W912LR23R0010 PWS.pdf

Performance Work Statement (PWS) for

225th MP & 641 AVN Co. Post Deployment Event

Ver. October 2022

1.0 General.

1.1 Scope. The contractor shall provide all personnel, equipment, facilities, materials, and supervision necessary to execute 225th MP Co & 641 AVN Co. Yellow Ribbon Reintegration Program Post Deployment Event at TBD, PR as defined in this PWS.

1.2 Background. Under, (FY 2008 National Defense Authorization Act, Public Law 110-181, Section 582); The Adjutant General’s Office has directed that the Families of Soldiers who deploy for 90 consecutive days be afforded the opportunity to attend the During-Deployment Seminar which is conducted by the Yellow Ribbon Reintegration Program. The purpose of the Yellow Ribbon During-Deployment Seminar is to give Soldiers’ and Family members the necessary tools to enable them to strengthen their Families during deployment. It is designed to assist the Soldiers and their Families with separation, deployment, and communication issues. The seminar will be conducted in Spanish and will incorporate the services of Military Family Life Counselors and other agencies. The audience will be divided in groups: married singles, parents, and children. Children will be receiving the same seminar adapted by ages.

1.3 Period of Performance (PoP). The Period of Performance shall be 2 days (21 to 22 January 2023).

1.4 General Information.

1.4.1 Quality Control (QC). The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.2 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: None

1.4.4 Meeting facilities shall be available for set up and organization from Friday January 20, 2023, the contractor shall provide service between the hours of 1300 on Friday through Sunday. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.4.5 Security Requirements. None

1.4.6 COMSEC/IT Security. None

1.4.7 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. This contract does not require use of Government Information systems.

1.4.8 Protection of Personally Identifiable Information (PII). None

1.4.9 OPSEC Training. None

1.4.10 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.4.11 Key Control. This PWS does not require handling of keys.

1.5 Special Qualifications. None

1.6 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced the contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.7 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that

Ver. October 2022 contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.8 Identification of Contractor Employees. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason.

1.9 Combating Trafficking in Persons. The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17. Contractor shall complete the following online training within 5 calendar days after contract award: Course number is N-US189-HB; available at: http://jko.jten.mil.

1.10 Contractor Travel: Not authorized on this PWS.

1.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other

Ver. October 2022 remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privet of contract with the subcontractor.

2.1.12 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 Acronyms

AAR After Action Report AFARS Army Federal Acquisition Regulation Supplement ANG Army National Guard AR Army Regulation AUP Acceptable Use Policy BBP Better Business Practice CDM Concept Development Meeting CFR Code of Federal Regulations CM Contract Manager CNGB Chief National Guard Bureau COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf CUI Controlled Unclassified Information DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation FTE Full Time Equivalent HQDA Headquarter Department of Army IA Information Assurance IT Information Technology JFHQ Joint Forces Headquarters KO Contracting Officer LNO Liaison Officer MOA Memorandum of Agreement MPM Mid-Planning Meeting MSR Monthly Status Report NACI National Agency Check Inquires

NGB National Guard Bureau NLT Not Later Than OCI Organizational Conflict of Interest OCONUS Outside Continental United States ODC Other Direct Costs OPSEC Operations Security PII Protection of Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SME Subject Matter Experts TAR Travel Authorization Request TE Technical Exhibit WAWF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S). The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

3.1 Property: None.

3.2 Materials: None.

3.3 Equipment: Government provides Audio/Visual equipment for certain events.

3.4 Services: None.

3.5 Utilities: None.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E). The Contractor shall provide the meeting package, lodging, and food service as described in this PWS.

4.1 General: The contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1

5.0 Requirements.

5.1 Meeting Package. The contractor shall provide four (4) conference room or training areas:

5.1.1 One (1) conference for the main training event for 120 attendees, two (2) conference rooms for child and youth activities with the capacity for up to 10 attendees per room, and one (1) conference as banquet room. (This Banquet room can be the same conference room).

5.1.2 Office space for staff operation required if needed for staff.

5.1.3 Registration area. The contractor shall set up one table and two chairs located at the front desk for the registration processing.

5.1.4 Copy Machine and Fax. The contractor shall provide government employees unlimited access to copy and fax machines.

5.2 Lodging.

5.2.1. The contractor shall reserve up to 50 rooms for attendees and their family members. Each room must be double occupancy (2 beds). Single bed if applicable for singles attendees. Single Occupancy applies to singles attendees.

5.2.2. Food Services. The contractor shall provide one (1) large banquet room to accommodate 120 individuals near the session rooms

5.2.3. Parking Service. The contractor shall provide 60 parking spaces. Parking for each participant Soldier will be provided (Family member) and fifteen (15) parking spaces must be available for the providers for each day. For a total of 75 Parking space.

5.3. Meal Services. The contractor shall provide breakfast, breaks and lunch to attendees on 21 and 22 January 2023. All meal services packages must be hot buffet style. Contractor shall reference to Technical Exhibit #3 for meal service schedule.

5.4 Child Care. The contractor shall provide childcare facilities for 5 dependents in ages between 0-5 years. This service may not be needed if minimum requirements are not meet.

(Minimum 5 Children).

5.4.1 Child Care subject to change depending on Service Member request.

5.5 General Information.

5.5.1 The contractor must be able to make rearrangements to any increase or decrease for meals and lodgings requirements within 72 hours prior the event. Any changes or adjustment will be in coordination with the POC of Yellow Ribbon Program.

Technical Exhibit 1 Performance Requirements Summary

This Performance Requirements Summary includes performance standard. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Discipline

Task

Performance Standard

Acceptable Quality Level

(AQL)

Surveillance Method/By

Whom 5.1 Meeting Package

a. Conference rooms availability

b. Layout

c. Appropriate conference rooms

d. Reasonable space to walk without interrupting the activity

100%

98%

Daily

5.2 Lodging a. Room Availability

b. Layout

c. Sufficient Space

5.3 Food

Services

a. large banquet room

b. Banquet room close to the meeting rooms

c. Validate meal schedule

d. Meals Quality

Technical Exhibit 2 Deliverables Schedule PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/ Format

Submit To

1.4.1 Quality

Control Plan

Provide within 5 calendar days after Contract Award

Electronic

Submission

KO

1.6 Post Award

Conference and Minute

As schedule prior to start contract

KO

1.7 Contract

Manager

Provide within 3 calendar days after Contract Award

COR

1.8 Identification

of Contractor Personnel

At all times during event

1.9 Combatting of

trafficking of persons

Provide within 10 calendar days after Contract Award

Technical Exhibit #3

DATE/ TIME

MEALS

DESCRIPTION

QUANTITY OF PERSONS

LOCATION

Friday January 20 2023 12:00 PM – 4:00 PM Staff Set Up

Saturday January 21, 2023 7:00 AM – 8:30 AM Breakfast 120 Banquet Room

10:00 AM – 10:30 AM Break 120 Divided in rooms 12:00 PM – 1:00 PM Lunch 120 Banquet Room

DATE/ TIME

MEALS

DESCRIPTION

QUANTITY OF PERSONS

LOCATION

Sunday January 22 2023 7:00 AM – 8:30 AM Breakfast 120 Banquet Room

10:00 AM – 10:30 AM Break 120 Divided in rooms 12:00 PM – 1:00 PM Lunch 120 Banquet Room

Technical Exhibit # 4 Main Conference room propose Set-Up

Podium

Instructor Table

Projector

Setting Arrangement for up to 120 attendees will be discussed with contractor manager or YRRP Coordinator

Projector Table

Break Tables Staff Table