VNG_Common_Operating_Picture.pptx

Virginia National Guard Common Operating Picture Pre-bid Conference Tuesday, 30 August 2016, 1030

AGENDA

Introductions Review of Synopsis/Solicitation Customer presentation Question and Answer session Review of Submission Packet

INTRODUCTIONS

Susan Swanson, Supervisory Contracting Officer COL Thom Morgan, J3 Director of Operations LTC Doug Gagnon, Deputy J3 LTC Tim Wine, G-6 DOIM Chief Ms. Kay Baber, Contracting Officer’s Representative

Amendment to Solicitation Minutes of this pre-bid meeting will be incorporated into the solicitation via amendment Additional changes will include: addition of SF 1449, extension of bid due date, set aside and removal of language regarding the pricing schedule.

Questions All questions must be submitted on the Request for Information (RFI) form Government will respond in writing and include questions and answers into the solicitation and resultant contract via amendment No correspondence is to be attempted with other government participants other than the contracting office personnel (Ms. Swanson) Final questions are due Tuesday, 6 October at 4:00 p.m. ET

Concept This is a new contract; there is no incumbent contractor Government will provide laptops for contractor’s use to gain access to networks Government will sponsor Common Access Cards for two contractor personnel Government will provide work space at Mullins Armory when contractor personnel are onsite for coordination, training etc VANG will arrange/facilitate meetings with partners to ensure contractor is able to gather pertinent data etc Pre-performance meeting will establish more defined schedule etc

Concept The base period will consist of primarily “building the system” Contractor will then provide initial training and periodic training thereafter Contractor will “maintain” system after initial implementation Government will exercise option for 2nd Phase Contractor will begin expansion of system to incorporate tasks identified in Phase 2 Training and maintaining of Phase 1 will be ongoing during this time

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REFER TO J3 SLIDES

Size Standard 100% Small business set-aside. Must be registered under NAICS 541512 - Computer systems integration design consulting services Vendor must be registered in System for Award Management database at www.sam.gov prior to award.

Service Contract Act of 1965 This is a service contract to provide support to the federal government. Employees must be paid in accordance with Dept of Labor rates published on www.dol.gov.

Wage rates are included in solicitation Relevant to any employee working on this contract that is not in the professional series and not considered overhead expense

Ownership Government shall retain ownership of all products, code etc generated as a result of this contract Contractor shall provide government with all core/source codes throughout the performance and at the end of the contract Contractor shall obtain permission from the VARNG before using the agency as past performance or as marketing material

Modular Approach to Implementation Government will initially award phase I as the base. Phase I is anticipated to take 8 months for completion After implementation of Phase I, contractor shall maintain functionality of these adaptors from this point forward (CLIN?) as well as provide training (CLIN?)

Government will “exercise” Option 1 Phase II. Length of period of performance shall be defined once final tasks needed during this phase are determined

Pricing Schedule Government is not defining pricing schedule/CLIN structure Contractor is to propose pricing structure that most closely fits his proposal to ensure timely payment of each phase and or deliverable Things to consider – invoice schedule, travel, training, maintenance Government will not entertain a labor hour or time and material type contract

Package Submission Packages must include:

Signed SF 1449, page 1 Completed pricing schedule Representations and certifications: 52.212-3 and 252.209-7991 Past performance questionnaires Technical proposal Current DoD 8570 certifications of employees assigned to this project

Basis of Award In accordance with FAR clause 52.212-2 Evaluation – Commercial Items, “The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.”

Best value determination, not lowest priced Technical, past performance and price are considered

Basis of Award Technical Factors Schedule for development of Phase I and each follow on phase (govt has Phase I at 8 months) Contractor’s expertise/experience in developing similar systems Expandability Access to and connection to other systems/data layers Training plan image1.jpeg