet with the Government to develop a mutual understanding relative to compliance with this provision and administration of the EPP. Any changes to the EPP shall be submitted within 15 calendar days of receiving each task order. The EPP shall include, but not be limited to, the following items:

(1) Methods of protection against spills (hazardous and non-hazardous) in the work areas and procedures for clean-up.

(2) Work area plan showing the proposed activities in each portion of the areas and identifying them.

(3) Procedures for disposing of hazardous and non-hazardous materials brought to the site.

c. As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

3.7 Contractor Representatives: The Contractor shall personally supervise the work or provide a Contractor Representative who is responsible for quality control whenever the work specified herein is being performed. The Contractor Representative shall conduct overall management coordination and be the central point of contact and shall deal directly with the COR, for normal day-to-day administration of the contract provisions for performance of all work under this contract. The Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to administration of the entire contract. The Contractor Representative shall deal directly with the COR for normal day-to-day administration of the contract provisions.

3.8 Supervision: Foreman/Superintendent: The Contractor shall appoint in writing to the COR a competent individual as the Contractor’s foreman/superintendent. This individual may also serve as Quality Control Manager and/or Safety Program Manager. The foreman/superintendent shall be present and available whenever work is being performed, and shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management, coordination, and supervision to assure that job performance in each category meets the contract specifications and requirements. The Foreman/Superintendent and/or Quality Control Manager and/or Safety Program manager shall be familiar the contract specifications and is required to have a copy of the contract in their possession at all times for referral concerning questions of Contractor responsibility.

3.9 Contractor Employees Conduct and Competency: Any Contractor employee who persists in not following jobsite requirements shall be removed from the job at the request of the COR. Factors that may contribute to removal of a Contractor employee include not following site safety and security requirements, accessing secured areas without an escort and working while under the influence of alcohol and/or drugs. Due to the presence of the general public for daily tours of the facility, professional behavior is expected at all times.

3.10 Damages or Loss of Contractor’s Supplies and Property: The Contractor is responsible for taking the action necessary to protect their property from loss, damage or theft. The Government assumes no responsibility.

3.11 Damages to Government Property: The Contractor shall use reasonable care to avoid damaging buildings, equipment, vegetation and other Government property. If the Contractor damages or loses any of this property, the Contractor shall replace or repair the damage, at no cost to the Government, to the approval of the Contracting Officer. A written report of the incident and extent of such damage shall be submitted to the Contracting Officer within two (2) working days (less weekends and holidays) of the occurrence. If the Contractor fails or refuses to make such repairs or replacements, the Contractor shall be liable for the cost, which will be deducted from a future invoice.

3.12 Interruption to Systems: All work that would necessitate an interruption of the use of the project or to the utility systems or otherwise disrupt facility occupants and/or the visiting public shall be coordinated and approved, in advance, by the COR. Interruptions shall be kept to a minimum.

3.13 Progress/Performance Meetings: The COR and Contractor shall meet to review the Contractor's performance. At these meetings, the Government will apprise the Contractor on performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be held quarterly at Melvin Price Lock and Dam. Additional meetings may be necessary throughout the performance of the contract as deemed to be required by the COR. When applicable, the Contractor shall submit to the COR any written recommendations related to safety and operability of the HVAC system or components.

3.14 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

3.15 Payment: The Contractor shall furnish all invoices to the COR at the Rivers Project Office, 301 Riverlands Way, West Alton, MO 63386. The Contractor shall include all costs associated with contract line items required to perform the required work. The invoice will specify the line item work and quantities utilized. The Contractor shall submit receipts for all approved reimbursable materials used along with the associated invoice.

PART II – SECURITY AND SAFETY

1.0 Security Requirements: Contractor personnel performing work under this contract are responsible for applicable security requirements at time of the proposal submission and must maintain the level of security required for the life of the contract. The following requirements shall be implemented and adhered to throughout the life of the contract:

a. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

b. Access and General Protection/Security Policy and Procedures: All Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

c. For Contractors who do not require CAC, but require access to a DoD facility or installation:

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

d. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): The Contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT five (5) calendar days after the completion of the training.

e. For Contracts that Require OPSEC Training: All new Contractor employees will complete Level I

OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within five (5) calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

f. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

2.0 Safety: The Contractor shall comply with the applicable provisions of the current EM 385-1-1, Safety and Health Requirements Manual, U.S. Army Corps of Engineers (current edition: Nov 2014;

https://intranet.usace.army.mil/mvd/mvs/soh/Documents/EM%20385-1-1/EM_385-1-1%20(as%20of%2011-30- 2014).pdf). If the Contractor fails or refuses to promptly comply with the safety and/or security requirements as specified herein, the Contracting Officer may issue an order stopping all or part of the work for each task order affected by the infraction until satisfactory corrective action has been taken. No part of the time lost due to any such stop shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order. The Contractor will be furnished two sets of keys and/or access cards to those buildings and areas where access is necessary to perform the work described herein or as determined to be necessary by the COR. No duplicates of the keys are authorized to be obtained in any manner by the Contractor or by any Contractor employee. Any additional keys required by the Contractor will be furnished by the COR. Security of the keys shall be the responsibility of the Contractor. The failure of the Contractor to provide adequate key security will result in a deduction from payment due the Contractor for replacement cost per lost or damaged key and a deduction for setting new combinations for any affected facility at the rate charged by the manufacturer per lock. For security purposes, the Contractor will furnish the COR the names, addresses and telephone numbers of those employees who will be performing work under this contract, prior to the commencement of the contract. Afterwards, all new employees will be approved by the COR prior to their starting work. All Contractor employees shall be 18 years of age or older. The Contractor shall be required to submit a Safety Plan for review by the COR before performing any work. Reference is made to Appendix D, Accident Prevention Plan Checklist (Form A- 02), which details the requirements of the Safety Plan. Three (3) copies of the Safety Plan shall be submitted to the Contracting Officer and COR within 10 business days after date of award and within five (5) working days when changes are made thereafter. After acceptance of the Safety Plan, the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his safety program.

The Contractor shall conduct a safety meeting, at least quarterly, with Contractor's personnel to discuss potential safety hazards. All employees shall be briefed on safety procedures including such things as electrical safety, first-aid, visitor protection, and reporting accidents or injuries. Additional safety briefings regarding lock safety procedures shall be provided by the Lock Master and/or COR.

3.0 Accident Reporting: The Contractor shall maintain an accurate record and shall report to the COR all accidents within 24 hours of the occurrence. Serious accidents (those resulting in death or injury requiring medical attention) and damage to Government property exceeding $2,000 shall be reported to the COR immediately.

PART III - HVAC SERVICES

1.0 General Information

1.1 Basic Services: The Contractor shall furnish all necessary management, personnel, incidental materials, supplies, parts, tools, equipment, and vehicles, except as otherwise provided for herein, required to perform HVAC System services at Melvin Price Lock and Dam and Locks 27, in accordance with all terms and conditions of the contract. The HVAC systems shall be maintained so they are operational 24 hours a day, 7 days a week and 365 days a year. The services required in this contract are in addition to any routine operation and maintenance performed by Government personnel; however, the Government reserves the right to perform any or all of the services described herein with its own personnel or alternative procurement methods.

1.2 Utilities: The Contractor may use Government utilities where available. The Contractor shall make an effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Utilities shall be used only in the performance of work specified in this contract. Where water and electricity are not provided, the Contractor must obtain them from other sources at no additional expense to the Government.

1.3 Forms: All Department of Defense forms required by the Government to be used under this contract will be provided by the Government to the contractor.

1.3.1 Note: The Contractor shall provide an HVAC inspection form, which shall be approved by the government, to be used during services as specified by the government. The form shall include common HVAC maintenance items that are industry standard and used during routine HVAC service calls, inspections, etc.