W912LQ-16-T-0075-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The purpose of this amendment is to extend the geographical area of consideration and the change the time and date for receipt of quotes.

b. The geographical area of consideration is hereby extended to include a 100 mile radius of the City of Alexandria, Virginia.

c. The time and date for receipt of quotes is hereby extended to 12:00 p.m. ET, Friday, September 16, 2016.

d. See summary of changes.

e. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912LQ-16-T-0075

X 9B. DATED (SEE ITEM 11)

26-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Sep-2016

CODE

VAPFO-P

USPFO FOR VIRGINIA,

BLDG 316

FORT PICKETT

BLACKSTONE VA 23824-6316

W912LQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912LQ-16-T-0075

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Sep-2016 04:00 PM to 16-Sep-2016 12:00 PM.

The following have been modified:

RFQ INFORMATION

1. The Virginia Army National Guard's 29th ID ACE will conduct a Yellow Ribbon event on Saturday, October 1, 2016. The event will be held in a 100 mile radius of the City of Alexandria, Virginia.

2. The attached pricing schedule may be used for pricing or you may use your own pricing schedule. However, your pricing schedule must clearly annotate pricing or the words, "not separately priced" or "no cost" for each requirement identified. Omission of no cost line items may cause your quote to be non-responsive. Unit prices shall include all applicable fees, to include any non-exempt taxes. A Virginia Sales Tax exemption form can be provided to the successful contractor. In anticipation of questions of whether the government per diem rate is required, the following response is provided: The solicitation is being issued on a competitive basis. The rate utilized for purposes of award will be the rate quoted by the offeror determined to offer the lowest technically acceptable price.

However, all inclusive pricing shall not exceed the per diem pricing for the locality of the facility.

3. Paragraph (e) of FAR Provision 52.212-1 encourages offerors to present alternative terms and conditions for satisfying the requirements of this solicitation. The offeror must clearly annotate the alteranative(s) in their quote.

The government may or may not accept the alternative term or condition. Such determination will be made based on whether it is in the government's best interest to accept the proposed alternative. For example, the performance work statement identifies the need for two general session rooms to accommodate 550 each. If a vendor cannot accommodate 550 in two separate rooms, but can accommodate 1,100 in one room or 700 in one room and 400 in another room, this can be submitted as a alternative term for consideration by the government.

3. FAR Provision 52.212-1 is amended as follows: Delete paragraph (d) Product Sample.

4. Award will be made to the low price technically acceptable (LPTA) quote which represents the most advantageous scenario to the government.

(a) To be determined technically acceptable the following requirements must be met:

(1) The quote must provide for all lodging, event space, catering and parking requirements,

(2) The facility proposed must provide guest informational service (i.e. front desk attendant, concierge service, etc.) 24 hours a day,

(3) The facility proposed must have at least two (2) full-service restaurants located within walking distance of the hotel (one or both may be located at the hotel).

(4) The facility must have on-site parking for overnight guests and guests attending the event, or if off-site, valet services must be provided.

(5) The facility proposed must be FEMA approved.

(6) The facility proposed must be located within 100 miles of the City of Alexandria, Virginia.

(b) In order to determine if minimum requirement (1) can be met, all services requested must either be priced or annotated as provided at no additional cost. For minimum requirements (2) through (4), the offeror must provide a fact sheet which addresses each minimum requirement. The physical location of the proposed hotel facility must be provided to permit a determination to be made as to if minimum requirement (6) can be met. The

W912LQ-16-T-0075

lodging facility FEMA number must be provided to determine if requirement (5) can be met. If information to address minimum requirements 2-6 is available on-line, a website address can be provided in lieu of the fact sheet.

(c) Staff lodging and all parking will be paid for by individuals. However, for purposes of price evaluation, all costs associated with the event will be used to determine the overall low price.

5. FAR Provision 52.212-3 Alt I shall be completed and returned with your quote. If your company information is available through the System for Award Management (SAM) so indicate in 52.212-3 and return only that portion of the provision.

6. All questions shall be sumitted in writing and received prior to 4:00 p.m. ET, September 14, 2016. Questions should be sent via email to rebecca.l.fowler6.civ@mail.mil. Quotes are due not later than the time and date specified on Page 1 of the Standard Form (SF) 1449, Block 8 unless otherwise changed via an amendment to the solicitation or directly on the Federal Business Opportunities (FBO) website, www.fbo.gov.

THIS REQUIREMENT IS NOT CURRENTLY FUNDED AND IS SUBJECT TO FAR CLAUSE 52.232-18

*****IMPORTANT FOR 3rd PARTY VENDORS (Event Planners, etc.)*****

The government is bound by the terms and conditions of the award issued to the contractor identified on page 1 of the Standard Form (SF) 1449, Block 17a. The government is NOT bound by the terms and conditions agreed upon by the lodging/event facility, caterer and/or audio visual company and the contractor identified on the SF1449. With the exception of payment terms, any deviation from the performance requirement must be submitted as an alternative at the time quotes are submitted. The government may or may not accept the alternative term or condition; therefore, if a company is unable to accept and award unless the alternative is accepted it must be clearly annotated on the quote. Examples of such scenarios are provided below.

1. While the government is tax exempt, third party vendors are responsible for paying applicable taxes in accordance with their contractual agreements. A tax exemption form will not be provided by the government directly to the lodging/event facility, caterer, etc. should award be made to a third party vendor, nor will the government complete a tax exemption form on behalf of the third party vendor. Priing should take this into consideration.

2. Payment is made to the vendor who is awarded a government contract. The government will make payment in accordance with the Prompt Payment Act after services have been received. Advance payment by the government is not authorized. The third party vendor is responsible for payment in accordance with their contractual agreement regardless of when payment is made by the government. For example, if the third party vendor's contractual agreement with the hotel is for a deposit of 20% ten days prior to the event, the third party is responsible for the deposit. The government will not make an advance payment to the contractor in order for the deposit to be made.

3. Final counts will be provided in accordance with award issued by the government. Should an agreement between a third party vendor and hotel, caterer, etc. include different cutoff dates for final counts, the government is not responsible for any differences, nor will the government attempt to estimate what the final count will be in advance.

4. During the event, the contractor shall have their own personnel on-site for coordination. Government personnel will not directly address or negotiate with suppliers/vendors as there is no privity of contract.

(End of Summary of Changes)