20200819 SITE VISIT PREPROPOSAL CONFERENCE MEETING MINUTES COMBINED.pdf

NATIONAL GUARD BUREAU

U.S PROPERTY AND FISCAL OFFICE FOR INDIANA

2002 South Holt Road Indianapolis, Indiana 46241-4839

USPFO-IN-P&C-CAJMTC 19 August 2020

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT,

SOLICITATION W912L9-20-B-0001-0006 (PROJECTS # 8, 9, 10, 11, 12, 3), INARNG

RESTORATION AND RENOVATION OF BUILDINGS AT CAMP ATTERBURY

20200819/10:00 AM/2HRS

1. The list of contractors attending the meeting is shown on the attached sign-in sheet.

The following Government representatives attended the subject meeting:

Name Position

a. Sheri Herrin CS-Contract Specialist-USPFO-P&C

b. Thomas Fleming CS-Contract Specialist-USPFO-P&C

c. SSG Russell Christian Project Manager-USPFO-P&C

d. Jeff Kernodle COR-TECH-DPW

e. Adriana Marciano COR-TECH-DPW

f. Eric Acker AE-DLZ

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 240 days. This includes all work to include cleanup and punch list. After the contract is awarded and following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.

c. A record of the conference minutes will shall be made and furnished to all prospective bidders via posting at http://beta.sam.gov. The record will include minutes of the meeting, including questions (on a non-attribution basis) and answers. Submit all questions in the format shown below by email to the

USPFO-IN-P&C-CAJMTC

SOLICITATION W912L920-B-0001-0006 (PROJECTS # 8, 9, 10, 11, 12, 3), INARNG

contracting office at the addresses show below. Do NOT contact AE or Engineering personnel directly. Doing so will only delay your answer. All questions must come through the Contracting Office.

d. All questions and requests for information (RFI) must be received NO LATER

THAN August 26, 2020 at 10 a.m.

e. General contractors will need to provide access to drawings and specs and

SOW to their subcontractors. These requests from the subcontractor to contracting office will not be allowed if they do not meet the question deadline.

f. The bid repository is provided for hand carried bids and is located at Building 244 Eggleston Street Edinburgh, In 46124. Hand carried bids delivered prior to the bid opening date MUST coordinate with Sheri Herrin sheri.r.herrin.civ@mail.mil or Thomas Fleming at Thomas.s.fleming.civ@mail.mil. Hand carried bids must be deposited in the repository prior to the time established for opening of bids. Contracting Officer may declare the bid “late” in accordance with FAR 14.304.

g. If one company wins all the bids than the contract period will not be extended.

The completion of each project must be done concurrent within the contract period of 240 days from the NTP.

h. All bids will be filled out on a SF 1442.

i. The bid opening will occur at the time and date specified in Block 13 of the SF1442 September 9, 2020 at 10 a.m. Eastern Standard Time at Camp Atterbury, building 244 Eggleston Street Edinburgh, IN 46124. All interested offerors and their major subcontractors are encouraged to attend the bid opening.

j. To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding previous experience in performing comparable work, business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

k. There will be an amendment to the solicitation for the amount in Clause:

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000) in the solicitations.

l. Solicitation W912L920-B-0001-0006 Project #12 is currently not funded.

m. The new Solicitations Schedule has been released to all bidders.

n. If one company wins all the bids than the contract period will not be extended.

The completion of each project must be done concurrent within the contract period of 240 days.

o. In the case of multiple bidders awarded contracts, COR coordination will be paramount in the shared area where Geospacial, digging, and erosion controls portions of the projects meet.

p. Environmental compliance is required for each project (e.g. erosion control).

q. AE covered the basic overview and summary of the SOW, to include ceilings removal & insulation, plumbing fixture replacement, HVAC replacement, upgrade of the water system, new code (AFCI) requirements for electrical circuit replacement, fire alarm, fire suppression systems (dry pipe), upgrade of showers, & latrines.

r. Mechanical Rooms will have an addition added to them in order to house the additional requirements.

s. Contractors will need to disconnect existing Wifi and reinstall after work completion.

3. We walked with the attendees to various sites including: 60-person barrack & an 80-person barrack (bldgs. 204 & 214)

4. Questions:

What is the protocol for utilities locating?

The contractor(s) will be responsible to mark utility locations on the ground. DPW can provide maps if necessary.

How many utilities companies are private?

Most of them are private. Currently, the public utility companies are Duke Energy for electric & Vectren for gas.

Will a site for construction waste be available on Post?

TBD.

Will temporary power service be required?

No.

Will a temporary fire alarm system be required?

Is there separate drawings/specs for each project and will they be made available?

Yes.

Is there underground piping or any other underground drainage solutions in the project areas?

Will a temporary fire alarm or fire suppression system be required?

5. Any amendments that are issued will be posted to the web site. Contractors were advised to check the website frequently.

6. The pre-proposal conference and site visit concluded at 12:00 pm.

APPROVED _______________________________

Attachment Mr. Chris J. Purtell Sign-in Sheet Chief, Contracting Division USPFO for Indiana