SiteVisitNotes-Attendance.pdf

MEMORANDUM FOR RECORD

SUBJECT: NOTES FOR PRE‐PROPOSAL SITE VISIT

RE: W912MM17T0006 ‐ Classroom/Conference Room A/V Upgrades

Date: Wednesday, May 10, 2017 at 10:00 am CST

1. The list of those in attendance at the meeting are shown on the attached sign‐in sheet. The entire list of attendees on the sign‐in sheet were provided the opportunity to visit the Bldg 13 Conference Room & Bldg

49 Classroom.

2. Reviewed RFQ.

a) Contractor will not be allowed to work Mondays. Normal duty hours 7am‐530pm Tuesday‐Friday.

Work outside this time requires advance coordination and approval with the Contracting Officer.

b) CLIN0003 & CLIN0004 are option CLINS as they are not currently funded. The government will make the determination to award these options at the time of award for CLIN0001 & CLIN0002.

c) The performance period is 60 days from date of order.

3. Discussions regarding the Work for Bldg 49:

a) Room dimensions: 35’ deep x 40’ wide x 12’ tall.

b) Existing audio conditions: in‐ceiling speakers to be reused; wired to audio components (rack mounted) in closet at back of room.

c) Existing video conditions: two input plates at front of room (one tethered to podium with computer), in‐wall cable runs (1 ¼” in‐wall conduit) to drop ceiling (not to back of room); two projectors hanging from ceiling; one TV at left front of room.

d) Video cabling can be used/replaced as needed. LAN cabling cannot be used/removed/replaced.

e) Prefer in‐wall cabling, surface mount can be used if absolutely necessary.

f) Video input requirements: 2 HDMI/VGA inputs at podium (1 for stationary computer, 1 for additional input as needed) tethered to wall plate. Another wall plate on opposite side of room with HDMI/VGA input. 6 additional inputs to be wireless (various laptops able to project display as required throughout room). Must be able to be split into two rooms.

g) Not a classified environment.

h) There are 6 boxes on the floor that cannot be used. No cable routing access and no raised floor.

i) Any wireless/Bluetooth components must be approved for use by the government.

j) Any equipment/connections (physical or logical) to ANG network must be approved by the government.

k) Screens will need to be replaced to accommodate new HD projectors. Screens are to be motorized and recessed in‐ceiling. When screens are down, they must not block exit doors at front of room.

4. Discussions regarding the Work for Bldg 13:

a) Room dimensions: 27’ deep x 20’ wide x 8’ 6” tall.

b) Not a classified environment.

c) There is one stationary computer at the podium located at the front of the room. Additional inputs required at podium (all to be cables ready to be plugged into a device): 1 HDMI, 1 VGA, 1 3.5mm

Audio.

d) New in‐ceiling sound required. Existing to be removed by the government. There are in‐ceiling PA system speakers that will remain; they are not to be connected to this system and are not to be removed.

e) Current cabinet in corner of room is to be removed by the government. Podium will be located in right front corner of room.

f) Existing hanging screen and wall mounted white board at front of room to be removed by the government.

g) Equipment provided for this system is to be located in the podium.

h) System controller shall be simple and easy to use.

i) Curtains at front of room to cover wall mounted screen shall span wall to wall and floor to ceiling.

Curtains will split in the middle and open to the sides manually, not motorized. Curtain color to be Air

Force blue.

5. All questions and answers must be in writing. Email questions to Jeremiah Minter at jeremiah.g.minter.mil@mail.mil. DO NOT contact others as this will only delay receipt of answers.

6. Any verbal responses/answers to questions provided shall not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless a written response/answer is made or changes are made to the plans or specifications. Normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

7. Site visit concluded at approximately 11:30 am.

Jeremiah G. Minter, TSgt 114th FW Contract Specialist

Did not attend.

Attended, did not sign.

alan.r.tuschen.mil@mail.mil blake.r.parke.mil@mail.mil jeffery.c.vanderwoude.mil@mail.mil