Combined_Synopsis-Solicitation_(Full_&_Open).pdf

Combined Synopsis/Solicitation for

Coverall Laundry Services for the

California Army National Guard

Surface Maintenance and

State Aviation Office by the

USPFO for CA

Purchasing & Contracting

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6 pursuant to FAR 13.5, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number: W912LA-19-R-0004

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

This solicitation and the incorporated provision and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-02 dated 05 June 2019 and Defense Federal Acquisition Regulation Supplement (DFARS) Change notice 20190531;

North American Industry Classification Code (NAICS): 812332 Size Standard: $38,500,000.00

The objective of this contract is to provide coverall issue and cleaning service for CAARNG maintenance technicians 365 days a year in order to ensure protection against petroleum, chemicals, and inclement weather to maintenance organizations throughout the State of California. The quantities listed in section 3 of the PWS must be available at any given time; to be cleaned and delivered no less than weekly.

Services are in support of the CA ARNG Maintenance Units throughout California.

Clauses included in this combined solicitation/synopsis are not all inclusive. Clauses included on any ensuing award may include all or some of the below clauses. Contractor’s should assume that all of the below clauses are applicable to this acquisition. Additional clauses may also be added at the discretion of the contracting officer upon award

52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (OCT 2016) (IAW FAR 12.301(b)(1)) Addendum to 52.212-1:

SOLICITATION PROVISIONS ADDENDUM

The following additions/changes are made to FAR provision 52.212-1, which is incorporated by reference:

Solicitation number: W912LA-19-R-0004

Requests for clarification. Address any questions or concerns you have to the Contracting Officer (KO) or Contract Specialist (KS). Written requests for clarification may be sent by e-mail to the contract specialist uriel.ramirez7.civ@mail.mil.and and the contracting officer Roger Chapin roger.w.chapin.civ@mail.mil. No faxed, phone, or delivered hardcopy inquiries will be accepted; only emailed responses will be considered. All requests for clarification/questions are due no later than 5 days before closing at 0900 Pacific Standard Time.

Receipt of offers. Offers are due no later than 16 Sep 2019 at 10:00 AM Pacific Standard Time via email attachment to uriel.ramirez7.civ@mail.mil before the due date. No faxed offers or paper responses will be accepted. The offeror is solely responsible to make sure their offers are received by the deadline.

Responsible Sources All responsible sources may submit a response which, if timely received, must be considered by the agency.

Contractors shall submit the following with their proposals:

Technical Proposal Cost / Pricing Information

GENERAL INFORMATION

SERVICES TO BE PERFORMED

SOLICITATION PROVISIONS

Past Performance Written acknowledgement of any and all amendments to this solicitation Verification of SAM registration

Offers not meeting the requirements as set forth by this RFP may not be evaluated for award. All responsible sources with NAICS 812332 may submit a proposal to be considered by the agency.

BE SURE TO READ FAR 52.212-1, INSTRUCTIONS TO OFFERORS, AND FAR 52.212-2,

EVALUATION FACTORS.

IF GUIDELINES ARE NOT FOLLOWED AS SET FORTH IN 52.212-1 YOUR OFFER COULD BE

CONSIDERED NON- RESPONSIVE.

GENERAL INSTRUCTIONS

This section provides general guidance as well as specific instructions on the format and content of an offerors submissions. The offeror’s submission must include all data and information requested and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package will be considered non-responsive to this solicitation and will not be evaluated for award. For the purposes of this solicitation, non-responsiveness refers to (but is not limited to): Failure to follow submission procedures and format (as contained/described herein), Failure to provide a Unit Price and Extended Total/Amount for each Contract Line Item and failure to provide the required number of past performance references required by this solicitation. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided may result in an unfavorable evaluation.

Offers shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Offerors past performance should not simply rephrase or restate the Government’s requirements, but rather shall provide supporting evidence reflecting an offerors ability to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s submission.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

GENERAL INFORMATION

Point of Contact – The Contracting Officer (KO) and Contract Specialist (KS) are the sole points of contact for this acquisition.

Discrepancies – If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

The offeror is reminded that the Government reserves the right to award this effort based on the initial submissions, as received, without discussion.

ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare submissions as set forth in the organizational table below.

Submission Organization

Volume VOLUME CONTENTS PAGE LIMIT

One Technical Proposal 15

Two Cost / Price 15

Three Past Performance 15

Page Limitations – Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will be returned to the offeror as soon as practicable. Each page shall be counted except the following: cover page, table of contents, tabs, glossaries, past performance, and information sheets.

Technical Proposal Information – All technical performance information shall be addressed ONLY in Volume I.

Cost or Pricing Information – All cost or pricing information shall be addressed ONLY in Volume II. This volume shall consist of all information required to support proposed costs and pricing.

The Offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set for the in the CLIN summary page. The full-length CLIN format included with this synopsis / solicitation is for information purposes and is not required as a fill-in response sheet.

The proposal shall set forth a summary of the total estimated costs by cost element and shall provide a breakdown of the proposed estimated costs of each CLIN separately, including all direct and indirect charges and fees. The costs summary spreadsheets shall be provided for the base effort and each option year. All documentation furnished to support the cost summaries are to be provided in a format chosen by the offeror that is easily traceable to the cost summary sheets.

Past Performance Information – All past performance information shall be addressed ONLY in Volume III. This volume shall contain past performance information regarding similar contracts. Offerors shall submit all Government and / or commercial contracts for the prime offeror and each major subcontractor in performance or awarded during the past three years from the issue date of this RFP, which are relevant to the efforts required by this solicitation. If proposed, the Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. The following information shall be addressed in past performance submissions:

Contract Descriptions.

Contract number & contract type Awarded price / cost Period of performance Contractor / Subcontractor place of performance. If work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (name, address, email, and telephone numbers).

Government contracting activity, and current address, Procuring Contracting Officers name, email address, telephone and fax numbers.

Government’s technical representative / COR and current email address, telephone and fax numbers.

Performance – Offerors shall provide a specific narrative explanation of each contract listed, describing the objectives achieved and detailing how the effort is relevant to the requirement of this RFP.

Subcontracts – Per clause 52.219-14 only up to 50% of the work may be subcontracted.

New Corporate Entities - New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of commitment shall be included in the proposal for these employees in order to be considered.

Glossary of Abbreviations and Acronyms – Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

52.212-2 EVALUATION-COMMERCIAL ITEMS (Oct 2014) (IAW FAR 12.301(c)(1))

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor(s) shall be used to evaluate offers:

Technical Cost/Price Past-Performance

Technical and past performance must be deemed acceptable before making an award based on price.

Option - The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

This requirement contains 52.217-8, Option to Extend Services. Circumstances may arise that require the Contracting Officer to utilize FAR 52.217-8, Option to Extend Services, upon the period of performance end, for no more than six (6) months. Inclusion of this clause shall not obligate the Government to exercise the options(s). Pricing for this option will be pro-rated to the contracted rate for the Period of Performance immediately preceding it.

Basis for Contract Award - This solicitation is conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items, FAR Part 13, Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Items as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS). These regulations are available electronically at https://acquisition.gov/

A contract will be awarded to the offeror whose offer is determined to be the lowest-priced technically acceptable response that conforms to the solicitation requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Addendum to 52.212-1). The government intends to award without discussions but reserves the right to do so. Technical Factors and Past Performance, when combined are less important that Price.

Number of Contracts to be Awarded -The Government intends to award one (1) contract as a result of this solicitation.

Evaluation Process

The award will be made based on the lowest-priced technically-acceptable offer. To receive consideration for award, a rating of no less than “acceptable” must be achieved for the technical factor, to include all sub factors.

Factor One: Technical Proposal

The following information shall be provided and will be evaluated. Proposals shall be clear, concise, and include sufficient detail for effective evaluation. Offerors shall assume that the Government has no prior knowledge of their experience, and will base its evaluation on the information presented in the Offeror’s proposal. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements.

Evaluation Factors: In order to be considered for further evaluation, an Offeror must first be determined “Acceptable” in the Technical factor. In order to be determined “Acceptable”, an Offeror shall, in the determination of evaluator, be rated “Acceptable” in ALL criteria stated below.

Technical Evaluation Ratings: The following ratings and descriptions will be used in the evaluation and assessment of each Technical Sub-factor and the overall Technical rating of the Technical Proposal.

Failure to provide required technical data with proposals may render an offeror’s proposal noncompliant with the solicitation requirements and ineligible for award. The Technical Proposal shall be prepared in accordance with the instructions given in this section and will be evaluated in accordance with FAR 52.212-2 Evaluation –Commercial Items and FAR Part 15.305 Proposal Evaluation. Technical Proposal binders shall not include price or pricing information.

The Technical proposal shall include the following documents:

Organizational Chart (regional, state-wide, local collection) Scheduled pickups broken down by days of the week Quality Control Plan

The Technical Proposal shall address how the offeror intends to comply with both technical and management performance requirements contained in the Performance Work Statement (PWS). As a minimum, the proposal will address the following sub-factors in such a manner as to provide the evaluator with a clear understanding of the Technical approach.

The Technical factor is divided into the following sub-factors:

Sub-factor 1: This sub-factor evaluates the offeror’s organizational and geographic structure to respond to potential delays from a missed pickup, changes in sizes, potential changes to subcontractors, or truck breakdown. Offerors will break down anticipated delivery schedules here.

Sub-factor 2: The proposal shall be practical, specific, comprehensive and shall clearly demonstrate both the offerors understanding of the requirements and its capability to meet the Government’s needs.

Proposal must demonstrate that the offeror has knowledge/capabilities to clean garments that have been soiled with chemicals, oils, and other chemical compounds endemic on military maintenance facilities.

Sub-factor 3. The offeror shall provide in-depth Quality Control information, which addresses a complete and comprehensive quality control system to support performance of the contract in accordance with the PWS. The proposal should detail the offeror’s plans, methods, practices and procedures on various types of issues. The information should also address as a minimum: Methodology for identifying deficiencies in the quality of services before the level of service becomes unacceptable; inspection techniques to be utilized; corrective measures for contractor and Government detected faults; and ensuring and measuring customer satisfaction and handling customer complaints.

Factor Two: Price

Adequate price competition normally establishes a fair and reasonable price. If adequate competition is not obtained, procedures outlined in FAR 15.404-1(b)(2) will be used to ensure a fair and reasonable price. The Government will review the prices submitted for unrealistically low prices using one or more price analysis techniques listed in FAR 15.404-1. Failure to provide realistic prices may result in an offer being rated unawardable on the basis that unrealistically low prices are an indication that the Offeror does not understand the requirements.

Proposal prices shall be fully burdened inclusive of all direct and indirect costs (e.g., profit, fringe benefits, salary, indirect rates and overtime hours). An offeror’s final price will be determined by multiplying the weeks identified in the Pricing Schedule by the quantity for each garment for each location to confirm the extended amount for each. The total of CLINs will be evaluated for completeness and accuracy, and used for total evaluated price. Round all prices up to the nearest penny.

Factor Three: Past Performance

Past Performance will be evaluated using the ratings of “Acceptable” and “Unacceptable

Offerors must provide (as part of Volume III) a list of the most recent and relevant contracts performed for Federal agencies and commercial customers. The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of the PWS. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel (if applicable) who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to this acquisition.

The Government will use the following recency definitions when assessing recent contracts:

Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will result in a past performance confidence rating of “Unsatisfactory Confidence”.