W912P5-16-T-0083_0001.pdf

W38XDD61526590

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the closing date of the solicitation to 6 Jan 2017, address questions resulting from the 16 Dec 2016 site visit, add FAR Clause 52.208-9 and associated instructions to the PWS, and correct or clarify various details contained w ithin the PWS and Price Schedule.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 69

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 22-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P5-16-T-0083

X 9B. DATED (SEE ITEM 11)

09-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Dec-2016

CODE

US ARMY CORPS OF ENGINEERS-CELRN-RC-N

DIRECTORATE OF CONTRACTING

110 9TH AVENUE SOUTH, ROOM A680

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912P5-16-T-0083

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

Amendment 01 Summary to the PWS and Price Schedule

1. On pages 4-5 of the contract solicitation Base Year & Option Year One Section C-2 0001 Grass mowing should be 12 & Section C-3 Trail Maintenance should be 7.

2. Section C-2 Grass Mowing – C-2.3 Schedule of Work (page 36 & 37): Mowing and trimming on the project shall be completed within three (3) business days from the day the work started except during inclement weather and upon notification of the COR. Trimming and mowing shall be performed approximately the same time, but in no case shall they be further apart than one (1) calendar day.

Each mowing trimming shall be accomplished only after coordination with the COR. The contractor shall begin mowing operations within 3 days of notification by COR. The contractor shall notify the COR when mowing is completed and ready for inspection. Such notification shall be made no less than one (1) calendar day following the completion of mowing.

3. Section C-3 Trail Maintenance (page 39) C-3.2 Work to be performed-(Item #0002) 2nd paragraph – remove sentence – Leaves shall be raked or blown from the length of trails and paths in April and October.

4. Section C-4.2 Work to be Performed (Items #0003, 0004, 0005), Subsection b.(3), remove “and serviced” from the first sentence.

5. Section C-4.3 Schedule of Work, Subsection a.(2), add sentence “Waste shall be pumped from holding tanks on a weekly basis.” Subsection b.(2), remove “and servicing”.

6. Section C-5 Picnic Area Cleaning (page 46) C-5.2 WORK TO BE PERFORMED – (Items #0006 & 0007) change to b. Litter/Debris Removal Page 47 add in (9) Leaves shall be raked or blown from roads, paths, shelters & picnic sites once in April and once in October.

Page 48 f. Playground Areas and Equipment: change to Clean the area in and around the volleyball court, playground equipment and horseshoe pits to keep free of trash and debris such as broken glass, cans and bottles. Playground impact areas shall be kept free of leaves, grass and other vegetation. Area shall be raked to maintain level grade and fill in kicked out areas. The horseshoe pits are to be raked and leveled. Sand and wood chips are to be added on an as needed basis. The Government shall supply both, which shall be brought from the stockpile areas by the Contractor.

7. Section C-7 Janitorial Services for The Resource Manager’s Office, Maintenance Compound and Shop, C-7.2 change to Wednesday instead of Monday on 1 a) & 1 c) & 3 a).

Section (12) Exterior (page 57) add in d) Maintain 4” of mulch in the office landscaping (in front of office) once per year in April.

8. b. Maintenance Compound & Shop – (Item #0011): Page 58 (9) (a)Remove all litter, gravel, dirt, leaves (blown beyond the wood line), limbs and other debris from shop yard and fence as far as the outside edge of the gravel shoulder monthly.

C-7.3 SPECIAL PROVISIONS a. Work will be performed on Wednesday, or another mutually agreeable date approved by the COR, except when a holiday falls on Wednesday then all services will be done on Friday.

PRE-PROPOSAL Q&A

The following pre-proposal questions and their answers are presented for record:

1. How many acres of mowing? Answer: 5 acres

2. Is workspace provided for the Contractor? Answer: You can provide your own portable work structure which can be placed in the maintenance shop compound.

3. Who provides the dumpsters? Answer: The government provides 2 dumpsters and we pay to have them dumped.

4. What size Portable Toilets? Answer: one standard & one handicapped.

5. What is the schedule for the Portable Toilets? Answer: 1 May thru 30 September

6. If this is not a new effort, what is the existing contract number and the incumbent contractor? Answer:

W912P5-15-P-0036, Stovall Construction Company, Inc

7. The RFQ states that the portable toilets are to be cleaned and serviced 5 days/week, Sun., Mon., Wed., Fri., and Sat.. The current toilet contractor only goes there one day a week. Is the 5 days/week correct? In the description of service it mentions rinsing the inside of the tank, I assume that requires a pump out is that correct? Answer: See changes to Sections C-4.2 and C-4.3 to more clearly state the requirements with regard to portable toilets.

8. Compost Comfort Station: Are there excessive solids that need to be removed? If so, how often typically?

How is it currently removed and disposed? Answer: This past summer solids were pumped from the waste collection area due to problems with the system. When composting toilets are working correctly little solid material remains as waste is about 90% water. Waste will need to be removed at some point, likely in several years. The Government will obtain this service as necessary.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Dec-2016 10:00 AM to 30-Dec-2016 10:00 AM.

The following have been added by full text:

52.208-9 CONTRACTOR USE OF MANDATORY SOURCES OF SUPPLY OR SERVICES (MAY 2014)

(a) Certain supplies or services to be provided under this contract for use by the Government are required by law to be obtained from nonprofit agencies participating in the program operated by the Committee for Purchase From People Who Are Blind or Severely Disabled (the Committee) under the 41 U.S.C. 8504. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contract for central nonprofit agencies are:

(1) National Industries for the Blind, 1310 Braddock Place, Alexandria, VA 22314-1691, (703) 310-0500; and

(2) NISH, 8401 Old Courthouse Road, Vienna, VA 22182, (571) 226-4660.

(b) The Contractor shall immediately notify the Contracting Officer if a mandatory source is unable to provide the supplies or services by the time required, or if the quality of supplies or services provided by the mandatory source is unsatisfactory. The Contractor shall not purchase the supplies or services from other sources until the Contracting Officer has notified the Contractor that the Committee or an AbilityOne central nonprofit agency has authorized purchase from other sources.

(c) Price and delivery information for the mandatory supplies is available from the Contracting Officer for the supplies obtained through the DLA/GSA/VA distribution facilities. For mandatory supplies or services that are not available from DLA/GSA/VA, price and delivery information is available from the appropriate central nonprofit agency. Payments shall be made directly to the source making delivery. Points of contact for AbilityOne central nonprofit agencies are:

(1) National Industries for the Blind, 1310 Braddock Place, Alexandria, VA 22314-1691,(703) 310-0500; and

(2) NISH, 8401 Old Courthouse Road, Vienna, VA 22182, (571) 226-4660.

(End of clause)

The following have been modified:

INSTRUCTIONS, CONDITIONS & NOTICES TO OFFERORS

1.0. GENERAL REQUIREMENTS

1.1 Intent: The intent of this solicitation is to issue a single contract award for a Base and one Option Year for Laurel River Dam, Nashville District (LRN) and USACE Great Lakes and Ohio River Division (LRD).

1.2 Project Description: Janitorial and landscaping services for Laurel River Lake.

1.3 Basis of Selection of Award: Award will be made on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors.

1.4 Type of Contract: The Government intends to award one firm-fixed price requirements service contract for a Base plus One Option Year for the Janitorial and Landscaping Services.

1.5 Who May Submit: The procurement is a small business set aside.

1.6 North American Industry Classification System (NAICS) Code and Small Business

Size Standard: The NAICS code for this project is 561210 with a size standard of $38,500,000.

1.7 Pre-Quote Site Visit: An organized site visit has been scheduled to occur during the solicitation period. Offerors should inspect the job site prior to submitting a quote.

Offerors should take such other steps as may be reasonably necessary to ascertain the nature and location of the work and the general and local conditions that can affect the work or the cost thereof. Failure to do so will not relieve Offerors from the responsibility for properly estimating the difficulty or cost of successfully performing the work. The Government assumes no responsibility for any understanding or representations concerning conditions made by any of its officers, agents or employees, unless included in the solicitation, the specifications or related documents. Please refer to the Federal Acquisition Regulations (FAR) 52.237-1, incorporated by full text in this solicitation, for information pertaining to the scheduled site visit.

A site visit is scheduled as follows:

DATE: December 16, 2016

TIME: 8:00 AM (ET)

LOCATION: Conference Room located at:

Laurel River Lake Resource Manager’s Office 1433 Laurel River Road London, KY 40744

606-679-6337

POINT-OF-CONTACT: For questions and /or concerns regarding the site visit, please contact JW Purcell and Debra Barlow via email at the address referenced in Requirement to Register to Attend Site Visit.

This will be the only site visit for this project. If you miss the scheduled site visit, no other arrangements will be made due to personnel and time restrictions.

1.8 Requirement to Attend the Site Visit: Only registered persons will be permitted to attend the site visit. In addition to the below information, please also provide your name of firm, firm’s CAGE and/or DUNS number, and name and position title of primary point-of-contact and their telephone number and email address. Only two persons from each business entity will be permitted to attend.

To register: Submit information above to the Point of Contact (POC), Contract Specialist JW Purcell at James.W.Purcell@usace.army.mil and Contract Specialist Debra Barlow at Debra.A.Barlow@usace.army.mil no later than three (3) days prior to the site visit.

2.0 WHERE TO SUBMIT & SUBMITTAL DEADLINE

2.1 Offerors shall submit their quotes no later than the time and date specified in Block 8 of Standard Form 1449 of this solicitation to:

U.S. Army Corps of Engineers

Rivers Contracting Division Nashville Contracting Branch (CELRN-RC-N)

Attn: JW Purcell and Debra A. Barlow W912P5-16-T-0083 110 Ninth Ave South, Room A405 (Mailroom) Nashville, TN 37203

Faxed or emailed quotes will not be accepted. Late quotes will be processed in accordance with FAR 52.215-1(c)(3)(ii)(A).

Offeror must provide name and complete address (street, city, state, ZIP code) in Block 17a of Standard Form 1449, as well as a phone number in Block 17a. The contractor’s CAGE Code is entered in the “CODE” block of Block 17a.

If payment address is different than information in block 17a, complete Block 17b.

The name, title, signature, and date of signature of the person authorized to commit the company is annotated in Blocks 30a, 30b, and 30c.

Quote documents must include the Standard Form 1449, a completed Price Schedule, and the completed Contractor’s Representations and Certifications. If an Offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website (www.sam.gov), the Offeror shall complete the representations and certifications contained herein (FAR 52.212-3 Alternate I). If the Offeror has completed the mailto:James.W.Purcell@usace.army.mil mailto:Debra.A.Barlow@usace.army.mil annual representations and certifications electronically via SAM, then complete only paragraph

(b) of this provision.

3.0 SUBMISSION FORMAT AND NUMBER OF SUBMITTALS

3.1 Offerors are required to submit a quote made up of a Technical Quote and a Price Quote. All quote materials shall be submitted in loose-leaf binders with table of contents and tabbed section dividers. The sections should parallel the submission requirements identified below. Volume 1 submitted material should be organized sequentially under tabs to facilitate evaluation. Volume 2 shall be placed in a separate sealed envelope as explained below.

Materials not organized under the appropriate tabs, and in the sequence of subparagraphs under each tab, may easily be overlooked during evaluations, thus possibly affecting the rating of the offer.

Quote Requirements (Evaluation Factors) Quantity to be Submitted Technical Quote (Volume 1)

Factor I – Experience Factor II – Past Performance

Original and one (1) copy

Price Quote (Volume 2)

Factor III – Price A. Price Schedule B. Quote Data Sheet C. SF 1449 and acknowledged amendments (if any) D. Representations and

Certifications (unless available at

SAM)

E. Proof of Financial Capability

Original Only

3.2 Submit Quote together in a three-ring binder labeled: “Volume I – Technical quote”.

Provide the original, marked “ORIGINAL” and one (1) copy. The name, address and telephone number of the Offeror shall be identified on the cover of the binder. The Price Quote shall be submitted in original only and shall be in a separate, sealed envelope labeled “Volume 2 – Price Quote”. The sealed envelope shall also be labeled with the name, address and telephone number of the Offeror.

3.3 Volume 1, Technical Quote, shall be limited to no more than 50 pages, 8-1/2” by 11”, printed on the front side only. Illustrations, tables and charts should be limited to 11” by 17” and shall be counted towards the 50 page limit. Pages should have a one-inch margin on all sides. Text should be 12-point, Times New Roman. (Captions for drawings and tables may be 10-point.)

3.4 Volume 2, Price Quote, shall include a completed copy of the Price Schedule, a

Quote Data Sheet, the SF 1449 and acknowledged amendments (if any), Representation and Certifications (unless available at SAM.gov), and Proof of Financial Capability. Text should be 12-point, Times New Roman.

4.0 QUOTE INFORMATION

4.1 Quote clarity and material organization in each volume are mandatory. No material shall be incorporated by reference. Offerors are advised that conciseness and relevance of the quote is important and unrelated information will not be evaluated.

https://www.acquisition.gov/

Quotes that provide only superficial coverage of the information required may not receive additional consideration and may be excluded from further evaluation.

Additionally, should the quote include any standard company terms and conditions that conflict with the terms and conditions of the solicitation, the quote may be determined to be “unacceptable” and thus ineligible for award. Offerors shall limit submissions to the data essential for evaluation so that a minimum of time and funds are spent in preparing the information. However, in order to be effectively and equitably evaluated, Offerors must include information that is sufficiently detailed to describe the Offeror’s qualifications, technical approach, and past performance to successfully complete the proposed work within the performance period specified.

4.2 The Government shall not be liable for any cost incurred by the Offeror in submitting a quote in response to this solicitation.

4.3 The criteria specified in this solicitation and the technical specifications are binding contract criteria, and in cases of any conflict subsequent to award between solicitation and criteria and technical specifications and contractor’s quote, the solicitation criteria and technical specifications shall govern unless there is a written agreement between the Contracting Officer and the contractor on the waiving of a specific requirement.

4.4 Clarification of Provisions of this solicitation. Any explanation desired by an Offeror regarding the meaning or interpretation of the solicitation and/or any contact between the Offeror and USACE concerning this solicitation shall be submitted in writing to the Contract Specialist via email at debra.a.barlow@usace.army.mil or mailed to the following address:

U.S. Army Corps of Engineers Rivers Contracting Division Nashville Contracting Branch (CELRN-RC-N) Attn: JW Purcell and Debra A. Barlow (W912P5-16-T-0083) 110 9th Avenue South, Room A405 (Mailroom) Nashville, TN 37203

No questions will be accepted concerning this Solicitation after 10:00 AM (CT) on 20 December 2016.

5.0 OPERATION AND MAINTENANCE SERVICES PROJECT

5.1 The contract will be issued with an eleven line item price schedule for the first year performance of services and a second year at the completion of the first year of services (if option is exercised). The price schedule is included in this acquisition for the purpose of evaluating the Offerors’ price reasonableness. Specifically, price quotes will be evaluated for fairness, reasonableness, price realism, material unbalancing, indications of potential under-pricing, and artificially low unit prices, through the use of price analysis in accordance with FAR 15.404-1.

5.2 Plans, specifications, and a price schedule for this project are provided in the Solicitation.

mailto:debra.a.barlow@usace.army.mil

5.3 The scope consists of the Contractor providing all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, fuel, equipment, vehicles and transportation, except as otherwise provided for herein, required to perform the routine operation and maintenance services within the area of Laurel River Resource Manager's Office and Dam, hereafter known as Laurel or Laurel River Lake, including

0.2 miles of the Laurel River downstream from Laurel River Dam.

The Contractor shall comply with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award.

5.4 The Government intends to award a single contract to the lowest priced, technically acceptable Offeror.

QUOTE CONTENT

1.0 ORGANIZATION. Quotes shall be organized as follows

Volume 1: Technical Quote Factor I – Experience Factor II – Past Performance

Volume 2: Price Quote (separate from Volume 1, in a sealed envelope) Factor III – Price Quote Tab A – Price Schedule Tab B – Quote Data Sheet Tab C – SF1449 and acknowledged amendments (if any)

Tab D – Representations & Certifications (unless available at SAM.GOV)

Tab E – Proof of Financial Capability

2.0 CONTENT

2.1 Content of Volume 1, Factor I – Experience

2.1.1 With respect to the scope of the basic contract, provide descriptions of no less than one (1) and no more than four (4) projects that are 50% or more complete and performed within the last ten (10) years for projects which are similar to this project in scope and magnitude.

Provide a complete project detail sheet of contracting experience including Federal, State, and local government and private sector contracts that demonstrates your capability to perform the work specified in this solicitation. Similar in scope is defined as contracts with substantial efforts for tasks involving at least one (1) of the following five (5) facilities maintenance disciplines:

a) Mowing and trimming grass and other vegetation;

b) Cleaning and servicing public use areas and facilities;

c) Providing janitorial and cleaning services for administrative facilities;

d) Removal of refuse and litter;

e) Maintaining hiking trails and footpaths;

Similar in magnitude is defined as O&M contracts that have annual contract values in excess of $10,000.

2.1.2 Describe how the projects were managed and how the on-going work was controlled to result in a quality product. Include a description of work self-performed and experience in working with subcontractor(s), where applicable.

2.1.3 A Project Detail Sheet is included at the end of this section for your use. Use as many forms as necessary to meet the criteria. If you elect not to use the form, all information identified on the form is still required for evaluation of this item and should be ordered the same.

2.1.4 If Offeror represents the combining of two or more companies (joint venture) for the purpose of this RFQ, then include each company’s role in the projects listed in this paragraph as related to its role for this project. If the Joint Venture partners have never worked together on similar jobs, so indicate. However, if the firms have worked together on other type jobs, include these and address the working relationships on those jobs.

2.2 Content of Volume 1, Factor II – Past Performance

2.2.1 Submit Past Performance Questionnaires on Form PPQ-0 (“PPQ”), a copy of which is included at the end of this section, for each and every project submitted for consideration in response to Paragraph 2.1, Content of Volume 1, Factor I – Experience.

2.2.2 USACE requests the Offeror’s client completes the PPQ and submit directly back to the Offeror. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your quote. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before quote closing date, the Offeror should complete and submit with the quote the first page of the PPQ, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Debra A.

Barlow, via email at Debra.A.Barlow@usace.army.mil prior to quote closing date.

Offerors shall not incorporate by reference into their quote PPQs previously submitted for other RFQs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Performance recognition documents received within the last five (5) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition should be included.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s quote, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror. The Government may not contact all of the identified client references/ points of contact.

This assessment is based on the Offeror’s record of relevant and recent past performance information that pertains to the services outlined in the solicitation requirements. If the firm is divided into severable segments (e.g., division, group, or unit) the Government will evaluate only the past performance of those segments of the firm(s) that will actually perform the work.

2.5 Content of Volume 2, Factor III – Price Quote (separate package) The Offeror shall submit a completed Quote Data Sheet. The format is provided at the end of this section. The Offeror shall also submit SF 1449, Price Schedule and Representations and Certifications, in original only. Unless available at SAM.GOV, Offerors shall submit all representations and certifications, including those incorporated by reference. See FAR Solicitation Provision 52.252-1 for instructions on how to obtain the full-text provisions.

Note: If any Amendments are issued against this Solicitation, the Offeror shall include its acknowledgment of those Amendments by returning the signed amendments with its quote. The SF 1449, block numbers 30a, b, and c must be completed by an authorized person from the company. If the company is a joint venture, then all members of the joint venture must sign. The Offeror shall submit proof of financial capability consisting of the most recent financial statement covering assets and liabilities. The firm’s banking institution name, address, point of contact (POC) name, POC email and telephone number shall also be provided.

Project Detail Sheet

Firm Name:

Project Name & Location:

Contract Number (if applicable):

Detailed Scope of Work Related to Solicitation:

Firm role (prime, joint venture, subcontractor):

Type and % of work self performed:

Extent and Type of Work Subcontracted:

Additional detail should include work conditions and any relevant challenges overcome on the project:

Total Dollar Value at Award: $_________________ Award Date: ____________

Annual Dollar Value at Award: $_____________ Contract Duration: ____________

If not complete, percentage of work complete: _________________

POC for Reference (Name, Title, Address, email address, Phone Number, and Fax Number:

POC for Contractor Representative: (Name, Title, Address, email address, Phone Number, and Fax Number):

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture

Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS

QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE

OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH

THEIR QUOTE, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE

SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED

TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE

CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR

EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E)

EXCEPTIONAL

Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG)

VERY GOOD

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner.

There should have been no significant weaknesses identified.

(S)

SATISFACTORY

Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contractor appear or were satisfactory.

contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M)

MARGINAL

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U)

UNSATISFACTORY

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N)

NOT APPLICABLE

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR

EVALUATION OF THE CONTRACTOR’S PERFORMANCE

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues)

c) Would you hire or work with this firm again? (If no, please explain below)

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

QUOTE DATA SHEET

Project: Laurel River Lake Operation and Maintenance Services

1. IDENTIFICATION OF OFFEROR

Name of Firm:

Address:

Phone:

Fax:

Email:

Data Universal Numbering System (DUNS#):

2. IDENTIFICATION OF JOINT VENTURE PARTICIPANTS

Provide any other assigned number that identifies the member firm(s) in the CPARS database. If a separate DUNS has been created for a joint venture, it must also be submitted. Provide a DUNS number for each company identified in any proposed Contractor-subcontractor association of firms. If the firm is a joint venture or contractor-subcontractor association of firms, list the individual firms and briefly describe the nature of the association. Provide DUNS# for each.

Firm 1:

Firm 2:

Firm 3:

Nature of Association:

3. AUTHORIZED NEGOTIATORS

Reference FAR 52.215-1. The Offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this RFQ.

Name of Negotiator:

Negotiator’s Address:

Negotiator’s Telephone:

Negotiator’s E-mail:

PERFORMANCE WORK STATEMENT

DESCRIPTION/SPECIFICATIONS

SECTION C-1

General

C-1.1 DESCRIPTION OF WORK. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, fuel, equipment, vehicles and transportation, except as otherwise provided for herein, required to perform the routine operation and maintenance services within the area of Laurel River Resource Manager's Office and Dam, hereafter known as Laurel or Laurel River Lake, including 0.2 miles of the Laurel River downstream from Laurel River Dam.

The Contractor shall comply with all terms, conditions, drawings, attachments, exhibits, and general, specific and technical provisions contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award.

Estimated quantities and/or the work to be performed are described herein and listed on separate sheets as exhibits. These quantities are approximate and are provided only for the Contractor's information to assist in preparation of quotes. They are not guaranteed and the actual quantities may be more or less than shown.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment. It is the Contractor's responsibility to verify areas and quantities by an onsite review. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, but the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers. The Contractor's work and responsibility shall include, but shall not be limited to: all planning, programming, administration and management necessary to assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. The Contractor shall perform all related Contractor administrative services necessary to perform the work such as equipment and supply procurement, quality control, and maintenance of accurate and complete Contractor records and files as well as timely submission of required files and reports to the Government.

Minor repairs, renovation, lake fluctuations, or lack of funds may cause the temporary closing of some portions or all of some public use areas. Lack of funds may also cause reduced frequency of services ordered. Such events will not be a basis for a claim under this contract. The Contractor's work schedule shall be sufficiently flexible to meet these changing demands.

C-1.2 BACKGROUND. Laurel River Lake is located on Laurel River about 30 miles southeast of Somerset, Kentucky, and due west of Corbin, Kentucky. The area of work is located in Laurel and Whitley counties of Kentucky within the Daniel Boone National Forest and consists of 900 acres on the lower end of the lake operated by the Corps of

Engineers. Areas on Laurel may undergo renovation, which will occasion the temporary closing of portions of some public use areas and some changes in the facility counts to accommodate the renovation program. The Contractor’s work schedule shall be sufficiently flexible to meet these changing needs.

C-1.3 WORKING HOURS.

a. Normal Working Hours. Normal working hours and days, except as otherwise specified or approved in advance by the Contracting Officer’s Representative (COR), or designated representative shall be Monday through Friday, 8:00 a.m. to 4:30 p.m. local time. The ten Federal holidays observed are:

New Year’s Day - January 1 Martin Luther King's Birthday - third Monday in January Washington's Birthday - third Monday in February Memorial Day - last Monday in May Independence Day - July 4 Labor Day - first Monday in September Columbus Day - second Monday in October Veterans Day - November 11 Thanksgiving Day - fourth Thursday in November Christmas Day - December 25

When a holiday falls on a Sunday, the following Monday will be observed as the Federal holiday. If a holiday falls on a Saturday, the proceeding Friday is observed as the Federal holiday.

Work that interferes with other ongoing functions at Laurel River Lake shall be scheduled outside normal working hours, as specified by the COR. Refer to individual sections of this specification for specific schedules of work.

C-1.4 PERMITS AND LICENSES. The Contractor shall obtain any licenses or permits required for the contract at his/her own expense. The Contractor shall comply with all current Federal, state, and local laws and regulations and shall comply with any subsequent changes.

C-1.5 IDENTIFICATION OF CONTRACT EMPLOYEES. The Contractor shall wear and shall furnish employee uniforms (overall or shirt-pants combination) with a company identification patch on the breast pocket or on the sleeve at the top of the arm within 30 business days after notice of the award of the contract. Uniforms shall be kept neat, clean and in good repair. Contractor’s vehicles and major subcontractor’s vehicles shall be identified with the company name prominently displayed (minimum two inch letters) on the outside of both front doors of each vehicle in such a manner as to provide a readily visible means of identification. Logos shall not be used in lieu of the above described vehicle identification.

C-1.6 SAFETY AND SECURITY REQUIREMENTS. The Contractor shall perform the work in a safe manner. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the COR or designated representative may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stoppage shall be made subject to claim for extension of time or for excess costs or damages to the Contractor.

Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with all current provisions of the Occupational Safety and Health Act (OSHA); the standards of the Corps of Engineers Manual, EM 385-1-1, the Safety and Health Requirements Manual. EM 385-1-1 can be viewed at website http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/.

The Contractor shall provide all safety equipment, which must conform to standards, set by the American National Standards Institute (ANSI).

The Contractor will be furnished a set of keys to the buildings and gates. No duplicates of the keys are to be obtained in any manner by the contractor or any Contractor employees. Any additional keys required by the Contractor will be furnished by the COR. Security of the keys issued shall be the responsibility of the Contractor.

The failure of the Contractor to provide adequate key security will result in a deduction from the payment due the Contractor in the amount of $100 per lost or damaged key and a deduction for recombining any affected locks at the rate of $150 per lock plus the installation. The contractor shall be required to conduct semi-annual “show-me” inventories of all keys issued to the contractor. These inventories will be conducted on a semi-annual schedule set by, and in the presence of, the COR or their authorized representative.

The Contractor shall report to the COR problems encountered in the course of his/her work such as theft, vandalism, safety hazards, erosion and facility malfunctions.

Prior to the start of work under this contract, the Contractor shall provide the COR with a written Safety plan and an Activity Hazard Analysis (AHA). The plan must be accepted by the COR or designated representative before work commences.

a. ANTITERRORISM/OPERATIONS SECURITY. The following Antiterrorism/operational security requirements are taken from ENG Form 6055 (JUN 2015) and are included with this solicitation. All Contractors and Contractor employees shall comply with these requirements.

1. AT Level I training (general) – All contractor and subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I Awareness Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each applicable contract employee and subcontractor employee, to the COR or to the Contracting Officer (if a COR is not assigned), within 5 calendar days after completion of training by all contract personnel.

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

AT Level I Awareness Training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html. Each contract employee must take the training individually to receive a training certificate.

2. Access and General Protection/Security Policy and Procedures – All contractor and associated sub-contractor employees shall comply with all applicable project and local security policies and procedures (provided by the district representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by the District Security Management Office. Contractor workforce must comply with all personal identity verification requirements (FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

3. Contractors who do not require CAC, but require access to a Department of Defense (DoD) facility or installation – Investigation Requirements: The investigation requirements could vary, depending on whether the contractor will be working within a controlled area (such as janitorial personnel cleaning offices, etc.,) or if the contractor will ONLY be working in areas open to the general public (such as cleaning campgrounds, etc.). Guidance and forms for the background investigation requirements are available on the Nashville District Public Website:

(http://www.lrn.usace.army.mil/BusinessWithUs/ContractSecurityRequirements.aspx)

4. Working Within Controlled Area - Background investigations for U.S.

Citizens who will work (a) within a control area, (b) on a government information system and/or (c) have access to government funds…