A12_Limiting-Competition_Helitune_Redacted.pdf

Control No:

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Army Contracting Command – Redstone Arsenal – Corpus Christi Army Depot, Contracting Office (CCAM-ALC) 9035 Ocean Dr. Bldg. 10, Mail Stop 18 Corpus Christi, TX 78419-5260.

2. Description of Action:

Nature: New Requirement X Follow-on Requirement Contract Vehicle: X Purchase Order Number ______TBD_____________________

Blanket Purchase Agreement (BPA) Number _______________

Order/BPA# _______ against FSS Contract #_____ _________

Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: X Fixed Price Time & Materials/Labor Hours

Cost Reimbursable Hybrid

Funds: Army Working Capital Funds (AWCF) FY: 2019

Name of Proposed Contractor and Address:

Helitune, Inc.

190 Gordon St Elk Grove Village, IL 60007-1120

Brand Name Buy: Yes _X_ No

3. Description of Services: This requirement is to provide annual systems calibration, test, inspection, and call out repairs with parts/components replacement support for the Helitune WhirlTrak System located at Corpus Christi Army Depot’s (CCAD) Whirl Tower #1 directly supporting the Directorate of Accessories and Rotor Blade Production. The tracking system is used as a quality control device used to track helicopter rotor blades repaired or remanufactured at CCAD for use by other agencies of the government.

CLIN 0001 – Helitune WhirlTrak System Annual Calibration and Maintenance Support for Whirl Tower #1 - 1 each -

Period of Performance: A period of one (1) year from 23 August 2019 through 24 August 2020

Total Value:

4. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: Helitune, Inc. is the Original Equipment Manufacturer (OEM) of the WhirlTrak System and owns the proprietary data rights to their designs, drawings, specifications, manuals, and software for their equipment. No other company has access to this proprietary data. All repairs, replacement parts, updates, and calibrations are provided only through Helitune, Inc. Access to proprietary data is required to perform the necessary calibration and maintenance.

6. Publicizing Contract Actions:

For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed. The sole source justification will be redacted and posted with the solicitation.

7. Market Research: Conducted by:

Market research, in accordance with Far Part 10, was conducted through the following methods:

Personal knowledge in procuring supplies/services of this type.

Contact with knowledgeable persons in Government and/or industry regarding the commercial nature of this requirement and/or standard industry practices in this are of supply/services.

– Engineer Manager – Helitune, Inc. – November 2018 – Telephone discussions revealed Helitune, Inc. holds Engineering data rights to software programming required for performing calibrations to their WhirlTraking System.

– Mechanical Engineer(s) – CCAD – Both are responsible for the maintenance and up keep of the current Helitune Tracking System installed at Tower #1. Both Engineers has indicated that Helitune, Inc. is the only known source that can provide 100% of required maintenance to include calibrations and component replacement. In addition, this system requires OEM technical support in order to maintain.

Review of Government/Commercial Databases:

EFEMS (Nov 2018) – no relevant contracts for Rotor Blade Tracking systems GSA Advantage (Feb 2019) – unable to locate within GSA SAM (Feb 2019) – unable to locate within SAM

Internet (Feb – May 2019) – Searched commercial sources for companies that could provide Rotor Blade Tracking equipment and services resulting in “Helitune” as a source.

Searched to see if other companies could conduct maintenance on Helitune products.

No information was discovered indicating other vendors could provide the required services:

https://www.google.com/search?ei=u3P5XNbzKoaasQWqnIqICw&q=helitune+maintena nce+distributors&oq=helitune+maintenance+dist&gs_l=psy-ab.1.0.33i160l3.3447.4645..7261...0.0..0.1190.1667.0j3j7-1......0....1..gws-wiz.......0i71j33i299.b02rQ93c74I

8. Other Facts: Procurement History/Previous Contract:

W912NW-16-P-0146: Awarded to Helitune, Inc.; Cage: 3KKA6; a Small Business on 24 AUG 2016; Total Contract Value: ; Period of Performance: Base Year – 24 AUG 2016 – 23 AUG 2017; Option Year One – 24 AUG 2017 – 23 AUG 2018; Option Year Two – 24 AUG 2018 – 23 AUG 2019

W912NW-14-P-0151: Awarded to Helitune, Inc.; Cage: 3KKA6; a Small Business on 2 MAY 2014; Total Contract Value: ; Delivery Date: 8 SEP 2014

W912NW-13-P-0055: Awarded to Helitune, Inc.; Cage: 3KKA6; a Small Business on 30 NOV 2012; Total Contract Value: ; Delivery Date: 29 JAN 2013

9. Technical/Requirements Certification:

***See Sole Source Justification Memorandum, dated 11 December 2018 for technical/requirements certification. (See PCF File)

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

https://www.google.com/search?ei=u3P5XNbzKoaasQWqnIqICw&q=helitune+maintenance+distributors&oq=helitune+maintenance+dist&gs_l=psy-ab.1.0.33i160l3.3447.4645..7261...0.0..0.1190.1667.0j3j7-1......0....1..gws-wiz.......0i71j33i299.b02rQ93c74I https://www.google.com/search?ei=u3P5XNbzKoaasQWqnIqICw&q=helitune+maintenance+distributors&oq=helitune+maintenance+dist&gs_l=psy-ab.1.0.33i160l3.3447.4645..7261...0.0..0.1190.1667.0j3j7-1......0....1..gws-wiz.......0i71j33i299.b02rQ93c74I https://www.google.com/search?ei=u3P5XNbzKoaasQWqnIqICw&q=helitune+maintenance+distributors&oq=helitune+maintenance+dist&gs_l=psy-ab.1.0.33i160l3.3447.4645..7261...0.0..0.1190.1667.0j3j7-1......0....1..gws-wiz.......0i71j33i299.b02rQ93c74I https://www.google.com/search?ei=u3P5XNbzKoaasQWqnIqICw&q=helitune+maintenance+distributors&oq=helitune+maintenance+dist&gs_l=psy-ab.1.0.33i160l3.3447.4645..7261...0.0..0.1190.1667.0j3j7-1......0....1..gws-wiz.......0i71j33i299.b02rQ93c74I