SOW_OPS_Theater.doc

DELAWARE AIR NATIONAL GUARD 2600 Spruance Drive New Castle, DE 19720

STATEMENT OF WORK

Audio/Video Upgrade of Operations Group Theater

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Project consists of upgrading outdated audio/video in the theater, to include sound projection, video projection, podium, and touch panel remote system.

1. Project Location: 2805 Spruance Drive, New Castle County Airport, New Castle, Delaware.

2. Owner: Delaware Air National Guard

B. Specific Equipment

1. Old System 1.2.B.1.1 Removal of outdated Crestron remote interface, old communication mediums (ex. Laser disk player, speakers, equipment interface rack), podium, projector screen and projector.

2. New System 1.2.B.2.1 Will have capabilities of displaying HD video sources such as HDMI, DVI, display port, DVD and Blu-ray as well as the associated audio. The system will utilize a wireless RF touch panel that can be mounted to a wall or table; the touch panel will be user friendly, wireless and more functional. The system will have the ability to tie in as many as eight microphones to cater to multiple presenters. The system will allow a guest laptop to integrate via the existing podium, providing more functionality to the wing. The system will include a new podium interlinked with the audio/visual system. The system will include at a minimum the following new equipment: podium, projector, projector screen, DVD/Blu-ray player, cables, power supplies, speakers, microphones (both hand held and clip on style), user interface near the podium, and remote control.

1.3 CONTRACTOR USE OF PREMISES

A. General: Contractor shall have full use of premises for construction operations only. The Contractor's use of premises is limited only by Owner's right to perform work or to retain other contractors on portions of Project.

1. Confine operations to areas within the designated contract limits.

2. The Contractor must be aware of the unique circumstances and interaction requirements necessary to do work within an active airport environment.

B. Access to the Site: The Contractor’s access points to the site shall be permitted as directed by the Contracting Officer’s Representative (COR). The Contractor shall be responsible for all construction vehicles and personnel who enter at these designated points.

PART 2 - PRODUCTS

2.1 JOB SITE: The Contractor shall perform a site investigation as to fully understand contract requirements and working conditions prior to submission of a Bid. Inspection may be scheduled through the Contracting Office, between 0800 – 1500 hours, Tuesday through Friday. Submit requests to 1LT David Mears, David.W.Mears.mil@mail.mil

2.2 SPECIFICATIONS: Existing equipment specifications and drawings shall be provided at no cost through the Contracting Office at the Delaware Air National Guard.

2.3 PROPOSALS:

A. Submission of a bid by the contractor shall be accepted as prima-facie evidence that he has examined the specifications and drawings and has satisfied himself as to the nature and location of the work and all matters, which can in anyway affect the work or cost thereof under this contract. Any failure of the contractor to acquaint himself with all available information, including a physical survey of the site of the proposed work, will not relieve him from successfully performing all the work required to be done for a complete, finished job.

B. The above brief outline of principle features of the work in no way limits the responsibility of the contractor to furnish all labor, materials and equipment required to complete work referred to herein.

C. Bids received for this project will be evaluated based upon thorough and complete proposals received by the contractor. The contractor’s proposal must include suggested sources of products conforming to the project’s plans and specifications. These products shall include but not limited to mechanical equipment, pipe, valves, ductwork and other appurtenances.

D. The contractor is asked to submit itemized totals per building with the Bid.

2.4 COMPLIANCE:

A. All materials/supplies and work related to this project will meet the latest adopted codes, regulations, ordinances and directives applying to that particular type of work. This includes, but is not limited to, the following: All applicable State and New Castle County Codes, ASHRAE and SMACNA Standards, NFPA 101, NFPA 70, NFPA 72E, International Building Code, Uniform Federal Accessibility Standard, Uniform Mechanical Code, Uniform Plumbing Code, NFPA 54, Applicable Air Force Engineering Technical Letters. OSHA and Fire Protection regulations will be observed and practiced at all times.

B. All work requiring certification or inspection by outside agencies will be accomplished and the documented results will be provided to the COR. The COR will be notified of any testing/inspection/certification to be accomplished, date, time, agency involved and purpose will be conveyed to the COR, so arrangements can be made for observation.

C. Any burning/welding/soldering will require a Burn permit coordinated/issued daily by the Base Fire Department located at Building 2900. The COR can help the contractor coordinate with the Base Fire Department, but the contractor must initiate the request. The request for the Burn Permit must be initiated (3) three days prior to work commencement. The contractor may not proceed with burning operations until the Burn Permit has cleared.

D. The work site will be cleaned daily and kept free of debris and hazards.

2.5 SUBMITTALS:

A. All submittals are due ten (10) days after the Notice to Proceed has been issued.

B. All equipment and or materials to be used will require approval by the Contracting Officer Representative prior to use or installation. Work will not start until the COR approves the materials. All material submittals must be submitted on an Air Force Form 3000 and accompanied with material cuts and product specifications. Allow (10) ten working days for approval.

2.6 MATERIALS:

A. The contractor will make all necessary arrangements for delivery, acceptance and storage of materials, supplies, equipment and tools at the work site. The government will not sign and accept delivery of any materials and supplies for the job-site. If materials are being shipped to job-site, a representative of the contractor must be available to accept delivery of the products.

2.7 EQUIPMENT

A. Contractor is to provide for all electrical requirements and/or generators as needed to operate power tools or electrical devices.

B. Contractor is to provide for personnel sanitation (i.e. Porta-Pottie) and for the removal of trash and debris (i.e. dumpster).

C. Contractor is to provide all equipment required to execute this Contract, the Government will not provide any tools, materials, or equipment to assist in the execution of this contract.

2.8 PROGRESS SCHEDULE

A. Period of Performance. The contractor shall begin work as described in the Statement of Work within 10 days of Notice to Proceed (NTP). The entire project shall be completed within 14 calendar days from NTP.

B. Contractor shall submit a Contract Progress Report with an accompanying invoice on monthly basis.

PART 3 - EXECUTION

3.1 Base personnel will be identified by the Contracting Officer to answer technical questions during execution; however, these personnel will not authorize any work or changes which will affect the cost or execution of this project. Only the Contracting Officer can initiate cost or scope changes. The contractor must submit a fully detailed price proposal and Request for Proposal (RFP) in writing to the Contracting Officer for review prior to starting any additional work.

3.2 A set-up/work area will be established and this area must be kept clean and orderly. Wastes shall be removed from the site daily if found necessary by the COR. All dumpsters containing wastes products must be covered as to prevent materials blowing from the containers.

3.3 A joint final close-out inspection will be conducted by the Contractor, applicable New Castle County Inspector and the COR to insure all work is accomplished in accordance with this contract, failure to conduct this inspection will result in non-payment.

4. Contract Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

4.1 The applicable Department of Defense Activity Address Code (DoDAAC) for this contract is FA6081. The applicable Unit Identification Code (UIC) is F6N1FP.

4.2 AT Level I Training. Contractor employees with an area of performance within an Army/Air National Guard controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army/Air National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Contracting Officer’s Representative (COR). AT Level 1 awareness training is available at the following website: https://atlevel1.dtic.mil/at