12-R-8001 COMPANION TRAINER.pdf

163 BASE CONTRACTING OFFICE

1620 GRAEBER STREET, BLDG 2273, SUITE 29

MARCH ARB CA 92518-1714

951-655-5461

951-655-2419

UNDER DPAS (15 CFR 700)

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W912LA-12-R-8001 09-Nov-2011

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163 OPERATIONS GROUP

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Prescribed by GSA

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W912LA-12-R-8001

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

TABLE OF CONTENTS

SECTION TITLE PARAGRAPH

I Description of Services Mission Requirements 1.1 Scope of Work 1.2 General 1.2.1 Flight Training Program 1.2.2 Aircraft 1.2.3 Administrative Management 1.2.4 Aircraft Maintenance Management 1.2.5 Aircraft Servicing 1.2.6 Environmental Management 1.2.7 Information Management 1.2.8 Infrastructure Management 1.2.9 Personnel Management 1.2.10 Quality Control Program 1.2.11 Contractor Flight Requirements 1.2.12 Safety Management 1.2.13 ARCAP Support Functions 1.2.14 Contractor Furnished Equipment and Supplies 1.2.15

II Government Furnished Property and Services 2

APPENDICES

A-1 Workload Estimates A-2 Publications, Directives, and Forms A-3 Reports/Plans/Publications A-4 Facility Descriptions A-5 Abbreviations and Acronyms

SECTION I

DESCRIPTION OF SERVICES

1.1 MISSION REQUIREMENTS

1.1.1 Air National Guard (ANG) Remotely Piloted Aircraft (RPA) Companion Aircraft Program (ARCAP). ARCAP was created with three purposes in mind: to comply with Federal Aviation Regulations (FARs) regarding aircrew qualifications, maintain aircrew airmanship and situational awareness, and meet FAA requirements for the operation of RPA in the National Airspace System (NAS). The 163rd Reconnaissance Wing’s (hereinafter “163rd) intent is to get its Rated Pilots checked out in the Companion Aircraft, and maintain instrument currency.

1.1.2 Contractor Compliance. This Performance Work Statement (PWS) requires the Contractor to comply with Federal Aviation Administration (FAA) requirements. The Government requires certain programs and training to enhance safety and to establish the standards by which the Contractor shall be measured. As an expert, the Contractor shall have a thorough understanding of the work required to meet the standards identified in this document that are consistent with the commercial industry and in accordance with all applicable local, state, and federal regulations (see Appendix A-2, Publications, Directives, and Forms). During the performance period, the Government encourages the Contractor to propose any innovations that may lead to increased efficiencies / performance.

1.2 SCOPE OF WORK.

1.2.1 General. The Contractor shall provide one (or more identical) T-53 aircraft and maintenance services necessary (except for those items furnished by the Government in Section II) to conduct all flight training. The aircraft will be used exclusively by the 163rd, or in support of the 163rd. This contract will be for a minimum of 24 months, with the option of continuing up to an additional 36 months, renewable on a yearly basis.

For quality assurance purposes, the Government retains program oversight, but will not exercise direct supervision over the Contractor’s employees performing services under this contract, except in the instance and interest of safety or national emergency. The Contractor shall provide the services set forth in this contract in a manner which allows the Government to safely conduct ARCAP. The Government shall provide all flight instructors and services, other than those provided by the contractor, necessary to perform flight training as defined in this document. The Contractor shall provide the capability to fly up to approximately 600 sorties per 12 month period, as specified in the workload estimates in Appendix A1.

1.2.2 Flight Training Program.

1.2.2.1 Flying Training. All flying training will be conducted by military instructor pilots.

Contractor-provided pilots will be arranged for at an additional cost if necessary. The

Contractor will be given a minimum of 7 days notice if a Contract Pilot is required. The contractor will be required to flight test or functional check flight the aircraft when required.

1.2.2.2 Flying Schedule. Use of aircraft will be provided at an engine running hourly rate to include fuel and oil (wet lease). A weekly schedule of upcoming operations will be issued to the Contractor each Friday for the following week, by the authorized Ordering Officer, Alternate or Squadron Scheduling Office. In the unlikely event the schedule is delayed, the contractor should plan on an average flying week based on previous weeks flying.

1.2.2.3 Flying Area. Contract aircraft will be located at an FBO either at March ARB (civilian ramp at South end), or within close proximity to March ARB (within 25nm). The aircraft will not be flown over water beyond glide-back distance of land. Flights outside of the local flying area will be coordinated with the Contractor and the 163rd OG/CC.

1.2.3 Aircraft.

The Government requires T-53 aircraft (Cirrus SR20 G3 models with Cirrus Perspective Cockpit by Garmin). The following options will be included:

a. Autopilot capable of navigation coupling;

b. Back seats installed;

c. Chart subscription for updates; and

d. Wheel pants

Additionally, the aircraft must be able to communicate on two separate VHF frequencies. The aircraft must be fully IFR capable and certified. Contractor will provide evidence that all airworthiness directives have been complied with. The same aircraft make and model will be used for all training and must be configured identically with respect to instrumentation, avionics, power plant, propeller, exhaust, and any airframe modifications.

1.2.4 Administrative Management.

1.2.4.1 Release of Information. The Contractor shall coordinate with 163rd Public Affairs Office and the 163rd OG/CC before responding to any media inquiries about the 163rd RW, ARCAP, or any related matter.

1.2.4.2 Insurance.

1.2.4.2.1 Aircraft Public and Passenger Liability Insurance. The Contractor, and any subcontractors, as applicable, shall procure and maintain at all times Aircraft Public and Passenger Liability Insurance against death, bodily injury, and property damage. Such insurance shall be designated to protect the personnel involved in ARCAP, including all Government employees, and shall indemnify and defend the US Government from all claims arising out of acts or omissions of the contractor and/or participants in the ARCAP Program. This insurance shall be procured and maintained in limits of not less than $200,000 per person; $500,000 with respect to any one person injured or killed, other than passenger liability; $200,000 per occurrence for property damage; and, subject to that limit per person, an aggregate limit of $1,000,000 with respect to any number of persons injured or killed as a result of any one accident.

1.2.4.2.2 Comprehensive Insurance. The Contractor and any subcontractor shall maintain a comprehensive, all-risk insurance policy covering loss to the training aircraft.

Said policy shall facilitate repair or replacement of damaged or destroyed aircraft as a result of acts or omissions by the Contractor’s employees and invitees, including, but not limited to, government employees associated with the ARCAP program.

1.2.4.2.3 Insurance Policies. All insurance policies shall bear appropriate endorsement whereby the insurance carrier waives any right of subrogation acquired against the United States of America by reason of any payment under such policy, and such policy shall further provide that the contracting officer (CO) receives 30 days prior notice before cancellation of such policy or reduction of coverage there under can be effective.

For all insurance policies, the Contractor shall, prior to the performance of this contract and the performance of an option period or 30 days prior to the expiration of insurance coverage, submit to the Contracting Office either (a) a certified copy of the insurance policy actually procured and maintained, or (b) an insurance certificate issued by the insurance company verifying coverage in conformity with this contract.

1.2.5 Aircraft Maintenance Management.

1.2.5.1 Aircraft Maintenance and Inspection Policies. The Contractor shall be responsible for complete maintenance and logistics for their aircraft in accordance with FAA regulations. The Contractor provided aircraft shall be exclusively used by the customer.

1.2.5.2 General Aircraft Maintenance. The Contractor shall maintain all aircraft, power plants, and components IAW FAA Federal Aviation Regulations (FAR) Parts 43, 65, 91, and 145, specified Air Force Instructions (AFIs), and Original Equipment Manufacturer (OEM) specifications to meet standards contained in Federal Regulations, Advisory Circulars, AFIs, Sups and technical orders (TO) listed in PWS. The Contractor shall follow all aircraft manufacturer’s recommended inspection / maintenance procedures / time change / overhaul requirements to include 100 hour inspections. The Contractor shall comply with applicable instructions and supplements listed in Appendix A-2. The Contractor shall furnish annual certification letters confirming all contractor provided aircraft have been maintained, inspected and repaired to FAA type certification and airworthiness standards. The Contractor shall include aircraft type, aircraft tail number, and statement of FAA airworthiness for each aircraft in an annual Aircraft Airworthiness Certification Report.

1.2.5.3 Aircraft Emergencies. The Contractor shall respond immediately to any aircraft emergency/incident involving Contractor aircraft.

1.2.5.4 Maintenance Documentation. The Contractor shall be responsible for maintaining all maintenance records in accordance with 163 MXG standards with military oversight provided by 163 AMXS Quality Assurance personnel. In addition to maintenance documentation required by CFR Title 14, an aircraft forms binder containing an Air Force Technical Order (AFTO) Form 781AFORMS, 781A and 781H shall be used for each aircraft. The AFTO Form 781H shall reflect maintenance status servicing information and provide a ready reference as to the status of the aircraft according to the procedures in TO 00-20-1. The AFTO Form 781A shall reflect all pilot-reported maintenance discrepancies, corrective actions and/or deferred discrepancies.

The AFTO Form 781 series forms shall be maintained by aircraft registration number, date, and page number. The Contractor shall determine which maintenance record entries shall be transferred, if required by CFR, to the appropriate logbook. The Contractor shall retain ownership of these records. The Government intends to log aircraft flight time. It shall be logged according to AFI 11-401; that is, log flight time from application of takeoff power to landing time plus five minutes or engine shutdown whichever occurs first. Any adjustments to aircraft flight hours required by CFR for the aircraft’s logbook shall be the responsibility of the contractor. The Government will provide AFTO Form 781 series copies and specific documentation training to the Contractor. The Contractor shall make all maintenance records available to the Government upon request. Documentation oversight will be provided by 163 MXG Quality Assurance personnel.

1.2.5.5 Check / Test Flight Requirements. Test flights/Functional Check Flights, shall be conducted as required by CFR, Title 14. The contractor will conduct these test flights when required, and will make every attempt to get the aircraft back in service to avoid any scheduling cancellations.

1.2.6 Aircraft Servicing.

1.2.6.1 Fuel/Oil Storage. The Contractor will provide aircraft fuel-servicing at no additional cost to the government (Wet Lease already has fuel/oil costs included in the hourly rate). Contractor will provide a means of fueling aircraft at other airfields when required. The customer will not be required to pay for fuel then be reimbursed: fueling at outstations will be directly billed to the contractor. The contractor will seek reimbursement from the 163rd for any charges in excess of local contractor rates for fuel and other routine services.

1.2.6.2 Movement of Aircraft.

1.2.6.2.1 Aircraft Movement In/Out of Hangars. Only Contractor personnel or military qualified Personnel may move aircraft into or out of hangars.

1.2.6.2.2 Aircraft Positioning. The Contractor shall be responsible for chocking and mooring all aircraft left unattended while at the contractor’s facility. Contractor shall ensure aircraft are positioned and chocked, in designated parking spots, prior to crew arrival at the contractor’s facility.

1.2.6.2.3 Aircraft Hangar Requirements. The Contractor shall hangar aircraft while not in use, and during periods of inclement weather, i.e. hail, thunderstorm, lightening, ice, snow and winds above 30 knots. The Contractor shall hangar aircraft at the end of each flying day.

1.2.6.2.4 Deferred Discrepancies. The Contractor shall correct all minor non-safety discrepancies within 30 calendar days. The Contractor shall inform the PCO and the 163rd OG/CC, and provide the rationale, for any delayed discrepancies exceeding 30 days.

1.2.6.2.5 Weight and Balance. When weight and balance is modified, the Contractor shall provide data to the 163rd RW for computation of load charts. The contractor shall also supply the most current version of Cirrus provided weight and balance software.

1.2.6.2.6 Aircraft Cleanliness. Contractor will keep the aircraft in a clean, flyable condition.

1.2.7 Environmental Management.

1.2.7.1 Environmental Program. The Contractor shall perform the requirements of this PWS in compliance with the National Environmental Policy Act, all applicable OSHA, Air Force, Federal, state, local environmental laws and regulations.

1.2.7.1.1 Occupational Safety and Health Act (OSHA). The Contractor shall have an OSHA program in place that meets all applicable Federal, state, and local regulatory requirements. The Government will not specifically evaluate this program nor validate the Contractor's performance with OSHA worker protection requirements. Compliance with worker protection laws and regulations, as they pertain to the Contractor's personnel, shall be the responsibility of the Contractor.

1.2.7.1.2 Government Indemnification. The Contractor shall indemnify, save, and hold the Government harmless from any damages, costs, expenses, liabilities, fines, or penalties resulting in any way from releases, discharges, emissions, spills, storage, disposal, or any other acts or omissions by the Contractor, its officers, agents, employees, subcontractors or the invitees of any of them, giving rise to Government liability, civil or criminal, or responsibility under federal, state or local environmental laws. This condition shall survive the expiration or termination of this contract, and the Contractor's obligations hereunder shall apply whenever the Government incurs costs or liabilities for actions of the type described in this provision.

1.2.8 Information Management.

1.2.8.1 General. The Contractor shall provide Government personnel access to the original record, electronic, or reproducible copy of records (such as status reports, maintenance data, etc.) produced in support of this contract upon request.

1.2.8.2 Internet Access. Internet access is a requirement for access to NOTAMs, Weight and Balance calculations, Flight Planning, weather, etc... The contractor will provide internet access as stated in section 3 pertaining to office equipment while at the contractor’s facility.

1.2.8.3 Publications and Forms. Publications, Directives and Forms that apply to this PWS are listed in Appendix 2, and are designated as either "Mandatory" or "Advisory."

The Contractor will comply with all those listed as mandatory and use those listed as advisory as guides.

1.2.9 Infrastructure Management.

1.2.9.1 Security Management. The Contractor shall safeguard T53 aircraft provided for Government use, and at the close of each work period, aircraft shall be secured while at the contractor’s facility.

1.2.9.2 Aircraft and Facilities. Aircraft shall be parked in a closed hangar overnight.

All facilities shall be locked and security checked at the close of each flying day by Contractor personnel. The Contractor shall take action to preclude any act that may result in damage or loss of property. Paragraph applies to the aircraft at the contractor’s facility only.

1.2.10 Personnel Management.

1.2.10.1 Contractor Employees. The Contractor shall provide in writing the names, title, applicable certificate numbers, and phone numbers of all employees. The CO shall be informed within one month when changes are made to this list. The list shall be provided to the CO at the pre-performance conference and updated listings shall be submitted as employee changes occur.

1.2.10.2 Program Management Requirements

The Contractor’s program management structure shall identify an on-site single point of contact with aircraft maintenance management experience.

1.2.10.3 Contract Site Manager. The Contractor shall provide a Contract Site Manager (CSM) who shall be responsible for the performance of this contract. The Contractor shall provide an on-site CSM, or alternate(s), physically present during scheduled maintenance and flying. The name of the CSM and an alternate, or alternates, who shall act for the Contractor when the CSM is absent shall be designated in writing to the CO prior to the contract start date and as changes occur. The CSM, or alternate(s), shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CSM or alternate shall be available during normal hours of operation, within 30 minutes, to meet with Government personnel and immediately available via phone.

1.2.10.4 Aircraft Mechanics. The Contractor shall provide qualified FAA certificated Airframe and Powerplant (A&P) and Inspection Authorization (IA) Personnel IAW FAA FAR 65 or authorized aircraft worker IAW FAR 43, to perform all organizational and depot level maintenance required in this PWS.

1.2.10.5 Unauthorized Employees. The Contractor shall not employ a person for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, or general well-being of any personnel and / or the operational mission.

1.2.10.6 Employee Conduct. In the event that improper aircraft maintenance practices, personal appearance or conduct of Contractor personnel becomes detrimental to accomplishment of the mission as determined by the Government, the CO will provide written notification, or as a minimum a phone call to discuss such conditions to the Contractor. Following notification the Contractor shall remedy the situation immediately.

1.2.10.7 Language of Employees. All employees shall speak, read, write, and understand the English Language, excluding the speaking skill of hearing impaired employees.

1.2.10.8 Employee Uniforms. Contractor personnel shall present a professional and neat appearance and be easily recognized as Contractor employees, and distinct from military uniforms. Contractor personnel may not wear clothing which is offensive nor which is derogatory toward the USAF or other U.S. military service.

1.2.10.9 Substance Abuse Testing. Contractor employees shall be subject to substance abuse testing during an accident investigation when an individual's actions or inactions are suspected as factors in a mishap sequence. In such cases, the Contractor shall require the employee(s) to submit to substance abuse testing by a certified medical substance abuse testing facility designated by the Contractor and approved by the Government. The results of all tests shall be provided to the Government, upon request.

1.2.10.10 Employee Qualifications. The Contractor shall ensure that all employees are qualified, trained, and certified to perform the requirements of this PWS. The Contractor shall comply with certification and training required by all federal, state, and local laws, regulations and CFRs. All training and certification shall be documented and available for Government review.

1.2.10.11 General Training. The Contractor shall ensure that all employees are trained in fire extinguisher training (emphasis in acting as fire guard during aircraft engine starts).

1.2.10.12 Employee Training Records. The Contractor shall maintain individual training records on each employee. Training records shall be made available to the Government upon request. Maintenance personnel shall be trained to accomplish required maintenance functions specifically for the Contractor’s aircraft. As a minimum, those records shall contain all systems on which the individual is qualified or is to become qualified to perform, the name of the individual that provided the training, the date training was conducted or completed, and for recurring training, the due date. This file shall also include:

Copy of FAA Certificates Letters of Appointment Utility workers documented training items

1.2.10.13 Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. IAW DoDI 3020.37 Continuation of Essential DoD Contractor Services During a Crisis, unless otherwise directed by an authorized Government representative, all services and Contractor personnel identified in this PWS have been determined non-essential during a crisis.

1.2.11 Quality Control (QC) Program.

The Contractor shall ensure the quality system and quality program meets the following requirements:

1.2.11.1 Quality Control Program. The Contractor shall establish a quality program that shall encompass all aspects of the contract. The Contractor is responsible to accomplish the requirements of the contract as specified, and to identify and prevent deficiencies in the quality of services performed before the level of performance becomes unacceptable.

1.2.11.2 Corrective Actions. The Contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified. All deficiency responses shall include the action taken to preclude a recurrence.

1.2.11.3 Quality Control Inspector / FAA Inspection. Contractor personnel who perform maintenance quality control duties must possess an FAA Mechanic License with A&P rating.

1.2.11.4 Customer Complaint and Performance Assessment Report Forms. When the Contractor receives a customer complaint form or a performance assessment report form from the Government QAE, the Contractor shall complete the customer complaint form or a performance assessment report form with corrective action and return within five workdays to Government QAE.

1.2.12 Contractor Flight Requirements.

Contractor personnel shall be allowed to accompany Government personnel in aircraft or vehicles, as required for official purposes. That includes, but is not limited to, off-station maintenance requirements, observation of mechanical or instrument related problems, or to observe specific flight handling characteristics. The Government has no legal obligation to provide that transportation, however, when doing so, Contractor personnel shall be approved, in advance, IAW the provisions of AFI 11-401 Aviation Management and those personnel shall be required to acknowledge/sign a “Hold Harmless” agreement. The “Hold Harmless” agreement may remain in effect during the entire length/tenure of the contract, if the Contractor has specific measures in their employee orientation to ensure all personnel have signed the agreement. In the event the Contractor does not have adequate measures to track the “hold harmless” agreement, then the Contractor remains solely liable for having employees complete these procedures prior to each flight.

1.2.13 Safety Management.

1.2.13.1 The Contractor shall implement a safety program that ensures the protection of Government property and personnel IAW OSHA. The Contractor shall submit a safety plan for Government approval. The Contractor shall be responsible for providing information and assistance if the Contractor is involved in an incident. The Contractor shall report mishaps and incidents involving the Contractor’s aircraft within one (1) hour to the 163rd RW Safety Office, and the PCO. The Contractor shall assist the Government in preparing a Mishap and Incident Report.

1.2.13.2 Occupational Safety and Health Act Compliance. The Contractor shall have an OSHA program in place that meets all applicable Federal, state, and local regulatory requirements. Compliance with worker protection laws and regulations, as they pertain to the Contractor's personnel, shall be the responsibility of the Contractor.

The draft shall address all aspects of the safety regulations specified in the PWS. The Contractor shall also designate a person to serve as the Contractor Safety Officer (SO).

1.2.13.3 Safety Inspections. The Contractor shall be subject to safety inspections by AF personnel. If the Contractor is designated as responsible for correcting a safety deficiency in an area covered by the contract, FARs, or OSHA, the Contractor shall reply, in writing to the Quality Assurance Personnel (QAP), indicating corrective action taken or planned.

1.2.13.4 Identifying and Reporting Safety Hazards and Mishaps. The Contractor shall describe in writing and implement a system that shall promptly identify and report safety hazards and mishaps to the QAE. The Contractor shall cooperate with Government safety officials in investigating any mishaps or unusual occurrences. Initial incident/mishap information and pertinent witness testimony shall be passed to Government personnel as soon as possible, but no later than 4 hours following the incident/mishap. USAF Safety staff may conduct work site visits of Contractor operations. The Contractor shall take action to correct unsafe conditions / hazards.

1.2.13.5 Tool Control. The Contractor shall establish in writing, and maintain a government approved tool control program to ensure tool accountability to minimize potential FOD to aircraft.

1.2.14 ARCAP Support Functions.

1.2.14.1 Unscheduled Off Site Support. If weather or factors other than maintenance necessitate a landing at other than the intended airport of destination, the Contractor is responsible for any fees or costs associated with the actual destination airfield. The Contractor will be reimbursed for any of the above costs. The Contractor shall be responsible for airworthiness and maintenance support, if required, for their aircraft that land at airfields other than the contractor’s facility. The Contractor shall be responsible for any fees or costs associated with repairing, servicing or storage of the aircraft. The Contractor shall be reimbursed for actual/allowable travel expenses incurred to perform maintenance support at airfields other than the contractor’s facility.

1.2.15 Contractor Furnished Equipment and Supplies.

1.2.15.1 General Information. Except for those items or services specifically stated in Section II as Government furnished, the Contractor shall furnish everything needed to perform this contract according to all its terms.

1.2.15.2 FAA and Manufacturer Publications, vendor software. The Contractor shall obtain and maintain current required FAA, manufacturer, and vendor publications. The Contractor shall also procure (4) copies of Cirrus Garmin Prospective Training Software for the 163rd.

1.2.15.3 Fuel Cans. The Contractor shall provide NFPA approved fuel cans for the disposal of fuel samples taken during aircrew inspections. The fuel cans will be placed on the ramp near the aircraft following the first flight of the day and removed at the end of flying operations.

1.2.15.4 Miscellaneous. The Contractor shall provide the following:

- One Tow Bar per aircraft

- A minimum of two (2) sets of aircraft tie down straps per aircraft

- Two (2) sets of aircraft chocks per aircraft (one for baggage compartment)

- A cargo net per aircraft (if baggage compartment is accessible from the cabin)

- One fuel sampler cup per aircraft

SECTION II

GOVERNMENT OR CONTRACTOR FURNISHED PROPERTY AND SERVICES

3.1 General. The Government will provide all headsets, flight gloves, foam ear plugs, flight publications, pubs kit, and survival equipment. When the aircraft are not being used by the Government, the contractor will keep the aircraft and all of its contents secure. The contractor will also supply the 163rd with a secure storage area, where they can store their pro gear and survival kit on the premises while at the contractors facility.

3.1.1 Survival Equipment. A 163rd RW-approved survival kit (up to 20 lbs) will be provided for each aircraft, and a separate kit shall be provided for aircrew training.

3.1.2 Air Force Publications / Forms. The Government will furnish Air Force publications, directives, and forms specified in Appendix 2 of this PWS.

3.1.3 Safety. The 163rd Flight Safety Office will provide the initial safety response to any aircraft accident/incident when a 163rd crewmember has been involved.

3.2 Contractor Furnished Services.

3.2.1 Office Equipment. While at the contractor’s facility, the Contractor will provide an area sufficient for flight planning. Included, as a minimum, will be a phone, a book case (with a locking cabinet to store Air Force Pubs, weight and balance forms, and Form 175s), a small lockable file cabinet for hanging “V folders” (storing paperwork), a fax machine, a computer able to access NOTAMS and Weather, a restroom, and adequate janitorial services.

3.2.2 Equipment Custodian. The Contractor shall appoint an individual to function as the equipment custodian for all Government provided equipment, (if equipment is stored on the premises).

3.2.3 Fire Protection. The Contractor will provide a fire bottle near the aircraft startup location for all engine starts at Contractor facility. The extinguisher shall be Halon, with min capacity of 2.5 pounds, suitable for initial response to an aircraft fire. The fire bottle will be maintained and inspected by the contractor.

3.2.4 Security. The Contractor will ensure that the aircraft are parked securely at all times while at the contractor’s facility. As part of the contractors preflight (as annotated on AFTO Form 781), the contractor will ensure that the aircraft has not been tampered with since the last flight.

3.2.5 ARCAP Fuel Servicing. The Contractor will provide the service for refueling aircraft under this program: all aircraft are wet leased. The contractor will be responsible for fueling and servicing all aircraft before and after every flight. If aircraft requires fueling or service away from the contractor’s facility, the contractor will provide a credit card or be directly billed.

APPENDIX A-1

WORKLOAD ESTIMATES

(Note: Below estimates are for sorties flown. Government will schedule sorties sufficient to accomplish required sorties while accounting for historical attrition.)

Annually

500-600 sorties, averaging between 45 and 90 minutes.

The Government guarantees a minimum of 720 hours, per 12 month period.

These hours will be prorated for anything less than a year.

APPENDIX A-2

PUBLICATIONS, DIRECTIVES, AND FORMS

A-2.1 General.

Any reference to a publication includes the basic and all its current supplements and amendments. Additionally, any lower-tiered (MAJCOM/NAF) directives shall also be binding. New and replacement directives, supplements or amendments to listed publications from any organizational level may be issued during the life of the contract.

The Contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price. Prior to implementing any such mandatory revision or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain the prior approval of the CO. Said price proposal shall be submitted within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance; however, the CO may direct immediate implementation and waive the prior approval requirement. Negotiation and or increased cost approval may take place during or after implementation at the discretion of the CO. Failure of the Contractor to submit a price proposal within 30 calendar days from the date of receipt of any change shall entitle the Government to performance IAW such change at no increase in contract price. The directives and forms have been coded as Mandatory (M) and Advisory (A). The Contractor shall follow those publications/ directives/forms coded as “M” completely. The Contractor shall follow those publications/directives/forms coded “A” as necessary to accomplish the intended effect or product contemplated therein. Furthermore, the Contractor must ensure absolute compliance with those directives coded as “M” whenever tasks are specifically enumerated in the PWS.

A-2.2 Code of Federal Regulations (CFRs).

The Contractor shall procure and maintain the most current editions of the following CFRs:

NUMBER TITLE Mandatory or Advisory 49 CFR Vol 6, Chapter VIII, Part 830

Notification and Reporting of Aircraft Accidents or Incidents

M

29 CFR 1910.176 Materials Handling - General M 29 CFR 1910.1200 (b) 29 CFR 1910.1200 (f)

Scope and Application Labels and Other Forms of Warning

M M

A-2.3 Federal Aviation Regulations (FARs).

The Contractor shall procure and maintain the most current editions of the following FARs:

FAR 36 Noise Standards: Aircraft Type and Airworthiness

Certification M

FAR 39 Airworthiness Directives M FAR 43 Maintenance, Preventive Maintenance, Rebuilding, and Alteration M

FAR 65 Certification: Airmen Other Than Flight Crewmembers

M

FAR 91 General Operating and Flight Rules M FAR 145 Repair Stations M

A-2.4 DoD Instructions.

The following DOD instructions will be available on the Internet at http://www.defenselink.mil/pubs/ for Contractor review/use:

DoDI 3020.37 Continuation of Essential DoD Contractor Serviced

During a Crisis A

A-2.5 Air Force Publications.

The following Air Force publications will be available on the Internet at http://www.e-publishing.af.mil/orgs.asp?type=pubs for Contractor review/use:

AFI 11-401 Flight Management A AFI 33-364 Records Disposition-Procedures and Responsibilities M AFMAN 23-220 Reports of Survey for Air Force Property (Para 3.1) M

AFOSHSTD 91-

Aircraft Flight Line – Ground Ops and Activities M

T.O. 00-20-1 Aerospace Equipment Maintenance, Inspections, Documentation, Policy and Procedures (Chap 5)

A

A-2.7 Manufacturer Publications.

The Contractor shall maintain all manufacturers’ publications which pertain to the operation or maintenance of the T53 (Cirrus SR20) aircraft and engines. All manufacturers’ publications shall be available for QAE inspection and reference.

Publications required shall include, but not be limited to, the following:

(1) Service Manuals

(2) Parts Catalog

(3) Engine Maintenance and Overhaul Manual

(4) Service Letters (Airframe, Propeller, and Engine)

(5) Service Bulletins (Airframe, Propeller, and Engine)

(6) Airworthiness Directives (Airframe, Propeller, and Engine)

A-2.8 Air Force and Other Forms.

The following is a list of some of the more common Air Force forms available at http://www.e-publishing.af.mil/orgs.asp?type=forms

AF FORM 2407 Weekly and Daily Flying Schedule Coordination

AF FORM 2420 Quality Assurance Inspection Summary

Technical Orders are listed on this web page under the subheading “Other Forms on e- Publishing website: AF Technical Order”

AFTO 781 Series Maintenance Discrepancy and Work Documents

APPENDIX A-3

REPORTS/PLANS/PUBLICATIONS

Report Contract Reference

1st Submission Frequency Distribution

Quality Control Plan 1.2.11.1 W/ proposal submission As Req 1–CO Site Safety Plan 1.2.13.1 W/ proposal submission As Req 1–CO Tool Control Plan 1.2.13.5 W/ proposal submission As Req 1–CO Manufacturer Publications

A-2.7 W/ proposal submission As Req 1–CO

APPENDIX A-5

ABBREVIATIONS AND ACRONYMS

ACO Administrative Contracting Officer A&P Airframe and Power Plant ACC Air Combat Command AETC Air Education and Training Command AF Air Force AFI Air Force Instruction AFTO Air Force Technical Order ARCAP Air National Guard Remotely Piloted Aircraft Companion Aircraft

Program CC Commander CE Civil Engineer CFR Code of Federal Regulations CO Contracting Officer CSM Contract Site Manager DoD Department of Defense DODI Department of Defense Instruction DOT Department of Transportation FAA Federal Aviation Administration FAR Federal Aviation Regulations FOD Foreign Object Damage IA Inspection Authorization IAW In Accordance With IFR Instrument Flight Rules ISO International Standard MAJCOM Major Command NAF Numbered Air Force NFPA National Fire Protection Association OEM Original Equipment Manufacturer OG Operations Group Ops Operations OSHA Occupational Safety and Health Act PA Public Affairs PCO Primary Contracting Officer PFP Powered Flight Program PWS Performance Work Statement QAE Quality Assurance Evaluator QAP Quality Assurance Personnel (anyone designated by the CO to surveil contract performance) QC Quality Control TO Technical Orders USAFA United States Air Force Academy

VHF Very High Frequency

CLAUSES

CLAUSES INCORPORATED BY REFERENCE

52.204‐4 Printed or Copied Double‐Sided on Recycled Paper AUG 2000

52.204‐7 Central Contractor Registration APR 2008

52.216‐4 Economic Price Adjustment‐Labor and Material JAN 1997

52.233‐3 Protest After Award AUG 1996

52.233‐4 Applicable Law for Breach of Contract Claim OCT 2004

52.249‐4 Termination For Convenience Of The Government (Services) (Short Form) APR 1984

52.249‐8 Default (Fixed‐Price Supply & Service) APR 1984

252.201‐7000 Contracting Officer's Representative DEC 1991

252.203‐7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009

252.204‐7004 Alt A Central Contractor Registration (52.204‐7) Alternate A SEP 2007

252.209‐7001 Disclosure of Ownership or Control by the Government of a Terrorist Country JAN 2009

252.212‐7000 Offeror Representations and Certifications‐ Commercial Items JUN 2005

252.232‐7003 Electronic Submission of Payment Requests and Receiving Reports MAR 2008

252.232‐7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.212‐1 INSTRUCTIONS TO OFFERORS‐‐COMMERCIAL ITEMS (JUN 2008)

(a) North American Industry Classification System (NAICS) code and small business size standard. The

NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show‐‐

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212‐3 (see FAR 52.212‐3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated

Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and‐‐

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The

Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal

Specifications, Standards and Commercial Item Descriptions, FPMR Part 101‐29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to‐‐GSA Federal Supply Service Specifications Section, Suite 8100, 470 East

L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619‐8925, Facsimile (202) 619‐8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph

(i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following

ASSIST websites:

(i) ASSIST (http://assist.daps.dla.mil).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock

Point (DoDSSP) by‐‐

(i) Using the ASSIST Shopping Wizard (http://assist.daps.dla.mil/wizard);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697‐2179, Mon‐Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111‐5094, Telephone (215) 697‐2667/2179,…