SOW_SB_Singles_and_Couples_Feb_2019.docx

STATEMENT OF WORK

177FW ANG Strong Bonds February 22 – 24, 2019

Got Your Back for Singles Enrichment and Laugh Your Way to a Better Marriage for Marriage Enrichment

Hotel Check-in/

1. The following are the detailed needs for the event:

a) Venue location Venue location must be within 100 miles of the 177th Fighter Wing located at 400 Langley Road, Egg Harbor Township, NJ 08234; for which, regardless of members’ proximity to the event location, they shall be afforded accommodations so as to best meet with and enhance the experience of the Strong Bonds program.

b) Sleeping Rooms:

(1) Contractor shall reserve 12 blocks (2 for instructors and 10 for (Couples) participants) private sleeping rooms with toilet and shower/tub facilities, one king, queen or double beds in each room for the NJANG. The block designated as “ANG Strong Bonds” shall be for military airmen. The 177th Fighter Wing representative will provide the hotel the list of names for these rooms 72 hours prior to the weekend event. Any room not reserved by this deadline shall be released and made available for sale to the general public.

(2) Contractor shall reserve 11 blocks (1 for instructor and 10 for (Singles) participants) individual/private sleeping rooms with toilet and shower/tub facilities, one king, queen or double beds in each room for the NJANG. The block designated as “ANG Strong Bonds” shall be for military airmen. The 177th Fighter Wing representative will provide the hotel the list of names for these rooms 72 hours prior to the weekend event. Any room not reserved by this deadline shall be released and made available for sale to the general public.

(3) Incidental expenses, such as room service, telephone calls, movies, game rentals, mini-bar, etc., are the responsibility of the individual attendee and shall be billed to the individual’s personal credit card account, provided during check-in.

(3) No tax for rooms shall be paid under this contract, as the federal government is tax exempt.

c) Conference space #1 for the Singles Enrichment Seminar 1). The event will require one (1) conference room available on Friday evening (5:00 to 10:00 p.m.), Saturday (7:00 a.m. to 6:00 p.m.) and Sunday (7:00 a.m. to 12:00 p.m.). The venue contractor will set-up and take down all tables and chairs for the event.

2) The meeting space must be able to accommodate at least 10 individuals and 2 staff members (12 individuals) with round tables and chairs setup in crescent style facing towards the front of the room. Water, pads of paper, and pens shall be on each table (enough for all participants). Two tables (classroom style) in the front of room as well as 3 tables in back of room to accommodate staff (Friday evening, Saturday and Sunday). 2 Flip-Charts and Easel (or Whiteboard) needed at front of room. Space must accommodate set-up for audiovisual equipment outlined in Audio/video requirements.

3) The meeting space shall not contain pillar(s) and/or structural objects that may obstruct attendees’ view.

d) Conference space #2 for the Marriage Enrichment Seminar

1) The event will require one (1) conference room available on Friday evening (5:00 to 10:00 p.m.), Saturday (7:00 a.m. to 6:00 p.m.) and Sunday (7:00 a.m. to 12:00 p.m.). The venue contractor will set-up and take down all tables and chairs for the event.

2) The meeting space must be able to accommodate at least 10 couples and 2 staff members (22 individuals) with round tables and chairs setup in crescent style facing towards the front of the room. Water, pads of paper, and pens shall be on each table (enough for all participants). Two tables (classroom style) in the front of room as well as 3 tables in back of room to accommodate staff (Friday evening, Saturday and Sunday). 2 Flip-Charts and Easel (or Whiteboard) needed at front of room. Space must accommodate set-up for audiovisual equipment outlined in paragraph 1e.

3) The meeting space shall not contain pillar(s) and/or structural objects that may obstruct attendees’ view.

e) Audio/video requirements.

The following A/V equipment will be needed in conference space 1 and conference space 2 on all days.

1 Large screen 1 Projector 1 AV Carts for Projector (unless projector is mounted to ceiling) House sound w/ connection to the laptop for sound (or Sound System with Laptop connections) and for DVD player Extension cords 1 Podium 1 Wireless Microphone A/V assistance for 1/2 hour for Friday evening, and mornings of Saturday and Sunday

f) Meals/Refreshments

1) Meals to be served, for 10 couples and 10 singles and 3 instructors (Total of 33 members) are, dinner (Friday), Breakfast, lunch, and dinner (Saturday), and breakfast (Sunday). Gratuitous refreshments would be scheduled for mid-morning and mid-afternoon breaks.

2) Meals shall be served buffet style or sit-down style, and shall consist of two hot entrees: a tossed green salad with assorted dressing, a starch, a vegetable, rolls, assorted cakes and pies for dessert and coffee, tea, water, and soft drinks.

3) Contractor shall provide a sample of proposed menu with estimated cost that takes into consideration the following factors: cost not to exceed government per diem, nutrition, suitability for mixed population of adults, and ability to accommodate special dietary needs.

4) Venue needs to provide restaurant style dine-in to serve/accommodate meals for the 10 couples (two to a table) for Saturday date-night dinner only. The other 10 singles and 3 instructors may be provided sit-down style.

g) Other:

1) Registration: Two tables and two chairs. Tables shall be placed in a location near the hotel registration desk on Friday afternoon for attendee registration in the afternoon.

2) Sign(s) identifying to participants the location of training at no additional cost.

3) Wireless Fidelity (Wi-Fi) internet access available within the general session area, free of charge, during the event hours.

4) Parking free of charge to conference participants.

5) Hotel should be located near local attractions or have various options that create and contribute to physical/mental comfort.

h) Cancellation Must be able to cancel event due to inclement weather 48 hours in advance and 72 hours in advance for lack of participation. (See also item 1.B.1.)

2. Preliminary/Planned agenda, for meals/refreshments, extending consideration for venue’s normal meal schedule:

Event Date: Friday Dinner: 5:30 PM – 7:30 PM Event Date: Saturday:

Breakfast: 7:45 AM -8:45 AM Break/Refreshments: 11:00 AM – 11:15 AM Lunch: 12:30 AM – 1:30 AM Dinner: 6:00 PM – 8:00 PM Event Date: Sunday:

Breakfast: 8:00 AM – 9:00 AM

3. The contractor shall report ALL contractor labor hours (including subcontractor labor hours required for performance of services provided under this contract at the secure data collection site. The contractor is required to completely fill in all required data fields using the web address: http://www.ecmra.mil Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil.

4. FAR 52.204-99 – All Vendors must be SAM registered in order to conduct business with a Government entity unless the Government wide purchase card (GPC) is used as the method of payment. The GPC has strict limits therefore this transaction may not qualify. Registrations can be completed on-line at http://www.sam.gov/. Processing time for registration in SAM, normally takes five business days and should be taken into consideration when registering.

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