J&A_Sole_Source_family_workshop.doc

DEPARTMENTS OF THE ARMY AND AIR FORCE

JOINT FORCES HEADQUARTERS, LOUISIANA NATIONAL GUARD

OFFICE OF THE ADJUTANT GENERAL

CAMP BEAUREGARD

PINEVILLE, LOUISIANA 71360-3737

LANG-JRM-P

2 July 2019 MEMORANDUM FOR Record SUBJECT: Justification for other than full and open competition - Purchase Request for Family Programs Workshop held in Baton Rouge, LA 26-28 July 2019

1. Contracting Organization: Louisiana Army National Guard Purchasing and Contracting Office, 420 F Street, Pineville, LA 71303.

2. Description of Action: Awarding a contract to Hilton Baton Rouge Capita LLC without full and open competition.

3. Description of Services: This contract is for hotel rooms and food for the Family Programs Workshop event held in Baton Rouge, LA on 26-28 July 2019.

4. Authority: The statutory authority permitting the sole sourcing of services is FAR 6.302-1(b)(1)(i) where it says that, “Unique supplies or services available from only one source or only one supplier with unique capabilities…”

5. Applicability of Authority: Hilton Baton Rouge Capita was the only hotel that responded to the RFQ and could meet each need of the LAARNG.

6. Efforts to Obtain Competition: The government conducted market research throughout the local area of Baton Rouge, LA in efforts to get competition for the annually held Family Programs Workshop event that will be held for the next 5 years. Hotel such as the Crown Plaza and Hilton Baton Rouge Capita were contacted because they were deemed capable of meet all government SOW needs. There were three hotels that agreed to the terms of the BPA, to include the Marriott.

7. Fair and Reasonable: The prices provided by Hilton Baton Rouge Capita are well within GSA per diem rates authorized to the Federal government.

8. Market Survey: Internet research and area search for existing BPA.

9. Further Competition: Market research efforts to consider competition is and will be actively conducted for future requirements.

10. Technical Requirements / Personnel Certification: We hereby certify that the technical requirements and certifications are accurate.

11. Contracting Officers Certification: I hereby certify to the best of my knowledge this justification is accurate and complete.

12. POC for this request is SFC Crystal L. Stiles at crystal.l.stiles2.mil@mail.mil or 318-290-5982.

CRYSTAL L. STILES

SFC, LAARNG

Contracting Officer