W912P5-17-T-0073_Wolf_Creek_Video.pdf

SEE ADDENDUM

(No Collect Calls)

W912P517T0073 13-Sep-2017

b. TELEPHONE NUMBER

615.736.7933

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 22 Sep 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P59. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DEBRA A BARLOW

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W38XDD72353057

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION (DAB)

110 9TH AVENUE SOUTH, RM A680

NASHVILLE TN 37203

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912P5 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PPM - PROJECT PLANNING BR

DOUGLAS DELONG

US ARMY CORPS OF ENGRS 110 9TH AVE SOUTH

NASHVILLE TN 37203

TEL: 615-736-2713 FAX:

(615) 736-7124FAX:

TEL: (615) 736-7933 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000.00

NAICS:

512110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P517T0073

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Wolf Creek Cultural Resources Video

FFP

Complete production of an interpretive film/video regarding prehistoric and historic American Indian occupation of Lake Cumberland in Russell, Wayne, Pulaski, Laurel,McCreary, and Clinton Counties, Kentucky in accordance with Performance Work Statement. FOR FUNDING PURPOSES ONLY; OFFEROR'S

PRICING SHOULD BE LISTED ON THE PRICE SCHEDULE.

FOB: Destination

MILSTRIP: W38XDD72353057

PURCHASE REQUEST NUMBER: W38XDD72353057

NET AMT

PRICE SCHEDULE

Lake Cumberland Prehistoric Video Production

Price Breakout Schedule

ITEM

NO.

DESCRIPTION EST.

QTY.

UNIT UNIT

PRICE

TOTAL

AMOUNT

0001 50% Storyboard 1 Job $ $

0002 *Travel - Meeting after 50% Storyboard Submittal 1 Job $ $

0003 80% Storyboard 1 Job $ $

0004 95% Rough-cut 1 Job $ $

0005 100% Final Product (Master Production & DVDs) 1 Job $

TOTAL AMOUNT $

* Note: Travel must be in accordance with Joint Travel Regulation Rates

QUOTE INSTRUCTIONS

1. DESCRIPTION OF SERVICES: This service is a 100% Total set-aside for Small Business for production of an interpretive film/video regarding prehistoric and historic American Indian occupations of Lake Cumberland in Russell, Wayne, Pulaski, Laurel, McCreary, and Clinton Counties, Kentucky in accordance with the performance work statement. Resulting video must comply with Public Broadcasting Service (PBS) Red Book guidelines.

2. TYPE OF CONTRACT: The Government intends to award a Firm-Fixed Price services contract.

3. BASIS FOR SELECTION OF AWARD: This is “Best Value – Tradeoff” solicitation, as it may be in the best interest of the Government to consider award to other than the lowest priced Offeror or other than the highest technically rated Offeror. Reference FAR 52.212-2, Evaluation-Commercial Items, found in the “Clauses” section of this solicitation for further details on the evaluation of offers.

4. PLACE OF PERFORMANCE: Russell, Wayne, Pulaski, Laurel, McCreary, and Clinton Counties, Kentucky

5. PERIOD OF PERFORMANCE: The completion date for this requirement is 365 calendar days from contract award.

6. SITE VISIT: A site visit is not scheduled for this service.

7. INSURANCE: See FAR 52.228-5, Insurance – Work on Government Installation and the “Schedule of Insurance” section of this solicitation for the minimum amounts of insurance required.

8. POC FOR COMMUNICATIONS: Any communications regarding this procurement before award must be made in writing to the Contracting Branch, Attn: Debra Barlow via email at debra.a.barlow@usace.army.mil. Inquiries must identify the solicitation number, the requestor’s company name, address, email address, telephone number to include the area code.

QUESTIONS: Questions must be submitted to Debra Barlow via email at debra.a.barlow@usace.army.mil by September 18, 2017 at 4:00 p.m. Central Time.

Phone calls or requests to arrange meetings at the Nashville District during the solicitation period to discuss project requirements or company’s capabilities are highly discouraged and will not be allowed.

9. QUOTE SUBMISSION AND DEADLINE: Offerors shall submit their quotes no later than the time and date specified in Block 8 of Standard Form 1449 (SF 1449) of this solicitation.

Quotes can be e-mailed to Debra Barlow at debra.a.barlow@usace.army.mil or mailed to the following address. If the quote is mailed or sent by courier, please provide one

a. (1) original, three (3) copies and (1) CD of the quote and required information outlined in paragraph b.(3) of this section.

U.S. ARMY CORPS OF ENGINEERS

RIVERS CONTRACTING DIVISION

NASHVILLE CONTRACTING BRANCH (CELRN-RC-N)

ATTN: DEBRA BARLOW, (W912P5-17-T-0073)

110 NINTH AVE SOUTH, ROOM A405

NASHVILLE, TN 37203

b. Electronic and mailed submissions shall be limited to no more than 50 pages, 8-1/2” by 11”, printed on the front side only. Pages should have a one-inch margin on all sides. Text should be 12-point, Times New Roman. (Captions for drawings and tables may be 10-point.) Pages exceeding the page limit will be removed and not evaluated.

c. The quote shall include the following elements to be considered for award:

(1) SF 1449: Filled out by the vendor for: Block 17a, Block 17b (if applicable), Block 30a, Block 30b, and Block 30c

(2) Acknowledge all SF30s, Amendment of Solicitation (if applicable).

(3) Offeror shall provide the following with their quote: *(See NOTE) a.) One production that most closely relates to the U.S. Army Corps of Engineers (USACE) required product. The first ten (10) minutes of the production will be all that is viewed and used for evaluating purposes. Submission may be either in the form of a CD or an internet hyperlink.

b.) Capability statement of production/broadcasting Company.

c.) Completed Price Breakout Schedule.

d.) Three (3) Project Detail Sheets which show work that is representative of recent experience producing interpretive or educational productions in the past ten (10) years. (See # 4 below) e.) Three (3) to five (5) Past Performance Questionnaires. (See # 5 below) f.) A minimum of one (1) banking reference for their company.

(1) The banking reference should include the financial institution’s legal name, complete physical address, a point-of-contact (POC) at the financial institution, the POC’s telephone number, fax number, and email address.

(4) A Project Detail Sheet is included at the end of this section for use by Offerors. If the

Offeror elects not to use the form, all information identified on the form is still required for evaluation of this item. See section “Evaluation Factors for Contract Award” for further information on project data sheets.

(5) The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the Offeror and its team members to submit to the client for each project the Offeror includes in its quote. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your quote. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before solicitation closing date, the Offeror should complete and submit with the quote the first page of the PPQ, which will provide contract and client information for the respective project(s).

Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact; Debra Barlow, via email at debra.a.barlow@usace.army.mil prior to the solicitation closing date.

(6) Contractors must be registered in the System for Award Management (SAM) database (www.sam.gov) to receive an award.

For SAM Customer Service, contact:

Federal Service Desk URL: www.fsd.gov Hours: 8am - 8pm (Eastern Time) US Calls: 866-606-8220 International Calls: 334-206-7828

DSN: 866-606-8220

(7) Contractors shall have representations and certifications completed in www.sam.gov OR provide completed paragraphs in FAR clause 52.212-3 Alternate 1 (Annual Representations and Certifications) found in the “Clauses Section” of this solicitation. If completing the aforementioned clause, provide with submitted quote.

(8) Provide business Unique Entity Identifier (UEI) (Formerly known as DUNS) number:

(9) Provide business CAGE code: __________________________________

(10) Tax Identification Number: ____________________________________

* - NOTE: After contract award the successful Contractor will be required to provide a resume for the Subject Matter Expert (SME) qualifications outlined in paragraph 4 of the Performance work statement.

10. CONTRACTOR FEEDBACK: Help us in BUILDING STRONG. Please provide us with your feedback, comments, and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) website at:

http://ice.disa.mil/index.cfm?fa=card&service_provider_id=110826&site_id=856&service_category_I D=14

EVALUATION FACTORS

Evaluation for Contract Award:

Evaluation Factors for Contract Award

1. The contract will be awarded on the basis of “Best Value to the Government”; which means it may be in the best interest of the Government to consider award to other than the lowest priced Offeror or other than the highest technically rated Offeror. Quotes shall include the following:

• Past Performance Questionnaires

• Completed Project Details Sheets

• Completed Price Breakout Schedule

The Offeror provided information contained in the above listed items is necessary for the Government to assess and evaluate potential contractors under the “Best Value to the Government-Tradeoff Process” criteria described below.

2. Evaluation Criteria

2.1 Content and Rating:

Quotes shall be specific and complete in every detail and shall contain the information necessary to properly assess and evaluate the Contractor's capability to perform the specified contract services, based upon the following factors:

• Past Performance

• Experience

• Price

In addition to a complete and properly prepared Price Breakout Schedule, the Contractor shall also complete the “Past Performance Questionnaires” and “Project Detail Sheets” forms attached to this document. The Price Breakout Schedule and information provided on the forms will be used to evaluate each Offeror’s quote. The Government will award a firm fixed price contract to the responsible Offeror whose quote conforms with all the terms and conditions of the solicitation and whose quote is determined to represent the overall best value to the Government, all factors considered. Quotes will be evaluated in accordance with the factors contained in the following paragraphs. Past performance and experience when combined is considered significantly more important than cost or price.

3. Past Performance.

Offerors shall provide three (3) to five (5) past performance Questionnaires:

Past Performance Questionnaires attached to this document shall be used by the Offeror to provide business/professional references that can be contacted for the purpose of verifying past performance. The Government will consider information in the Past Performance Questionnaires completed by personnel for whom the Offeror has performed work similar to the requirements outlined in the performance work statement, and any information obtained from other sources. Evaluation of past performance will be based on subjective assessment based on a consideration of all relevant facts and circumstances. It will not be based on absolute standards of acceptable performance. The Government's conclusions about the overall quality of the Offeror's past performance may influence the selection of the proposal considered “Best Value to the Government”.

The Government is required to use CPARS and PPIRS as sources for past performance, when available. If not available and when necessary, the Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction in regards to qualifications and past performance.

4. Experience.

Offerors shall also provide Project Detail Sheets: Project detail sheets attached to this document shall be used by the Offeror to show three (3) projects representative of recent experience producing interpretive or educational productions in the past ten (10) years.

Offerors shall provide:

1) One production that most closely relates to the U.S. Army Corps of Engineers (USACE) required product. The first ten (10) minutes of the production will be all that is viewed and used for evaluating purposes. Submission may be either in the form of a CD or an internet hyperlink.

2) Capability statement of production/broadcasting Company.

5. Price Breakout Schedule:

The completed Price Breakout Schedule will be reviewed for completeness and compatibility with the estimated cost to perform the contract services. The reasonableness of the quoted prices will be evaluated and compared with the Government's cost estimate. The lowest quote shall not by itself determine which Offeror is awarded the Contract.

The prices shall demonstrate an understanding of costs to perform the specified contract services. This understanding should be reflected in the Offeror’s quote prices for individual work items. The Offeror’s pricing will also be evaluated for proportionality and balance. An Offeror’s price quote may be considered unbalanced when it is based on prices significantly less than the estimated cost for some work items and prices which are significantly overstated for other work.

Project Detail Sheet

Your firm’s name ______________________________________________________________________

Name of Project/Location/ _______________________________________________________________

General Scope of Project

Your role (prime, joint venture, subcontractor) and work your company self-performed

Award Date: ___________________________

Actual Completion: _____________________

Extent and type of work you subcontracted out

Owner’s Point of Contact (POC) for reference (name and company and telephone number):

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

Modifications due to contract and wage determination increases.

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS.

CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance

E VG S M U N

with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PWS

PERFORMANCE WORK STATEMENT

LAKE CUMBERLAND PREHISTORIC VIDEO PRODUCTION

Lake Cumberland, Russell, Wayne, Pulaski, Laurel, McCreary, and Clinton Counties, Kentucky

1. Purpose

The Nashville District, U.S. Army Corps of Engineers (USACE) has a requirement for the production of an interpretive film/video (production) regarding the prehistoric and historic American Indian occupation of Lake Cumberland in Russell, Wayne, Pulaski, Laurel, McCreary, and Clinton Counties, Kentucky. The goals of the production are to present information on the people who occupied these lands, the archaeological sites relating to past cultures, human activities that affect preservation, and the destruction of archaeological sites. The product shall relate archaeology to our National Heritage and convey a sense of joint personal and governmental stewardship of cultural resources.

This production is a requirement of a Memorandum of Agreement pursuant to 36 CFR

800.6 to mitigate adverse effects to archaeological sites as a result of the 2007 draw down of Lake Cumberland.

2. Services Required

a. General Task The contractor shall complete a 26:46 minute production (half-hour) suitable for public television, and meeting the production guidelines of the Public Broadcasting Service (PBS) Red Book. The production’s subject covers the American Indian cultures and early European American settlers that occupied the vicinity of Lake Cumberland Kentucky, archaeological sites near Lake Cumberland, and human activities that affect the preservation and destruction of archaeological sites. Specifically, the production shall document the prehistory, protohistory, and American Indian presence in the region, address the loss of archaeological data as a result of the construction of Wolf Creek Dam, the creation of Lake Cumberland, and recent changes in the lake’s operation needed to assist with repairing Wolf Creek Dam (see Attachment A for background information). The production shall include the perspectives, or “voice”, of American Indian tribes, such as the Cherokee, Chickasaw, and Shawnee, that have ancestral ties to the Lake Cumberland area.

b. Specific Task

Task 1: Pre-Production During the Pre-Production Phase, the Contractor shall create a storyboard for the production. The Contractor shall submit a storyboard for review and coordination with the Nashville District’s Technical Representative. The storyboard shall include a general outline of the production, identify locations for filming, and identify individuals to be interviewed. USACE will provide contact information of tribal members that may participate in the interview and filming process. The Contractor may also independently identify individuals for interviews. The storyboard shall be designed to allow for the flexibility required to adjust for information and footage collected during the Production Phase.

Task 2: Production During the Production Phase the Contractor shall collect production footage.

Footage may include Wolf Creek Dam and Lake Cumberland, interviews with American Indians, Archaeologists, and Park Rangers or Law Enforcement Officers. USACE will supply the contractor with names of individuals from tribes that have agreed to participate in the production. Appropriate stock footage may also be used.

In addition, USACE shall provide photographs of the landscape prior to the impoundment of Lake Cumberland and during the construction of Wolf Creek Dam (see Attachment B for a brief description).

Task 3: Post-Production The Post-Production Phase shall include editing the footage to create the final product. The appropriate visuals, animation, music, and sound shall be included to enhance the sensory impact of the subject matter. The final narration shall include a broadcast quality voiceover and be closed captioned.

The final editing should evoke emotional connections and mental images of places, people, cultures, and human activities that are appropriate to the subject of cultural resource stewardship.

3. Location

a. Lake Cumberland, Russell, Wayne, Clinton, Pulaski, Laurel, and McCreary Counties, Kentucky.

b. Other field locations as necessary with possibilities being, Big South Fork National Recreation Area, Wayne National Forest, Cherokee, North Carolina, Ada, Tahlequah, Miami, Seneca Oklahoma, Seneca Missouri or other possible field locations.

4. Personnel Qualifications

Personnel shall include members trained in broadcasting/film production and at least one subject matter expert (SME) in the field of Anthropology, Archaeology, History, or ethno history.

Broadcasting staff shall have sufficient experience to produce a 26:46 minute production.

The SME shall meet or exceed the Department of Interior’s Professional Qualifications for archaeology, cultural anthropology, or history (36 CFR part 61).

The SME shall hold a Master’s Degree or Doctoral Degree in the field of archaeology, anthropology, history, or closely related field from an accredited college or university.

The SME shall have independent work published in peer-review journals or books relevant to the Kentucky and surrounding region. The SME shall be an active member of the archaeological, anthropological, historical national societies and/or academic communities. The SME’s experience shall include ability to interpret archaeological patterns and history to the public; knowledge of the prehistoric, protohistoric, and early historic indigenous cultures of the region; and be sensitive to tribal perspectives.

5. Additional Information

The production shall not reveal the geographic location of archaeological or religious site locations. This information is restricted.

6. Technical Requirements and PBS submission

a. The production must meet PBS’s Submission/Red Book guidelines and be 26:46 minutes in length. http://www.pbs.org/about/producing-pbs/red-book/ The production must meet Federal Communications Commission (FCC) broadcast standards.

Narration shall be a broadcast quality voiceover and be closed captioned.

b. The Contractor shall coordinate and distribute the production to Kentucky Educational Television (PBS) outlet in Lexington, Kentucky, and WCTE Upper Cumberland PBS and WKOP Knoxville PBS stations in Tennessee, which have audiences in central/eastern Kentucky. Distribution will be in accordance with PBS requirements outlined in its Red Book Technical Operating Specifications.

Local PBS outlets listed above may have established less stringent submission requirements, which are acceptable.

c. The Contractor shall distribute the DVDs to local schools (see schedule of deliverables below under Section 13). USACE will provide the distribution list that will include schools in nearby counties.

7. Coordination with USACE Upon contract award, the Contractor shall prepare and then present a plan-of-action at a virtual kick-off meeting to be held at the Nashville District Office. The plan-of-action shall outline the Contractor’s general research and approach but shall be designed to allow for the flexibility required to adjust as deemed necessary.

The Contractor is expected to maintain close coordination with the Government during the work. At a minimum this will include bi-weekly email updates, and monthly written progress reports to support invoiced amounts. The Government requires the Contractor to attend one (1) in-person meeting at the Nashville District Office after the Government’s 50% deliverable submittal review. A kick-off teleconference meeting will be scheduled after contract award. Additional teleconference meetings may be necessary to review progress during the contract period and/or to address any issues perceived as crucial to the Contractor’s performance or relevant to the ongoing work.

After award, the Technical Representative is Valerie McCormack, Project Planning Branch, U.S. Army Corps of Engineers, Nashville District, 110 9th Avenue South, Nashville, TN 37203. Office Phone (615) 736-7847; Office Fax (615) 736-2052.

Schedule

a. Contractor will begin work within two weeks after award of contract.

b. Once work has begun, the Contractor will have 12 months to complete the contract.

c. See a schedule of deliverables below under Section 13.

8. General Contract Requirements All material gathered and/or developed in the performance of the tasks listed in this purchase order shall be returned as the property of the Government and shall not be used or distributed by the Contractor without specific permission of USACE.

9. Sensory Impact

To add sensory impact to the scripted narration, and personal interview, the Contractor will design the film’s storyboard to add a sensory visual and aural landscape for the production. Blended backgrounds of visuals, animation, music, authentic sound recordings and dramatic events should evoke emotional connections and mental images of places, people, cultural, and human activities that are appropriate to the subject of cultural resource stewardship. For example, interviews with tribal members of tribes that have ancestral connections to Lake Cumberland and their views on site destruction could add an emotional depth to the discussion on looting and stewardship.

The narration shall broadcast quality narration.

10. Meets Good Interpretive Standards

The production should meet good interpretive standards. By this we mean that this production should be designed to ignite interests; intellectually and emotionally, within the audience. It should engage the audience by appealing to them personally.

The production will build an understanding that stewardship of archaeological resources and cultural heritage is a shared responsibility.

11. Interpretive Theme

After viewing the completed production viewers will understand:

i. Perspectives on Heritage Management

Over the last 12,000 – 20,000 years many cultures occupied the area around Lake Cumberland. Managing archaeological sites and cultural heritage involves taking into consideration the perspectives of many cultures to be good public stewards.

ii. Emotional Objective Viewers of the production will learn to care about archaeological resources. What would happen if their ancestor’s graves were looted? An example may be a person discussing violation and loss they felt after ancestors graves were moved or destroyed.

iii. Behavioral Change Viewers of the production will learn about stewardship and learn what they should be doing differently after learning about this program. For example, for archaeological resources along Lake Cumberland shoreline, viewers will recognize that collecting from and digging of archaeological sites destroys information.

Furthermore, digging of any archaeological site without training, research design, and plan for curation OR for personal gain (monetary or trophy hunting) is destructive selfish act. Visitors to Lake Cumberland’s shores may experience the past, but they should leave artifacts behind for others to experience.

12. Learning/Educational Objective

a. Children and families will be the principal audiences of the production. The production will be provided to the WKET (Kentucky Education Television) for public viewing. In addition, the production will be available for use in Project Archaeology trainings for school teachers and students. Learning that archaeology provides significant information about the past, and that context is of the utmost importance to discover the past. In addition, the message that Kentucky has a rich depth of occupation and American Indians with that connection are here today. Attachment C provides the Kentucky 4th grade social studies standards for reference.

b. Experts and Tribal representatives will be interviewed and personal accounts, stories and cultural perspectives will be included in the final production.

c. Appropriate key concepts about archaeology and tribal sovereignty will be introduced in the production.

d. Archaeological resources are non-renewable. Every year archaeological sites are destroyed, resulting in the irretrievable loss of information about past cultures. The Archaeological Resources Protection Act allows prosecution of looters when the crime occurs on Federal land. A minority of the public knows that sites are being destroyed. Furthermore some who destroy sites do not realize that they are stealing the past from current and future generations. Very few people outside of the Archaeological, American Indian, or historic preservation communities know of the losses that occur each year. The production will illuminate the losses that occur to the entire community. The production will provide a window into a universe that few see. The public will understand the collaboration and steps that archaeologists, American Indians, and law enforcement take to preserve the past.

13. Deliverables USACE will invite consulting Tribal Historic Preservation Staff to review and comment on the 50% Storyboard and 95% Rough-cut. This additional review time is incorporated into the schedule.

a. 50% Storyboard (3 months after award). Government acceptance may take up to 45 calendar days.

b. 80% Storyboard (2 months after acceptance of 50% storyboard). Government acceptance may take up to 14 calendar days

c. 95% Rough-cut (2 months after acceptance of 80% storyboard). Government acceptance may take up to 45 calendar days

d. 100% final product (2 months after acceptance of 95% rough-cut). Government acceptance may take up to 14 calendar days

i. Master production and 500 DVDs

ii. Approximately 350 of the 500 DVDs will be distributed to local schools by the Contractor. USACE will provide a list of schools and the number of copies to be provided to each school.

The production shall include the following disclaimer:

“The commentaries and interviews in this production are for educational purposes only. The views and opinions expressed therein are those of the individual speakers, and do not necessarily represent the views and opinions of the U.S. Army Corps of Engineers or any of their respective affiliates or employees”

14. Product Ownership

Neither the Contractor nor his representatives or agents shall release or publish any video, production, sketch, photograph, report, or other material of any nature obtained or prepared under this contract without specific written approval of the Contracting Officer or his/her authorized representative. All videos, films, recordings reports, maps, photographs, notes, and other material developed in the performance of this contract shall be and remain the property of the Government.

The Contractor agrees not to assert any right and not to make any claim of copyright or other interest with respect thereto.

15. Security Requirements

a. Access and General Protection/Security Policy and Procedures: All contractors and associated sub-contractors shall comply with applicable District and local security policies and procedures (provided by the Government representative).

The contractor shall provide any/all requested information required for background checks, background investigations and/or to meet installation or facility access requirements to be accomplished by the District Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b. Background Investigation Requirements: Since work to be performed is not in a controlled and/or restricted area, and does not require access to a Government computer, network, or Government funds, the background investigation requirements fall under Category A for US Citizens, and if applicable Category C for Foreign Nationals. Guidance and forms for the security requirements are available on the Nashville District Public Website:

(http://www.lrn.usace.army.mil/BusinessWithUs/ContractSecurityRequirements.

aspx).

c. Training Required: If the contractor will be working on Corps property for a duration of over 60 calendar days from first access to last access to Corps property. All new contractor employees will complete Level 1 OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC Awareness Training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC Awareness Training is available at the following website:

http://cdsetrain.dtic.mil/opsec/index.htm.

d. Information Technology: If media is being provided to the government: The contractor shall ensure all media, electronic files, etc., it provides to the government shall be free of viruses, Trojan horses, bots, worms, malware, defects, or any other harmful item of a destructive nature. Coordination and acceptance of the finish product, for future public release, will be Coordinated through Public Affairs Office and the Security Management Office for proper review.

e. E-verify Program: The Contractor must pre-screen potential employees to work on this contract using the E-verify Program (http:www.uscis.gov/e-verify) website to meet the established eligibility requirements. The Contractor must ensure that the employee has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible contract employees must be provided to the Contracting Officer or Government Representative no later than 3 business days after the initial contract award.

Contract employees are not authorized to begin work on the contract until investigation requirements have been completed and notification has been made by the COR or the District Security Office.

Attachment A: Background of Wolf Creek Project and Lake Cumberland

a. History. The Wolf Creek Project was authorized by the Flood Control Act of

1938 and the River and Harbor Act of 1946. Wolf Creek Dam was designed and constructed by the U.S. Army Corps of Engineers (USACE) during the period from 1938 – 1952. The project was authorized for the primary purposes of flood control and hydroelectric power. Wolf Creek Dam is a combined concrete gravity and rolled earth-fill structure. The rolled earth embankment measures 3,940 feet and the concrete dam is 1796 feet for an overall length of 5,736 feet. The earthen embankment is 185 feet high, while the concrete portion is 258 feet high. Wolf Creek Dam impounds Lake Cumberland, which stretches for approximately 100 miles. Wolf Creek Dam was constructed between 1941 and 1950. The Lake Cumberland reservoir is 101 miles long in length and has 1,255 miles of shoreline, providing a total storage capacity of 6,089,000 acre-feet (1 acre-foot = 1 acre, 1 foot deep or 325,850 gallons). The upper portion of the reservoir containing 2,094,000 acre-feet of area, is used to hold floodwaters which would otherwise cause flooding downstream. Such impounded water is utilized to the maximum extent possible for power production and the surplus water is released through the spillway gates after any flood danger had passed.

b. Recent Construction. Wolf Creek Dam was constructed on karst bedrock and developed seeps. The Wolf Creek Dam foundation was repaired between 2007 and 2013 through the construction of a grout curtain and concrete barrier wall below the Dam. To improve Dam Safety until the construction was completed, Lake Cumberland’s pool elevation was lowered and held at elevation 680’ In January 2007. The lowering of the lake resulted in the exposure of shoreline between 680 and 690, which had not been exposed for approximately 40 years

c. Archaeology. Under the Authority of the Historic Sites Act of 1935, an archaeological survey of the reservoir was completed in 1947 prior to the construction of dam. At that time, the archaeological survey focused on the bottomlands in the western half of the basin. Thirty-six sites were identified from surface remains. Modern survey techniques were not implemented at the time. Based on the known distribution of sites in similar environments, it is highly likely that hundreds of archaeological sites are inundated by Lake Cumberland. USACE conducted a sample shoreline survey of areas with the potential to have archaeological sites. Thirty sites were determined as not eligible for the National Register due to the lack of integrity. Thirteen sites remain unevaluated, and two sites were determined eligible for listing in the National Register of Historic Places. In addition, immediately following the lowering of the lake, looters flocked to the shoreline of Lake Cumberland to collect artifacts.

d. Section 106 of the National Historic Preservation Act of 1966. Section 106 of the National Historic Preservation Act requires that Federal Agencies take into account the effects of an undertaking on historic properties and afford the

Advisory Council on Historic Preservation an opportunity to comment. Today, archaeological surveys are typically completed prior to the construction of large projects. In the case of Lake Cumberland, Wolf Creek Dam was constructed prior to the passage of the National Historic Preservation Act. Due to a safety emergency related to the “draw down”, taking the effects of the undertaking occurred at a later date. This production/video production is the result of consultation among USACE, Kentucky Heritage Council, and American Indian tribes to mitigate the adverse effects to archaeological sites as a result of the drawdown.

e. Related Activities. In addition to this production, USACE is also supporting implementation of an Archaeological Resources Protection Act training. If the timing of the trainings and filming co-occurs, the production shall incorporate clips of these trainings to enhance the Learning/Educational Objectives outlined in Section 12.

Attachment B: List of USACE available photographs.

Description # photos Burnside Marina 20090630 5 Burnside Marina 20101027 29 Wolf Creek Dam Foundation Remediation 20110303 6 Wolf Creek Dam Foundation Remediation 20111108 91 Photos of Archaeological sites exposed by the Lake Drawdown (various dates from Archaeological survey)

Cutoff Trench Construction Photos 46 Foundation Report on Core Trench 26 Sinkhole 1968 6 2007 Halcombs Landing and boat ramp construction 77 Photographs_20070702 good overviews of equipment on top of the dam

Some overview photos 12 Construction Overviews from 2007 7 General Overviews of construction 3

Attachment C: Kentucky Social Studies Curriculum

a. The production shall be developed to be appropriate for inclusion as part of the Kentucky state curriculum for fourth grade students.

iv. Examples of the Kentucky Grade 4 Social Studies Curriculum objectives include:

1. SS-4_CS-U-4-- “Students will understand that a variety of factors promote cultural diversity in the state of Kentucky” and the Related Content (SS-04-2.1.1) Students will identify early cultural (Native American, Appalachian, Pioneers) in Kentucky and explain their similarities and differences).

2. SS-4-CS-U-5-- “Students will understand that an appreciation of the diverse complexity of culture is essential to interact effectively and work cooperatively with the many diverse ethnic and culture groups of today. And its related curriculum (SS-4- 2.3.1) “Students will describe various forms of interactions (compromise, cooperation, conflict) that occurred during the early settlement of Kentucky between divers groups (Native…