W912NW-16-T-0073.pdf

SEE ADDENDUM

(No Collect Calls)

W912NW-16-T-0073 04-Oct-2016

b. TELEPHONE NUMBER

361-961-2643

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 19 Oct 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912NW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DAWYN M. MARTINEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W45N7V613203BI

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CORPUS CHRISTI ARMY DEPOT

ATTN: DARIELA LONGORIA

(361) 961-3083

10221 AVE E, BLDG 1770

CORPUS CHRISTI TX 78419-5211

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS AX

13b. RATING

DO-B9

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(361) 961-3730FAX:

TEL: (361) 961-3083

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811310

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912NW-16-T-0073

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Preventative Maintenance

FFP

Annual Preventative Maintenance and Safety Inspection for the Metal Spray

Booths located at the Corpus Christi Army Depot (CCAD) in accordance with the

Performance Work Statement (PWS). One (1) scheduled visit per year for a duration of five (5) days including travel time to customer site. CLIN 0005 covers

Travel costs.

FOB: Destination

PURCHASE REQUEST NUMBER: W45N7V613203BI

NET AMT

0002 1 Each Calibration

FFP

Annual Calibration for the Metal Spray Booths located at CCAD in accordance with the PWS. One (1) scheduled visit per year for a duration of twelve (12) days including travel time to customer site. CLIN 0005 covers Travel costs.

0003 1 Lot Emergency Call Out Repair

T&M

Emergency Call Out Repair Service as required for the Metal Spray Booths located at CCAD in accordance with the PWS. Not to Exceed two (2) unscheduled visits. CLIN 0004 covers Material/Parts costs. CLIN 0005 covers

Travel costs.

The Government will request a quote for labor and material to meet the required repairs and the offeror's negotiated quote apporved by the Contracting Officer will be added to the contract when/if required by the Government.

Please provide the rates below.

WEEKDAY RATES: $___________ (6:00 AM-6:00 PM LOCAL TIME)

WEEKDAY RATES: $___________ (6:00 PM-6:00 AM LOCAL TIME)

WEEKEND RATES: $___________ (6:00 PM FRI-6:00 AM MON &

HOLIDAYS LOCAL TIME)

TOT ESTIMATED PRICE

CEILING PRICE

0004 1 Lot Parts and Materials

T&M

Parts and Materials required to support CLINs 0001, 0002, and 0003 in accordance with the PWS. Requires COR approval. See ELIN Structure Table.

ELINs AA01-AA12

0005 1 Lot Travel

T&M

Travel costs in support of CLINs 0001, 0002, and 0003 in accordance with the

PWS.

The Contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the Contracting Officer prior to travel arrangements being made.

Contractor Manpower Reporting

FFP

In accordance with PWS paragraph 5.8.

1001 1 Each OPTION Preventative Maintenance

FFP

Annual Preventative Maintenance and Safety Inspection for the Metal Spray

Booths located at the Corpus Christi Army Depot (CCAD) in accordance with the

Performance Work Statement (PWS). One (1) scheduled visit per year for a duration of five (5) days including travel time to customer site. CLIN 1005 covers

1002 1 Each OPTION Calibration

FFP

Annual Calibration for the Metal Spray Booths located at CCAD in accordance with the PWS. One (1) scheduled visit per year for a duration of twelve (12) days including travel time to customer site. CLIN 1005 covers Travel costs.

1003 1 Lot OPTION Emergency Call Out Repair

T&M

Emergency Call Out Repair Service as required for the Metal Spray Booths located at CCAD in accordance with the PWS. Not to Exceed two (2) unscheduled visits. CLIN 1004 covers Material/Parts costs. CLIN 1005 covers

WEEKDAY RATES: $___________ (6:00 PM-6:00 AM LOCAL TIME)

WEEKEND RATES: $___________ (6:00 PM FRI-6:00 AM MON &

1004 1 Lot OPTION Parts and Materials

T&M

Parts and Materials required to support CLINs 1001, 1002, and 1003 in

ELINs BA01-BA12

1005 1 Lot OPTION Travel

T&M

Travel costs in support of CLINs 1001, 1002, and 1003 in accordance with the funds specified in this contract. All travel requires COR recommendation for approval and authorization by the Contracting Officer prior to travel

OPTION Contractor Manpower Reporting

FFP

2001 1 Each OPTION Preventative Maintenance

FFP

Annual Preventative Maintenance and Safety Inspection for the Metal Spray

Booths located at the Corpus Christi Army Depot (CCAD) in accordance with the

Performance Work Statement (PWS). One (1) scheduled visit per year for a duration of five (5) days including travel time to customer site. CLIN 2005 covers

2002 1 Each OPTION Calibration

FFP

Annual Calibration for the Metal Spray Booths located at CCAD in accordance with the PWS. One (1) scheduled visit per year for a duration of twelve (12) days including travel time to customer site. CLIN 2005 covers Travel costs.

2003 1 Lot OPTION Emergency Call Out Repair

T&M

Emergency Call Out Repair Service as required for the Metal Spray Booths located at CCAD in accordance with the PWS. Not to Exceed two (2) unscheduled visits. CLIN 2004 covers Material/Parts costs. CLIN 2005 covers

WEEKDAY RATES: $___________ (6:00 PM-6:00 AM LOCAL TIME)

WEEKEND RATES: $___________ (6:00 PM FRI-6:00 AM MON &

2004 1 Lot OPTION Parts and Materials

T&M

Parts and Materials required to support CLINs 2001, 2002, and 2003 in

ELINs CA01-CA12

2005 1 Lot OPTION Travel

T&M

Travel costs in support of CLINs 2001, 2002, and 2003 in accordance with the funds specified in this contract. All travel requires COR recommendation for approval and authorization by the Contracting Officer prior to travel

OPTION Contractor Manpower Reporting

FFP

PERFORMANCE STATEMENT OF WORK

Performance Work Statement (PWS)

For

Calibration, Preventative Maintenance, and Emergency Callout Service to Corpus Christi Army

Depot’s (CCAD’s) Metal Spray Booths

1.0 GENERAL: This is a non-personal services contract to provide Calibration, Preventative Maintenance, Emergency callout Service, and Parts and Materials support to CCAD’s Metal Spray Booths. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, parts and materials, supervision, quality control, and other items and non-personal services necessary to perform Calibration, Preventative Maintenance, and Emergency Callout Service to CCAD’s Metal Spray Booths No. 1 (G3523), 2

(G3524), 3 (G8061), 7 (G8252), 8 (Q0464), & 9 (M3767) as defined in this PWS, except for those items specified as government furnished. The Contractor shall perform to the standards of this contract.

1.2 Background: The Metal Spray Booths are located at the CCAD, Building (Bldg) 8, Metal Spray shop, Work

Center P64B3. These systems are comprised of six (6) separate Thermal Spray Systems, one (1) per booth. The systems were designed and manufactured by Sulzer Metco Inc., Westbury, NY. This equipment is used to thermal spray parts and components in support of the UH-60, AH-64, OH-58, and the CH-47D aircraft programs and are considered critical equipment.

1.3.1 Description of Services: This PWS describes requirements that are broken into four general categories:

Calibration, Preventative Maintenance, Emergency repair services, and Parts and Materials required in maintaining the Metal Spray Booths. The purpose of this acquisition is to provide the required annual calibration to these systems, provide all scheduled maintenance, and emergency repair requirements. It is critical that production down-time is minimized with the thermal spray systems.

1.4 Period of Performance (POP): The POP shall be one (1) Base Year of twelve (12) Months and two (2) twelve

(12)-month option years.

1.4.1 Base Year: 2016 to 2017

1.4.2 Option Year One: 2017 to 2018

1.4.3 Option Year Two: 2018 to 2019

1.5.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Program (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in the Performance Requirements Summary (PRS).

1.5.2 Quality Assurance (QA): The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.5.3 Recognized Holidays: The following are recognized US holidays. The Contractor shall not perform services on these days:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.5.4 Hours of Operation: The Contractor shall provide services between the hours of 6:00 AM to 2:30 PM, Monday through Friday except on US Holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Normal hours of operation are 40 hours per week. The hours of required support shall parallel with those hours that the regular CCAD maintenance teams are available to provide assistance. The exact hours and days may change in instances of government furloughs or shift changes. No overtime is authorized without prior approval from the

COR. For other than firm fixed price contracts, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed.

1.5.5 Place of Performance: Performance for work under this contract shall be at Corpus Christ Army Depot, 308

Crecy St., Corpus Christi, TX. Bldg. 8.

1.5.6 Security Requirements: The Contractor shall obtain a credential by enrolling in RAPID Gate ID through the

U. S. Navy Security Office and the CCAD Security Office. Identification media provided by Security shall be surrendered to the Navy Security Office upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor.

The rules and regulations of this installation where services are performed shall apply to the Contractor and his employees while on the premises of such installation. These regulations include, but are not limited to, presenting valid identification for installation entrance, obtaining and using vehicle passes for all Contractor-owned vehicles, obeying all posted directives, and providing strict adherence to Military Police direction in instances where Military

Police have been dispatched to a particular location.

The Contractor shall comply with all Federal, Navy, Army, CCAD policies and regulations as well as environmental regulations and laws.

1.5.6.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured. The Contractor shall clean repair site and dispose of used materials/parts daily from the work site and occupied office/on-site assigned premises. The Contractor shall maintain good housekeeping practices to reduce the risk of fire, damage, and personal injury. The Contractor is responsible for the safekeeping or loss of repair parts and all contractor-owned equipment at the job sites during repairs. If the Contractor stores materials, tools and equipment at the work-site, it is at his own risk. The Contractor shall coordinate with the COR prior to this action. The Government is not responsible for theft, damage, etc., of this property.

1.5.6.2 Key Control: The Contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. NO keys issued by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.5.6.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction by the

Contracting Officer (KO), re-key or replace the affected lock or locks; however, the Government, at its option, replaces the affected lock or locks or performs re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from payment due to the Contractor.

1.5.6.2.2 The Contractor shall prohibit the use of the Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.5.6.2.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring all lock combination are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know on such combinations.

These procedures shall be included in the Contractor’s QC Plan.

1.5.7 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall operate under conditions that preclude the waste of utilities which include turning off the water faucets or valves after using the required amount.

1.5.8 Special Qualifications: On-site contractor personnel will consist of field service engineers with proper skill sets and in adequate numbers to provide technical assistance to CCAD personnel with the overall goal of maximizing the full operational capability/capacity of the systems. NOTE: The Government does not provide training to Contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.5.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the KO in accordance with the Federal Acquisition Regulations Subpart 42.5. The KO, COR, and other Government Personnel, as appropriate, may meet periodically with the Contractor to review the

Contractor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the

Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced.

The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.10 Contracting Officer Representative (COR): The COR will be identified by a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.11 Key Personnel: The following personnel are considered key personnel by the Government: Contract

Manager, Alternate Contract Manager and Field Service Engineer. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hours of operation specified on 1.5.4, Monday thru Friday, except for US holidays or when the Government facility is closed for administrative reasons.

Qualifications for key personnel are listed below:

The Contractor shall provide Field Service Engineers that are knowledgeable of the mechanical, electrical/electronic and software design, installation, troubleshooting and calibration of the Metal Spray systems. The name of the Field

Service Engineers shall be designated in writing to the KO. In addition, the Field Service Engineers shall have reach-back support from their home office as required.

1.5.12 Contractor Travel: The Contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR approval and authorization prior to travel arrangements being made.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the

Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the

Contractor are performed according to the acceptable standards.

2.1.9 QUALITY ASSURACNE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

AR Army Regulation

BLDG Building

CCAD Corpus Christi Army Depot

CMR Contracting Management Report

COR Contracting Officer’s Representative

DA Department of the Army

DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense

EMS Environmental Management System

GFP Government Furnished Property

IAW In Accordance With

ISO International Organization for Standards

JTR Joint Travel Regulation

KO Contracting Officer

NIST National Institute of Standards and Technology

OEM Original Equipment Manufacturer

PM Preventative Maintenance

POC Point of Contact

POP Period of Performance

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SOH Safety and Occupational Health

TE Technical Exhibit

WAWF Wide Area Workflow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Facilities: The Government will provide office space within the Metal Spray Booth Area. CCAD will provide initial general office equipment such as a desk, chairs, local telephone service and janitorial service for the office.

3.2 Utilities: The Government will provide all utilities available in the facility for the Contractor’s use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The

Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.2.1 Any Government Furnished Property (GFP) findings or discrepancies requiring attention shall be reported immediately to the CCAD COR. CCAD will provide initial general office equipment, local telephone service and janitorial service for the office. The offeror should propose/negotiate any additional government-provided equipment and/or services, i.e., type of computer access and/or access to long distance telephone service within his/her proposal.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSBILITIES:

4.1 General: Except for those items specifically stated to be Government-Furnished in paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in paragraph 1.1.

4.2 Secret Facility Clearance: N/A

PART 5

SPECIFIC TASKS

5.0 REQUIREMENTS:

5.1 Basic Services: The contractor shall provide services for CCAD’s six (6) Metal Spray Systems. The requirements are broken into four general categories: Calibration, Preventative Maintenance, Emergency callout

Services and Parts and Materials required to maintaining the Metal Spray Booths. The purpose of this acquisition is to provide the required annual calibration to these systems, provide all scheduled maintenance, and provide emergency repair requirements. It is critical that production down-time is minimized with the thermal spray systems. On-site contractor personnel will consist of Field Service Engineers with proper skill sets and in adequate numbers to complete the requirements of this PWS and to provide technical assistance to CCAD personnel with the overall goal of maximizing the full operational capability/capacity of the Metal Spray systems.

5.2 Task/Requirement Heading: All onsite contractors shall be United States citizens and shall be proficient at speaking, writing and understanding the English language. All documentation generated shall be in English. The

Contractor shall provide to the COR a Field Service Report at the completion of required services provided for each visit. The Field Service Report will give a description of the scope of work completed, any problems encountered, corrective actions taken, and any immediate action items to be addressed by CCAD.

5.2.1 The contractor shall provide this service when scheduled and as required during a 40 hour work week on regular workdays excluding federal holidays or when the government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings. After normal working hours emergency services will also be required and must be approved by the COR prior to commencement of work.

5.2.2 A complete safety check shall be conducted by the contractor during each visit to ensure proper and secure operating conditions of the Thermal Spray equipment.

5.2.3 The contractor shall notify the COR 10 days in advance of any new visitors to the depot in order for the COR to obtain required personnel information and security office to authorize the visit.

5.2.4 The contractor shall invoice CCAD within thirty (30) days of the completion of each visit via the Wide Area

Workflow (WAWF) database. Terms of payment are Net 30 days.

5.3 Calibration

5.3.1 The contractor shall provide an annual calibration service to the metal spray systems specified in this PWS. The contractor’s Field Service Department shall coordinate each scheduled Calibration visit at least 20 days in advance in order to allow for CCAD the opportunity to adjust their production schedule.

5.3.2 It is the contractor’s responsibility to perform all calibrations prior to the expiration of previously issued calibration certificates.

5.3.3 The contractor shall present the COR with proof of calibration (Calibration Certificates) and immediately place a calibration sticker on the equipment upon completion of each calibration visit and before contractor’s service engineer departs CCAD’s facility. All equipment calibrated must be runoff to assure it is operable under production requirements and established parameters. All flows and pressures on controllers, settings for pressure, and vibrator controllers will be calibrated to Original Equipment Manufacturer (OEM) standards. Copies of the National Institute of Standards and Technology (NIST) traceable certificates of calibration for the equipment used in calibration procedures shall be on file with contractor and must be available upon request.

5.3.3.1 All OEM standards and tolerances for equipment calibration shall be provided to the COR prior to conducting calibrations to the Metal Spray Booths.

5.3.4 With the acceptance of each calibration certificate, the COR accepts that the equipment has been calibrated in accordance with (IAW) this service agreement and the standards established by OEM.

5.4 Preventative Maintenance

5.4.1 The contractor shall provide annual Preventative Maintenance to the Metal Spray Systems specified in this PWS.

The contractors Field Service Department shall coordinate each scheduled PM visit at least twenty (20) days in advance in order to allow for CCAD the opportunity to adjust their production schedule.

5.4.2 The contractor shall identify any Preventative Maintenance (PM) requirements needed to support the Metal

Spray Booths operations and equipment service life IAW OEM standards.

5.4.2.1 All OEM standards for preventative maintenance on the Metal Spray Booths shall be provided by the contractor prior to conducting preventative maintenance to the systems.

5.5 Emergency Callout Service.

5.5.1 Emergency callout service shall be provided as part of this contract and shall be as needed to diagnose and repair equipment breakdowns.

5.5.2 Emergency service shall have an immediate response via teleconference support. Telephone support shall be available twenty-four (24) hours a day, seven (7) days a week. If an on-site visit is required, a maximum of forty-eight

(48) hours response is required. All reasonable efforts shall be made to arrive at CCAD’s site between twenty-four

(24) and forty-eight (48) hours. Emergency Service visits must first be approved by the COR.

5.5.3 The Government will request a quote for labor and material to meet the required repairs and the offeror's negotiated quote approved by the Contracting Officer will be added to the contract when/if required by the

Government.

5.5.4 The contractor shall provide the COR with an emergency phone number to contact for equipment breakdowns within thirty (30) days after contract award.

5.6 Parts and Materials Support.

5.6.1 The contractor shall furnish all Parts, material, transportation and labor necessary to repair or calibrate any part of the system during calibration, Preventative Maintenance, and Emergency repairs.

5.6.2 All replacement parts shall meet OEM Standards/specifications and are required to repair the Metal Spray

Systems to the OEM standards/specifications. Original design of equipment or equipment systems shall not be changed or modified from their original size, design, and configuration without prior approval of the COR.

5.6.3 Parts that are not available locally are to be shipped by the most cost-effective method unless the COR requests expedited freight.

5.7 Contractor Personnel

5.7.1 The contractor shall provide a Contract Manager and Alternate Contract Manager who shall be responsible for the performance and scheduling of work. The name of this person and alternate, who shall act for the contractor when the Contract Manager is absent, shall be designated in writing to the KO. The contract Manager and/or

Alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this agreement.

5.7.2 Employees. The Contractor personnel shall be easily recognized by wearing distinctive clothing and /or badges bearing the name of the company and employee name.

5.7.3 The Contractor shall ensure all employees have a current and valid base pass when performing work on the installation. Contractor shall wear identification above the waist on the front of the body and will be worn at all times while the bearer is on the federal reservation.

5.7.4 Fire Protection. All welding, hot work and burning operations shall be accomplished in strict compliance with the National Fire Codes and Navy/Army safety regulations. Prior to brazing, soldering, welding, burning, and/or cutting operations, the Contractor shall obtain a “burn permit” from the Navy Fire Department (361-961-3491) on a daily basis. All permits shall be retained at the project site until work is completed. These permits are the only acceptable authorization for brazing, soldering, welding, burning, or cutting. The Contractor shall furnish their own fire extinguishers and made available at each location where welding, burning, or cutting is being performed or as directed by fire inspector. Fire extinguishers must meet NAS CCAD Fire Marshall Approval prior to usage.

5.7.5 Safety. The Contractor shall be responsible for providing and placing barricades, warning signs and safety devices during work performance. The Contractor shall be responsible for obtaining confined space clearance and all required permits. The Contractor shall be responsible for obtaining support equipment permits as in crane and high lifts. The Contractor shall follow applicable OSHA standards, rules, and regulations. The Contractor shall be responsible for obtaining and wearing the appropriate safety personal protection devices.

5.7.5.1 Contractor Safety and Occupational Health (SOH) Program. The contractor shall comply with applicable federal, state and local SOH requirements, specifications, and reporting requirements IAW Chapter 4, CCADR-30, CCAD safety program.

5.7.6 Asbestos Containing Material (ACM): The Contractor shall stop all work in the event that suspect ACM –

(Asbestos-containing material) or other carcinogen materials are encountered that were not initially identified in the project scope of work. The Contractor shall immediately notify the COR in writing on the location the suspect material. The Government will make the determination on the sampling protocol of the suspect material and removal protocol if the material is determined to be ACM by accredited laboratory results.

5.7.7 Air Quality Management: Toxic vapor generating equipment is regulated under the Clean Air Act. Therefore, the service Contractor must comply with the Depot’s Title V Federal Operating Permit and all other permits operating under this umbrella. The Contractor and Contract COR must consult with the Air Program Manager to ensure the contract, including individual task orders/projects are executed IAW state requirements.

5.8 Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower &

Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL

Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3)

Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-

Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by

Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the

Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the

United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-

Contractor employees deployed in theater this reporting period (by country). As part of its submission, the

Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct

XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.9 Environmental Management System (EMS). The contractor shall operate in full compliance with Federal, State, local, and Depot environmental regulations, laws and programs. In accordance with Executive Oder 13423 and

13514 (http://www.ofee.gov/eo/EO_13423.pdf, http://www.ofee.gov/eo/EO_13514.pdf, the Office of the Federal

Environmental Executive Implementing Instructions http://www.ofee.gov/eo/eo13423_instructions.pdf, http://www.ofee.gov/eo/eo13514_instructions.pdf), the contractor shall develop, implement and maintain an EMS or adhere to the existing requirements of the Depot’s EMS, being, a structured plan-do-check-correct system to ensure environmental compliance. The Depot’s EMS framework is IAW 14001 International Organization for

Standardization (ISO) Standard and is expected to be certified with ISO 14001 in FY13. The Depot’s EMS is

“fence-to-fence” and includes all service contracts.

The contractor’s EMS or adherence to the Depot’s EMS shall be performance based and established so that both operator behaviors/activities and management behaviors/techniques target defined outcomes to include compliance, reduced impact/unnecessary waste, and risk control. The government’s expectation from the Contractor’s

Implementation of such an EMS is that consistent control of impacts, improvements in business operations and mission enhancement will result. Moreover, the government’s expectation is that the Contractor’s system will be primarily based on performance and secondarily based on documentation. Additional information on ISO 14001 based Environmental Management Systems is available from the CCAD Environmental Division Chief and/or EMS

Manager.

http://www.ofee.gov/eo/EO_13423.pdf http://www.ofee.gov/eo/EO_13514.pdf http://www.ofee.gov/eo/eo13423_instructions.pdf http://www.ofee.gov/eo/eo13514_instructions.pdf

PART 6

APPLICABLE PUBLICATIONS

6.0 APPLICABLE PUBLICATIONS:

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below:

Publication Mandatory or Advisory Website

CCADR-30 CCAD Safety Program Mandatory https://ccadpoportal.ccad.army.mil

PART 7

ATTACHMENTS

7.0 Attachment List:

7.1 Attachment 1: Performance Requirements Summary (PRS)

ATTACHMENT 2 / TECHNICAL EXHIBIT 1

This PRS includes performance standards. The Government will use these standards to determine Contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph Task Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method /

By Whom

5.3.1, 5.3.2, 5.3.3, 5.3.4

On-site Annual

Calibration to Metal

Spray Systems specified in PWS.

On-site Annual Calibration to

Metal Spray Systems is 98% or more completed in (10) days or less of the scheduled time.

2% or less failure to perform on-site

Calibration within (10) days or less.

100% Inspection –

COR will review annual calibration completions.

5.4.1, 5.4.2 On-site Annual

Preventative

Maintenance to Metal

Spray systems specified in PWS.

On-site Annual Preventative

Maintenance to Metal Spray

Systems is 98% or more completed in (5) days or less of the scheduled time.

2% failure to perform on-site annual

Preventative

Maintenance within (5) days or less.

annual Preventative

Maintenance completion.

5.3.3 Provide Calibration

Certification upon completion of each machine calibration visit as specified in PWS.

The contractor shall Provide

Calibration Certification upon completion of each machine calibration 100% of the time at each visit.

0% failure to provide

Calibration

Certification upon completion of each machine calibration.

100% Inspection-

COR will review

Calibration certifications upon completion of each machine calibration visit.

1.5.6, 1.5.6.1, 5.7, 5.8, 5.9, 5.10, 5.7.5.1

Adherence to CCAD regulations (Safety, security, fire and environmental).

The Contractor shall be in regulations (Safety, security, fire and environmental)

100% of the time at each

0% failure to regulations (Safety, security, fire and environmental) each

Periodic Inspection –

COR will review on site adherence to regulations at random during each visit.

5.6.1, 5.6.2, 5.6.3

Parts and materials support as specified in

PWS

The Contractor shall provide

98% parts and materials support when needed to support down equipment during PM and calibration.

2% failure to provide parts support when required to support down equipment during

PM and calibration.

COR will review on site when parts and materials are required.

5.5.1, 5.5.2, 5.5.3

Emergency Call out and telephone support.

Provide Emergency call out service and telephone technical support is 98% or more completed in (48) hours or less at each occurrence.

2% failure to provide required Emergency support within (48) hours or less during each occurrence.

during each occurrence.

7.2 Attachment 2: Deliverables Schedule

Deliverables Schedule

Deliverable PWS Paragraph Frequency

Number of Copies Medium/Format Submit To

Calibration

Certificates 5.3.3

Within 5 days after completion of

Calibration 1

E-mail copy (Exel or PDF Format) COR

Field Service

Report 5.2

Within 5 days after completion of service visit 1

E-mail copy (Exel or PDF Format) COR

7.3 Attachment 3: Security Requirements for All Contracts Performed at Corpus Christi Army Depot

CAO: July 2016

SECURITY REQUIREMENTS FOR ALL CONTRACTS PERFORMED AT CORPUS CHRISTI ARMY DEPOT

*************************** This document is a brief overview of rules and regulations of Naval Air Station

Corpus Christi (NASCC) and Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014–05 (or its successor) Policy and Implementation Procedures for Common Access Card

Credentialing and Installation Access for Uncleared Contractors

AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance

AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting

AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public Affairs Program

AR 380-5, Department of the Army Information Security Program

AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program

AR 380-67, Personnel Security (PERSEC) AR 530-1, Operations Security (OPSEC)

AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R

525-13, AMC Force Protection Program

DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution

Statements on Technical Documents

DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation

5200.2-R Personnel Security Program

DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1 October

DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED FACILITIES CRITERIA

(UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other

Eligible Individuals

DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI 5200.02 DoD Personnel

Security Program

Under Secretary of Defense Memorandum, Minimum Requirements for Interim Eligibility to Access Secret and

Confidential Information, dated 27 Jan 2014

U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity

Verification Cards under HSPD-12," July 31, 2008

1. Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources”, the

NAS commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission. In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the

Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations.

Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts; if the Contractor enters into a Subcontractor arrangement with another Contractor, the prime

Contractor is responsible for Subcontractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subcontractor. The contracting officer must ensure any questions of adequacy of the Subcontractor are resolved to the mutual satisfaction of the prime Contractor, Subcontractor, security, and

CCAD commander.

1.6. All prospective government and contractor employees are subject to a check of their criminal history prior to being granted access to CCAD. Adverse or derogatory information revealed by these checks, or failure to provide full disclosure, may result in denial of access.

2. Support:

2.1 Security support provided by CCAD to the Contractor includes (if applicable) storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DoD 5220.22-R “Industrial Security Regulation”, Army Instruction

380-49 “Industrial Security Program”, AR 380-5 “Department of Army Information Security Program”, and AR 25-

2 “Information Assurance” and others as required or deemed necessary by the Government.

2.2 Security support requiring joint Army and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material, sensitive material, and high value pilfer able property.

3. Security Investigation Requirements:

3.1. Investigation requirements including IT level and CAC requirements should be clearly indicated in the contract and Performance…