W912P5-17-T-0014-00001__Martins_Fork_Mowing.pdf

CONTRACTING DIVISION (AC)

110 9TH AVENUE SOUTH, ROOM A680

NASHVILLE TN 37203

W38XDD63263823

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Project: Martins Fork Mow ing and Clearing Services

This solicitation is being amended to provide the meeting minutes from the Pre-Quote Meeting/Site Visit. The time zone in the Performance

Work Statement TP 1.3, TP 1.12, and TP 2.5 are changed from Central Time to Eastern Time. There w ill be no additional questions accepted follow ing the issuance of this amendment. The quote due date remains the same.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Mar-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P5-17-T-0014

X 9B. DATED (SEE ITEM 11)

06-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Mar-2017

CODE

US ARMY CORPS OF ENGINEERS-CELRN-RC-N

DIRECTORATE OF CONTRACTING

110 9TH AVENUE SOUTH, ROOM A680

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912P5

FACILITY CODECODE

EMAIL:TEL:

W912P5-17-T-0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

MINUTES FOR SITE VISIT

CELRN-RC-N 20 March 2017

MEMORANDUM FOR RECORD

SUBJECT: Martins Fork Mowing & Clearing Services (W912P5-17-T-0014) Minutes

1. Purpose: To summarize the Pre-Quote Meeting and Site Visit held on 17 March 2017.

2. Attendees:

Government:

Dave Robinson

Contractors:

Mr. Visser, Circle V Harvesting Company

Mrs. Thompson-Turner, Turner Contracting LLC

Mrs. Stovall, Stoval Construction

Mr. Stovall, Stoval Construction

Mr. Boe, ISC

Mr. Collins, Collins Tree Service

Mr. Brian, Burleson Lawn Care

Mr. James, Bureson Lawn Care

3. Summary of Discussion: Mr. Robinson started the meeting at 10:00 Eastern Time with a brief overview of the project and contracting requirements.

a) INTRODUCTIONS: Government employees introduced themselves and attendees signed in.

b) Solicitation W912P5-17-T-0014, Martin Fork Mowing & Clearing Services is a firm fixed price service contract with a 100% set aside for Total Small Business.

c) PROJECT DESCRIPTION: The work consists of management, supervision, personnel, inspection, materials, supplies, tools, equipment, transportation, and vehicles, required to perform mowing and clearing services at the Martins Fork Lake and Dam Project (MAR/R).

d) QUESTIONS: Questions were addressed to the best of the Government’s ability, but anything said at the

Pre-Quote Meeting or Site Visit were considered not official unless questions were submitted in writing and issued in an amendment to the solicitation. Questions shall be in writing and sent to Anthony Carmona at email address anthony.carmona@usace.army.mil no later than March 17, 2017, at 2:00 pm Central

Time. Questions received after this deadline will not be addressed.

mailto:anthony.carmona@usace.army.mil

(1) Any amendment will be posted with the information and questions from today’s meeting on www.fbo.gov website.

e) SOLICITATION OVERVIEW:

Quotes are due on March 22, 2017, by 4:00 pm Central Time.

Quotes may be sent either by email, postal service or courier.

(1) This contract will be a firm fixed-price procurement which means all costs, including administrative, need to be figured in the line items. The Government intends to award a base and four (4) option years.

(2) Basis for Selection of Award: Award shall be made to the lowest priced offeror who is found to be responsible. Quotes must meet or exceed the performance work statement to be considered for the award.

(3) This solicitation includes Department of Labor wage rates under the Wage Determinations Section of the solicitation. At a minimum, you shall be required to pay your employees these rates plus fringe benefits for performance under this contract.

(4) The Contractor is required to show proof of insurance after award and to maintain it for the duration of the contract. Requirements are stated in the section Accident Prevention under item 3.

(5) To be awarded this contract, your company will have to be registered at SAM (System for Award

Management, www.sam.gov) website.

(6) Contractors MUST include in their quote a signed copy of the SF 1449.

(7) Contractors also MUST acknowledge all amendments (if applicable).

(8) The instructions for preparing your quote can be found in the Quote Instructions section of the solicitation

4. Attendees toured the site which ended approximately at 12:30 p.m. Eastern Time.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

MOWING SERVICES at MARTINS FORK LAKE AND DAM

SECTION 1

GENERAL

TP-1.1 SCOPE OF THE WORK. The Contractor shall furnish necessary management, supervision, personnel, inspection, materials, supplies, tools, equipment, transportation, and vehicles, except as otherwise provided for http://www.fbo.gov/ http://www.sam.gov/ herein, required to perform mowing and clearing services at the Martins Fork Lake and Dam Project (MAR/R).

Mowing and trimming shall be performed as specified and in accordance with terms, conditions, general, specific and technical provisions, drawings, attachments, and exhibits contained herein.

Estimated quantities and/or work to be performed are listed on separate sheets as exhibits or on the quote schedule.

These quantities are approximate and are provided as information only to assist in the preparation of quotes. They are not guaranteed and the actual quantities may be more or less than shown. Variation in these estimated quantities and/or assumptions based on previous contracts shall not be justification for modification of the contract or request for additional payment.

The Contractor’s work and responsibility shall include, but not be limited to, planning, programming, administration, management, supervision, and inspection necessary to assure that services are conducted in accordance with the contract and applicable laws, regulations, codes, and directives. The Contractor shall ensure that work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents. The

Contractor shall perform related contractor administrative services necessary to complete the work such as supply, procurement, quality control, contractor financial control, and maintenance of accurate and complete records and files.

TP-1.2 BACKGROUND. Martins Fork Lake and Dam is located in Smith, Harlan County, Kentucky. The work area is located at the Martins Fork Damsite Area and at the Resource Management Complex along KY 987. The point of contact is the Martins Fork Lake Resource Manager’s office on KY 987 in Smith, Kentucky, Phone (606)

573-7655.

TP-1.3 WORKING HOURS. Normal working hours, except as specified herein or approved in advance by the

Contracting Officer’s Representative (COR), shall be 8:00 a.m. to 8:00 p.m. Eastern Time, Monday through

Saturday for mowing/trimming and roadside clearing operations. Damsite clearing hours shall be 7:30 a.m. to 4:00 p.m. Eastern Time, Monday through Friday due to security requirements at the Damsite Area. No mowing, trimming, or clearing operations shall be accomplished on Sundays or federal holidays. Exceptions to these working hours will be granted only with prior written approval of the COR.

TP-1.4 PERMITS AND LICENSES. The Contractor shall, at his/her own expense, obtain licenses or permits required to perform the contract. The Contractor shall comply with current federal, state, and local laws and regulations and shall comply with any subsequent changes.

TP-1.5 SAFETY REQUIREMENTS. All Contractor personnel, materials, tools, equipment, work procedures, etc.

shall comply with the current U.S. Army Corps of Engineers Safety Manual, EM 385-1-1. A copy of this manual will be provided to the Contractor prior to commencement of contract work. Each Contractor employee shall become familiar with all applicable sections, including, but not limited to, Sections 1, 3, 5, 9, 13, 16, and 31 prior to beginning work. It shall be the Contractor’s responsibility to ensure that all employees are in compliance with the

Safety Manual when performing contract work.

If the Contractor fails or refuses to promptly comply with safety requirements as specified herein the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost, due to any such stoppage, shall be made subject to claim for extension of time or for excess costs or damages to the Contractor. Also the Contractor will not be paid for work not performed as a result of the stop order. Work shall not resume until the Contractor provides evidence to the COR that he/she has complied or will comply with appropriate safety regulations.

The Contractor shall comply with current provisions of the Occupational Safety and Health Act (OSHA) in addition to the standards of the U.S. Army Corps of Engineers Safety Manual, current edition. A Job Hazard Analysis (JHA) shall be prepared for all routine work and submitted along with the safety plan. A JHA for non-routine work shall be prepared prior to beginning work. The Contractor shall provide necessary safety equipment, tools, and signs as may be required in the above referenced document.

The Contractor and superintendent shall attend a pre-work safety conference and submit a written Accident

Prevention Plan. This plan shall include a written JHA for each separate type of work operation to be performed.

The Contractor’s Accident Prevention Plan must be approved by the COR prior to commencement of contract work.

TP-1.6 ACCIDENT REPORTING. The Contractor shall maintain an accurate record of, and shall report to the

COR in the manner and on the forms prescribed by the COR, accidents within 24 hours of the occurrence. Serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately.

TP-1.7 DAMAGE REPORTS. Instances where government property and/or equipment is damaged by contract employees, a full report of the incident and the extent of such damage shall be submitted to the COR, within 2 work days (less weekends or holidays) of the occurrence.

TP-1.8 CONTRACT EMPLOYEES. Contract employees shall conduct themselves in a proper manner at all times. Since the majority of work will be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. The Contractor or his employees shall consume no alcoholic beverages or controlled substances while on duty.

The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interest of the U.S. Army Corps of

Engineers.

The COR may require the Contractor to immediately remove from the work site any employee who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee’s ability to satisfactorily perform the work. Notification to the Contractor shall be promptly made in writing if time and circumstance permit. Otherwise, notification shall be made in person or by telephone and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor’s obligation to perform work required under this contract and immediate replacement shall be made as required.

TP-1.9 DAMAGE OR LOSS OF CONTRACTOR’S SUPPLIES AND PROPERTY. The Contractor is responsible for taking action necessary to protect the Contractor’s property, materials, and equipment and the personal property of Contractor employees from loss, damage, or theft. The government assumes no responsibility for theft, damage or loss of the above. Loss, damage, or theft shall be report to the COR, within 2 work days (less weekends or holidays) of the occurrence to be submitted to the Security Office.

TP-1.10 SUPERINTENDENT. The Contractor shall act as, or provide a superintendent physically present on-site whenever the work specified herein is being preformed. The superintendent shall conduct overall management coordination and be the central point of contact with the government for performance of the work under this contract. The superintendent may not charge his time for hourly payment. The superintendent and any individual designated to act for him/her shall have full authority to contractually commit the Contractor for prompt action on matters pertaining to the administration of this contract. The superintendent shall deal directly with the COR or a designated representative, for normal day-to-day administration of the contract provisions. The Contractor shall furnish in writing to the COR the name(s) of the superintendent(s) for on-the-job purposes. The superintendent shall be required to attend a pre-work conference at the Resource Manager’s Office or another suitable location. The

Contractor or his/her superintendent shall contact the COR or his designated representative daily or less frequently as deemed necessary by the COR to coordinate his work schedule and performance. The superintendent, or a designated representative, shall attend all regularly scheduled meetings. The contractor shall submit a communications plan that addresses day-to-day and emergency communications with the superintendent.

TP-1.11 ENVIRONMENTAL PROGRAM. The Contractor shall comply with federal, state, and local laws, regulations, and standards regarding environmental protection. The contractor shall be responsible for compliance with The Environmental Assessment and Management Guide (TEAM) manual. This manual provides specific guidelines for compliance with the Corps environmental program. A copy will be available for review and use by the contractor at the Resource Manager’s Office. Assistance on interpretation will be available from the Resource

Manager. The Contractor shall identify hazardous material used and identify safe methods for use and disposal of waste. Environmental protection matters shall be coordinated with the COR. Facilities operated by the Contractor may be inspected by the COR, or other federal, state, or local officials without notice. Access for inspection shall be granted upon request. If citations are issued due to faulty operation or maintenance practices of the Contractor; or failure to comply with referenced TEAM guidelines, the COR shall deduct the fine from monies due the Contractor.

TP-1.12 QUALITY ASSURANCE AND PERFORMANCE EVALUATION.

Performance Evaluation Meetings. The Contractor, the Superintendent, or both, shall meet with the COR (or a designated representative) as determined necessary by the COR. However, a meeting shall be held not later than one normal workday after a Contract Discrepancy Report (CDR) is issued. Mutual effort will be made to resolve problems identified. The COR will make a written evaluation of the contractor’s performance after each mowing or clearing for the contract record.

Quality Control Plan. The Contractor is responsible for establishing and maintaining an adequate quality control system as stated in the Quality Control Plan to satisfactorily inspect and ensure that all work performance by the Contractor’s organization is in full compliance with this SOW, the instructions, provisions, drawings and maps herein. To accomplish this, the Contractor will appoint in writing, along with a resume of experience, subject to the approval of the COR, a Quality Control Inspector (QC). The QC shall have full authority and power to act for the Contractor on items pertaining to overall work performance, management and coordination. The QC’s main duty shall be to verify contract conformance of all work and to include completion of daily activity reports to ensure that it is legible, understandable, and complete, and to notify the

COR of anything requiring the Contractors immediate attention.

Quality Control Report: The Contractor shall provide a Quality Control Report that contains the following information:

(a) Inspector’s name

(b) Area

(c) Date/Time

(d) Weather

(e) Items inspected

(f) Items re-serviced

(g) Damaged, inoperable or vandalized facilities

This form shall be submitted for the COR approval. Quality Control Reports shall be submitted by 8:00 a.m.

Eastern Time Monday through Friday following the day work was performed excluding holidays and weekends.

The COR may request additional QC personnel, if the Contractor’s work is in danger of nonconformance, at no additional cost to the Government.

Quality Assurance: The government will monitor the Contractor’s performance under this contract and reserves the right to use whatever additional surveillance procedures is deemed appropriate. When the Contractor fails to perform according to the performance standards, a Notification of Contract Deficiency will be issued by the

COR. The Contractor shall explain in writing why the performance was less than satisfactory, and how a reoccurrence of the problem will be prevented in the future.

Quality Assurance Surveillance Plan (QASP): This plan will be used to assure the Government that the work specified under this contract is completed satisfactorily. Payment Analysis will be conducted by using 100 % sampling method; however, the Government has the right to change or modify inspection methods at its discretion. Surveillance by this method requires that every occurrence of a performed service be monitored.

The government will monitor the work in progress and inform the Contractor of any deficient areas to be corrected. The COR and the Contractor shall then work towards correcting any deficiencies. If a solution cannot be reached, a Contract Discrepancy Report shall be issued.

Deductions. The COR may require that all work which fails to provide the desired results be redone or reduce the contract price to equal the reduced value of the service. The Contractor will ensure that these defects do not recur. If the Contractor fails to rework the rejected areas or the defects are recurring, the Government may:

A. Reduce the contract price to equal the reduced value of the service.

B. Perform the required services, by contract or otherwise, and deduct any costs incurred by the

Government that is directly related to the performance of such services from the Contractors invoice.

C. Terminate the contract for cause IAW FAR 52.212-4.

Contractors Rating: The Contractor’s work will be rated either outstanding, above average, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality of work, (2) timely performance, and (3) compliance with safety standards. The Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to the completion of the evaluation, and all

Contractor comments will be made part of the official record.

The government will monitor the Contractor’s performance in mowing and clearing under this contract and reserves the right to use whatever additional surveillance procedures is deemed appropriate. When the Contractor fails to perform according to the performance standards, a Notification of Contract Deficiency will be issued by the COR.

The Contractor shall explain in writing why the performance was less than satisfactory, and how a reoccurrence of the problem will be prevented in the future.

The government will monitor the Contractor’s performance using the 100% inspection method. The government will monitor the work in progress and inform the Contractor of any deficient areas to be corrected. The COR and the Contractor shall then work towards a mutually agreeable solution to correct any deficiencies. If a mutually agreeable solution cannot be reached, a Contract Discrepancy Report shall be issued. Upon completion of mowing or clearing work, the COR will inspect the work and notify the Contractor in order to submit an invoice for payment.

The COR will keep a log of all communications with the Contractor and/or Contractor’s superintendent. The

Contractor and COR will coordinate work schedules and inspections to best evaluate Contractor performance.

If performance in any required service is unsatisfactory, and in the judgment of the COR, poor performance is the fault of the contractor, the government will deduct the cost thereof from payment due the Contractor. Deductions will be based on the COR’s inspection, the work schedule and the government’s cost to complete the work.

The Contractor’s performance will be evaluated at the end of the performance period set forth in the contract schedule and any option period exercised by the government. Interim evaluations will be made after each mowing or clearing job. However, interim evaluations may be prepared at any time during the contract performance when determined to be in the best interest of the government.

The Contractor’s work will be rated either outstanding, above average, satisfactory, marginal, or unsatisfactory in the following areas: (1) quality of work, (2) timely performance, and (3) compliance with safety standards. The

Contractor will be advised of any marginal or unsatisfactory rating, either in an individual element or in the overall rating prior to the completion of the evaluation, and all Contractors comments will be made part of the official record.

TP-1.13 CONTRACTOR-FURNISHED ITEMS. The Contractor shall furnish personnel, facilities, vehicles, transportation, equipment and operators, supplies, tools, or materials necessary to accomplish required services.

They shall meet applicable Federal, Department of Defense, Department of the Army, state, and local laws or regulations. The Contractor shall supply necessary hand tools and power equipment for the type of work being encountered. For example, weed eaters, tractors, implements, swing blades, and other tools, supplies, and equipment necessary to perform mowing and clearing tasks. This includes the vehicles necessary to transport necessary equipment, tools, and personnel for the job. The above list is not inclusive but is used for illustration. All tools, materials, and equipment are subject to approval by the COR prior to being used.

TP-1.14 NOTIFICATION OF WORK TO BE DONE. When the Contractor is notified of routine work under these specifications, the Contractor shall respond within forty-eight (48) hours after receipt of such notification

(except for emergency work or unless approved in advance by the COR). Responses will be submitted Monday through Friday excluding holidays and weekends. The notification to the Contractor of work to be performed will be by issuance of a certified letter. Except for emergency to preserve life, avoid injury or restore vital services, work will not begin prior to issuance of a letter.

TP-1.15 MINIMUM MANPOWER REQUIREMENTS. The Contractor shall provide an adequate number of qualified personnel to perform the work specified herein.

TP-1.16 MINIMUM PERSONNEL QUALIFICATIONS. Employees, technical personnel, chemical applicators, and consultants shall have the education, experience, and/or knowledge as evidenced by license, certificate, or diploma, etc., to provide a comprehensive understanding of the services in this contract. No personnel (employees, family, friends, etc.) will be under the age of 18 performing work covered by this contract. Only properly trained and qualified employees shall be used in the performance of this contract. Employees will be subject to such government regulations as are applicable during the time of this contract. A “Qualifications File” (education, experience, certification, licenses, etc.) shall be maintained for each employee and subcontractor. These files shall be made available to the COR upon request. In the event the COR determines that the Contractor does not have a qualified employee to perform the specified work, the Contractor will be required to immediately provide qualified personnel or to subcontract the work to a specialist qualified to perform the type of work to be accomplished.

TP-1.17 INCLEMENT WEATHER AND HOLIDAY WORK. The Contractor shall maintain the schedule of services except in the event of inclement weather or other conditions (rain, wet ground). The Contractor shall notify the COR of these conditions so that adjustments may be made to the work schedule. Exceptions to working hours

(including holidays) will be granted only with prior written approval of the COR.

TP-1.18 APPLICABLE PUBLICATIONS. The Contractor shall perform work in accordance with applicable publications. They include but are not limited to:

MANUFACTURER’S RECOMMENDATIONS:

Operating Manuals

Repair Manuals

Maintenance Manuals

CORPS AND OTHER STANDARDS:

EM 385-1-1, Safety and Health Requirements Manual

OSHA Safety Standards

TP-1.19 DAMAGE TO GOVERNMENT PROPERTY. The Contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation on the government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the government as the COR directs. If the Contractor fails or refuses to make such repairs or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. FAR

52.237-2.

Vehicles used in the performance of this contract shall be used only on designated roads or trails unless otherwise approved by the COR.

Damage or other vandalism discovered by the Contractor shall be promptly reported to the COR. Any item of value found on the work site shall be placed in the custody of the COR for return to the owner. Damage or other vandalism discovered by the Contractor shall be promptly reported to the COR within 2 work days (less weekends or holidays) of the occurrence to be submitted to the Security Office.

TP-1.20 SECURITY AND ACCESS. The Contractor will be furnished a set of keys to the gates. No duplicates of the keys are authorized to be obtained in any manner by the Contractor or any of his/her employees. Additional keys required by the Contractor will be furnished by the COR. Security of the keys shall be the responsibility of the

Contractor and the keys shall be signed for when received.

Keys, locks, and locking devices will be managed in accordance with Department of the Army Regulation AR 190-

51 - Security of Unclassified Army Property (Sensitive and Nonsensitive), Appendix D - Keys, Locks, Locking

Devices (including Hasps and Chains), and Protective Seals. A 100% “show-me” inventory of all keys issued to the

Contractor will be conducted semi-annually by the Contractor and the Dale Hollow primary or alternate key custodian(s) as applicable. Additional guidance is also available in Army Technical Publication ATP 3-39.32

(Physical Security) dated April 2014 (this superseded ATTP 3-39.32), Chapter 7 Key Control and Locking Systems

Security. All key custodians should have a copy of Appendix D of AR 190-51 and Chapter 7 of ATP 3-39.32

All contractor and associated sub-contractor employees shall comply with all applicable project and local security policies and procedures (provided by the district representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by the District

Security Management Office. Contractor workforce must comply with all personal identity verification requirements

(FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force

Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Since the work is being done within a controlled area but is expected to last less than six months, the investigation requirements fall under Category B1 for US Citizens and Category C for Foreign Nationals. Contract employees will need to be supervised/ escorted by a Corps employee while within a restricted area. In the event it is determined the contract will extend beyond six months, the contractor will need to comply with the requirements in

Category B2 for US Citizens. Guidance and forms for the requirements are available on the Nashville District Public

Website:

http://www.lrn.usace.army.mil/BusinessWithUs/ContractSecurityRequirements.aspx .

Convict Labor:

Because the work is being performed in a restricted area, there are restrictions on use of persons either imprisoned or previously convicted of a felony. The Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the

Northern Mariana Islands, American Samoa, Guam, or the U.S. Virgin Islands, or the US Federal Government. The

Contractor shall not employ in the performance of this contract any person who has been convicted of a felony imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American

Samoa, Guam, the U.S. Virgin Islands, or the US Federal Government.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, See Something, Say Something) - The

Contractor(s) will be working within a controlled and/or restricted area for over 60 days, though it may not cumulative the contractor(s) is in a position to identify and report suspicious behavior.

The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting

Program. This locally developed training will inform employees of the types of behavior to watch for and provide guidance on who to contact to report suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The iWatch training for contractors is available on the Nashville District Public Website:

(http://www.lrn.usace.army.mil/BusinessWithUs/ContractSecurityRequirements.aspx).

Additional Optional Information Regarding Suspicious Activity Reporting is available at:

iWatch Army is available at http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx; Eye On Kentucky program (report anonymously suspicious criminal or terrorist activity) http://homelandsecurity.ky.gov/Pages/Eye-on-Kentucky.aspx ; and Homeland Security “See Something Say Something” https://www.dhs.gov/see-something-say-something."

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify

Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The http://www.lrn.usace.army.mil/BusinessWithUs/ContractSecurityRequirements.aspx https://www.dhs.gov/see-something-say-something https://www.dhs.gov/see-something-say-something

Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

TP-1.21 PAYMENT. The Contractor will be paid only for work accomplished and performed in accordance with these specifications and requirements. The Contractor’s administrative time to accomplish work, including time spent traveling to and from the job site and for the purpose of transporting personnel, equipment, incidental materials and supplies to the job site will not be considered as work for payment under this contract.

TP-1.22 DEFINITIONS. As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. Contractor. The term Contractor refers to the prime Contractor and all Contractor employees and personnel. The prime Contractor shall be responsible for ensuring that all subcontractors comply with the provisions of this contract.

b. Contractor Representative. A foreman or superintendent assigned to represent the interests of the

Contractor with regards to matters involving this contract.

c. Contracting Officer. A person with authority to enter into, administers, and/or terminate contracts and make related determinations and findings within their approved limits.

d. Contracting Officer’s Representative (COR). An individual designated in writing by the Contracting

Officer to be responsible for the administration of the contract.

e. Hazardous Materials. Chemicals that have been determined to present risks to safety, health, and property during transportation or use. An element, compound, or mixture that when discharged in quantity, onto land or water, poses an imminent and substantial threat to public health and welfare. Such materials as flammable/combustible materials, acids, caustics, compressed gases, oxidizers, etc.

f. Hazardous Waste. Waste that because of its quantity, concentration, or characteristics may pose a substantial hazard to human health or the environment when improperly treated, stored, transported, or disposed of, or otherwise managed. Such waste may include, but is not limited to, solvents, oil, gasoline, other petroleum products, pesticides, cleaners, antifreeze, batteries, etc.

g. Quality Assurance. A method used by the government to provide a measure of control over the quality of services provided by the Contractor.

PERFORMANCE WORK STATEMENT MOWING SERVICES at MARTINS FORK LAKE AND DAM

SECTION 2

SPECIFICATIONS AND DESCRIPTIONS

TP-2.1 GENERAL. The work consists of furnishing labor, equipment, vehicles, tools, supplies, and materials necessary to mow, trim, and clear the grounds on and around the Martins Fork Lake and Dam Project (MAR/R).

Locations and mowing limits of the areas are shown on the attached exhibits (A thru E) and may be seen at the time of site inspection. General mowing specifications apply to all areas.

TP-2.2 LOCATION OF WORK. The work shall be performed in the areas listed in Exhibits A, B, and C and in

Section TP-2-3.

TP-2.3 WORK TO BE PERFORMED.

A. Mowing (Line Item 1 on the Quote Schedule). The areas to be mowed are shown in Exhibits A and B and as follows on the Quote Schedule:

1. Grassed areas near the Resource Management Complex and government housing bounded by KY 987 and the boat ramp road to the east and north and wooded areas to the south and west .

2. Grassed areas along the dam parking area.

3. Visitor Overlook parking area and access roads.

4. Sloped areas to the north, south, and west of the Overlook parking area and steps adjacent to the dam.

5. Area along KY 987 from the concrete culvert to KY 987 bridge, including the areas surrounding the parking lot and right descending bank area from the base of the dam and riprap areas.

6. Area below the KY 987 bridge including the area surrounding the parking lot and the grassed area between the highway and river.

7. The area from Cranks Creek Dam Road to the KY 987 bridge. This area includes the open areas behind the guardrail and the open area along the dump road. The guardrail/fence shall be trimmed.

8. Area below the dam – left descending bank – from the dam to KY 987 bridge, including the areas surrounding the parking areas and riprap areas.

The areas to be mowed are heavily used by the public. Rocks, dead wood, trash, etc. may be encountered. The

Contractor shall remove all obstructions from the mowing area before beginning mowing or trimming operations and dispose of material at a site approved by the COR. If a tree or other vegetation obstructs mowing operations, the

Contractor shall contact the COR to arrange removal of the obstruction. The Contractor shall mow from the edge of the road to include the ditch and four feet on the other side of the ditch line on both sides of the road.

The immediate areas around buildings, picnic shelters, signs, sidewalks, posts, fences, gates, trees, shrubs, culverts, picnic tables, garbage cans, parking lots, rock outcroppings, road shoulders, ditches, etc. shall be trimmed after each mowing to maintain a neat appearance. All mowing and trimming shall be accomplished in a manner as not to damage any trees, shrubs, or light fixtures. String trimmers shall not be used around small vegetation, four (4) inches or less in diameter.

Mowing and trimming operations shall be accomplished in a manner so as not to throw materials on sidewalks, parking lots, or roadways. The Contractor shall bag and immediately sweep all clippings and trimmings in the immediate area surrounding the Resource Manager’s Office building before commencing work in other areas.

Mowing shall not be permitted when the ground is so wet that mowing operations cause wheel rutting. Each pass of the mower shall overlay the previous pass so that no strips of uncut vegetation are left. Blades and cutting edges must be kept sharp in order to produce a neat and even cut appearance of the grass surface. Grass shall be mowed and trimmed to a height between two (2) and four (4) inches.

NOTE: Rock outcroppings, overhanging trees, and uneven and sloping terrain may exist within the mowing and trimming areas.

B. Damsite Clearing (Line Item 2 on the Quote Schedule). The areas to be cleared are shown in Exhibit C and as follows on the Quote Schedule:

1. Sloping banks extending from the Visitor Overlook parking area on the south and west sides to the water level.

2. Sloping bank inside the fenced area on the upstream side of the dam.

3. Sloping bank immediately below the dam and Visitor Overlook area access road from the access road to the dam service road.

4. Right descending bank immediately below the Dam Service parking area and access road.

5. Left descending bank below the dam from toe of cliff to concrete drainage ditch, including the riprapped area at the KY 987 bridge.

6. Riprapped areas below the wing walls on both the left and right descending banks to approximately 200 feet downstream of the KY 987 bridge. This area includes the riprapped area on the right descending bank fishing area and areas under the KY 987 bridge on both sides of the river.

The Contractor shall cut to ground level and dispose of all woody and shrub type vegetation including briars, vines, and weeds. Larger woody vegetation may require removal from the area once cut. Patches of crown vetch growing in clearing areas are not to be disturbed.

NOTE: Some areas in which clearing work is top be performed are steep and will require the use of hand type equipment such as string trimmers, machetes, swing blades, saws, etc. to accomplish the work.

C. Roadside Clearing (Line Item 3 on the Quote Schedule). The areas to be cleared are shown in Exhibit D and as follows on the Quote Schedule:

1. Starting at the upper dam access roadway to the Overlook #1. Area along the right roadside ditch line to be trimmed to the tree line above the ditch and the high wall. Vegetation along high wall is to be cleared vertically 8 feet.

2. Overlook #1. Edge of highway to water’s edge, entire area previously cleared.

3. From Overlook #1 to Overlook #2: Vegetation cleared 30 feet from edge of highway or to the tree line.

This includes all vegetation growing in or around the guardrail. Right side of the roadway.

4. Overlook #2. Edge of highway to water’s edge, entire area previously cleared.

5. From Overlook #2 to second bridge, both sides of roadway. Vegetation cleared 30 feet from edge of highway or to the tree line. This includes all vegetation growing in or around the guardrail and along high wall. Vegetation along high wall is to be cleared vertically 8 feet.

6. From Second Bridge to Third Bridge, both sides of roadway. Vegetation cleared 30 feet from edge of highway or to the tree line. This includes all vegetation growing in or around the guardrail.

7. From Third Bridge to Property Line (Terry Goodin’s House), both sides of roadway. Vegetation cleared

30 feet from edge of highway, to the tree line or to the toe of the roadway embankment. This includes all vegetation growing in or around the guardrail and high walls. Vegetation growing along the highway is to be cleared vertically 8 feet.

The Contractor shall cut to ground level and dispose of all woody and shrub type vegetation including briars, vines, and weeds. Larger woody vegetation may require removal from the area once cut.

NOTE: Some areas in which clearing work is top be performed are steep and will require the use of hand type equipment such as string trimmers, machetes, swing blades, saws, etc. to accomplish the work.

TP-2.4 EQUIPMENT. The Contractor shall have available sufficient equipment, manpower, and other resources to mow, trim, or clear the work area within the time provided by the COR. Equipment shall be in good operating condition and may be inspected by a representative of the COR prior to beginning work or each work operation. All equipment, tools, supplies, etc. must conform to applicable requirements of the current edition of U.S. Army Corps of Engineers Safety Manual, EM 385-1-1, including, but not limited to the following:

1. All tractors and riding mowers must be equipped with seat belts and roll-over protective structures in accordance with Sections16.B.08 and 16.B.12 of the above Safety Manual.

2. All mowing and trimming equipment must be equipped with guards and safety devices in accordance with Sections 16.B.03, 16.B.07, and 16.B.10 of the Safety Manual. These guarding devices must be in place and fully functional to prevent hurling of objects.

3. All hand-held power chain saws must be equipped with guards, safety devices, and operated in accordance with Section 13.F of the Safety Manual.

4. All work operations concerning tree, brush, stump, etc. removal shall be performed in accordance with

Section 31 of the Safety Manual.

5. All mowing machinery must be equipped with tires that do not cause rutting and slippage marks on grassed fields and levees.

TP-2.5 COORDINATION OF WORK. The Contractor or superintendent shall contact the COR or his representative to coordinate work schedules and to arrange satisfactory operating agreements between the Contractor and Corps operations. The Contractor shall begin mowing or clearing operations within forty-eight (48) hours of notification. Notifications shall be submitted during 7:30 a.m. to 4:00 p.m. Eastern Time, Monday through Friday excluding holidays and weekends.

The mowing and trimming operations, and Damsite clearing operations shall be completed within five (5) calandar days of beginning unless an extension is granted by the COR. The Roadside clearing operations shall be completed within seven (7) calendar days of beginning unless an extension is granted by the COR. If the Contractor does not complete the operations within the scheduled period, a deduction in the Contractor’s pay will be made in the amount necessary for the government to complete the work.

PERFORMANCE WORK STATEMENT MOWING SERVICES at MARTINS FORK LAKE AND DAM

SECTION 3

DELIVERIES AND PERFORMANCE

TP-3.1 QUANTITY VARIATION.

1. The estimated quantities of mowing and trimming operations shall not exceed fifteen (15) operations for the mowing season ending 31 October of each year.

2. The estimated quantities of the Damsite clearing operations shall not exceed three (3) operations for the mowing season ending 31 October of each year.

3. The estimated quantities of the Roadside clearing operations shall not exceed two (2) operation for the mowing season ending 31 October of each year.

TP-3.2 PERIOD OF SERVICE. The overall period of performance is 1 April through 31 March with mowing services from 1 April through 31 October. An option to extend the contract for four additional contract years may be exercised at the discretion of the government.

TP-3.3 SCHEDULE OF WORK, INSPECTIONS, AND INVOICING. Specified dates for commencement of work operations will be designated by the COR or his representative. After completion of each mowing and/or clearing operation, the Contractor shall notify the COR. The COR or his representative will perform an inspection of completed work. Once the work has been inspected and approved, the Contractor shall submit an invoice to the

COR for payment.

TP-3.4 PLACE OF PERFORMANCE. All Contractor work shall be performed at Martins Fork Lake and Dam

(MAR/R) in the areas described above. Maps and drawings of approximate contract work areas are available for viewing by contacting the COR as stated below. These maps and drawings are approximations only and may not represent exact work areas. Exact contract work areas will be flagged or marked on the project prior to contract site visit. Prospective contractors are advised to visit the project and carefully inspect the area in which the work will be performed prior to submitting quotes. One contract site visit will be conducted prior to the quote due date. All prospective contractors desiring to attend this site visit must contact the Contract Specialist in accordance with the quote instructions upon receipt of this solicitation. The MAR/R’s address is as follows:

Resource Manager’s Office, Martins Fork Lake

5965 HWY 987

Smith, KY 40867

(606) 573-7655

EXHIBIT A

Item # 1. MOWING AND TRIMMING AREAS

Resource Management Complex

EXHIBIT B

Item # 1. MOWING AND TRIMMING AREAS

MARTINS FORK DAMSITE

EXHIBIT C

Item # 2. DAMSITE CLEARING

EXHIBIT D

Item # 3.

ROADSIDE CLEARING (shown in RED)

EXHIBIT E

MOWING SERVICES at MARTINS FORK LAKE AND DAM

2017 - 2021

Item Number

Estimated Acreage

1. Mowing and trimming at:

Resource Management complex

4.0 acres

Martins Fork Dam

3.0 acres

(7.0 Acres total)

2. Clearing at Martins Fork Dam

2.0 acres

3. Roadside Clearing

3.0 acres

ANNUAL QUOTE ITEMS QUANTITY

1. Mowing & Trimming 15 each

2. Damsite Clearing 3 each

3. Roadside Clearing 2 each

(End of Summary of Changes)