W912P621B0018 AMDT 0001.pdf

487484

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation W912P621B0018 for Kenosha Harbor Breakw ater Repair is hereby amended as follow s:

See continuation on page 2.

1. CONTRACT ID CODE PAGE OF PAGES

1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P621B0018

X 9B. DATED (SEE ITEM 11)

20-Aug-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Sep-2021

CODE

U.S. ARMY ENGINEER DISTRICT, CHICAGO

231 SOUTH LASALLE STREET SUITE 1500

CHICAGO IL 60604-1437

W912P6 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P621B0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE (SF 30)

The following have been added by full text:

SF30 BLOCK 14 CONTINUATION

A. Updated Solicitation Section 00 22 13 Important Bid Notes to reflect that audio conference for bid results will begin sixty (60) minutes after bid due date and time.

B. Updated Specification Section 01 11 00, revised the fish window to March 1 through June 15 in paragraph 1.1.3

“Work Restrictions”

C. Updated Specification Section 01 22 00.00 10, paragraph 1.1.3.2, changed “JOB” to “LOT”

D. Updated Specification Section 01 22 00.00 10, removed paragraphs 1.2.3 through 1.2.3.3

E. Updated Specification Section 01 33 00, paragraph 1.9 revised reference of “52.236-21” to “52.236-21 Alt. 1” as the updated reference was incorporated into the solicitation.

F. Updated Specification Section 01 45 00.15 10, 1.3.2 OTHER FACTORS, revised the reference of “52.232-15” to

“52.232-5” as “52.252-5” is the correct clause.

G. Updated Specification Section 01 57 20.03 03, revised the fish window to March 1 through June 15 in paragraph

1.9.1 “Allowed and Prohibited Work Periods”

H. Modified the following Drawings:

G-001, solicitation number added

CD-101, dimensions for the work areas were added

CD-102, note referencing demolition was removed as no work area is shown on that page

CD-301, updated note for removal of cribbing to -2 LWD and added height of the timber crib structure

I. All other terms and conditions remain unchanged.

SECTION 00 22 13 - SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

The following have been modified:

IMPORTANT BID NOTES

THE ABOVE SOLICITATION SECTION 00 10 00 IS TO BE USED BY BIDDERS TO SUBMIT THEIR

BIDS. IT IS ALSO CONSIDERED THE “BID SCHEDULE” AS TERMED THROUGHOUT THE

SOLICITATION.

1. BID CONDITIONS

a. The Contractor shall bid ALL items that are contained in the Bid Schedule, with no exceptions. Should a

Contractor fail to fully complete the bid schedule, its bid will not be considered responsive to the solicitation and eligible for the resultant contract award. Therefore, the bidder’s total price for the work shall be based on the TOTAL of all BASE and OPTION items included in the Bid Schedule. The Contractor shall enter both its unit price and extended price for each Bid Item.

b. From this Solicitation, the Government intends to award one firm-fixed price contract to the responsive, responsible bidder submitting the lowest aggregate price for all Base and OPTION Items. The intent is immediately award the base items at the time of award.

c. Split or multiple awards will not result from this Solicitation.

d. Bidders are required to acknowledge the receipt of all amendments to the Solicitation on the Standard Form 1442 in the space provided OR, by completing Blocks 8 and 15 of the Amendment Form itself (Standard Form 30), or by email to Tina M. Brock at tina.m.brock@usace.army.mil.

e. SF 1442 BACK (Page 2 of the Solicitation): Bidders shall fully complete all the required areas located on Page 2 of the Solicitation document (SF 1442 Back) - refer to Block’s 14 through 20C.

f. Section 00 45 00 (Representations and Certifications): The bidder must complete the applicable boxes found at

Section 00 45 00 of this Solicitation and submit the completed Section along with all other documents required by this Solicitation. In order to place a bid in response to this Solicitation, the bidder must be registered in an

“active status” at the System for Award Management (SAM) (registration can be completed on line for free at www.sam.gov). Accordingly, any bid furnished from contractor without an active registration at SAM may be considered non-responsive to the material requirements of this Solicitation and ineligible for award.

2. SUBMISSION OF BIDS:

All sealed bids must be delivered electronically per the instructions contained within this solicitation. The bid opening will be conducted telephonically via the below Audio call-in number. Bids must be received by the time specified in the solicitation, otherwise they will be deemed late and unacceptable. The bid opening audioconference will begin promptly sixty (60) minutes after the bid submission time. The conference call-in number is as follows:

Audio Call-In Number: 1-844-800-2712

Access Code: 96412598

The Contracting Officer, with assistance from the assigned Contract Specialist, will download all of the bid submissions and record all of the pertinent information prior to the conference call. The bid opening teleconference will begin promptly 60 minutes after the submission time and at that time the bid opening officer will 1) read the names of the submitting contractors and their bids, and 2) read the independent government estimate. Once the information has been disseminated, the call will come to an end. The bid abstract will be posted to the sam.gov website by close of business of the day bids are opened.

Bids: ALL SUBMISSIONS TO THIS BID ANNOUNCEMENT SHALL BE SUBMITTED ELECTRONICALLY

THROUGH DOD SAFE. No paper copies, CD-ROMs or facsimile submissions will be accepted. Electronic Bid

Submission is required through the Army’s Electronic File Sharing Service, DOD SAFE (https://safe.apps.mil).

The DOD SAFE Application is used to send large files to individuals that would normally be too large to send via email. There are no user accounts for SAFE. Authentication is handled via email. Anyone has access to DOD

SAFE, and the application is available for use by anyone. The SAFE “Getting Started Guide” has information on how to utilize the system (https://safe.apps.mil/about.php). Instructions for uploading are as follows:

1. Send an email to the Contracting Officer and Contract Specialist to receive the link to drop off your proposal. This will need to be completed five (5) business days prior to uploading your bid.

a. Tina M. Brock, Contract Specialist at tina.m.brock@usace.army.mil

b. Miriaha D. Sigmon, Contracting Officer at miriaha.d.sigmon@usace.army.mil

2. You will receive an email with the link to submit your drop-off. The link will be provided no later than two (2) business days prior to the bid due date.

3. Short Note to the Recipients: Click the Add Files or Drag and Drop your files. For file description, enter W912P621B0018-FIRMNAME.

4. Click Upload button to send documents.

Guest users will need to check their email to verify their email address before the recipients will be notified.

mailto:tina.m.brock@usace.army.mil mailto:miriaha.d.sigmon@usace.army.mil

3. BID GUARANTEE:

Bidders are required to submit a Bid Guarantee for this project in accordance with the Federal Acquisition

Regulation Clause 52.228-1, “Bid Guarantee” – Refer to Solicitation Section 00 21 00 for the full text of this

Clause. A bid guarantee shall be submitted at 20% of the bid price or $3M whichever is the lesser. Any bidder failing to submit a Bid Guarantee will be considered non- responsive to the Solicitation and ineligible for award.

QUESTIONS: PLEASE NOTE INTERESTED BIDDERS MUST SUBMIT THEIR CONTRACTING AND

TECHNICAL INQUIRIES TO by 10AM Eastern Time on Friday 27 August 2021 to Tina M. Brock at email:

tina.m.brock@usace.army.mil – BE SURE TO INCLUDE THE SOLICITATION NUMBER

W912P621B0018 AND PROJECT TITLED “Kenosha Harbor Breakwater Repairs” ON THE SUBJECT LINE OF

YOUR EMAIL. QUESTIONS SHALL BE SUBMITTED IN SUFFICIENT TIME TO BE ANSWERED

VIA AN AMENDMENT PRIOR TO THE BID OPENING DAY AND TIME. (Re: 52.214-6

Explanation to Prospective Bidders).

SUBJECT LINE SHOULD BE: W912P621B0018-FIRMNAME (insert your company's name at the end)

Please provide your BID for the Kenosha Harbor Breakwater Repairs, using this link & ALSO please send the same document(s), with the correct subject line, to tina.m.brock@usace.army.mil to ensure it is received. The deadline is

2PM Eastern Time on 20 September 2021. Please allow enough time to make sure bids are submitted by the deadline.

(End of Summary of Changes)

FY21 Kenosha Harbor Breakwater Repair W912P621B0018

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

1.1.2 Location

1.1.3 Work Restrictions

1.2 EXISTING WORK

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

-- End of Section Table of Contents --

SECTION 01 11 00 Page 1

AMD#0001 - 09/02/21

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The work includes repairs to the existing Breakwater in order to maintain safe passage for vessels entering and exiting the harbor. Repairs will restore the structure to original design function within the existing structure footprint. Repair work will consist of the removing the existing concrete cap and removing the deteriorated timber substructure.

Debris (crushed concrete and timbers, excess stone) will be removed and disposed of upland to allow for the placement of new armor stone. New armor stone will be added to the top and side slopes (as needed).

1.1.2 Location

The work is located at Kenosha Harbor, Wisconsin with repairs to the detached breakwater, section H, as indicated on the drawings. The exact location will be shown by the Contracting Officer.

1.1.3 Work Restrictions

No breakwater work is allowed from March 15 through July 1 March 1 through June 15 of any year.

1.2 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

-- End of Section --

SECTION 01 11 00 Page 2

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 22 00.00 10

PRICE AND PAYMENT PROCEDURES

08/15

PART 1 GENERAL

1.1 SINGLE JOB PAYMENT ITEMS

1.1.1 Mobilization/ Demobilization (Base Bid Item 0001AA)

1.1.1.1 Payment

1.1.1.2 Unit of Measure

1.1.2 Demolition and Disposal of Concrete Cap, Timber Cribs, and

Fill (Base Bid Item 0001AB, Option 1 Bid Item 0002AA, Option 2 Bid Item 0003AA, Option 3 Bid Item 0004AA, and Option 4 Bid Item

0005AA)

1.1.2.1 Payment

1.1.2.2 Unit of Measure

1.1.3 Performance and Payment Bond (Base Bid Item 0001AE, Option 1

Bid Item 0002AD, Option 2 Bid Item 0003AD, Option 3 Bid Item 0004AD, Option 4 Bid Item 0005AD, Option 5 Bid Item 0006AB)

1.1.3.1 Payment

1.1.3.2 Unit of Measure

1.2 UNIT PRICE PAYMENT ITEMS

1.2.1 Type A-1 Stone Placement (Base Bid Item 0001AD, Option 1 Bid

Item 0002AC, Option 2 Bid Item 0003AC, Option 3 Bid Item 0004AC, Option 4 Bid Item 0005AC, Option 5 Bid Item 00006AB)

1.2.1.1 Payment

1.2.1.2 Measurement

1.2.1.3 Unit of Measure

1.2.2 Type B Stone Placement (Base Bid Item 0001AC, Option 1 Bid

Item 0002AB, Option 2 Bid Item 0003AB, Option 3 Bid Item 0004AB, Option 4 Bid Item 0005AB)

1.2.2.1 Payment

1.2.2.2 Measurement

1.2.2.3 Unit of Measure

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 CONTRACT COST BREAKDOWN

-- End of Section Table of Contents --

SECTION 01 22 00.00 10 Page 1

SECTION 01 22 00.00 10

PRICE AND PAYMENT PROCEDURES

08/15

PART 1 GENERAL

1.1 SINGLE JOB PAYMENT ITEMS

Payment items for the work of this contract for which contract job payments will be made are listed in the BID SCHEDULE and described below.

All costs for items of work, which are not specifically mentioned to be included in a particular job or unit price payment item, are included in the listed job item most closely associated with the work involved. The job price and payment made for each item listed constitutes full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.1.1 Mobilization/ Demobilization (Base Bid Item 0001AA)

Under this Contract Line Item Number (CLIN), the contractor is required to perform mobilization and demobilization activities. The Contractor will be compensated for the totality of its activities needed to mobilize and demobilize its equipment and labor force to the project site.

1.1.1.1 Payment

Payment will be made for costs associated with all mobilization and demobilization, as defined in Special Contract DFARS 252.236-7004 (PAYMENT

FOR MOBILIZATION AND DEMOBILIZATION).

1.1.1.2 Unit of Measure

Unit of measure: JOB

1.1.2 Demolition and Disposal of Concrete Cap, Timber Cribs, and Fill (Base Bid Item 0001AB, Option 1 Bid Item 0002AA, Option 2 Bid Item 0003AA, Option 3 Bid Item 0004AA, and Option 4 Bid Item 0005AA)

1.1.2.1 Payment

Payment will be made for costs associated with operations necessary for upland removal of concrete, timber crib, miscellaneous metal, debris, and fill from the existing breakwater as specified in Section 02 41 00 DEMOLITION. The upland removal shall include all material that is in the timber crib structure down to -2.0 LWD that would interfere with the new armor stone placement. Payment includes necessary construction debris containment measures, work platforms and all incidental work as required by the contractor.

1.1.2.2 Unit of Measure

SECTION 01 22 00.00 10 Page 2

Unit of measure: JOB

1.1.3 Performance and Payment Bond (Base Bid Item 0001AE, Option 1 Bid Item 0002AD, Option 2 Bid Item 0003AD, Option 3 Bid Item 0004AD, Option 4 Bid Item 0005AD, Option 5 Bid Item 0006AB)

1.1.3.1 Payment

Payment will be made for the performance and payment bonds that are required as part of this contract. The Government will pay the Contractor's bid price after receiving evidence of payment (paid invoice) from the bonding company or agency.

1.1.3.2 Unit of Measure

Unit of measure: JOBLOT

1.2 UNIT PRICE PAYMENT ITEMS

Payment items for the work of this contract on which the contract unit price payments will be made are listed in the SCHEDULE and described below. The unit price and payment made for each item listed constitutes full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for each of the unit price items.

Notwithstanding the requirements of any other specification, drawing, or clause in this Contract, the Government will only pay for the actual quantities of the unit price items incorporated into the work, up to the estimated Contract Quantities listed on the BIDDING SCHEDULE. Any quantity placed in excess of the Contract Quantity without first receiving a Contract Modification increasing the estimated quantity of that unit price item shall be at the Contractor's expense. The Contractor is responsible for notifying the Government of the need to increase the contract quantity of a line item at least seven calendar days before the item is needed.

1.2.1 Type A-1 Stone Placement (Base Bid Item 0001AD, Option 1 Bid Item 0002AC, Option 2 Bid Item 0003AC, Option 3 Bid Item 0004AC, Option 4 Bid Item 0005AC, Option 5 Bid Item 00006AB)

1.2.1.1 Payment

Payment will be made for costs associated with furnishing and placement of Type A-1 armor stone along the existing breakwater crest as specified in Section 35 31 19 STONE MATERIALS PROTECTION FOR STRUCTURES. Payment constitutes full compensation for furnishing all labor, hauling, materials, equipment, tools, and incidentals necessary to complete the work.

1.2.1.2 Measurement

Measurement will be based barge draft measurements (tonnage), as approved by the Contracting Officer. Deductions will be made for stone out of tolerance in accordance with Section 35 31 19 STONE MATERIALS PROTECTION FOR STRUCTURES, and any material wasted, unused, rejected or used for convenience of the Contractor.

SECTION 01 22 00.00 10 Page 3

1.2.1.3 Unit of Measure

Unit of measure: Ton (TON, 2,000 Pounds)

1.2.2 Type B Stone Placement (Base Bid Item 0001AC, Option 1 Bid Item 0002AB, Option 2 Bid Item 0003AB, Option 3 Bid Item 0004AB, Option 4 Bid Item 0005AB)

1.2.2.1 Payment

Payment will be made for costs associated with furnishing and placement of Type B armor stone along the existing breakwater crest as specified in Section 35 31 19 STONE MATERIALS PROTECTION FOR STRUCTURES. Payment constitutes full compensation for furnishing all labor, hauling, materials, equipment, tools, and incidentals necessary to complete the work.

1.2.2.2 Measurement

Measurement will be based barge draft measurements (tonnage), as approved by the Contracting Officer. Deductions will be made for stone out of tolerance in accordance with Section 35 31 19 STONE MATERIALS PROTECTION FOR STRUCTURES, and any material wasted, unused, rejected or used for convenience of the Contractor.

1.2.2.3 Unit of Measure

Unit of measure: Ton (TON, 2,000 Pounds)

1.2.3 Armor Stone Placement (Base Bid Item 0001AE, Option 5 Bid Items

0006AA, 0006AB, 0006AC, 0006AD, 0006AE)

1.2.3.1 Payment

Payment will be made for costs associated with furnishing and placement of Type A-1 armor stone along the existing breakwater side slopes as specified in Section 35 31 19 STONE MATERIALS PROTECTION FOR STRUCTURES.

Payment includes performance of the Pre Placement Survey. Payment constitutes full compensation for furnishing all labor, hauling, materials, equipment, tools, and incidentals necessary to complete the work.

1.2.3.2 Measurement

Measurement will be based barge draft measurements (tonnage), as approved by the Contracting Officer. Deductions will be made for stone out of tolerance in accordance with Section 35 31 19 STONE MATERIALS PROTECTION FOR STRUCTURES, and any material wasted, unused, rejected or used for convenience of the Contractor.

1.2.3.3 Unit of Measure

Unit of measure: Ton (TON, 2,000 Pounds)

PART 2 PRODUCTS (NOT USED)

SECTION 01 22 00.00 10 Page 4

PART 3 EXECUTION

3.1 CONTRACT COST BREAKDOWN

The Contractor must furnish within 30 calendar days after the date of Notice to Proceed, and prior to the submission of its first partial payment estimate, a breakdown of its single job pay item or items which will be reviewed by the Contracting Officer as to propriety of distribution of the total cost to the various accounts. Any unbalanced items as between early and late payment items or other discrepancies will be revised by the Contracting Officer to agree with a reasonable cost of the work included in the various items. This contract cost breakdown will then be utilized as the basis for progress payments to the Contractor.

-- End of Section --

SECTION 01 22 00.00 10 Page 5

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 33 00

SUBMITTAL PROCEDURES

08/18

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

1.1.2 Project Type

1.1.3 Submission of Submittals

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

1.2.2 Approving Authority

1.2.3 Work

1.3 SUBMITTALS

1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved (G)

1.4.2 For Information Only

1.5 PREPARATION

1.5.1 Transmittal Form

1.5.2 Submittal Format

1.5.2.1 Format of SD-01 Preconstruction Submittals

1.5.2.2 Format for SD-02 Shop Drawings

1.5.2.2.1 Drawing Identification

1.5.2.3 Format of SD-03 Product Data

1.5.2.3.1 Product Information

1.5.2.3.2 Standards

1.5.2.3.3 Data Submission

1.5.2.4 Format of SD-04 Samples

1.5.2.4.1 Sample Characteristics

1.5.2.4.2 Sample Incorporation

1.5.2.4.3 Comparison Sample

1.5.2.5 Format of SD-05 Design Data

1.5.2.6 Format of SD-06 Test Reports

1.5.2.7 Format of SD-07 Certificates

1.5.2.8 Format of SD-08 Manufacturer's Instructions

1.5.2.8.1 Standards

1.5.2.9 Format of SD-09 Manufacturer's Field Reports

1.5.2.10 Format of SD-11 Closeout Submittals

1.5.3 Source Drawings for Shop Drawings

1.5.3.1 Source Drawings

1.5.3.2 Terms and Conditions

1.5.4 Electronic File Format

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of SD-01 Preconstruction Submittal Copies

1.6.2 Number of SD-04 Samples

1.7 INFORMATION ONLY SUBMITTALS

1.8 PROJECT SUBMITTAL REGISTER

1.8.1 Submittal Management

1.8.2 Preconstruction Use of Submittal Register

SECTION 01 33 00 Page 1

1.8.3 Contractor Use of Submittal Register

1.8.4 Approving Authority Use of Submittal Register

1.8.5 Action Codes

1.8.5.1 Government Review Action Codes

1.8.6 Delivery of Copies

1.9 VARIATIONS

1.9.1 Considering Variations

1.9.2 Proposing Variations

1.9.3 Warranting that Variations are Compatible

1.9.4 Review Schedule Extension

1.10 SCHEDULING

1.11 GOVERNMENT APPROVING AUTHORITY

1.11.1 Review Notations

1.12 DISAPPROVED SUBMITTALS

1.13 APPROVED SUBMITTALS

1.14 APPROVED SAMPLES

1.15 STAMPS

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

ATTACHMENTS:

ENG Form 4025-R

Appendix A - Submittal Register

-- End of Section Table of Contents --

SECTION 01 33 00 Page 2

SECTION 01 33 00

SUBMITTAL PROCEDURES

08/18

PART 1 GENERAL

1.1 SUMMARY

1.1.1 Submittal Information

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

1.1.2 Project Type

1.1.3 Submission of Submittals

Schedule and provide submittals requiring Government approval before acquiring the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittal requirements are specified in the technical sections. Examples and descriptions of submittals identified by the Submittal Description (SD) numbers and titles follow:

SD-01 Preconstruction Submittals

Submittals that are required prior to or at the start of construction (work) or the next major phase of the construction on a multiphase contract.

Preconstruction Submittals include schedules and a tabular list of locations, features, and other pertinent information regarding products, materials, equipment, or components to be used in the work.

Certificates Of Insurance

Surety Bonds

List Of Proposed Subcontractors

List Of Proposed Products

Baseline Network Analysis Schedule (NAS)

SECTION 01 33 00 Page 3

Submittal Register

Schedule Of Prices Or Earned Value Report

Accident Prevention Plan

Work Plan

Quality Control (QC) plan

Environmental Protection Plan

1.2.2 Approving Authority

Office or designated person authorized to approve the submittal.

1.2.3 Work

As used in this section, on-site and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction. In exception, excludes work to produce SD-01 submittals.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with this section.

SD-01 Preconstruction Submittals

Submittal Register ; G

1.4 SUBMITTAL CLASSIFICATION

1.4.1 Government Approved (G)

Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, submittals are considered to be "shop drawings."

1.4.2 For Information Only

Submittals not requiring Government approval will be for information only. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are not considered to be "shop drawings."

1.5 PREPARATION

1.5.1 Transmittal Form

Use the ENG Form 4025-R transmittal form for submitting both Government-approved and information-only submittals. Submit in accordance with the instructions on the reverse side of the form. These forms are included in the RMS CM software that the Contractor is required to use for this contract. Properly complete this form by filling out all the heading

SECTION 01 33 00 Page 4 blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.

1.5.2 Submittal Format

1.5.2.1 Format of SD-01 Preconstruction Submittals

When the submittal includes a document that is to be used in the project, or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.2.2 Format for SD-02 Shop Drawings

Provide shop drawings not less than 8 1/2 by 11 inches nor more than 30 by 42 inches , except for full-size patterns or templates. Prepare drawings to accurate size, with scale indicated, unless another form is required.

Ensure drawings are suitable for reproduction and of a quality to produce clear, distinct lines and letters, with dark lines on a white background.

a. Include the nameplate data, size, and capacity on drawings. Also include applicable federal, military, industry, and technical society publication references.

b. Dimension drawings, except diagrams and schematic drawings. Prepare drawings demonstrating interface with other trades to scale. Use the same unit of measure for shop drawings as indicated on the contract drawings. Identify materials and products for work shown.

Submit an electronic copy of drawings in PDF format.

1.5.2.2.1 Drawing Identification

Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to information required in paragraph

IDENTIFYING SUBMITTALS.

Number drawings in a logical sequence. Each drawing is to bear the number of the submittal in a uniform location next to the title block. Place the Government contract number in the margin, immediately below the title block, for each drawing.

1.5.2.3 Format of SD-03 Product Data

Present product data submittals for each section Include a table of contents, listing the page and catalog item numbers for product data.

Indicate, by prominent notation, each product that is being submitted;

indicate the specification section number and paragraph number to which it pertains.

1.5.2.3.1 Product Information

Supplement product data with material prepared for the project to satisfy the submittal requirements where product data does not exist. Identify this material as developed specifically for the project, with information

SECTION 01 33 00 Page 5 and format as required for submission of SD-07 Certificates.

Provide product data in units used in the Contract documents. Where product data are included in preprinted catalogs with another unit, submit the dimensions in contract document units, on a separate sheet.

1.5.2.3.2 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the American National Standards Institute (ANSI), ASTM International (ASTM), National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.2.3.3 Data Submission

Collect required data submittals for each specific material, product, unit of work, or system into a single submittal that is marked for choices, options, and portions applicable to the submittal. Mark each copy of the product data identically. Partial submittals will not be accepted for expedition of the construction effort.

Submit the manufacturer's instructions before installation.

1.5.2.4 Format of SD-04 Samples

1.5.2.4.1 Sample Characteristics

Furnish samples in the following sizes, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately the same size as specified:

a. Sample of Equipment or Device: Full size.

b. Sample of Materials Less Than 2 by 3 inches : Built up to 8 1/2 by 11 inches .

c. Sample of Materials Exceeding 8 1/2 by 11 inches : Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of Linear Devices or Materials: 10 inch length or length to be supplied, if less than 10 inches . Examples of linear devices or materials are conduit and handrails.

e. Sample Volume of Nonsolid Materials: Pint . Examples of nonsolid materials are sand and paint.

f. Color Selection Samples: 2 by 4 inches . Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified. Sizes

SECTION 01 33 00 Page 6 and quantities of samples are to represent their respective standard unit.

g. Sample Panel: 4 by 4 feet .

h. Sample Installation: 100 square feet .

1.5.2.4.2 Sample Incorporation

Reusable Samples: Incorporate returned samples into work only if so specified or indicated. Incorporated samples are to be in undamaged condition at the time of use.

Recording of Sample Installation: Note and preserve the notation of any area constituting a sample installation, but remove the notation at the final clean-up of the project.

1.5.2.4.3 Comparison Sample

Samples Showing Range of Variation: Where variations in color, finish, pattern, or texture are unavoidable due to nature of the materials, submit sets of samples of not less than three units showing extremes and middle of range. Mark each unit to describe its relation to the range of the variation.

When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

1.5.2.5 Format of SD-05 Design Data

Provide design data and certificates on 8 1/2 by 11 inch paper.

1.5.2.6 Format of SD-06 Test Reports

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.5.2.7 Format of SD-07 Certificates

Provide design data and certificates on 8 1/2 by 11 inch paper.

1.5.2.8 Format of SD-08 Manufacturer's Instructions

Present manufacturer's instructions submittals for each section as a complete, bound volume . Include the manufacturer's name, trade name, place of manufacture, and catalog model or number on product data. Also include applicable federal, military, industry, and technical-society publication references. If supplemental information is needed to clarify the manufacturer's data, submit it as specified for SD-07 Certificates.

Submit the manufacturer's instructions before installation.

1.5.2.8.1 Standards

Where equipment or materials are specified to conform to industry or technical-society reference standards of such organizations as the American National Standards Institute (ANSI), ASTM International (ASTM), SECTION 01 33 00 Page 7

National Electrical Manufacturer's Association (NEMA), Underwriters Laboratories (UL), or Association of Edison Illuminating Companies (AEIC), submit proof of such compliance. The label or listing by the specified organization will be acceptable evidence of compliance. In lieu of the label or listing, submit a certificate from an independent testing organization, competent to perform testing, and approved by the Contracting Officer. State on the certificate that the item has been tested in accordance with the specified organization's test methods and that the item complies with the specified organization's reference standard.

1.5.2.9 Format of SD-09 Manufacturer's Field Reports

By prominent notation, indicate each report in the submittal. Indicate the specification number and paragraph number to which each report pertains.

1.5.2.10 Format of SD-11 Closeout Submittals

When the submittal includes a document that is to be used in the project or is to become part of the project record, other than as a submittal, do not apply the Contractor's approval stamp to the document itself, but to a separate sheet accompanying the document.

Provide data in the unit of measure used in the contract documents.

1.5.3 Source Drawings for Shop Drawings

1.5.3.1 Source Drawings

The entire set of source drawing files (DWG) will not be provided to the Contractor. Request the specific Drawing Number for the preparation of shop drawings. Only those drawings requested to prepare shop drawings will be provided. These drawings are provided only after award.

1.5.3.2 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse is at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim, and waives to the fullest extent permitted by law any claim or cause of action of any nature against the Government, its agents, or its subconsultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities, or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic source drawing files are not construction documents.

Differences may exist between the source drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic source drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. The Contractor is responsible for determining if any conflict exists. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished source drawing files, the

SECTION 01 33 00 Page 8 signed and sealed construction documents govern. Use of these source drawing files does not relieve the Contractor of the duty to fully comply with the contract documents, including and without limitation the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing construction data related to this contract, remove all previous indication of ownership (seals, logos, signatures, initials and dates).

1.5.4 Electronic File Format

Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. Compile the submittal file as a single, complete document with bookmarks, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, and coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is searchable and can be copied. If documents are scanned, optical character resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature or a scan of a signature.

E-mail electronic submittal documents smaller than 10MB to an e-mail address as directed by the Contracting Officer. Provide electronic documents over 10 MB on an optical disc or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website: https://safe.amrdec.army.mil/safe/ .

1.6 QUANTITY OF SUBMITTALS

1.6.1 Number of SD-01 Preconstruction Submittal Copies

Unless otherwise specified, submit two sets of administrative submittals.

1.6.2 Number of SD-04 Samples

a. Submit two samples, or two sets of samples showing the range of variation, of each required item. One approved sample or set of samples will be retained by the approving authority and one will be returned to the Contractor.

b. Submit one sample panel or provide one sample installation where directed. Include components listed in the technical section or as directed.

c. Submit one sample installation, where directed.

d. Submit one sample of nonsolid materials.

1.7 INFORMATION ONLY SUBMITTALS

Submittals without a "G" designation must be certified by the QC manager and submitted to the Contracting Officer for information-only. Approval of the Contracting Officer is not required on information only submittals. The Contracting Officer will mark "receipt acknowledged" on

SECTION 01 33 00 Page 9 submittals for information and will return only the transmittal cover sheet to the Contractor. Normally, submittals for information only will not be returned. However, the Government reserves the right to return unsatisfactory submittals and require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.

1.8 PROJECT SUBMITTAL REGISTER

A sample Project Submittal Register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register."

1.8.1 Submittal Management

Prepare and maintain a submittal register, as the work progresses. Do not change data that is output in columns (c), (d), (e), and (f) as delivered by Government; retain data that is output in columns (a), (g), (h), and

(i) as approved. As an attachment, provide a submittal register showing items of equipment and materials for which submittals are required by the specifications. This list may not be all-inclusive and additional submittals may be required. Maintain a submittal register for the project in accordance with Section 01 45 00.15 10 RESIDENT MANAGEMENT SYSTEM CONTRACTOR MODE(RMS CM). The Government will provide the initial submittal register in electronic format with the following fields completed, to the extent that will be required by the Government during subsequent usage.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD Number. and type, e.g., SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in each specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting the project requirements.

Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns and all dates on which submittals are received by and returned by the Government.

1.8.2 Preconstruction Use of Submittal Register

Submit the submittal register. Include the QC plan and the project schedule. Verify that all submittals required for the project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project

SECTION 01 33 00 Page 10 schedule.

Column (g) Contractor Submit Date: Scheduled date for the approving authority to receive submittals.

Column (h) Contractor Approval Date: Date that Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.8.3 Contractor Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in the program used by the Contractor with each submittal throughout the contract.

Column (b) Transmittal Number: List of consecutive, Contractor-assigned numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) Date submittal transmitted.

Column (q) Date approval was received.

1.8.4 Approving Authority Use of Submittal Register

Update the following fields:

Column (b) Transmittal Number: List of consecutive, Contractor-assigned numbers.

Column (l) Date submittal was received.

Column (m) through (p) Dates of review actions.

Column (q) Date of return to Contractor.

1.8.5 Action Codes

1.8.5.1 Government Review Action Codes

"A" - "Approved as submitted"; "Completed"

"B" - "Approved, except as noted on drawings"; "Completed"

"C" - "Approved, except as noted on drawings; resubmission required"; "Resubmit"

"D" - "Returned by separate correspondence"; "Completed"

"E" - "Disapproved (See attached)"; "Resubmit"

"F" - "Receipt acknowledged"; "Completed"

"G" - "Other (Specify)"; "Resubmit"

SECTION 01 33 00 Page 11

"X" - "Receipt acknowledged, does not comply with contract requirements"; "Resubmit"

1.8.6 Delivery of Copies

Submit an updated electronic copy of the submittal register to the Contracting Officer with each invoice request. Provide an updated Submittal Register monthly regardless of whether an invoice is submitted.

1.9 VARIATIONS

Variations from contract requirements require Contracting Officer approval pursuant to contract Clause FAR 52.236-21 Alt. I Specifications and Drawings for Construction, and will be considered where advantageous to the Government.

1.9.1 Considering Variations

Discussion of variations with the Contracting Officer before submission will help ensure that functional and quality requirements are met and minimize rejections and resubmittals. When contemplating a variation that results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).

Specifically point out variations from contract requirements in transmittal letters. Failure to point out variations may cause the Government to require rejection and removal of such work at no additional cost to the Government.

1.9.2 Proposing Variations

When proposing variation, deliver a written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government. Include the DOR's written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item.

Clearly mark the proposed variation in all documentation.

Check the column "variation" of ENG Form 4025 for submittals that include variations proposed by the Contractor. Set forth in writing the reason for any variations and note such variations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted variations.

1.9.3 Warranting that Variations are Compatible

When delivering a variation for approval, the Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.9.4 Review Schedule Extension

In addition to the normal submittal review period, a period of 14 calendar days will be allowed for the Government to consider submittals with variations.

1.10 SCHEDULING

SECTION 01 33 00 Page 12

Schedule and submit concurrently product data and shop drawings covering component items forming a system or items that are interrelated. Submit pertinent certifications at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor is responsible for additional time required for Government reviews resulting from required resubmittals. The review period for each resubmittal is the same as for the initial submittal.

b. Submittals required by the contract documents are listed on the submittal register. If a submittal is listed in the submittal register but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it "N/A" with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but that have been omitted from the register or marked "N/A."

c. Resubmit the submittal register and annotate it monthly with actual submission and approval dates. When all items on the register have been fully approved, no further resubmittal is required.

Contracting Officer review will be completed within 30 calendar days after the date of submission.

1.11 GOVERNMENT APPROVING AUTHORITY

When the approving authority is the Contracting Officer, the Government will:

a. Note the date on which the submittal was received.

b. Review submittals for approval within the scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with comments and markings appropriate for the action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. One copy of the submittal will be retained by the Contracting Officer and one copy of the submittal will be returned to the Contractor.

1.11.1 Review Notations

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize proceeding with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize proceeding with the work covered provided that the Contractor takes no exception to the corrections.

SECTION 01 33…