W912LQ24R0001.pdf

SEE ADDENDUM

(No Collect Calls)

W912LQ24R0001 21-Dec-2023

b. TELEPHONE NUMBER

434-298-6499

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 22 Jan 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912LQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KATINA MOORE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USPFO VA PURCHASING & CONTRACTING

WSH15H DSCR

8000 JEFFERSON DAVIS HW

RICHMOND VA 23297-0000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

311991

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF51

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912LQ24R0001

Section SF 1449 - CONTINUATION SHEET

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A CLIN 0001 Exhibit(s) 1 Exhibit B CLIN 1001 Exhibit(s) 1

IDC CONSTRIANTS

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$3,000.00 $5,000,000.00

DELIVERY/TASK ORDER MININMUM/MAXIMUM QUANTITY AND ORDER VALVE

The minimum quantity and order valve for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Deliver/Task order issued shall not exceed the maximum quantity and order value sated in the following table.

AMOUNT

MAXIMUM

$50.00 $1,500,000.00

CLIN MINIMUM/MAXIMUM QUANTITY AND CLIN VALUE

CLIN MIMIMUM

MIMIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 1.00 $50 2,000,000.00 $2,500,000.00 1001 1.00 $50 1,000,000.00 $1,250,000.00 2001 1.00 $50 1,000,000.00 $1,250,000.00

CLIN DELIVERY/TASK ORDER MIMIMUM/MAXIMUM QUANTITY AND CLIN ORDER

VALVE

CLIN MIMIMUM

MIMIMUM

AMOUNT

MAXIMUM

QUANTITY

0001 1.00 $50.00 2,000,000.00 $2,500,000.00 1001 1.00 $50.00 1,000,000.00 $1,250,000.00 2001 1.00 $50.0 1,000,000.00 $1,250,000.00

STATEMENT OF WORK

1.0 General

1.1. Scope. The contractor shall provide and deliver subsistence items and meals, as contained in the Food Service Menu, to the Virginia Army National Guard (VAARNG). This contract covers all VAARNG facilities and VAARNG units training in the Commonwealth of Virginia located in the cities identified in Technical Exhibit (TE) 1, Delivery Locations. Federal agencies located or training in Virginia other than the VAARNG may use this contract with prior approval of the Virginia National Guard (VANG) Contracting Officer (KO). However, the agency’s contracting office must issue a delivery order directly to the vendor. This contract will not be used to support Virginia troops training outside the state.

1.2. Concept of Operation. The contractor shall provide and deliver requested subsistence items and complete meals in accordance with the attached spreadsheet. Also required are individual condiments necessary to complete the preparation of the meals by government personnel. The VAARNG intends to purchase/order complete meals along with necessary condiments rather than individual grocery items.

1.2.1. As a result of limited storage space at delivery locations, the contractor shall either split cases or provide smaller unit sizes to meet the requirements of orders and deliver or issue only the required items. For example, if the customer only needs two #10 cans of green beans, a case of four will be split, or a case of a smaller portion size equivalent to two #10 cans will be provided. The contractor may round up to the nearest pound, package, etc.

without creating excess.

1.2.2. The contractor shall utilize an electronic “calculating” capability to calculate the required quantities of items/ingredients needed for each menu based on the headcount provided by the government and the coordinating Armed Forces recipe card. Each meal/menu shall be converted to the correct ingredients list for the quantity of soldiers being fed at each meal.

1.3 Period of Performance (PoP):

1.3.1. The contract ordering period will be for one year from date of award with two six-month option periods.

1.3.2. Actual delivery dates will be identified on individual delivery orders.

1.4. General Information:

1.4.1. Quality Control (QC): The contractor shall develop and maintain an effective quality control plan (QCP) to ensure the acquisition, warehousing and distribution of subsistence are performed in accordance with this Statement of Work (SOW). The contractor’s QCP is the means by which it assures itself work complies with the requirements of the contract. The plan shall be submitted to the COR within 15 calendar days of contract award.

1.4.2. Quality Assurance (QA):

1.4.2.1. The Contracting Officer’s Representative (COR) may periodically conduct product quality audits at the customer/vendor level for the purpose of verifying whether an item’s product quality and characteristics meet or exceed the contractually specified criteria. Discrepancies will be identified to the vendor for immediate correction.

1.4.2.2. The government reserves the right to inspect vendor distributor warehouses/delivery points to ensure inspections, safety and sanitary conditions etc. are in compliance with regulations listed elsewhere in this statement of work. Such site visits will be coordinated through the contractor.

1.4.3. Recognized Holidays: The following are recognized US holidays.

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday

1.4.3.3 President’s Day

1.4.3.4 Memorial Day

1.4.3.5 Juneteenth Day

1.4.3.6 Independence Day: July 4th

1.4.3.7 Labor Day

1.4.3.8 Columbus Day

1.4.3.9 Veteran’s Day: November 11th

1.4.3.10 Thanksgiving Day

1.4.3.11 Christmas Day

1.4.4. Delivery: Delivery shall occur as specified on individual orders issued against the contract between the hours of 8:00 a.m. and 4:00 p.m. local time. Unless specifically identified on a delivery order, the contractor shall not deliver on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. In addition, the VAARNG normally does not conduct business on Mondays except during AT. As a result, if a holiday falls on a Saturday, Sunday or Monday, government personnel are normally not available on the Friday preceding the holiday.

1.4.4.1. While subject to change, most deliveries shall be scheduled for the Wednesday or Thursday preceding the scheduled training period (this will enable the contractor to replace items if needed before the scheduled drill date).

Deliveries to Forts Barfoot and Mary Walker will be accomplished on Fridays only.

1.4.4.2. The contractor shall not piece-meal deliveries, i.e. separate shipments for dairy, meats, dry goods, etc. All items required for delivery shall be provided in one shipment.

1.4.4.3. VAARNG units typically assemble (drill) once each month on a Saturday and Sunday at their home armory; these training periods are referred to as Inactive Duty Training (IDT). Meals are delivered to the Armory on Wednesday, Thursday or Friday as identified on the individual delivery order. The time of delivery will be coordinated between the vendor and the delivery point of contact.

1.4.4.4. Annual Training (AT) is a 15-day period once per year with training normally conducted during the summer months. AT rations will be requested and drawn on a 3-2-2 cycle with a 3-cycle being Saturday, Sunday, Monday (delivery will take place on Friday), and the 2-cycles being Tuesday, Wednesday (delivery will take place on Monday) and Thursday, Friday (delivery on Wednesday).

1.4.4.5. Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.6. The contractor’s employees shall become familiar with and obey the regulations of the installation;

including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.4.7. All items shall be delivered free of damage, with all packaging and packing intact. Excess pallets used for delivery shall be removed from the delivery point by the contractor.

1.4.5. Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. Vehicles are required to be registered and insured. The driver must provide a valid driver's license for admittance to base.

1.4.5.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communication networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time the contractor places or receives a call with DOD personnel they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information

1.4.5.2 For Contractors that do not require CAC but require access to a DoD facility or installation: Contractor and all sub-contractors employee with adjuration standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening (TSBD) (Army Directive 2014-05), and applicable installation, facility, and area (provided by a Government representative).

1.4.5.3 AT Level 1 Awareness Training (AT): All contractor employees, to include subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 Awareness training within 30 calendar days after contract start date and of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. AT Level 1 Awareness training is available at http://jko.jten.mil.

1.4.6 Special Qualifications: All contractor food handling employees shall complete a course in Food Service Safety and Sanitation available through the local Health Departments. Certificates of completion shall be provided to the COR at the post-award conference and upon completion of refresher training.

1.4.7. Post Award Meetings. The contractor agrees to attend any post award meeting at no additional cost to the government.

1.4.7.1. Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5.

1.4.7.2. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

1.4.7.3. The contractor may be required to conduct an annual mini food fair to introduce new products, new packaging, etc. for consideration. Details, to include location, date, and time, will be coordinated with the contractor, State Food Advisor and COR.

1.4.7.4. The contractor shall attend the VAARNG annual state menu board meeting. The board reviews and considers any changes to the menu(s) utilized by the VAARNG. No changes to the contractor provided menus will be made at these meetings. The intent is merely to review customer comments/complaints/suggestions for changes, business practices and improvements in the total food service operation. Any necessary changes identified during the meeting will be presented to the KO by the COR. The KO will request a proposal for the requested change from the contractor. No change shall be made until incorporated into the contract via a formal modification executed by the KO.

1.4.8. Key Personnel. The contractor shall designate key personnel who shall ensure performance under this contract. The name of this person(s) shall be designated in writing and provided to the COR & KO within 10 calendar days after contract award.

1.4.8.1. Key personnel having full authority to act on behalf of the contractor on all contract matters relating to operation of the contract shall be identified on the list.

1.4.8.2. Key personnel shall work through the COR (or KO if COR is not available) to resolve issues, receive instructions and ensure proper delivery of items.

1.4.8.3. At least one of the key personnel shall be available via phone or email between the hours of 6:00 a.m. and 8:00 p.m. ET, Sunday through Saturday for customer assistance. Primarily assistance will be needed in the case of a quality, shipping, or damage issue.

1.4.8.4. The Contractor shall ensure uninterruptible services and a smooth transition whenever key personnel changes are necessary. The Contractor shall notify the KO prior to making any changes to key personnel.

1.4.9. Contractor Personnel. The contractor shall be responsible for keeping his/her employees informed of all improvements or changes in the methods of operations. The contractor shall ensure contract employees understand that performance outside the scope of the contract/order is prohibited and if performed is done so wholly at the expense of the contractor.

1.4.9.1. The KO may direct the Contractor to remove, and the Contractor shall remove, any Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the Virginia Army National Guard. Where the reason for the removal request is due solely to breach of security on the part of the employee, replacement shall be at the expense of the Contractor and not chargeable to the Government.

1.4.9.2. Contractor employees shall conform to local and other applicable regulations. The Contractor shall take appropriate personnel action as required in the event employees become involved with civilian or military authorities as a result of misconduct.

1.4.9.3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest; nor shall the Contractor employ any person who is a member of the Department of Defense, either civilian or military, unless such person seeks and receives any/all approvals required by military and/or civilian personnel regulations.

1.4.10. Combating Trafficking in Persons. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.5. Ordering Procedures.

1.5.1. All quantities included in the contract are estimates. The estimates do not obligate the Government beyond the guaranteed minimum over the life of the contract. At the end of the base year, if no orders have been placed, a delivery order for the guaranteed minimum will be issued in order the contractor may invoice and be paid the guaranteed amount.

1.5.2. The contract will end once the contract ceiling has been reached or the end of the last effective ordering period expires, whichever occurs first. For example, if the contract ceiling is reached in July of base period, no additional orders may be placed during the base period and option periods will not be exercised. The contract ceiling is the Government’s most optimistic scenario with respect to monetary appropriations, future requirements, and work currently being accomplished.

1.5.3. The contractor shall provide requested meals/items in accordance with orders placed by a contracting officer or an authorized ordering officer. Normally, three orders will be received per month with multiple delivery locations and dates. The orders will be issued based on funding source (i.e. one AT order, one IDT order and one RTI-Student order). However, the government reserves the right to issue orders on a quarterly, semi-annual, or annual basis, or issue more or less than three orders per month. Subsequently, a particular unit may not order rations during a month depending upon its training schedule.

1.5.4. Except as otherwise provided in this contract, orders issued against the contract shall be administered by a contracting officer or ordering officer who will perform all delivery order modifications and administration on behalf of the units. Order administration functions include, but are not limited to: modifications, substitutions, adjustments, and order terminations/cancellations.

1.5.5. The KO will provide the contractor with a list of persons authorized to request/order rations against this contract. These personnel shall be the only persons authorized to request pricing, place an order or in any way obligate the VAARNG. An Ordering Officer, COR, unit POC, or government purchase card (GPC) holder is NOT authorized to request or negotiate changes to the contract, such as menu items, contract items or pricing. Only the contracting officer is authorized to make changes to the terms and conditions of the contract.

1.5.6. The following information will be provided with each order placed by the government.

1.5.6.1. The name of the unit and unit POC. Note: The government may provide the contractor a list of all unit POCs after contract award in lieu of identifying on each individual order.

1.5.6.2. The quantity of meals to be served.

1.5.6.3. The menus scheduled.

1.5.6.4. Any condiment items required and the quantities of those condiment items.

1.5.6.5. Required consumption and delivery dates.

1.5.7. As requirements may change prior to an order being fulfilled, quantity changes may be made to an order without penalty at least 96 hours prior to the required delivery date. If an order is not revised or cancelled within this timeframe, the vendor may submit an invoice for the full amount of the order.

1.5.8. The contract may be utilized by customers outside the VAARNG with prior, written approval of a KO of the VANG. All requests must be submitted to the contracting office for review and approval prior to the contractor accepting an order. While a VANG KO may approve utilization of the contract by an external agency, the VANG will not issue a delivery order obligating external customer’s funds. It is the external customer’s responsibility to provide the contractor with an order against this contract. If an order is placed, the contractor shall honor all of the terms, conditions, and prices of this contract. The contractor shall provide a copy of the order to the VANG KO and COR within 72 hours of receipt of order

1.5.9. After an order has been fulfilled, the contractor shall generate an electronic invoice via Wide Area Workflow (WAWF) at https://piee.eb.mil. After acceptance of the invoice, payment will be made via electronic funds transfer (EFT) directly into the contractor’s bank account identified in the System for Award Management (SAM). It is the vendor’s responsibility to ensure their registration in SAM is current to ensure payment is made to the correct bank account.

1.5.10. The contractor shall submit a report detailing the total value of all orders, including GPC orders and external customer orders. The report shall be submitted on the seventh of each month to the KO and COR to track the contract maximum value.

2. Definitions and Acronyms

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 CONTRACTOR PERSONNEL. Personnel performing work under this contract for the contractor.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 QUALITY ASSURANCE. The government procedures to verify contract requirements are being met by the contractor.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used by the government to ensure contract requirements are being met.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Annual Training AT Awareness Training AT/OPSEC Antiterrorism/Operational Security CFR Code of Federal Regulations CLIN Contract Line Item Number COMSEC Communications Security COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense EPA Environmental Protection Agency FAR Federal Acquisition Regulation FDA Food and Drug Administration FPCON Force Protection Condition GPC Government Purchase Card IDC Indefinite Delivery Contract ID/IQ Indefinite Delivery/Indefinite Quantity IDT Inactive Duty Training JCCOE Joint Culinary Center of Excellence KO Contracting Officer OCI Organizational Conflict of Interest OSHA Occupational Safety and Health Administration POC Point of Contact QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RPM Rapid Preparation Meals SAM System for Award Management TE Technical Exhibit USDA United States Department of Agriculture VANG Virginia National Guard VAARNG Virginia Army National Guard WAWF Wide Area Workflow

3. Requirements

3.1. The contractor shall provide and deliver subsistence items and meals as listed in TE 2, Virginia Army National Guard Food Service Menu (14-Day Menu) and meal kit standards published by the Joint Culinary Center of Excellence (JCCOE).

3.1.1. 14-day Menu (A Rations). The VAARNG will order complete meals along with necessary condiments rather than individual grocery items. Meals shall be priced individually corresponding to the 14-Day Menu. Items listed on the menus are not purchased ala carte; only the items on the condiments listing are purchased individually.

3.1.2. The standards published by JCCOE are designed to meet or exceed the Dietary Guidelines put forth by the United States Department of Agriculture (USDA)/Department of Health and Human Services and the Army nutrition standards in Army Regulation (AR) 40-25. The purpose is to promote performance, resilience, and health, and to decrease risk of chronic diseases. Meal kit standards are available at http://www.quartermaster.army.mil/jccoe/Operations_Directorate/QUAD/Meal_Kits_Policy.pdf. Meal kit standards are subject to change when changes in national dietary recommendations, guidelines, and/or regulations occur. Such changes will be addressed via a request for proposal from the contracting officer and subsequent modification.

3.1.2.1. Shelf Stable Meals. Shelf Stable Meal kits require no refrigeration or heating in the field and have a minimum shelf life of 180 calendar days. All components are individually packaged, nationally recognizable name-brand food items. Kit packaging must be such that the entire kit can be easily transported (stacked, boxed, etc.)

without damage to the individual components and/or broken down by the soldier and stored in various pockets, etc.

Included is a cutlery kit with napkin, utensil, hand wipe, appropriate condiment packet and a wrapped mint. Shelf stable meals are often utilized when a unit is mobile and mass feeding would be difficult during transport. Two breakfast and four lunch/dinner menus are required.

3.1.2.2 The meal lunch/dinners are also packaged complete in a box however refrigerated enhancements are included to round out the meal. These items are individually packaged for simplified serving. Included in each kit is a cutlery kit with napkin, utensil, and appropriate condiment packet. At least one breakfast menu is required. A minimum of five lunch/dinner menus are required.

3.1.2.3. Fresh Meal Kits. Fresh meal kits are to be assembled per meal, with each item placed in a paperboard tray.

The finished trays are then wrapped individually and sealed with shrink film. Fresh meal kits shall have a shelf life of seven days from date of packaging. Each meal shall have a cutlery kit with napkin, utensil, and appropriate condiment pack. A minimum of three breakfast menus and six lunch/dinner menus are required.

3.2. The contractor shall provide heating and cooling beverages for field training events as identified on individual orders.

3.2.1. Heating beverages are for use during cold weather in instant mix formats to provide a cup of soup. The soup is intended as a supplement, not an entrée. Approved packages are dry/dehydrated soups that yield one (1) gallon per bag by adding water. Coffee and hot chocolate are also included as warming beverages. These items are provided during field training events only, not for classroom type events. A minimum of four soup mixes are required.

3.2.2. Cooling beverages include electrolytes or Kool-Aid type drinks shipped in 2-1/2 gallon powdered mixes.

Individual bottles are not authorized and shall not be provided under this contract unless part of a meal kit. These beverages are intended for field training events during hot weather only. Cooling beverages include tea, fruit punches and electrolyte beverages in various flavors.

3.2.3. Bottled water shall not be provided under this contract, either as an individual item or as part of a meal kit.

3.3. The contractor shall transport all meal items/kits in vehicles which are clean, covered and used exclusively for transporting food. Vehicles shall be maintained in good sanitary condition to prevent contamination. Vehicles used to deliver items under this contract shall be subject to inspection for sanitation.

3.4. The contractor shall provide an original and one copy of an itemized delivery document for each meal. The document shall identity the commodity group and associated temperature criteria and any special preservation or packing/packaging requirements. Both copies will be signed by the unit representative attesting to acceptance. One signed copy shall be returned to the contractor. Discrepancies will be brought to the attention of the contractor.

3.5. Packaging and Marking. All packaging and marking shall be in accordance with standard commercial practices. Labeling shall be in accordance with commercial labeling requirements complying with the Food and Drug Administration (FDA) Cosmetic Act and supplemental regulations. Shipping containers shall be in compliance with the National Motor Freight Classification and Uniform Freight Classification.

3.5.1. The contractor shall utilize commercial precautionary markings such as KEEP FROZEN, KEEP REFRIGERATED, etc. on all shipping boxes where appropriate.

3.5.2. Fresh poultry items shall be in ice packed cartons or gas flush cartons.

3.5.3. Fresh seafood items shall be in ice packed cartons.

3.5.4. Frozen products shall be wrapped in polyethylene wrapping.

3.5.5. Meat items shall be packaged in a vacuum process or individually wrapped in plastic food wrapping.

3.5.6. Dry/canned goods shall be shipped and stored at a temperature below 70 degrees Fahrenheit.

3.5.7. Items requiring “chilled” or frozen conditions shall be shipped and stored in compliance with the Tri- Services Food Code and FDA regulations. No product shall be accepted if there is any evidence of noncompliance.

3.5.8. All food and beverage products shall be identified with readable dates, such as “use by” date, date of production, date of processing/pasturing, sell by date, or pick up date. For shelf life items, open dating is preferred but coding is acceptable.

3.6. Inspection and Acceptance. Inspection and acceptance of all items will be performed at the specified delivery point in each order. Inspection and acceptance will be performed by the COR or the unit’s authorized Government representative. The government representative is responsible for accepting and/or rejecting items immediately upon delivery. Nonetheless, failure to do so does not relieve the contractor of the responsibility nor impose liability on the Government for nonconforming supplies. Acceptance by the Government occurs when the authorized government personnel signs and dates two copies of the contractor’s itemized delivery document.

3.6.1. In the event an item is rejected, the COR or the government representative will annotate the itemized delivery document, identifying the rejected item(s). Unless otherwise directed, any rejected item shall be replaced by the contractor within 12 hours at no additional cost to the Government. At the government’s discretion, the government may cancel the item for a credit or accept another item in lieu of as a replacement. In this latter case, the substitution shall be at no additional cost to the Government. The contractor shall charge the Government for only those items accepted by the authorized representative at the time of delivery.

3.6.2. Short shipments shall be noted by the authorized government representative on the itemized delivery document accompanying the delivery. The discrepancy will be corrected by the contractor within twelve hours at no additional cost to the Government. Any item delivered in error will not be accepted by the authorized government representative.

3.6.3. In addition to any other provision of this contract, the contractor shall accept returns for replacement under the following conditions, if the product(s) is still required:

3.6.3.1. Products shipped in error;

3.6.3.2. Products were damaged in shipment;

3.6.3.3. Products with concealed damage;

3.6.3.4. Products that are recalled;

3.6.3.5. Products which do not meet the shelf life requirements;

3.6.3.6. Products not meeting the minimum quality requirements as defined;

3.6.3.7. Products delivered in unsanitary delivery vehicles; and/or

3.6.3.8. Products delivered that exceed the minimum/maximum specified temperature.

3.7.4. All substitutions must be approved by the Contracting Officer prior to the shipment. The contractor shall submit a monthly report, by unit, to the COR listing the “out” items, the substituted items, and reason for substitutions. The report must be submitted by the seventh of the month.

3.7.5. The contractor may be held liable for the cost of re-procurement as the result of untimely, incomplete, or incorrect deliveries. This includes rejected deliveries due to temperature, preservation and/or packaging being non-compliant.

3.8. Compliance with Laws and Regulations. Items delivered by the contractor shall comply with all pertinent Federal, state, and local health and sanitation laws, regulations, and standards, including those of the USDA and the Virginia Department of Sanitation. Items shall be subject to the sanitary approval for Armed Forces procurement. Applicable food products ordered shall originate in an establishment listed in the Directory of Sanitary Approved Food Establishments for Armed Forces Procurement, HSC Circular 40-1. In addition to the COR, the U.S. Army Veterinary Service may conduct periodic inspections. Reports of these inspections shall be provided to the COR within 48 hours of the inspection.

3.9. Programs/Plan. The programs/plans identified in this section are not required to be submitted to government personnel. However, electronic copies shall be maintained and made available to the KO and/or COR within 24 hours of request.

3.9.1. The contractor shall establish and maintain a sanitary program which complies with Code of Federal Regulations (CFR) Title 21 and ensures sanitation and warehousing practices for food are monitored and evaluated within accepted industry standards. These standards shall include, but are not limited to CFR Title 21, and all pertinent state and local laws, regulations, and ordinances.

3.9.2. A stored products pest management program shall be established and maintained by the contractor. The program shall ensure pest management practices for food and other co-located non-food items are monitored and evaluated in accordance with accepted industry standards.

3.9.3. A supplier selection or certification program shall be established and maintained to ensure standardized product quality for each item in the inventory listing regardless of supplier. The product quality shall be equal to or better than that described in the pertinent item specification (either Government or contractor). Product characteristics shall be standardized to the extent variations in flavor, color, and texture will be minimal.

3.9.4. The contractor shall maintain a quality program for acquiring, warehousing, and distributing which ensures the following:

3.9.4.1. Usage of first in/ first out principles.

3.9.4.2. Salvaged items or products are not used.

3.9.4.3. Products shall be National Brand Names, substitutions of private labels are acceptable where such substitutions meet or exceed National Brand standards.

3.9.4.4. All meat will be of USDA Choice grade or higher; all other items will meet USDA Grade A standards; at no time will lesser quality items be provided.

3.9.4.5. All products shall have at least 75% of shelf life remaining at the time of delivery.

3.9.4.6. Supplies shall be processed and packaged from the latest pack available or the latest seasonal pack during the contract period.

3.9.4.7. Dairy products shall have sufficient shelf life remaining commensurate with good commercial practice, and at a minimum:

3.9.4.7.1. Milk products shall be delivered with 96 hours remaining prior to consumption date.

3.9.4.7.2. Sour cream shall be delivered within 7 calendar days after pasteurization.

3.9.4.7.3. Butter shall be delivered within 30 calendar days after pasteurization.

3.9.4.7.4. Cheeses shall possess at least 75% of shelf life.

3.9.4.8. Chilled fresh meats shall be delivered within 14 calendar days from the date of pack and fresh or frozen ground meats and poultry shall satisfy the USDA guidelines for microbial load.

3.9.4.9 Fresh fruits and vegetables shall be free from decay, well colored and possess characteristics normally associated with US Number 1 or better

3.9.4.10. All items are free of damage

3.9.4.11. Correct items and quantities are selected and delivered

3.9.4.12. Product discrepancies and complaints are resolved and corrective actions initiated

3.9.4.13. Supplier or government initiated food recalls are promptly reported to the contracting officer or COR

3.9.4.14. Compliance with Environmental Protection Agency (EPA) and Occupational Safety and Health Administration (OSHA) requirements

3.9.5. Safety and Accident Prevention. The contractor shall develop a safety plan which, at a minimum, ensures the contractor:

3.9.5.1. Conforms to the specific safety regulations established by this contract.

3.9.5.2. Complies with the safety regulations of the Government installation that concern related activities not directly addressed in this contract.

3.9.5.3. Takes all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and Government personnel performing or in any way coming in contact with the performance of this contract, and,

3.9.5.4. Takes such additional immediate precautions as the KO may reasonably require for safety and accident prevention purposes.

3.9.5.5. The KO by written order, may direct additional safety and accident standards as may be required in the performance of this contract. Any adjustments resulting from such direction will be in accordance with the Changes clause.

3.9.5.6. Any violation of these safety requirements, unless promptly corrected as directed by the KO, shall be grounds for termination of this contract in accordance with the Default clause.

3.9.5.7. The contractor, his employees, and subcontractors shall become familiar with and obey the regulations regarding fire, traffic, safety, and security regulations while on the Government facility. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper identification with them at all times.

3.9.5.8. The contractor shall be responsible for compliance with all regulations and orders of the Federal property;

respecting identification of employees, movements on Government facility, parking, truck entry, and all other Government facility regulations, which may affect the work.

3.10. Organizational Conflict of Interest. The contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest as defined in FAR Subpart 9.5 and the contractor has disclosed all such relevant information.

3.10.1. If an actual or potential organizational conflict of interest is discovered after award, the contractor shall make a full disclosure in writing to the KO. This disclosure shall include a description of actions which the contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

3.10.2. The Government may terminate the contract if the contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the KO.

4. Applicable Documents and Publications

4.1. Documents. The following attached documents will be made a part of any resulting award as a result of solicitation W912LQ24R0001.

4.1.1. TE1 W912LQ24R0001 Delivery Locations

4.1.2. TE2 W912LQ24R0001 14 Day Menu

4.1.3. TE3 W912LQ24R0001 Deliverables Schedule

4.1.4 Completed W912LQ24R0001 Exhibit A0001 Pricing Schedule

4.1.5 Completed W912LQ24R0001 Exhibit B1001 Pricing Schedule

4.2. Publications. The following publications referenced in the Statement of Work (SOW) can be located at the websites provided.

4.2.1. Armed Forces Recipe Card, http://www.quartermaster.army.mil/jccoe/publications/recipes/index/full_index.pdf

4.2.2. Army Federal Acquisition Regulation, http://farsite.hill.af.mil/vmafara.htm

4.2.3. Army Regulation 40-25, https://armypubs.army.mil/ProductMaps/PubForm/Details.aspx?PUB_ID=1002833

4.2.4. Code of Federal Regulation Title 21, http://uscode.house.gov/browse/prelim@title21&edition=prelim

4.2.5. Defense Federal Acquisition Regulation, http://farsite.hill.af.mil/vmdfara.htm

4.2.6. Directory of Sanitary Approved Food Establishments for Armed Forces Procurement, HSC Circular 40-1, https://vets.amedd.army.mil/86257B8D004A4B6C/PHC

4.2.7. Federal Acquisition Regulation, http://farsite.hill.af.mil/

4.2.8. Food and Drug Administration Cosmetic Act, https://www.fda.gov/regulatoryinformation/lawsenforcedbyfda/federalfooddrugandcosmeticactfdcact/default.htm

4.2.9. Joint Culinary Center of Excellence Meal Kit Standards, http://www.quartermaster.army.mil/jccoe/Operations_Directorate/QUAD/Meal_Kits_Policy.pdf

4.2.10. Tri-Service Food Code, http://www.quartermaster.army.mil/jccoe/TB_MED_530_SEP_2014.pdf

4.2.11. United States Department of Agriculture, https://www.usda.gov

4.2.12. Virginia Department of Sanitation, http://www.vdh.virginia.gov/environmental-health

INSTRUCTIONS TO OFFERORS

A. Questions:

Submit written questions via email ONLY to contract specialist Mrs. Katina Moore at katina.l.moore7.civ@army.mil. No phone calls will be accepted. Questions will be received until January 8, 2024, no later than 11:00 a.m. Eastern Standard Time (EST).

B. Attachments to the Solicitation

1. Attachment 1 – Information Sheet

2. Attachment 2 – IDT Pricing Model

3. Attachment 3 – AT Pricing Model

4. Exhibit A0001 Pricing Schedule Base Ordering Period

5. Exhibit B1001 Pricing Schedule Option one Ordering Period

6. Technical Exhibit (TE) 1 W912LQ24R0001 Delivery Locations

7. TE2 W912LQ24R0001 14 Day Menu

8. TE3W912LQ24R0001 Deliverables Schedule

C. Administrative Information:

1. Contracting Officer: Rebecca Fowler: rebecca.l.fowler6.civ@army.mil

2. Contract Specialist: Katina Moore: katina.l.moore7.civ@army.mil

D. National Guard Agency Protest Program

NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum rather than filing a protest with the Government Accountability Office (GAO) or other external forum.

Contract award or performance is suspended during the protest to the same extent and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency’s Protest Decision Authority, but not both, in accordance with NG protest procedures. To be timely, the protests must be filed within the periods specified in FAR

33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below:

National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity

ATTN: NGB-AQ-O

111 S. George Mason Dr.

Arlington, VA 22204

Email: ng.ncr.ngb-arng.mbx.ngb-task-order-ombudsman@mail.mil

All other agency-level protests should be sent to the Contracting Officer, Rebecca Fowler (rebecca.l.fowler6.civ@army.mil), at 6090 Strathmore Rd., WH15, Bay H, Richmond, VA 23297

E. SYSTEM FOR AWARD MANAGEMENT:

To be considered for an award, vendors shall have an active registration in the System for Award Management (SAM) at https://sam.gov. Vendors are to make sure their representations and certifications in their SAM registration are accurate and current.

F. ADDENDUM to 52.212-1, Instructions to Offerors – Commercial Items (SEP 2023)

Addendum to FAR 52.212-1(b), Submission of offers. The offeror shall submit an electronic copy of their dated proposal via e-mail to: katina.l.moore7.civ@army.mil with the solicitation number (W912LQ-24-R-0001) in the subject block no later than date and time specified in block 8 on page 1 of the SF 1449, or as amended which ever is later. Facsimile proposals will not be accepted.

1. Introduction.

(a) The instructions prescribe the format of proposals and describe the approach for the development and presentation of the proposal data. Failure to include all information requested may adversely affect the evaluation. They are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals. Offerors are to carefully review this section prior to commencing proposal preparation. All solicitation amendments must be acknowledged.

(b) Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and eliminated from consideration for award.

(c) Prospective offerors shall submit the volumes identified below in two separate packages.

(d) The offeror is responsible for the validity of all information supplied in the proposal, including that provided by potential subcontractors. Should subsequent investigation disclose the facts and conditions are not as stated, the proposal may be rejected.

(e) In accordance with FAR Provision 52.212-1, paragraph (g), The Government intends to evaluate offers and award a contract without discussion with offerors. Therefore, the offeror’s intital offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct disucssions if later determined by the Contracting Officer to be necessary.