Attachment_1_SOW_Outdoor_LED_Message_Center_dated_08-17-2018.docx

1.0 DESCRIPTION OF SERVICES

1.0 General:

1.1 The work consists of the Contractor furnishing all necessary professional services, tools, labor, equipment, materials, software, hardware and travel required to Upgrade existing Outdoor LED Message Center and installation new Outdoor LED Message Center, 41”H X W 7’ 3”, 16mm, Full Color Video Capable as per this Statement of Work and Mock-Up Drawings. Changes and/or modifications must have prior approval from the Contracting Officer. The Contractor is responsible for any damages caused to government facilities. The Contractor is responsible for ensuring proper documentation and vehicle passes for personnel are received in time to avoid any delay in project start of performance. Proper documentation includes personnel attainment of Contractor badges and appropriate advance notification to an Air Force Civil Engineer squadron representative for scheduling of escort support. Client will move equipment from areas of work.

1.2 Background: The 159th Fighter Wing, Louisiana Air National Guard located at Naval Air Station Joint Reserve Base, 400 Russell Avenue, New Orleans, Louisiana 70143 is home to one of the Air National Guard's premier F-15 fighter wings. The 159th FW Maintenance Squadron is highly dedicated and well-trained cadre of maintenance and support personnel.

1.3 Period of Performance (PoP): The Period of Performance shall be: 90 Days from Notice to Proceed

1.4 General Information:

1.4.1 Place and Performance of Services: Louisiana Air National Guard, Naval Air Station Joint Reserve Base, New Orleans, Louisiana.

1.4.2 Recognized Holidays: Normal work hours are Tuesday through Friday 6:00 A.M. until 4:30 P.M. Contractors will not be permitted to work on Mondays, Saturdays, Sundays, or legal holidays for any reason, unless otherwise approved by the Contracting Officer. The following legal holidays will be observed:

· New Year’s Day

· Birthday of Martin Luther King, Jr.

· President’s Day

· Memorial Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

STATEMENT OF WORK

August 17, 2018

When one of the designated holidays falls on a Friday or Saturday, holiday will be observed on Thursday. If the holiday falls on a Sunday, holiday will be observed on the following Monday.

1.5 Description of Work:

1.5.1 The Contractor shall provide all necessary materials to complete service to include but not limited to wiring, conduit, piping, fasteners, etc. Contractor shall provide manufacturer, model number and specs on materials prior to installation for approval. The Contractor shall provide all equipment necessary to complete service to include ladders, man lifts, safety harnesses, drills, saws, roll off dumpster, and any relevant equipment.

1.5.2 Unscheduled Gate Closures by the Security Police may occur at any time causing all personnel entering or exiting to experience a delay. These types of closure cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges.

1.5.3 The Contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall carry proper identification with them at all times. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.5.4 Security Requirements. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.5.5 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the Contractor is advised that any time Contractor place or receive a call they are subject to 1.5.6 COMSEC procedures. The Contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information.

The Contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.5.7 OPSEC Training. In accordance with AF 16-1404 (applicable to Air National Guard (ANG)), Operations Security, new Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The Contractor shall submit certificates of completion for each affected Contractor employee, to the COR, or to the CO if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available from the Center for Development of Security Excellence found at http://cdsetrain.dtic.mil/opsec/.

1.5.8 Physical Security. The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.9 Kick-Off Meeting: Within seven (7) business days following the contract award date, Contractor shall attend a Kick-Off Meeting to review task order goals and objectives, and to discuss technical requirements, administrative matters, security requirements, project transition, Government Furnished Information/Materials/Equipment (GFI/GFM/GFE), the milestone schedule, review cycles, and invoicing. At the meeting the Contractor shall present their project plan and timeline as well as plan for controlling the contract costs and schedules. The meeting shall be attended by all Contractor key personnel and shall be held at a location to be determined by the Government.

1.5.10 Contract Manager (CM): The Contactor shall designate an on Site CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the CO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the CO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that Contractor employees do not perform any services outside the scope of the contract without an official modification issued by the CO. The CM shall ensure Contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

1.5.11 Identification of Contractor Employees. The Prime Contractor and all Subcontractors shall be responsible for access using Defense Biometrics Identification System (DBIS) Contractors will still submit a completed form SECNAV 5512/1 (APR 2014) with 2 forms of ID. In addition they will have a photo picture and finger printing. There will be no cost to enroll in DBIS and the process of enrollment should take 30 to 60 minutes. Contractors who require access for longer than 179 days will be issued a 1.5.12 card. Contractors who need access less than 179 days will be issued a paper pass to be renewed every 30 days. Contractors should submit an email request to FEAD with person's name (last name first), Project, their Company Name, and Expiration Date.

FEAD will verify they have a legitimate need for access and forward to Security. Contractors then start the process at Pass & ID. When on the installation Contractor shall check in with Security Forces at Building 186 (Alert Facility) before every work day. All Contractors shall provide photo identification and receive Contractor’s badge. Contractors then must report to Production Control located at Building 473 (Civil Engineering).

Contractors must visibly wear their badge at all time during working hours. Contractor cannot work without it. Badge must be placed above waist over working garments. If badge is misplaced or lost, please report it to Security Force at Building 186 (Alert Facility).

1.5.11. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and Contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or Subcontractors that violate the US Government policy as described at FAR 22.17.

1.5.12 LABOR AND MATERIALS: All information shall be submitted to the Government. Contractor shall follow the following requirements:

1. In general, for each facet of the installation, the Contractor shall submit on AF 66/ AF 300 material samples and related calculations to the CO for approval a minimum of ten calendar days prior to procurement and placement of that particular material and installation respectively. This is to preclude approval of a completed design package preceding installation placement thereby completing delivery orders expeditiously. Upon review by the Government the submittal along with any comments will be returned to the Contractor within ten-(10) calendar days. Upon final approval the Contractor shall commence with the procurement and installation activity accordingly.

2. The Contractor will submit a Plan/Schedule that includes minimal milestones detailing various stages of installation and intended lead time for delivery of the equipment and supporting materials to the Government for review prior to performing the associated work. Weekly updates shall be provided to the Contracting Officer and Contracting Officer’s Representative.

4. All material and articles requiring approval, as contemplated by the Materials and workmanship clause, shall be submitted by the Contractor using the DD Form 1423 “Contract Data Requirements List (CDRL), the purpose of the CDRL is to provide a standardized method of clearly and unambiguously delineating the Government’s 5.

minimum essential data needs.. Any material used without or before Government approval is subject to removal, at no cost, if directed by the CO.

6. Submittals are required for all related material and equipment that the Contractor intends to use for this project. A format chosen by the Contractor for submittals is acceptable and at a minimum the Contractor shall provide submittals the items outlined in the table below for approval. Utilization of any parts and materials for this project will be at Contractor risk if there is no prior submittal approved for such items and materials.

7. The US Air Force obtains the right to stop the Contractor and request the removal of any equipment and/or material utilized without prior approval by the USAF technical representatives. The Contractor shall assume full responsibility and warrant for one year the satisfactory performance of all labor and materials (notwithstanding additional manufacturer warranties). During the warranty period any deficiencies shall be corrected by the responsible Contractor.

8. In addition, if applicable the Contractor is required to submit the following to the Government via the submittal process within seven-(7) Business Days after the Kick-Off Meeting: 1) Safety Plan, 2) Outage Requests, 3) Digging Permits, 4) Environmental Permits and 3)Hot Welding Permits

SECTION 2

2.0 DEFINITIONS AND ACRONYMS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the CO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.5 KEY PERSONNEL. Key personnel are considered essential to the work being performed in this PWS.. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer fifteen-(15) working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced.

No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the Contracting Officer, an oral request to substitute key personnel may be approved and subsequently ratified by the Contracting Officer in writing. Such ratification shall constitute the consent of the Contracting Officer required by this paragraph. The Contracting Officer will notify the Contractor within ten-(10) working days after receipt of all required information of the decision on the substitution(s).

In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below. The key personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

2.1.6 PHYSICAL SECURITY. The Contractor shall take precautionary actions to prevent the loss or damage of Government property.

2.1.7 QUALITY ASSURANCE PROVISION. The system shall be inspected to verify that it meets all the requirements set-forth in Paragraph 1.1. These inspections shall be completed as part of the System Performance Test and again as a part of the quality conformance test.

2.1.8 TESTING. The Contractor shall perform testing shall on the system as part of the System Performance Test and again as a part of the Quality Conformance Test.

2.1.9 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of the end product or service shall meet contract requirements.

2.1.10 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Subcontractor.

2.1.11 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12 WORK WEEK. Tuesday through Friday, unless specified otherwise.

2.2 ACRONYMS:

SECTION 3

3.0 REQUIREMENTS

3.1 PROJECT REQUIREMENTS:

A. The CONTRACTOR shall upgrade existing Outdoor LED Message Center and installation new Outdoor LED Message Center, 41”H X W 7’ 3”, 16mm, Full Color Video Capability.

B. The CONTRACTOR will remove the current signs and electronic message boards, but utilize the existing sign structure: concrete pad, horizontal brick foundation, (2) vertical brick pillars and (4) horizontal sign-mounting steel beams.

· Existing sign electrical service (service entrance disconnect, conduit, cable) will be replaced with new equipment.

· Existing sign external lighting on each side (ground-mounted halogen fixtures) will be replaced with new LED outdoor-rated fixtures connected to timer/photocell switch mounted inside sign fixture.

C. The CONTRACTOR will prep the existing brick structure for stucco finish and prep the existing (4) horizontal sign support metal beams for paint.

· Stucco texture and color will be approved by the 159th Contracting Office.

· Steel support beams will be primed with a rust-inhibitive (red oxide) primer and finished with a flat black exterior paint.

D. The CONTRACTOR shall manufacture and install (2) 8’x 8’ polymer signs with each side having an incorporated 7’x 3’ LED electronic message board.

· Each sign will have (2) 3-dimensional outdoor-rated polymer unit shields and 3-deminsional outdoor-rated polymer lettering.

· Each sign will have an incorporated 16mm (full color) LED message board with wireless/remote connectivity (no communication cable installed).

· Each sign will be mounted (back-to-back) on the (4) existing horizontal metal beams.

· Sign shall be designed and constructed according to Department Manual (DM) regulations and approved mock up design. (see below photo)

· The CONTRACTOR shall provide a mock up for approval before moving forward with manufacturing the actual sign.

E. The CONTRATOR shall replace any sod surrounding the sign area that was damaged during the installation of the project.

3.1.1 MATERIALS AND OPERATING CONDITIONS. Unless otherwise specifically stated, all material shall be new and of the most suitable grade for the intended purpose.

All parts shall be manufactured to such standards as will permit replacement or adjustment without modification to system components. All system equipment must be capable of operating in an industrial environment with temperatures from 50 to 100 degrees Fahrenheit and from 5 to 95 percent relative humidity (non-condensing). Dust and other airborne particle shall be filtered by a replaceable air filter. Electronic components will be equipped with cooling fan to protect the systems from heat damage.

3.1.2 STATE-OF-THE-ART COMPONENTS. The systems supplied by the Contractor shall embody features that represent the current commercially available state-of-the-art products. Such features as plug-in electrical or electronic modules, solid state circuitry, trouble detection lights, and electronic diagnostic systems shall be utilized when practical to do so.

3.1.3 DIMENSIONS. Dimensions required to design and install equipment for use in facilities shall not be obtained from drawings, but shall be taken from measurement of the site location.

3.1.4 NOISE LEVELS. No single item of equipment shall produce an operating noise level in excess of 70 decibels within 4 feet of the equipment and no combination of operating elements of equipment shall exceed an 8 hour time weighted average sound level of 84 decibels measured on the A scale, when measured in accordance with section 1910.95 (“Occupational Noise Exposure”) of 29 CFR 1910 (OSHA Safety and Health Standards). Additionally, noise levels shall be in compliance with MIL-STD-1472.

3.1.5 ELECTRICAL POWER SOURCE. If applicable, all conduit, wire, electrical power distribution equipment, including transformers, and other electrical hardware, and labor necessary to provide power to the Contractor installed equipment shall be Contractor furnished and installed in accordance with the National Electrical Code (NEC), National Fire Protection Association (NFPA), and other applicable state and local codes. All wiring runs shall be enclosed in heavy walled rigid conduit or thin-wall electrical Metallic Tubing (EMT) with threaded fittings. Conduit runs shall not obstruct personnel, vehicle, or other material flow patterns. All electrical work shall be in accordance with the NEC.

3.1.6 WORKING HOURS. Normal working hours are 6:00 AM through 4:30 PM Tuesday through Friday excluding federal holidays. The Contractor may be allowed, under extenuating circumstances, to perform work outside of regular hours. Where work is desired to be performed other than during regular hours, the Contractor shall request permission from the Contracting Officer’s Representative (COR) at least twenty-four-(24) hours in advance to allow for the necessary arrangements to be made.

3.1.7 WASTE/DEBRIS REMOVAL & SPILLS: All on-site waste and debris, old conveyor, and conduit generated in performing this contract shall be disposed of off-site at Contractor arrangement and expense. The Contractor shall comply with FAR 52-236-7. The Contractor shall maintain the work site and premises in a clean and neat condition during the installation. All waste generated (includes: spills, debris, foreign objects, and trash) by the Contractor, Subcontractors, and suppliers on worksite staging areas or worksite access pathways (including, but not limited to the street or parking lot) must be removed or cleaned within the same day as the waste was generated. If removal or cleanup is not practical the same day, the Contracting Office must be notified. The Contracting Office also bears the right to enforce removal or cleanup if deemed unsafe or hazardous to contracted, federal or local personnel, the public or the environment.

Spillage of any hazardous material must be reported to the Contracting Office immediately.

Reporting: The Contractor shall immediately report to the Contracting Office to discuss any issues or incidents which may indicate a potential or imminent risk to contracted, federal or local personnel, the public or the environment. Following the notification the Contractor shall be available to the Contracting Office for instructions regarding remediation of the release. Contractor should be aware of “you spill” policies related to working on NASJRB New Orleans and be prepared to respond to release caused by the Contractor’s personnel.

To report a release or spill, contact the Contracting Office as soon as possible. Report the following:

1) Your name, current location, organization and telephone number

2) Name/address of the party responsible for the incident

3) Date and time of incident

4) Location of the incident

5) Sources and cause of the release or spill

6) Types of material(s) released or spilled

7) Quantity of material(s) releases or spilled

8) Danger or threat posed by the release or spill

9) Number and types of injuries (if any)

3.2 SAFETY REQUIREMENTS

3.2.1 GENERAL REQUIREMENTS. These safety provisions are only general in nature and are not intended to be all inclusive. The Contractor shall follow and will not be excused from following the safety requirements of appropriate safety standards or other requirements established by Air Force, National Electric Code, Occupational Safety and Health Administration (OSHA), National Fire Code or other established safety requirements.

3.2.2 It is the responsibility of the Contractor to be aware of the safety requirements for personnel, equipment, buildings and materials. All protective coverings, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed in accordance with American National Standard Institute (ANSI) and Occupational Safety and Health Administration (OSHA) Standards by the Contractor where a hazard or potential hazard exists.

The Contractor is advised that twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor will coordinate with the COR for concurrence and approval. The removal of barricades and barriers will be accomplished by the Contractor at the completion of the work.

3.2.3 All personal protective equipment (PPE) must be in accordance with OSHA Standards and must be worn by all Contractor personnel throughout the system installation. Failure to wear PPE shall be considered an OSHA violation. Safety Personnel from the US Navy, Air National Guard and the COR will make random inspections to ensure Compliance by Contractor personnel.

3.2.4 The Contractor must comply with all OSHA standards for the storage, handling and application of flammable paints and liquids, combustibles and other hazardous materials. This includes the use of ventilation, personal protective equipment, respiratory protection, monitoring for air contaminants and requirements to convey to workers the hazards associated with the operation.

3.2.5 The Contractor shall submit current material safety data sheets for all materials to be used on the project. This includes new materials selected and substitute materials.

3.2.6 The equipment and the controls, including any modifications and installation of same, shall conform to the requirements of ANSI/ASME B20.1-1984, Safety Standards for Conveyors and Related Equipment.

3.2.7 No torch cutting or welding work of any description shall be permitted within the installation boundaries until the site of the proposed work has been inspected by the NAS JRB Base Fire Department, and a permit has been issued. Permits must be obtained by Contractor personnel coordinating the request through SrA Joshua Blossom, (504) 391-8533. Ensure to identify the location and type of welding work to be accomplished.

3.3 INSTALLATION SAFETY PRACTICES

3.3.1 Personal protective equipment such as hard hats, safety glasses, safety shoes, etc., shall be worn in all areas and on all jobs as required by the safety and health office. All hard hat areas shall be indicated by Contractor furnished signs. Safety and health office personnel may inspect the work site at any time for compliance.

3.3.2 All Contractor material shall be stored in a neat and stable manner so as to preclude leaning or falling stacks. Housekeeping will be maintained at a high level at all times. Scrap material, such as empty cartons, wood crates, etc., will be removed by the Contractor at the end of each work day.

3.3.3 Smoking is prohibited except in designated smoking areas.

3.3.4 Any gasoline operated equipment operated inside the building will be kept to a minimum to preclude the build-up of carbon monoxide and other hazardous fumes. For welding, electric motor driven arc welders are preferred. If gasoline or diesel engine 3.3.5 welders are used, the welder will be kept outside the building with welding cables run inside, or the engine exhaust will be ducted to outside the building subject to the safety and health manager’s approval.

3.3.6 Only a one (1) day supply of flammable, combustible, corrosive and other hazardous materials is to be kept at the job site. All other stock of hazardous materials shall be stored in accordance with applicable OSHA Standards at a location remote from the job site and approved by the Government.

3.3.7 Safety markings shall be in accordance with 29 CFR 1910.144 and 145. Location of safety equipment shall be designated by alternating green and white stripes on the floor.

3.4 FIRE PREVENTION: The use of all fire hydrants will be controlled by NAS JRB Fire Department. No unauthorized use of fire hydrants will be permitted. Fifteen feet clearance is required around all fire hydrants at all times. Fire aisles, building entrances and building exits will be kept clear of obstructions at all times.

3.5 FLAME CUTTING AND WELDING PROCESSES

3.5.1 Welding, cutting or use of flame devices require prior approval of the Fire Chief and shall be performed in accordance with ANSI Z49.1 (1975). A welding screen shall be used whenever welding is being done.

3.5.2 If applicable, “Hot tapping” or other cutting or welding on a flammable gas or liquid transmission or distribution utility pipeline shall be performed by a crew qualified to make hot taps. For a gas pipeline, see 841-28 in “Gas Transmission and Distribution Piping Systems,” ANSI B31.8 (1968).

3.5.3 At no time will Contractor use or block installed fire equipment, valve houses, or post indicator valve unless authorized by the fire department.

3.6 Equipment: No Equipment is to be furnished by the Government.

3.7 Services: The following services will be provide by the Government:

3.7.1 Emergency Services. The NAS JRB Medical Group will provide emergency medical services for Contractor personnel in performance of services under this contract on NAS JRB IAW AFI 41-210; TRICARE Operations and Patient Administration Functions.

3.7.2 The Contractor shall reimburse the Government for treatment provided at the current reimbursement rate for non-authorized user IAW AFH 41-114, para. 42; Military Health Services System Matrix. The Contractor shall provide to the NAS JRB Medical Group, the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care after receiving initial emergency treatment at NAS JRB. All mishaps will be promptly reported to the COR.

3.7.3 Utilities: All utilities in the facility will be available for the Contactor’s use in the performance of this contract. The Contractor shall instruct employees in utilities 3.7.4 conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

SECTION 4

4.0 DEFINITIONS: Terms used in this specification are defined as follows:

4.1 Equipment Installation: An equipment installation project may be undertaken within an existing real property facility, or adjacent to an existing real property facility. The intent is to permit the work normal to the equipment installation to be accomplished as an integral undertaking, coincident with the installation of equipment and/or system.

4.2 Material means property that may be consumed or expended during the performance of a contract, component parts of a higher assembly or items that lose their individual identity through incorporation into an end items. Material does not include equipment, special tooling and special test equipment. Equipment means a tangible asset that is functionally completed for its intended purpose, durable, nonexpendable and needed for performance of a contact.

4.3 Equipment: The equipment which is to be tested and/or inspected as described in this section includes all electrical/electronic systems, conveyors, steel structures, modifications to existing facilities, and any other segment or portion of material or services furnished, installed, or in any way influenced or worked upon in or during the performance of this contract..

4.4 INTENDED CAPACITY: The “intended capacity” within which all equipment is to be tested, is defined as the manner in which the equipment should function in order to perform as described in the specification.

4.5 NONDESTRUCTIVE TESTS: A nondestructive test is one where the tested item is loaded with a certain type or amount of load to observe its performance. A destructive test would be one where an item is loaded until failure in order to determine its strength.

4.6 Contractor Furnished Property (CFP): Contractor-Furnished Equipment refers to instruments, machines other tangible property, special tooling and special test equipment which a Contractor furnishes in the performance of the contract.

4.7 Contractor Acquired Property (CAP): This is property that the Contractor either acquires or fabricates to which the Government has title.

4.8 Government Contract Property (GFP). Personal property owned by the Government and furnished to a Contractor, or acquired by a Contractor and title vests in the Government. Government property does not include property under any statutory leasing authority (except as to non-government use of property under subpart 45.301(f)) of Reference (c); property to which the Government has acquired a lien or title solely 4.9 because of partial, advance, progress, or performance-based payments; software; or intellectual property.

4.10 Government Furnished Material (GFM). Material owned by the Government and furnished to a Contractor to use for specific contract purposes. Title to all material furnished by the Government remains with the Government. GFM is property that may be incorporated into or attached to a deliverable end item or that may be consumed or expended in performing a contract. GFM does not include material sold by the Government to a Contractor, equipment, special tooling, special test equipment or real property.

SECTION 5

5.0 Requirements: The Contractor shall:

5.1 The following are the minimal Salient Characteristics that will be used to determine if other than the brand name is equal to the item required to that meet the 159th FW LA ANG requirement. For other than the name brand, the offeror will provide “Descriptive Literature, such as cuts, illustrations, drawings, and brochures, which shows the product’s characteristics or installation or explains its operation.

The Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as—

(1) Design;

(2) Materials;

(3) Components;

(4) Performance characteristics; and

(5) Methods of manufacture, assembly, construction, or operation.

5.3 TRAINING. Training shall be provided in the operation and maintenance of all equipment provided by the Contractor. All training media such as visual aids, diagrams and drawings shall be furnished. All training shall be conducted by individuals well qualified in training matters, and the operation and maintenance of the Contractor furnished equipment.

SECTION 6

6.0 QUALITY ASSURANCE

6.1 LAYOUT OF WORK: The Contractor shall accurately lay out his work according to approved drawings.

The Contractor shall give general supervision to the work using his best skill and shall designate a superintendent in charge of installation who will remain on the premises during working hours until the installation is complete. The Superintendent’s name shall be provided to the Contracting Officer, the Contracting Officer’s Representative, and the site supervisor.

6.2 SYSTEM MAINTENANCE

6.2.1 MAINTENANCE PRIOR TO FINAL ACCEPTANCE: The Contractor shall insure that competent maintenance personnel are on site once the equipment becomes operable. Maintenance of the entire system supplied by the Contractor shall be the responsibility of the Contractor until final system acceptance.

6.2.2 SPECIAL TECHNICAL ASSISTANCE/MAINTENANCE: During the warranty period, the Contractor shall provide technical assistance and remedial maintenance when necessary to keep the system operational in accordance with the specification performance requirements. Upon notification by the Government of system/equipment malfunction or failure to operate, the Contractor shall promptly provide technical assistance via telephone consultation within two hours after contact to enable trouble shooting and correction by the Government, or arrive at the installation site within 24 hours after notification for continued consultation and performance of remedial maintenance action necessary for correction, if correction cannot be attained by the Government. All Contractor parts, labor, and transportation to provide special technical assistance/ maintenance as specified shall be furnished at no increase in the contract price, unless or except as otherwise provided by the warranty clause provisions specified in this contract.

6.2.3 CONTRACTORTECHNICAL REPRESENTATIVES: Identification shall include primary and alternate individual’s names, the firm’s name and address if other than the Contractor’s and phone numbers where the individual representatives can be contacted. If multiple contact sources apply due to the various subsystems required by this specification, the contract data shall clearly identify the specific subsystems and their appropriate responsible technical representative(s).

6.2.4 SYSTEM CHECK OUT: Upon completion of each phase of the installation, the system shall be checked out by the Contractor using test procedures designed to evaluate system performance at maximum rated capacity. The system will be under the Contractor’s control until modifications and/or adjustments are considered complete by the Contractor. When the Contractor considers the system satisfactory for operation, the Contracting Officer’s Representative will be advised in writing, and the performance test outlined in paragraph 4.4.4 shall commence within five workdays.

6.3 INSPECTION AND TEST

6.3.1 RESPONSIBILITY FOR INSPECTION AND TESTING: The Contractor is responsible for the performance of all inspection and testing of all materials and equipment supplied under this contract. The Contractor shall be responsible for each technical inspection at the manufacturing facility and installation work site. The Contractor may use their own or any other facilities and the Government work site for the performance of the inspection and test requirements. The Government reserves the right to perform any of the inspections or tests set forth in the specification where such inspections or tests are deemed necessary to assure supplies and services conform to prescribed requirements. The Contractor shall develop and submit for approval a test plan.

6.3.2 COMPONENT AND MATERIAL INSPECTION: The Contractor is responsible for insuring that components and materials used are manufactured, examined, and tested in accordance with referenced specifications and standards cited throughout this document. A certificate of compliance shall be furnished at project completion in the form of a letter that the Contractor has satisfied all specified contract requirements for materials, components, inspection and testing.

6.3.3 QUALITY CONFORMANCE INSPECTION AND TEST: Quality conformance inspection and test shall be applied to all components of each phase of the system prior to being accepted under the contract. Failure of any item under the contract or the entire system to pass the examination or one or more tests shall be cause for rejection. Quality conformance inspection and test shall consist of the following:

a. Examination (Paragraph 6.3.4)

b. In-process inspection (Paragraph 6.3.5)

c. Performance test (Paragraph 6.3.6)

d. Static and other tests (Paragraph 6.3.9)

6.3.4 EXAMINATION: Visual examination of the delivered equipment shall be accomplished by the Contractor and the COR to insure conformance to specification requirements.

6.3.5 IN-PROCESS INSPECTION: During system installation, the Contracting Officer or his representative may perform such inspections as they deem necessary to ensure compliance with these specifications. Discrepancies will be pointed out to the Contractor by the Contracting Officer’s Representative for correction.

6.3.6 PERFORMANCE TESTS: Upon completion of installation and system check out by the Contractor, functional and reliability tests shall be performed by the Contractor.

The Government may freely monitor the system under functional operating test. The Contractor may not perform any modifications and/or adjustments or otherwise interfere with the reliability test. During the reliability test, the Contractor may request the test be suspended to accomplish modifications/ adjustments as required. Such suspension shall constitute a failure, and the test will be rescheduled upon written notification by the Contractor to the COR stating the system is again operationally ready.

6.3.7 FUNCTIONAL TEST: The Upgraded Marquee Message Board System shall be operated and tested by Contractor and/or Government personnel under actual operating conditions, with varying loads and activity for 24 hours in eight hour increments.

6.3.8 RELIABILITY TEST After successful completion of the functional test, a continuous 30 day (normal working days) reliability test shall be performed. Each system shall be operated by Government personnel under normal operating conditions with varying loads and activity for a 30 work day period. Any deficiencies found during the course of this test shall be corrected by the Contractor prior to final acceptance.

6.3.9 STATIC AND OTHER TESTS: In addition to the above performance tests, other nondestructive tests may be performed as determined necessary and desirable by the contracting officer to test for compliance with these specifications. These may include simulation of emergency situations at critical times to ensure equipment reliability and safety. These tests may be performed before, during and/or after operational tests of the system.

6.3.10 WARRANTY: Not withstanding inspection and acceptance by the Government or any provision of this contract concerning the conclusiveness thereof, the Contractor shall warrant for a period of one year after final acceptance by the Government of the systems furnished and installed under this contract that the system will be free from defects in materials, workmanship, or requirements. During the warranty period and in the event the Contractor is not able to make remedial action his or herself; they shall make arrangements to have such work accomplished. The Contractor shall furnish to the Contracting Officer the name and address of the selected individual and/or firm who can arrive at NAS JRB within 24 hours after notification of equipment breakdown to perform the necessary repair.

6.3.11 FINAL ACCEPTANCE: Final system acceptance will be granted after the Contractor has complied with all provisions contained in this specification and upon successful completion of all operational performance tests as specified in Paragraph 6.3.3.

SECTION 7

7.0 REPORTING

7.1 Enterprise-wide Contractor Manpower Reporting Application (eCMRA):

7.1.2 As per Defense Federal Acquisition Regulation, Part 37.1, The Contractor shall ensure ALL Contractor labor hours including Subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site..

7.1.3 The Contractor and all Subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs from October 1 to September 30.

The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the Contractor shall load the required reporting data in the “Department of Air Force CMRA” tool).

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The Contractor shall completely fill in all required data fields. The Contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than fifteen-(15) working days after receipt of contract award or contract modification incorporating this clause. The Contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool. eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/. Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk- dod@mail.mil.

7.1.4 Upon Final Inspection, Government will provide the Contractor the Final Acceptance Letter. Upon completion, the Contractor shall provide the Contracting Officer with two (2) bound sets containing maintenance, repair and operating instructions and parts lists for each piece of installed equipment and one (1) digital set (PDF) on a CD. Additionally, one (1) digital and one (1) hard copy of As-Built drawings must be provide as well.

Attachments A. Drawings B. Specifications

1. Not Applicable C. Submittals Required

1. Site specific Safety Plan

2. Site specific QC Plan

3. AF Form 66 – provided by Government, will outline further submittal requirements Addenda / Change Orders A. Description of Change

1. Not Applicable