SOW_Hotel.docx

DELAWARE ARMY NATIONAL GUARD

New Castle, DE 19720

STATEMENT OF WORK FOR:

Special Focus Exercise Delaware Army National Guard

ISSUED BY: PURCHASING & CONTRACTING

Delaware Air National Guard Building 2600 New Castle, Delaware 19720-1615

STATEMENT OF WORK

SCOPE OF WORK

We require 154 rooms (62 Deluxe King Suite and 92 Traditional Double Double) to be available for our 350 members with check in on July 9, 2019 and check out the morning of July 12, 2019. We require a buffet dinner for Tuesday July 9, 2019. Buffet style breakfast and dinner Wednesday and Thursday July 10-11 and Breakfast Friday July 12, 2019. We would need to accommodate parking for 45 pickup trucks with attached trailers and up to four 44 passenger busses. We require as many triple occupancy rooms as possible. We would like to keep company integrity by accommodating one company of 220 Soldiers and another company of 150 Soldiers.

LOCATION

TBD

CLIN0001: Lodging and Meals

GENERAL AREA. General area that will be used for welcoming and registration of guests. Can be near entrance doors, in a hall-way, lobby area, foyer.

Approximately 154 rooms for 09 and 11 July 2019. 154 rooms will be at the Government rate and on contract. If possible, request for additional 10 rooms to be blocked off for, will be paid individually by person and will not be on contract. Final numbers and rooming list will be provided NLT 5 days prior to event. Request late checkout time of 1300.

Tuesday schedule: 09 Jul 2019 from 1700 to 1900, for 350 people in two one hour rotations.

Wednesday, Thursday schedule: 10-11 Jul 2019, for 350 people Breakfast (0600 to 0700): Breakfast Sandwiches To Include: Bacon, Egg, Cheese, Or Sausage, Egg, Cheese, or Ham, Egg, Cheese. Provide Just Egg & Cheese For Vegetarians and Vegans Upon Request. Sliced Fresh Fruit. Coffee & Fruit Juices Beverage availability during event hours: coffee, tea, water, soda.

Dinner: 1700 to 1900 for 350 people in two one hour rotations. Dinner Menu Garden or Caesar Salad & Fresh Rolls with Butter Chef's Choice Chicken (Chicken Would Change Daily) Chef's Choice Pasta (Pasta Would Change Daily) Chef's Choice Vegetable (Vegetable Would Change Daily) Chef's Choice Dessert (Dessert Would Change Daily) Coffee & Ice Tea

Thursday schedule: 12 Jul 2019, for 350 people. Breakfast (0600 to 0700): Breakfast Sandwiches To Include: Bacon, Egg, Cheese, Or Sausage, Egg, Cheese, or Ham, Egg, Cheese. Provide Just Egg & Cheese For Vegetarians and Vegans Upon Request. Sliced Fresh Fruit. Coffee & Fruit Juices Beverage availability during event hours: coffee, tea, water, soda.

Minimum of two buffet lines- double sided Note: If two large rooms are not available, one room would be acceptable for both general session and dining.

We would need to accommodate parking for 45 pickup trucks with attached trailers and up to four 44 passenger busses.

Contract Manpower Reporting Application (CMRA):

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7) Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each subcontractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information; (11) Locations where contractor and subcontractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and subcontractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

AT Level I Training.

Contractor employees with an area of performance within an Army/Air National Guard controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army/Air National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR).

AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at

SW-4: TOUR OF JOB SITE

4.1: A site visit will be conducted at a date to be determined.