FY17_YDW_RFP.xlsx
XLSX spreadsheet 40 KB Posted
- Solicitation number
- W912L7-17-T-0005
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RFP - Request for proposal Youth Dev Week
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| File | Type | Posted |
|---|---|---|
| PR_10963199_Camp_PWS_2017_WC_SOLICITATION__23JAN17_rev.pdf | ||
| PR_10963199_Camp_PWS_2017_WC_SOLICITATION.docx | DOCX document | |
| PR_10963199_Camp_PWS_2017_WC_SOLICITATION.docx | DOCX document |
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Requirements
| VENDOR: | |||
| Military & Family Readiness Office | DUNS #: | ||
| Youth Development Week | CAGE CODE: | ||
| POC Event - SFC Paula M. Tacker | |||
| POC Contract - Rhonda Lien (615-313-0530) | |||
| rhonda.m.lien.civ@mail.mil | Proposed camp dates here | Your Cost Here | Refer to Statement of Work for bidding accuracy. |
| PR # 10963199 | PRICES MUST BE INCLUSIVE OF ALL COSTS. | ||
| Eric Bolin - eric.a.bolin.mil@mail.mil |
| Quantity (EA) | Price (EA) | Total (EA) | |||||
| CLIN | Date | Total (Extended) | |||||
| Total for ALL | |||||||
| 0001 | Lodging for Youth Participants | 220 | $ - 0 | $0.00 | $0.00 | $0.00 | |
| 0001 | Lodging for Adult Instructors | 60 | $ - 0 | $0.00 | |||
| 0002 | Administrative Facilities | 6 | $ - 0 | $0.00 | $0.00 | ||
| 0003 | Recreational Facilities/Equipment | 1 | $ - 0 | $0.00 | |||
| **0004 | Advance Party Meals (See tabs) | 270 | $ - 0 | $0.00 | $0.00 | ||
| **0005 | Daily Meals (See tabs) | 4,760 | $ - 0 | $0.00 | |||
| 0006 | Evening Snack | 1,680 | $ - 0 | $0.00 | $0.00 | ||
| 0007 | Sack Lunch | 75 | $ - 0 | $0.00 | $0.00 | ||
| 0011 | Transportation (if applicable) | 1 | $ - 0 | $0.00 | $0.00 | ||
| CMR | 1 | $ - 0 | $0.00 | $0.00 |
| **SEE COMMENTS TAB** Meals for full head count (280ea) will begin at dinner on Sunday. | ||
| Grand Total for Quote | $0.00 |
Cost / person $0.00 mailto:rhonda.m.lien.civ@mail.mil
COMMENTS
Youth Development Week
| PR CLIN | PWS ITEM No | DEVILERABLE | COMMENTS |
| 0001 | 4.1 | Lodging for Youth Participants | It is a requirement for sleeping quarters be avaible and ready for occupancy day of camper arrival. See Agenda |
| 0001 | 4.1 | Lodging for Adult Instructors | It is a requirement for sleeping quarters be avaible and ready for occupancy day of advance party arrival. See Agenda |
| **0004 | 6.1 | Advance Party Meals (See tabs) | Advance party of 90 volunteer staff will arrive on Saturday, the first day of camp and the day before campers; A total of 3 meals will be served; 3 x 90 = 270 total meals served to the advance party Sunday evening through Sunday afternoon. |
| **0005 | 6.2 | Daily Meals (See tabs) | Daily meal headcount will begin the Sunday evening of camper arrival through the day of departure the following Saturday morning; Campers and volunteers will consume: 1 meal on Sunday; 3 meals per day from Monday-Friday; 1 meal Saturday morning [280+ (280x3)(5)+280]=4760 total meals. |
| 0006 | 6.3 | Evening Snack | Evening Snack will consist of one item, each evening, for each camp participant. Snacks will be offered from Sunday through Friday(6 days). 6x280=1680 |
| 0007 | 6.4 | Sack Lunch | 75 sack lunches will be prepared for 75 bus riders and made available on the second Saturday, day of departure. |
Sample Menu
| TN-ARNG | ||
| Youth Development Week | ||
| MENU | ||
| First Saturday | ||
| Breakfast: | Lunch: | Dinner: |
| N/A | N/A | N/A |
| Sunday | ||
| Breakfast: | Lunch: | Dinner: |
| Sausage Patties; Pancakes | BBQ sandwich; baked beans, cole slaw | Hamburgers, hotdogs, french fries, |
| Scrambled Eggs w/cheese; | individual bagged chips, brownies, | garden salad, corn on the cob, baked |
| assorted ceral, yogurt w/granola | fruit, diet & regular soda, tea | beans, cake/cobbler & ice cream |
| fresh fruit, water, milk, juice, coffee | water, tea, kool-aid, lemonade | |
| Monday | ||
| Breakfast: | Lunch: | Dinner: |
| Bacon; biscuits & gravy | Pizza, breadsticks, garden salad, fruit | Fried chicken, macaroni & cheese, |
| Scrambled Eggs w/cheese; toast | cookies/brownies | green beans, corn, garden salad, cornbread |
| assorted ceral, yogurt w/granola | chocolate cake/pie | |
| fresh fruit, water, milk, juice, coffee | water, tea, kool-aid, lemonade | water, tea, kool-aid, lemonade |
| Tuesday | ||
| Breakfast: | Lunch: | Dinner: |
| Bacon; French toast w/ fruit topping | Tacos/burritos, chips & salsa , cheese dip | Roast beef, chicken tenders, |
| Scrambled Eggs w/cheese, toast | garden salad, fruit, cookies/brownies | mashed potatoes & gravy, yeast rolls, |
| assorted ceral, yogurt w/granola | brocoli & cheese sauce, garden salad, cake | |
| fresh fruit, water, milk, juice, coffee | water, tea, kool-aid, lemonade | water, tea, kool-aid, lemonade |
| Wednesday | ||
| Breakfast: | Lunch: | Dinner: |
| Sausage Patties; Pancakes | Corn dogs, hot dogs/chilli dogs, | BBQ ribs, BBQ chicken, mac&cheese, |
| Scrambled Eggs w/cheese; | seasoned potato wedges, garden salad, | green beans, honey glazed carrots |
| assorted ceral, yogurt w/granola | fruit, jello | garden salad, yeast rolls, pudding |
| fresh fruit, water, milk, juice, coffee | water, tea, kool-aid, lemonade | water, tea, kool-aid, lemonade |
| Thursday | ||
| Breakfast: | Lunch: | Dinner: |
| Ham, waffles w/fruit topping | Chicken nuggets, popcorn shrimp, garden | Pork chops, grilled chicken, fried apples |
| Scrambled Eggs w/cheese; | salad, fruit, cookie/ice cream sandwich | mashed potatoes & gravy, garden salad, |
| assorted ceral, yogurt w/granola | yeast rolls, chocolate or lemon pie | |
| fresh fruit, water, milk, juice, coffee | water, tea, kool-aid, lemonade | water, tea, kool-aid, lemonade |
| Friday | ||
| Breakfast: | Lunch: | Dinner: |
| Ham, egg& cheese bicuits | Sub sandwich (ham & turkey, roast beef, ) | N/A |
| assorted ceral, yogurt w/granola | chicken salad croissants) fruit, individual | |
| fresh fruit | bagged chips, cookie/brownie, juice | |
| fresh fruit, water, milk, juice, coffee |
Sample Agenda
TENNESSEE NATIONAL GUARD YOUTH DEVELOPMENT WEEK
| Saturday | |||
| Saturday Volunteer Orientation and Set-up Agenda | |||
| TIME | ACTIVITY | LOCATION | TRAINER |
| 700 | JC's Arrive at Smyrna Volunteer Training Site | Smyrna | N/A |
| 800 | JC's Depart from Smyrna Volunteer Training Site | Smyrna | N/A |
| 1400 | JC's Arrive in Greeneville | Greeneville | N/A |
| 1430 | Volunteer's Arrive | Chow Hall | N/A |
| 1500 | Volunteer Oreintation | Chow Hall | Paige Major/ Tiffany Vaughan |
| 1600 | Unpack supplies/ Organize | As needed | N/A |
| JC get their platoon assignments and roster- make signs for platoons for reg table/make buttons for each camper in platoon | As needed | N/A | |
| Inventory & Make List of Supplies that need replenished to Paige | As needed | N/A | |
| Put up directional signs, welcome sign on fence, signs on barracks doors, reg table, bleachers, … | As needed | N/A | |
| A&C/Lead Arts and Crafts inventory supply and go through projects and activities-A&C make an example for each of your activities | As needed | N/A | |
| Flagpole Set Up | Flagpole | Supply | |
| Walmart Run | Walmart | Paige Major/ Tiffany Vaughan | |
| Trial Run to Hospital | Hospital | Paige Major/ Tiffany Vaughan | |
| 1830 | Evening Meal | Chow Hall | N/A |
| 1915 | JC Meeting with Paige/ Tiff/Commandant in Admin office | Admin Office | Paige Major/ Tiffany Vaughan/David Shinn |
| 1945-2100 | JC Time/ Camp Fire/ Smores | Fire pit | N/A |
| 2100-2200 | Personal HygieneTime | Barracks | N/A |
| 2200 | Lights Out | Barracks | N/A |
| TENNESSEE NATIONAL GUARD YOUTH DEVELOPMENT WEEK |
| Sunday | ||||
| TIME | WHO | ACTIVITY | LOCATION | TRAINER |
| 0745-0830 | All | Breakfast | Chow Hall | N/A |
| 0900-1145 | All | Camp Preparation | As needed | N/A |
| 1200-1300 | All | Lunch | Chow Hall | N/A |
| 1300-1600 | All | Final Camp Preparation-Raise Flag | As needed | Commandant/JCs |
| 1600-1830 | DI/ ADI | In-Processing of campers-all volunteer staff will assist in some way-JC's do not put names in shirts until we know they fit/ Outdoor Games (Volleyball/Flag Football/Gaga Pit/Basketball/Kickball/Dodgeball) | In-processing area | Everyone is needed |
| 1800-1830 | ALL | Accountability Formation | Flagpole | Commandant |
| 1830-1930 | All | Evening Meal | Chow Hall | DI/ADI |
| 1930-2000 | ALl | Evening Formation | Flagpole | Commandant |
| 1900-2030 | All | DI Time/ Ice Breaker/ Camp Rules & Expectations | As needed | DI/ADI |
| 2030-2100 | All | Canteen | Picnic Area | Supply |
| 2030-2130 | Volunteer Orientation | Admin Office | Paige/Tiffany | |
| 2100-2200 | All | Personal Hygeine Time | Barracks | DI/ADI |
| 2200 | All | Lights Out | Barracks | DI/ADI |
| ** In-Processing: 1 table for Greeneville and 1 table for those already registered. | ||||
| ** Volunteer Orientation will begin at 2030 in Admin Office | ||||
| ** Volunteers that arrived on Saturday will be responsible for Canteen and Personal Hygiene time | ||||
| **Volunteers that arrived Saturday will have a platoon assignment from 2030-2130 to cover down on those in orientation | ||||
| **Any camper names misspelled on roster need to be reported to Paige/Tiffany NLT breakfast Monday | ||||
| TENNESSEE NATIONAL GUARD YOUTH DEVELOPMENT WEEK |
| Monday | ||||
| TIME | WHO | ACTIVITY | LOCATION | TRAINER |
| 0645-0730 | All | Wake up and barrack clean-up (Commandant will check them) | Barracks | DI/ADI/JC’s |
| 0715-0730 | Volunteers | Preview Day's Activities - Hand out roster by platoon. Go over Daily Awards. Due to Paige/Tiffany each day NLT evening meal | Admin Office | Paige/Tiffany/ David |
| 0745-0830 | All | Morning Meal | Chow Hall | DI/ADI/JC’s |
| 0845-0915 | All | Formation | Flagpole | Commandant |
| 0915-1030 | All | Platoon Pictures | Open Field | Jeremy Giles |
| 1030-1145 | All | Drill and Ceremony Practice | As needed | DI/ADI/JC’s |
| 1200-1300 | All | Lunch | Chow Hall | N/A |
| 1300-1445 | A/B | SSG Weichert | Game Room | SSG Weichert |
| 1300-1345 | C | OMK | Chow Hall | Carrera Romanini |
| D | Arts and Crafts | Arts and Crafts Room | Arts and Crafts | |
| E | Flag Football/Gaga Pit | Open Field | Outdoor Games | |
| 1345-1415 | C | Flag Football/Gaga Pit | Arts and Crafts Room | Arts and Crafts |
| D | OMK | Chow Hall | Carrera Romanini | |
| E | Arts and Crafts | Arts and Crafts Room | Arts and Crafts | |
| 1415-1500 | C | Arts and Crafts | Arts and Crafts Room | Arts and Crafts |
| D | Flag Football/Gaga Pit | Open Field | Outdoor games | |
| E | OMK | Game Room | Carrera Romanini | |
| 1500-1700 | C/D/E | SSG Weichert | Game Room | SSG Weichert |
| 1500-1600 | A | OMK | Chow Hall | Carrera Romanini |
| B | Arts and Crafts | Arts and Crafts Room | Arts and Crafts | |
| 1600-1700 | A | Arts and Crafts | Arts and Crafts Room | Arts and Crafts |
| B | OMK | Chow Hall | Carrera Romanini | |
| 1700-1800 | All | Dinner | Chow Hall | Carrera Romanini |
| 1800-1830 | All | Evening Formation | Flagpole | Commandant |
| 1830-2000 | ALL | Dance | Game Room | Jim Reed/DI/ADI/ JCs |
| 2000-2030 | All | Canteen/Redeem tokens | Picnic Area | Supply |
| 2030-2130 | All | Personal Hygiene | Barracks | DI/ADI/JC’s |
| 2145 | All | Lights Out | Barracks | DI/ADI/JC’s |
| ** Night Security Reports @ 2100 to Admin Office | ||||
| TENNESSEE NATIONAL GUARD YOUTH DEVELOPMENT WEEK |
| Tuesday | ||||
| TIME | WHO | ACTIVITY | LOCATION | TRAINER |
| 0645-0730 | All | Wake up and barrack clean-up (Paige & Commandant will check them) | Barracks | DI/ADI/JC’s |
| 0715-0730 | Volunteers | Preview Day's Activities - Hand out roster by platoon go over Daily Awards. Due each day NLT evening meal | Admin Office | Paige/Tiffany/ David |
| 730 | All | Accountability Formation | Flagpole | Commandant |
| 0745-0830 | All | Morning Meal | Chow Hall | DI/ADI/JC’s |
| 0845-0915 | All | Formation | Flagpole | Commandant |
| 0915-0945 | All | Drill and Ceremony Practice | As needed | DI/ADI/JC’s |
| 0945-1000 | C/D | Change into swimsuits | Barracks | DI/ADI/JC’s |
| 1000--1145 | A/B | Waterfront Activities (canoeing/Fishing) | Lake Area | Outdoor Games |
| 1000-1115 | C/D/E | Water Relay Games /Themed Slip-N-Slide | Open Field | Outdoor Games |
| 1115-1145 | C/D/E | Change out of Swim Suits | Barracks | DI/ADI/JC’s |
| 1200-1300 | All | Lunch | Chow Hall | N/A |
| 1300-1330 | A/B | R&R/Wildlife Center | Barracks/Wildlife Center | DI/ADI/JC’s |
| 1330-1415 | A | Arts and Crafts | Arts and Crafts Room | Arts and Crafts |
| B | Scavenger Hunt | Open Field | Outdoor Games | |
| 1415-1530 | A | Scavenger Hunt | Open Field | Outdoor Games |
| B | Arts and Crafts | Arts and Crafts Room | Arts and Crafts | |
| 1530-1545 | A/B | Change into swimsuits | Barracks | DI/ADI/JC’s |
| 1545-1645 | A/B | Water Relay Games /Themed Slip-N-Slide | Open Field | Outdoor Games |
| 1300-1430 | C | Ropes Course | Ropes Course | Supply |
| D/E | Ambush Training/Rifle Range | Field by Ropes Course | Outdoor Games | |
| 1445-1645 | C | Ambush Training/Rifle Range | Field by Ropes Course | Outdoor Games |
| D/E | Ropes Course | Ropes Course | Supply | |
| 1645-1700 | ALL | Change into swimsuits | Barracks | DI/ADI/JC’s |
| 1700-1800 | ALL | Dinner | Chow Hall | DI/ADI/JC’s |
| 1800-1830 | All | Evening Formation | Flagpole | DI/ADI/JC’s |
| 1830-2030 | All | Luau night Swim | Pool | DI/ADI/JC’s |
| 2000-2030 | All | Canteen/Redeem tokens | Picnic Area | Supply |
| 2030-2130 | All | Personal Hygiene | Barracks | DI/ADI/JC’s |
| 2145 | All | Lights Out | Barracks | DI/ADI/JC’s |
| ** Supply- Snow Cones at the Pool/Luau decorations | ||||
| **A/B DI's create a list of campers who are planning to tour the Wildlife Center during R&R- provide to Commandant before lunch | ||||
| TENNESSEE NATIONAL GUARD YOUTH DEVELOPMENT WEEK |
| Wednesday | ||||
| TIME | WHO | ACTIVITY | LOCATION | TRAINER |
| 0645-0730 | All | Wake up and barrack clean-up (Paige & Commandant will check them) ** C/D/E have swimsuits on at Breakfast | Barracks | DI/ADI/JC’s |
| 0715-0730 | Volunteers | Preview Day's Activities. Awards due each day NLT evening meal | Admin Office | Paige/Tiffany/ David |
| 730 | All | Accountability Formation | Flagpole | Commandant |
| 0745-0830 | All | Morning Meal | Chow Hall | DI/ADI/JC’s |
| 0845-0915 | All | Formation | Flagpole | Commandant |
| 0915-1000 | C/D/E | Drill and Ceremoney Practice | As needed | DI/ADI/JCs |
| 1000-1115 | C/D/E | Swimming | Pool | DI/ADI/JCs |
| 1115-1130 | C/D/E | Change out of Swimsuit | Barracks | DI/ADI/JCs |
| 0930-1030 | A | Achery/Paintball | Range | Supply |
| B | Black Hawk/Rockwall | Open Field | N/A | |
| 1030-1130 | A | Black Hawk/ Rockwall | Open Field | Recruiting |
| B | Archery/Paintball | Range | Supply | |
| 1200-1300 | All | Lunch | Chow Hall | DI/ADI/JC’s |
| 1300-1345 | All | R&R/**A/B Change into Swimsuits | Barracks | DI/ADI/JC’s |
| 1345-1530 | A/B | Swimming | Pool | DI/ADI/JCs |
| 1530-1545 | A/B | Change out of Swimsuits | Barracks | DI/ADI/JCs |
| 1645-1700 | A/B | Drill and Ceremony Practice | As needed | DI/ADI/JCs |
| 1345-1445 | C | Paintball | Open Field | N/A |
| D | Archery | Range | Supply | |
| E | Rockwall/Blackhawk | Open Field | Recruiting | |
| 1445-1545 | C | Rockwall/Blackhawk | Area by the range | Supply |
| D | Paintball | Open Field | Recruiting | |
| E | Archery | Range | Supply | |
| 1545-1645 | C | Archery | Range | Supply |
| D | Rockwall/Blackhawk | Open Field | Recruiting | |
| E | Paintball | Range | Supply | |
| 1700-1800 | All | Dinner | Chow Hall | DI/ADI/JC’s |
| 1800-1830 | All | Evening Formation | Flagpole | Commandant |
| 1830-2030 | All | Free Choice: Dodgeball Tournment/Wood Working/Airbrush/GaGa Pit/Fossil Tour | As needed | Outdoor Games/ DI/ADI/JCs |
| 2000-2030 | All | Canteen/Redeem tokens | Picnic Area | Supply |
| 2030-2130 | All | Personal Hygiene | Barracks | DI/ADI/JC’s |
| 2145 | All | Lights Out | Barracks | DI/ADI/JC’s |
| **Wood Working/Airbrush Rotation (20 minutes per T-shirt of 4 for each) an hour for each activity. Max 24 kids total | ||||
| ** Have youth sign up prior for Airbrush and Woodworking | ||||
| TENNESSEE NATIONAL GUARD YOUTH DEVELOPMENT WEEK |
| Thursday | ||||
| TIME | WHO | ACTIVITY | LOCATION | TRAINER |
| 0645-0730 | All | Wake up and barrack clean-up (Paige & Commandant will check them) | Barracks | DI/ADI/JC’s |
| 0715-0730 | Volunteers | Preview Day's Activities - Hand out roster by platoon go over Daily Awards. Due each day NLT evening meal | Admin Office | Paige/Tiffany/ David |
| 730 | All | Accountability Formation | Flagpole | Commandant |
| 0745-0830 | All | Morning Meal | Chow Hall | DI/ADI/JC’s |
| 0845-0915 | All | Formation | Flagpole | Commandant |
| 0915-0945 | All | Drill and Ceremony Practice | As needed | DI/ADI/JC’s |
| 0945-1000 | A/B | Change into swimsuits | Barracks | DI/ADI/JC’s |
| 1000--1115 | C/D/E | Waterfront Activities (canoeing/Fishing) | Lake Area | Supply |
| 1000-1115 | A/B | Water Relay Games /Themed Slip-N-Slide | Open Field | Outdoor Games/ DI/ADI/JCs |
| 1115-1130 | A/B | Change out of Swim Suits | Barracks | DI/ADI/JC’s |
| 1200-1300 | All | Lunch | Chow Hall | DI/ADI/JC’s |
| 1300-1330 | C/D/E | R&R/Wildlife Center | Barracks/Wildlife Center | Barracks |
| 1330-1415 | C | Arts and Crafts | Arts and Crafts Room | Arts and Crafts |
| D | Scavenger Hunt | Open Field | Outdoor Games/ DI/ADI/JCs | |
| 1415-1530 | C | Scavenger Hunt | Open Field | Outdoor Games/ DI/ADI/JCs |
| D | Arts and Crafts | Arts and Crafts Room | Arts and Crafts | |
| 1530-1545 | C/D/E | Change into swimsuits | Barracks | DI/ADI/JC’s |
| 1545-1645 | C/D/E | Water Relay Games /Themed Slip-N-Slide | Open Field | Outdoor Games/ DI/ADI/JCs |
| 1300-1430 | A | Ropes Course | Ropes Course | Supply |
| B | Ambush Training/ Capture the Flag | Area by the range | Outdoor Games/ DI/ADI/JCs | |
| 1445-1645 | A | Ambush Training/ Capture the Flag | Area by the range | Outdoor Games/ DI/ADI/JCs |
| B | Ropes Course | Ropes Course | Supply | |
| 1645-1700 | ALL | Change into swimsuits | Barracks | DI/ADI/JC’s |
| 1700-1800 | ALL | Dinner | Chow Hall | DI/ADI/JC’s |
| 1800-1830 | All | Evening Formation | Flagpole | Commandant |
| 1830-2030 | All | Night Swim | Pool | DI/ADI/Purple Shirts |
| 2000-2030 | All | Canteen/Redeem tokens | Picnic Area | Supply |
| 2030-2130 | All | Personal Hygiene | Barracks | DI/ADI/JC’s |
| 2145 | All | Lights Out | Barracks | DI/ADI/JC’s |
| 1700-2300 | JC | JC Skeet Shoot/ Grilling out | As needed | Commandant/Tiffany or Paige |
| **C/D DI's create a list of campers who are planning to tour the Wildlife Center during R&R- provide to Commandant before lunch | ||||
| **All Purple shrits will be helping from 1700-2200 | ||||
| TENNESSEE NATIONAL GUARD YOUTH DEVELOPMENT WEEK |
| Friday | ||||
| TIME | WHO | ACTIVITY | LOCATION | TRAINER |
| 0600-0645 | All | Wake Up-clean up and inspection | Barracks | Commandant |
| 0645-0700 | All | Accountability formation | Barracks | Commandant |
| 0700-0800 | All | Breakfast | Chow Hall | DI/ADI/JCs |
| 0815-0900 | All | D&C for parents | Parking lot | DI/ADI/JC |
| 0900-1015 | All | Graduation | Undecided | Commandant |
| 1000-12-- | All | Clean Up - Don't leave until Paige and Tiffany Dismiss You!!!! | AS needed | Paige and Tiffany |
| ** 3 Judges for D&C |
| OC Giles, SPC Tart, |
| ** Supply/Arts & Crafts break down and pack all supplies |
| ** Night Security Reports @ 2100 |
File details come from the government source that posted it. Updated .