PSXE152100_2015_ISWMP_PWS.pdf

ISWMP QRP UPDATE PWS Rev 0 17 July 2015

UPDATE INTEGRATED SOLID WASTE MANAGEMENT PLAN AND QUALIFIED

RECYCLING PROGRAM BUSINESS PERFORMANCE WORK STATEMENT (PWS)

17 JULY 2015

1.0 Background

The 134th Air Refueling Wing, Tennessee Air National Guard requires an updated Integrated Solid Waste Management Plan (ISWMP) and Qualified Recycling Program (QRP) Business Plan. Air Force Instruction (AFI) 32-7042, Waste Management, dated 7 November 2014, requires each installation to have an Integrated Solid Waste Management Plan. The base has an existing plan, dated May 2013, which requires a review and update. The base’s existing plan does not include an economic analysis of potential diversion opportunities and possible economic benefits.

2.0 Organization

The 134th Civil Engineering Squadron provides construction services and support for base customers.

3.0 Objective

The contractor shall update the ISWMP and QRP Business Plan for the 134 th Air Refueling Wing. The contractor shall update the base’s existing ISWMP and QRP Business Plan in accordance with federal, US Department of Defense, Air Force, and state regulations and policies. The QRP Business Plan update shall include a Commodity Market Analysis (CMA) and economic analysis, to assess the viability of recycling options and identify potential recycling opportunities in the east Tennessee area. As required by AFI 32-7042, the QRP Business Plan will address QRP management, facilities, manpower, equipment and services, recordkeeping and auditing, a financial plan and economic analysis of alternatives to include a market analysis. The economic analysis will be based on industry and market research to justify mandatory and non-mandatory recycling efforts. The contractor shall prepare the economic and market analysis based on guidance in the Air Force CE Solid Waste Playbook and with coordination with the base Environmental Manager. The contractor’s proposal must also demonstrate technical capability to perform this work through presentation of similar projects. Contractor preparation of ISWMPs for DoD branches, especially ANG will be more heavily weighted.

4.0 Requirements/Tasks

The contractor shall perform the following tasks:

4.1 Data Collection Site Visit - The contractor shall conduct a project kickoff call to discuss pertinent issues related to the plan update. The contractor shall prepare Meeting Minutes and a Proposed Project Schedule and submit within 5 days following the Kickoff meeting.

The contractor shall coordinate with the Base Environmental Manager (EM) to identify a site visit timeframe. Prior to attending the site visit, the contractor shall review the existing documents that will be provided by the base, applicable federal and state-specific solid waste and recycling regulations, and Air Force and ANG waste management and QRP policies and instructions. The contractor shall conduct a site visit to the base in order to review documents, collect information, interview base personnel, and visually observe solid waste and recycling storage areas. This task shall take no more than 45 days from submission of schedule.

4.2 Draft ISWMP and QRP Business Plan – Based on information collected during the site visit and any follow-up information collected via email or telephone, the contractor shall prepare a Draft ISWMP and QRP Business Plan based on current base practices and applicable laws and regulations. The Draft ISWMP and QRP Business Plan will be submitted to the base for comments.

4.3 Final ISWMP and QRP Business Plan – Government review comments will be provided within 14 days. The contractor shall incorporate government review comments and prepare the Final ISWMP and QRP Business Plan.

5.0 Applicable Publications

5.1 AFI 32-7042, Waste Management

5.2 Air Force Solid Waste Playbook

5.3 USAF ISWMP Draft Template

6.0 Delivery/Performance Schedule

Task Deliverable Delivery Schedule

4.1 Kick-off Call Meeting Minutes, Project Schedule and Site Visit.

Minutes provided within 5 business days after kickoff call. Minutes provided electronically to Base EMO. Site visit to occur within 14 days following the kickoff call. The total task shall not exceed 45 days.

4.2 Draft ISWMP and QRP Business Plan

Deliverable submitted per project schedule identified in Task 4.1. Draft provided electronically to Base

EMO.

4.3 Final ISWMP and QRP Business Plan

Deliverable submitted per project schedule identified in Task 4.1. Final Plans provided as 1 electronic and 1 hard copy with CDROM to Base EMO.

7.0 Contracting Officer’s Representative

A primary and alternate Contracting Officer’s Representative (COR) will be appointed for inspection and, when appropriate, acceptance of deliverables under this program, work statement, and any resulting contract or modification. COR duties will be assigned and defined by the Government Contracting Officer at time of appointment.

8.0 Period of Performance

The period of performance for the base contract period is projected for 15 August 2015 to 31 October 2015.

9.0 Security and Access to Government Facilities

Work performed in support of this PWS is UNCLASSIFIED. The contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance.

The contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products that are obtained or generated in the performance of the PWS tasks and responsibilities. If necessary, the contractor will be required to provide personnel with appropriate clearances when access is required to Government computers and workstations. The contractor shall coordinate with the COR all issues dealing with access to Government buildings, facilities, or property.

10.0 Delivery/Shipping

Contractor shall ship and/or deliver all deliverables and materials FOB. Government will assume ownership of / responsibility for deliverables upon receipt, inspection and acceptance.

11.0 Contractor Manpower Reporting Application (CMRA):

11.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 134 th Air

Refueling Wing via a secure data collection site.

11.2 The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil

12.0 Performance Standards/Service Delivery Summary

Task/Service Performance Standard

Acceptable Quality Level

(AQL)

Method/Frequency

Kick-off Call Meeting Minutes and Project Schedule

PWS Section 4.1 Initiate NLT 5 days from NTP.

Completion of Task

Draft ISWMP and QRP Business Plan

PWS Section 4.2 Complete within timeframe specified per project schedule identified in Task 4.1

Completion of Task

Final ISWMP and QRP Business Plan

PWS Section 4.3 Complete within timeframe specified per project schedule identified in Task 4.1

Completion of Task

13.0 Quality Assurance Surveillance Plan:

The COR will monitor contractor performance and complete the Quality Assurance Surveillance Plan (QASP) Worksheet provided below upon completion each deliverable of the Backflow Prevention and Cross-Connection Survey. The following information will be provided to the KO to ensure service and/or deliverables support of the PWS objectives. If the performance rating for any task in this order is “Red” or “Yellow” during any time in the performance period, the COR will provide the KO documentation and appropriate action will be taken to remedy the deficiency. The quality rating may change from “Green” to “Red” or “Yellow” without notice. We anticipate utilizing the “Yellow” quality rating to alert the KO of quality issues that have the potential for a “Red” quality rating if corrective action is not taken.

The Quality Assurance Surveillance Plan Worksheet will be submitted to the KO with a copy saved by the COR following the completion of the BFP&CC Survey. The KO will assume a quality performance rating of “Green” on all measured deliverables unless otherwise notified. By approving service and/or http://www.ecmra.mil/ deliverables that this form documents, the COR confirms the quality performance rating of “Green” unless otherwise annotated. The KO will forward a copy of each QASP worksheet to the contractor after review.

At the end of the contract period for the installation and at the end of the warranty period, the COR will be asked to complete an Annual Quality Performance Review to document the quality performance rating during the performance period. This will be submitted to the KO by the COR. The COR may submit a Quality Assurance Surveillance Plan Worksheet at any time and as often as necessary to document quality levels. If Contractor response to an identified quality deficiency is unsatisfactory, the KO or COR will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency.identified deficiency.

Rating Description

Green Yes, performance and technical specifications are being met at

AQL.

Yellow

Yes, performance and technical specifications are currently being met at the minimum AQL, but the following service / deliverable needs contractor attention.

The Customer must identify what component of the deliverable and/or service requires attention.

Red

No, performance and technical specifications are not being met at AQL and the following service / deliverable needs immediate contractor resolution.

The Customer must identify what component of the deliverable and/or service is below the minimum AQL.

QUALITY ASSURANCE SURVEILLANCE PLAN WORKSHEET

Performance Rating

Deliverable/Service Quality Rating

Causative Factors Effect on Mission Action Required /

Date

Kick-off Call Meeting Minutes and Project Schedule

Green Comments Unnecessary for “Green” QA Rating.

Yellow

Draft ISWMP and QRP Business Plan

Green Comments Unnecessary for “Green” QA Rating.

Provide Draft/Final Report

Green Comments Unnecessary for “Green” QA Rating.