SOW-SB-Cpl_14_SEP_18_177FW.docx

STATEMENT OF WORK

177FW Strong Bonds (Couples) – 14-16 September 2018

1. The New Jersey Air National Guard (NJANG) 177th Fighter Wing Chaplain’s Office plans to conduct a Strong Bonds/Marriage Enrichment Seminar, for couples, on 14-16 September 2018. Contractor shall provide the following accommodations as outlined below:

a. Venue location is sought to be within New Jersey for which, regardless of members’ proximity to the event location, they shall be afforded accommodations so as to best meet with and enhance the experience of the Strong Bonds program.

b. Sleeping Rooms:

(1) Contractor shall reserve 2 nights lodging for 25 couples (NTE Per Diem amount) for a total of 25 rooms per night. Contractor shall provide individual/private sleeping rooms with toilet and shower/tub facilities and one king, queen or double beds in each room for the NJANG. The block designated as “ANG Strong Bonds” shall be for military airmen. The 177th Fighter Wing representative will provide the hotel the list of names for these rooms 7 days prior to the weekend event. Any room not reserved by this deadline shall be released and made available for sale to the general public.

(2) Incidental expenses, such as room service, telephone calls, movies, game rentals, mini-bar, etc., are the responsibility of the individual attendee and shall be billed to the individual’s personal credit card account, provided during check-in.

(3) No tax for rooms shall be paid under this contract, as the federal government is tax exempt.

c. Meeting Space:

(1) The event will require one (1) conference room available on Friday evening (5:00 to 9:00 p.m.), Saturday (8:30 a.m. to 6:00 p.m.) and Sunday (8:00 a.m. to 12:00 p.m.). The venue contractor will set-up and take down all tables and chairs for the event.

(2) The meeting space must be able to accommodate at least 23 couples and 4 staff members (46 individuals) with round tables and chairs setup in crescent style facing towards the front of the room. Space must accommodate set-up for audiovisual equipment outlined in paragraph 1e.

(3) The meeting space shall not contain pillar(s) and/or structural objects that may obstruct attendees’ view.

d. Meals/Refreshments:

(1) Meals to be served are dinner (Friday), breakfast, lunch, and dinner (Saturday), and breakfast (Sunday). Gratuitous refreshments would be scheduled for Saturday mid-morning and mid-afternoon breaks.

(2) Meals shall be served buffet style or sit-down style, and shall consist of two hot entrees: a tossed green salad with assorted dressing, a starch, a vegetable, rolls, assorted cakes and pies for dessert and coffee, tea, water, and soft drinks. See paragraph 1d (5) for Saturday date night requirement.

(3) Gratuitous refreshments shall consist of hot coffee, tea, water, and light snacks.

(4) Contractor shall provide a sample of proposed menu with estimated cost that takes into consideration the following factors: cost not to exceed government per diem, nutrition, suitability for mixed population of adults, and ability to accommodate special dietary needs.

(5) Venue needs to have a dine-in restaurant to serve/accommodate meals for the Saturday date-night dinner.

e. Audio Visual Equipment:

(1) Contractor shall provide and set-up a podium, cordless microphone, speakers, screen and cart to hold government-provided equipment in the meeting/conference room.

(2) Support equipment/furnishings are required during the days and times identified in paragraph 1c (1), for each meeting/conference room.

(3) Screen shall be large enough to ensure all attendees can easily view presentations.

(4) Government is permitted to bring and set-up its own projectors and laptop computers, with Microsoft PowerPoint applications, to be used in conjunction with government–provided equipment in the conference room at no additional cost.

(5) Government is permitted to connect its equipment to the contractor’s electrical outlets at no additional cost to the government for use of contractor’s electrical service.

f. Other: Contractor shall provide the following miscellaneous items throughout the entire conference period:

(1) Registration area with table and chairs, paper, pens; on the first day of check-in near the main conference room at no additional cost.

(2) Sign(s) identifying to participants the location of training at no additional cost.

(3) Wireless Fidelity (Wi-Fi) internet access available within the general session area, free of charge, during the event hours.

(4) Parking free of charge to conference participants.

2. Preliminary/Planned agenda, for meals/refreshments, extending consideration for venue’s normal meal schedule:

Event Date: Friday:

Dinner: 5:30 PM - 7:30 PM

Event Date: Saturday:

Breakfast: 7:45 AM - 8:45 AM Break/Refreshments: 11:00 AM - 11:15 AM Lunch: 12:30 PM - 1:30 PM Dinner: 6:30 PM - 8:00 PM

Event Date: Sunday:

Breakfast: 8:00 AM - 9:00 AM

3. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract at the secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil Reporting inputs will be for the labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at http://www.ecmra.mil.