Solicitation_W912L718R0007_POSTAGE_METER_SERVICE.pdf

PDF 569 KB Posted May 3, 2018

Attached to: Postage Meter Services
Solicitation number: W912L718R0007
Issued by: Department of the Army Tennessee Army National Guard

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SOLICITATION

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PRICING_detail_for_vendor.xlsx	XLSX spreadsheet	May 3, 2018

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SEE ADDENDUM

(No Collect Calls)

W912L718R0007 03-May-2018

b. TELEPHONE NUMBER

615-313-0774

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 17 May 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912L79. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SINAMAR BENAURO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

(40) USPFO TN ARNG CONTRACTING

USPFO-TN ARNG PURCHASING & CONTRACTING

PO BOX 41502

NASHVILLE TN 37204-1502

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90D14 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W90D14- J6 INFORMATION MANAGEMENT(DCSIM)

CW4 JOHN HOUSTON

3041 SIDCO DRIVE

NASHVILLE TN 37204-1502

TEL: 615-313-2601 FAX:

615-313-2659FAX:

TEL: 615-313-2653

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

532420

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF38

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912L718R0007

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Statewide Network Postage Meter Rental and Maintenance Service for Tennessee Army National Guard

(TNARNG)

Description of the Requirements: This is Non-Personal Service Contract. The contractor shall provide and perform the following requirements:

1. The TNARNG has a requirement to lease/ rental the following Postage Meter Systems to be deployed statewide. The contractor shall deliver specific equipment to 92 locations below (Table 1). All equipment and services will result in a usable mail structure. Contractors must be an authorized vendor of United

States Postal Service (USPS).

1.1 Detailed Requirements:

Postage System for both virtual and physical meters. One postage account to fund all physical and virtual metering devices.

LEASED

- Brand Name or Equal to SendPro P2000, Quantity: 1, Unit: Job, Specifications: Streamlined to integrate with USPS, FedEx , DHL and UPS business accounts and log incoming packages. 1-base year with 4 Option Years rental and maintenance.

SUBSCRIPTION

- Brand Name or Equal to SendSuite Live Postage on Demand, Quantity: 102, Unit: Job, Part number Virtual Meters. 1- base year with 4 Option Years

PURCHASE

- Brand Name or Equal to Scale with label printer for virtual sites, Quantity: 102, Unit: Each, Part number: Scale/Printer. (Warranty included)

- Brand name or Equal to Label Stock for Scale/Printer, Quantity: 40, Unit: Each, Part Number:

TS31

*Please use (Table 2) in submitting price proposal*

1.2 Delivery Locations: The contractor shall coordinate the delivery schedule with the Contracting Officer but the delivery shall be made to the following address by the contractor.

Table 1. Installation Name and Location

No.

Quantity

INSTALLATION

NAME ADDRESS

1 1 Alamo 778 Hwy 54 North-Alamo, TN 38001-0009

2 1 Ashland City 1935 HWY 12 South-Ashland City, TN 37015-3912

3 1 Athens 413 County Road 554-Athens, TN 37303-6420

4 1 Berry Field 240 KNAPP BLVD Nashville Tn 37217BLDG 721

5 1 Bolivar 1185 HWY 64 West-Bolivar, TN 380008-0187

6 1 Bristol 611 Bluff City Hwy-Bristol, TN 37620-4607

7 1 Brownsville 221 Morgan Street-Brownsville, TN 38012-0257

8 1 Camden 190 Armory Drive-Camden, TN 38320-4701

9 1 Centerville 150 Universal Drive-Centerville, TN 37033-9701

10 1 Chattanooga 1801 Holtzclaw Street-Chattanooga, TN 37404-4806

11 1 Clarksville 1801 Ft Campbell Blvd-Clarksville, TN 37042-5109

12 1 Cleveland 4185 Dalton Pike-Cleveland, TN 37323-9701

13 1 Clinton 189 J D Yarnell Indust Pkwy-Clinton, TN 37717-0360

14 1 Columbia 844 N James Campbell Blvd-Columbia, TN 38402-0300

15 1 Cookeville 505 Gould Drive-Cookeville, TN 38502-2189

16 1 Covington 4500 Mueller Brass Road-Covington, TN 38019-3701

17 1 Crossville 144 Sparta Hwy-Crossville, TN 38557-0124

18 1 Dayton 225 Manufacturers Road-Dayton, TN 37321-1124

19 1 Dickson 155 Bruce Road-Dickson, TN 37056-0248

20 1 Dresden Hwy 22 S Ind Pkwy-Dresden, TN 38225-0260

21 1 Dunlap 5915 State Route 28-Dunlap, TN 37327-0008

22 1 Dyersburg 502 James H Rice Road-Dyersburg, TN 38024-1217

23 1 Elizabethton 128 J Don Lewis Blvd-Elizabethton, TN 37644-0760

24 1 Erwin 615 S Main Ave-Erwin, TN 37650-0879

25 1 Fayetteville 1805 Wilson Pkwy-Fayetteville, TN 37334-3546

26 1 FT Campbell UTES BLDG 6090, MARKET GARDEN/ANGLES RD

27 1 Gallatin 1250 Hartsville Pike-Gallatin, TN 37066-9666

28 1 Gordonsville 101 Transport Drive-Gordonsville, TN 38563-0068

29 1 Greeneville 1030 Hal Henard Road-Greenville, TN 37743-3143

30 1 Henderson 759 East Main Street-Henderson, TN 38340-1708

31 1 Hohenwald 1177 W Main Street-Hohenwald, TN 38462-2326

32 1 Humboldt 15 Hadley Drive-Humboldt, TN 38343-0464

33 1 Huntingdon 400 Mustang Drive-Huntingdon, TN 38344-0528

34 1 Jacksboro 301 Industrial Pkwy-Jacksboro, TN 37757-0304

35 1 Jackson 1510 Hwy 70 By-Pass-Jackson, TN 38301-9642

36 1 Jackson AASF 2254 Westover Road-Jackson, TN 38301-9642

37 1 Jamestown 3399 S York Hwy-Jamestown, TN 38556-5336

38 1 Jefferson City 270 E Old Andrew Johnson Hwy-Jeff. City, TN 37760

39 1 Johnson City 253 Don May Drive-Johnson City, TN 37604-6024

40 1 Knoxville-Concord 711 Concord Street-Knoxville, TN 37939-1645

41 1 Knoxville-Sutherland 3330 Sutherland Ave-Knoxville, TN 37939-0167

42 1 Lafayette 1200 Russell Drive-Lafayette, TN 37083-2603

43 1 Lawrenceburg 2113 Helton Drive-Lawrenceburg, TN 38464-4610

44 1 Lebanon 1010 Leeville Pike-Lebanon, TN 37090-4331

45 1 Lebanon FMS 719 Elkins Street-Lebanon, TN 37087-4021

46 1 Lenoir City 2325 Old Hwy 95-Lenoir City, TN 37771-6764

47 1 Lewisburg 822 E Commerce-Lewisburg, TN 37091-1217

48 1 Lexington 690 Airways Drive-Lexington, TN 38351-6702

49 1 Livingston 2029 Cookeville Hwy-Livingston, TN 38570-6159

50 1 Lobelville 395 Hwy 13 S-Lobelville, TN 37097

51 1 Louisville 2109 Armory Dr Louisville, TN 37777-6300

52 1 Maryville 1721 W Lamar Alexander Pkwy-Maryville, TN 37801

53 1 McKenzie 1248 Como Road-McKenzie, TN 38201-5290

54 1 McMinnville 106 Security Circle-McMinnville, TN 37110-1740

55 1 Memphis 2610 E Holmes Road-Memphis, TN 38118-8004

56 1 Milan 239 Medina Hwy-Milan, TN 38358-6205

57 1 Millington 650 Attu-Millington, TN 38053-0216

58 1 Monteagle 107 Armory Rd Monteagle City, TN 37356-0250

59 1 Mountain City 1923 S Shady Street-Mountain City, TN 37683-0680

60 1 Mt Carmel W Stone Road-Mt Carmel, TN 37645

61 1 Murfreesboro 2350 Armory Drive-Murfreesboro, TN 37129-6919

62 1 Nashville 3041 Sidco Drive-Nashville, TN 37204

63 1 New Tazewell 505 Old Knoxville Hwy-New Tazewell, TN 37825-6732

64 1 Newport 1751 Cosby Hwy-Newport, TN 37821-0037

65 1 Oneida 1796 Airport Road-Oneida, TN 37841-6467

66 1 Paris 285 County Home Road-Paris, TN 38242-6618

67 1 Parsons 256 W 9th Street-Parsons, TN 38363-1748

68 1 Pigeon Forge 1856 Ridge Road-Pigeon Forge, TN 37863-7110

69 1 Pulaski 2398 Industrial Loop Road-Pulaski, TN 38478-9556

70 1 Ripley 2425 Hwy 51 S-Ripley, TN 38063-9806

71 1 Rockwood 111 S Hewitt Avenue-Rockwood, TN 37854-0088

72 1 Rogersville 208 Frontage Road-Rogersville, TN 37857-3250

73 1 Russellville 5255 E Andrew Johnson Hwy-Morristown, TN 37815

74 1 Savannah 400 Armory Lane-Savannah, TN 38372-5600

75 1 Selmer 1232 Peach Street-Selmer, TN 38375-0367

76 1 Shelbyville 2009 Cannon Blvd-Shelbyville, TN 37160-4822

77 1 Sparta 1685 McMinnville Hwy-Sparta, TN 38583-2425

78 1 Springfield 5255 Hwy 76 East-Springfield, TN 37172-5314

79 1 Sweetwater US Hwy 68-Sweetwater, TN 37874-0308

80 1 Tiptonville 2375 State Rt 21 East-Tiptonville, TN 38079-3037

81 1 TN Ridge 875 Hwy 49 West-Erin, TN 37178-3008

82 1 Trenton 1461 Industrial Prk Drive-Trenton, TN 38382-0067

83 1 Tullahoma 1202 E Carroll Street-Tullahoma, TN 37388-0190

84 1 Union City 2017 E Reelfoot Avenue-Union City, TN 38261-6009

85 1 VTS Catoosa 43 Pistol Range Road-Tunnel Hill, GA 30755-9998

86 1 VTS John Sevier 2327 Rifle Range Road-Knoxville, TN 37918-3705

87 1 VTS Milan 325 Arsenal Lane-Lavinia, TN 38358-2605

88 11 VTS Smyrna 572 A Street-Smyrna, TN 37167-2098

89 1 VTS Tullahoma 400 Industrial Blvd-Tullahoma, TN 37388-8861

90 1 Waverly Hwy 70 West-Waverly, TN 37185-0400

91 1 Waynesboro 106 Industrial Drive-Waynesboro, TN 38485-9502

92 1 Winchester 395 George Fraley Pkwy Winchester, TN 37398-9702

2. All components are required to be on –site and available for full utilization and functionality within contractor’s schedule approved by Contracting Officer Representative (COR) after award.

3. The detailed requirements are listed below for general requirements for all postage Meter Structure:

3.1 Period of performance: from the date of contract award. Invoice monthly for the base year and four option years after the services rendered by the Government.

3.2 New production equipment only. No newly remanufactured, refurbished or used equipment will be allowed.

3.3 Contractor shall provide all service, firmware, software, upgrades, supplies and technical support via website, over the telephone and in person, hardware replacement for defective devices on a per-device basis to ensure all postage meter structure operate as expected and contracted. In the event of a hardware failure, manufacturer provides advance device or parts replacement shipped on-site within 5 business days. All servicing will be conducted by factory trained technicians.

3.4 Contractor must provide all hardware required except for Government computer workstation.

Government furnished Personal computer workstations will be used with Postal Evidencing Systems.

3.5 The contractor shall provide point of contact (POC) to manage all TNARNG issues dealing with billing service, supplies, training, etc. and be able to meet upon request within 24 hours. This contact should be easily reachable from anywhere in the state of Tennessee by a 1-800 or other toll free number.

3.6 Contractor shall deliver the equipment to each designated location and have in service. Continuity of postage meter operations in every location is imperative, and contractor is fully responsible and expected to ensure this occurs by meeting the every location postal meters in-service.

3.7 Equipment must Track and report usage (postage meter expenditures and credits) on monthly invoices (i.e equipment serial numbers, postage usage and carrier expenditures). Must also provide updated monthly report with list of sites (or have available on-demand online), site address, equipment, model, serial number, or software version and account number for virtual machines. Report should also show system and virtual machine changes since last report. From Nashville location, reports can be printed – real time containing data across all locations. If not available on-demand online, monthly reports will be mailed to

COR and Contracting Officer (KO).

3.8 Equipment must provide both virtual and physical metering solutions.

3.9 Equipment must provide centralized system to accept payments for USPS postage by EFT and to distribute postage to postal systems and virtual machines. Only Designated Personnel will have access to funds on central account. Vendor will store, upload, track, and report USPS postage monthly (or have available on-demand online) for this centrally-managed account. Sites can access only postage, no refunds. If not available on-demand online, monthly reports will be mailed to the designated personnel..

Designated Personnel:

CW4 John Houston

SSG Michael Brown

3.10 Brand name or equal to Postage on Demand (PC Postage) must works with the current versions of windows.

3.11 Management utility enables administrators to control user access, logins, passwords, and permissions by location to prevent unauthorized use of postage.

3.12 Equipment must support importing, editing and storage of address books.

3.13 Equipment must have secure architecture which adheres to government security standards, and DOD policies.

3.14 Equipment must be flexible to adapt to role specific work flows.

3.15 Equipment must have USPS, UPS, DHL and FedEx Tracking system.

3.16 Equipment must be compliant to USPS, FedEx, DHL and UPS requirements.

3.17 The Government requires postage funded by one centrally funded account. TNARNG will not utilize any additional subscriptions or funding of multiple postage accounts.

3.18 Contractor must provide up to 16 hours on on-site training on P2000 system to up to four (4) personnel.

3.19 Training for any newly delivered and installed postage meters: Contractor agrees to provide an initial full postage meter capability training course, to include web interface training where requested by

TNARNG within 10 days of the delivery date.

a. The contractor on-site training will be conducted only after the locations postage meter structure is deemed fully installed and functional so each and every function the user may be interested in can be fully taught by demonstration.

b. The Contractor must initiate contact, at least once by e-mail and once by phone, to coordinate the on-site training with each specified destination with the COR at least three (3) business days prior to on-site training. Provider initiated communication will continue until all requested training is complete.

c. If any training date changes are needed, the Contractor shall communicate to the COR at least five (5) business days in advance. The Contractor shall not assume any alternate training date suggested by the Provider is accepted by TNARNG until the KO agreed to the rescheduled date and time.

3.20 Web-based training for brand name or equal to Virtual Meters must be available to up to 20 personnel at a time, and TNARNG must be able to schedule training with initial installation of equipment. Each training session must include:

a. USPS, FedEx, DHL and UPS compliance requirements.

b. Process/procedure to access system features and required protocols for application of on-line postage to calculate weights/sizes/zip codes for different classes/categories of USPS mail

c. Generate and retrieve information/reports on an ad-hoc or routine basis

d. Requirements to request technical/administrative and maintenance support services

e. Request to obtain additional supplies (e.g., labels, electronic-stamps, etc.) and replacement/optional equipment (e.g., scales, printers, etc.)

f. System Administrator(s) roles/functions/authorities and software updates, etc.

g. Refresher training with regard to software/hardware associated with the on-line postage solution, as required.

h. This training must be conducted by way of onsite or by Web Sessions for brand name or equal to SendSuite Live trainers and will be recorded for future playback.

i. The COR will monitor each location installation to insure compliance with this requirement.

Contractor shall provide a complete training guide (job aid) for each location to insure all topics required for each installation is completed.

j. Contractor will coordinate and manage all training coordination with TNARNG COR and key operators.

3.21 Brand name or equal to Virtual meters must have component to Process flats (large envelopes), including an IMpb label if there are special services.

3.22 Brand name or equal to Virtual meters must have component to Process flats at the lower flat rate if no special services are present, using an approximate 4”x6” label format.

3.23 Brand name or equal to Virtual meters must have component to Print postage for letters on a 4”x 2” thermal label (which could accommodate a window envelope) and requiring only an origin and destination

ZIP code and weight. Approximate label format size - 4" x 2”.

3.24 Brand name or equal to Virtual meters must have component to provide if special services are selected for letter mail, brand name or equal to SendSuite live will automatically print an approximate 4”x 4” or 4”x

6” (dependent on label containing address) IMpb label that will include information needed to process those special services.

3.25 Brand name or equal to Virtual meters can be configured to apply business rules to automatically select printing from a 4" x 2" up to a 4" x 9" letter label, or expanded upon to also include the higher volume location that have physical meter for postage. This will allow all locations to utilize USPS Schedule 48 as well as be IMpb compliant. Best of all, all IOP postage transactions are tracked by brand name or equal

SendSuite Live which provides mail managers with total control over postage costs.

4. Contractor shall provide notice, in writing (e-mail), no less than 5 business days in advance of any and every expected delivery/ install and removal date to the COR, Contract Specialist (CS), and KO.

COR: CW4 John U. Houston Sr., phone #: 615-313-2601, e-mail address: john.u.houston.mil@mail.mil

CS: Sinamar Benauro, phone #: 615-313-0774, e-mail address: sinamar.b.benauro.civ@mail.mil

KO: Teresa Baxter, phone #: 615-313-2658, e-mail address: teresa.a.baxter.civ@mail.mil

KO: Randal Halbrooks, phone #: 615-313-2628, e-mail address: randal.d.halbrooks.civ@mail.mil

5. Ability, for the duration of the contract, to have changes of postal meters contracted with the TNARNG added, removed from the contract or moved by the provider to alternate locations as designated by the

TNARNG at no additional charge to the Government.

6. All structure and drivers must be current and compatible if required to connect to computer.

7. Contractor shall provide a maximum of 24 hour response time to all facilities for issues and equipment delivery to location when required. Technical support available 24Hours/7days a week.

mailto:john.u.houston.mil@mail.mil mailto:sinamar.b.benauro.civ@mail.mil mailto:teresa.a.baxter.civ@mail.mil mailto:randal.d.halbrooks.civ@mail.mil

8. Contractor shall place a highly visible sticker on the front of each equipment with complete and accurate contact information on how to obtain service for that equipment through direct contact and coordination with the provider such that any member of the TNARNG can request and coordinate any needed repairs, service, or supplies directly with provider. A toll free phone number is required. The accuracy of this service contact information visible on every equipment will be maintained and updated by the contractor.

9. All systems must have the ability to limit access to postage use only to designated representatives via a logon account. The logon account must provide accountability and non-repudiation of all transactions per user and the activity log information should be remotely accessible via webpage to ensure the attrition of misappropriation. Two-factor authentication is preferred.

10. All logon accounts must have the ability to be easily transferred to another installation instantly upon the request of the COR.

11. All structure must have the ability to review online reports for postage usage by date, department, postal class and type of transaction. The reports for each department must also be visible by the master online account, and have the ability to print.

12. All default settings, as provided by the TNARNG, should be set by the contractor at or prior to delivery of all postal meters.

13. All funding allocation changes to include additions, deletions or transferring of funds on the postage meters must be approved by the COR.

14. The ability to transfer monetary amounts from one postage meter to another must be available via the master account webpage and via e-mail with identifiable credentials, date and time of change.

15. All structure must feature a simple, easy to use interface with available operational manuals for user aid.

16. This contract shall not be amended, added to, or modified in any way by anyone internally or externally to

TNARNG without written approval from the KO. The contractor shall notify the CS for any required changes, then the CS will notify the KO for contract modification if necessary.

17. The Contractor shall provide a monthly invoice through Wide Area workflow (WAWF) https://wawf.eb.mil webpage, listing at a minimum each postage location by armory/unit name or department, street address, city, model number, serial number, date installed, contracted base cost per unit, beginning and ending of billing period monetary balance and usage calculation. Invoice should be capable of being sorted by all fields. TNARNG reserves the right to request further customization of the report data format from contractor if needed.

18. All structure must have the ability to automatically update rate changes.

19. All structure must satisfy all current postal regulations and DOD mail policies.

20. Contractor must assist TNARNG with initial connectivity and configuration of all components at no additional charge. Provider will plan delivery dates and installation times such that all systems are expected to be complete and fully functional by close of business (COB) (4:30 PM) on any normal TNARNG business day delivery. Otherwise Provider will agree, at TNARNG’s discretion, to remain on-site until the postal equipment install is considered complete and fully functional or return at a date/time determined by the COR and the assigned TNARNG G6 IT to finish any install.

https://wawf.eb.mil/

21. Quality Assurance Plan (QASP)

QUALITYASSURANCE PLAN

WORKSHEET

Postage Meter Rental & Maintenance

PERFORMANCE RATING

SERVICE X QUALITY

RATING

CAUSATIVE

FACTORS

EFFECT ON MISSION ACTION

REQUIRED/DATE

Postage meter is

98% operational.

GREEN NO COMMENTS

NEEDED WHEN GREEN

YELLOW

RED

Web-based services is 98% available.

GREEN NO COMMENTS

CMR Reporting

100% complete

GREEN NO COMMENTS

Training

100% complete

GREEN NO COMMENTS

Technical Support

95% complete

GREEN NO COMMENTS

Rating Description

Green

Yes. Performance and technical specifications are being met at an Acceptable Quality Level

(AQL).

Yellow

Yes. Performance and technical specifications are currently being met at the minimum AQL, but the following service/deliverable needs contractor attention: (The Customer must identify what component of the deliverable and/or service requires attention.)

Red

No. Performance and technical specifications are not being met at AQL and the following service/deliverable needs immediate contractor resolution:

(The Customer must identify what component of the deliverable and/or service that is below the minimum AQL.)

22. Contractor Manpower Reporting (CMR) Requirements: The Office of the Assistant Secretary of the Army

(Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the

Contractor shall report all Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in the information in the format using the following web address https://www.ecmra.mil/Login.aspx

The required information includes:

1) Contracting Office, KO, and COR

2) Contract number, including task and delivery order number

3) Beginning and ending dates covered by reporting period

4) Contractor’s name, address, phone number, e-mail address, identity of Contractor employee entering data

5) Estimated direct labor hours (including sub-Contractor)

6) Estimated direct labor dollars paid this reporting services (including sub-Contractors)

7) Total payments (including sub-Contractors)

8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different)

9) Estimated data collection cost

10) Organizational title associated with the Unit Identification Code (UIC) for the Army requiring activity (the

Army requiring activity is responsible for providing the Contractor with its UIC for the purpose of reporting this information)

11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United

States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website

12) Presence of deployment or contingency contract language

13) Number of Contractor and sub-contractor employees deployed in theater this reporting period (by country)

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Air Force collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress:

https://afcmra.hqda.pentagon.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data must be reported no later than October 31 of each calendar year. Contractors may use a direct XML data transfer for the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

Unit Identification Code (UIC) for the Requiring Activity: W90D14 (USE OUR DELIVERY DODAAC)

Issuing Office DoDAAC: W912L7

PSC: W099

23. Delivery Tickets/Invoicing:

https://www.ecmra.mil/Login.aspx https://afcmra.hqda.pentagon.mil/ http://www.ecmra.mil/

Clauses 252.232-7003 and 252.232-7006 contain WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

Invoice Information:

Each delivery ticket/invoice shall contain sufficient data for billing purposes. This includes:

a. Invoice Number

b. Invoice Date

c. Contract Number

d. Delivery Order Number

e. Delivery Date

f. Item Nomenclature

g. Quantity purchased per item

h. Unit of Issue from contract

i. Clearly identified changes and annotations on all copies

j. Total dollar value of invoice, recalculated, if applicable

24. Anti-Terrorism Security and OPSEC General Information:

a. Vendors must be aware that Anti-Terrorism Force Protection Measures are applicable to this contract. The

Department of Defense Force Protection Condition (FPCON) System describes the progressive level of protective measures that are implemented by the Tennessee Army National Guard in anticipation of, or in response to a terrorist threat or attack. The FPCON System is the principal means through which commanders apply an operational decision on how to best guard against the terrorist threat. The protective measures identified in the FPCON System assist commanders in reducing the risks of terrorist attacks and other security threats to Tennessee Army National Guard personnel, units and activities.

b .Delivery trucks entering any installation of the TNARNG (specifically Volunteer

Training Site, Smyrna, and Joint Force Headquarters, Houston Barracks, Nashville) will always be subject to search on entering/departing the site. Search includes the vehicle interior and exterior, backpacks and any other containers and bags.

c. Vehicles and drivers will be properly licensed and insured at all times.

d. No privately owned firearms will be brought on to any installation or on to any armory grounds at any time.

e. On request, the Contractor may be required to provide a listing of all personnel who deliver equipment to the TNARNG. This listing will include complete name, copy of photo ID, type vehicle with TAG number; current operator’s permit and proof of insurance. This requirement will be executed in the event of an elevated Force Protection Condition (FPCON) due to emergency action or terrorist event. Delivery personnel may require an escort while on government property, as determined by the Security Officer.

f. Any installation or armory location of the TNARNG may be closed without notice due to an elevated Force Protection Condition (FPCON) as determined by the Security Officer. Elevated Force

Protection Condition is defined as a “Terrorist Event” or “Emergency” that may have life threatening effects.

Under these conditions access to the location will be extremely limited and would not allow for commercial deliveries. In this case scheduled deliveries would be turned away, with no government liability.

g. AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area . All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level

I awareness training within XX calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within XX calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil

h. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of

Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

i. For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

(End of PWS)

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Base Year- Meter Lease & Maintenance

FFP

SendPro P2000 for 12-months Meter lease and Maintenance. Streamlined to integrate with USPS, FedEx, DHL and UPS business accounts and log incoming packages. Quantity of one (1) meter for Twelve (12) months is unit price.

FOB: Destination

PSC CD: W099

NET AMT

http://jko.jten.mil/

0002 102 Job Base Year Subscription Virtual Meters

FFP

Subscription to SendSuite Live Postage on Demand for 12 months. Quantity equals number of meters.

0003 102 Each Purchase Scale/Label Printer

FFP

Purchase of Scale with label printer for virtual sites. Warranty must be included.

Quantity is the number of meters.

PSC CD: 7520

0004 40 Each Purchase Label Stock for scale/printer

FFP

label stock for scale/printer, part number TS31. Quantity of fourty (40) for purchase

PSC CD: 7520

0005 1 Job CMR Reporting

FFP

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

Air Force collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress:

1001 1 Job OPTION Meter Lease & Maintenance

FFP

Option Year 1: SendPro P2000 for 12-months Meter lease and Maintenance.

Streamlined to integrate with USPS, FedEx, DHL and UPS business accounts and log incoming packages.

1002 102 Job OPTION Subscription Virtual Meters

FFP

Option Year 1: Subscription to SendSuite Live Postage on Demand for 12 months.

Quantity equals number of subscriptions

1003 1 Job OPTION Option 1 CMR Reporting

FFP

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

Air Force collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress:

https://afcmra.hqda.pentagon.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

2001 1 Job OPTION Meter Lease & Maintenance

FFP

Option Year 2: SendPro P2000 for 12-months Meter lease and Maintenance.

Streamlined to integrate with USPS, FedEx, DHL and UPS business accounts and log incoming packages.

2002 102 Job OPTION Subscription Virtual Meters

FFP

Option Year 2: Subscription to SendSuite Live Postage on Demand for 12- months.

Quantity is the number of meters.

2003 1 Job OPTION Option 2 CMR Reporting

FFP

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

Air Force collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress:

3001 1 Job OPTION Meter Lease & Maintenance

FFP

Option Year 3: SendPro P2000 for 12-months Meter lease and Maintenance.

Streamlined to integrate with USPS, FedEx, DHL and UPS business accounts and log incoming packages.

3002 102 Job OPTION Subscription Virtual Meters

FFP

Option Year 3: Subscription to SendSuite Live Postage on Demand for 12- months.

3003 1 Job OPTION Option Year 3 CMR Reporting

FFP

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

Air Force collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress:

4001 1 Job OPTION Meter Lease & Maintenance

FFP

Option Year 4:SendPro P2000 for 12-months Meter lease and Maintenance.

Streamlined to integrate with USPS, FedEx, DHL and UPS business accounts and log incoming packages.

4002 102 Job OPTION Subscription Virtual Meters

FFP

Option Year 4: Subscription to SendSuite Live Postage on Demand for 12-months.

4003 1 Job OPTION Option Year 4 CMR Reporting

FFP

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for

Air Force collection site. The contractor is required to completely fill in all required data fields using the following web ad-dress:

4004 1 Job OPTION Option to extend service

FFP

FAR Clause 52.217-8

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUN-2018 TO

31-MAY-2019

N/A W90D14- J6 INFORMATION

MANAGEMENT(DCSIM)

CW4 JOHN HOUSTON

3041 SIDCO DRIVE

NASHVILLE TN 37204-1502

615-313-2601

W90D14

0002 POP 01-JUN-2018 TO