FY17_MEGA-DOOR_PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

Preventative Maintenance on the Megadoors at the 177th FW/CES NJANG Base plus Two (2) Option Years

1. PERFORMANCE WORK STATEMENT

1.1. Briefly and without force and effect on the requirements of the Contract Documents, the project and the work of the Contract can be described in summary as follows:

1.2. OVERVIEW: Check for proper operation; signs of excessive wear; signs of excessive corrosion and lubricate parts as needed of the 10 sections of the Megadoors, System 1500 Single Door . Total number of doors 27. Located at the 177th FW NJANG Atlantic City. (make minor adjustments if included in proposal price):

1.2.1. Document worn or damaged areas needing further attention. Use only industry standard acceptable parts and PM components.

1.2.2. Supply quotes for work not included in bid.

1.2.3. PM scope consists of the following components:

1.2.3.1. Door leaf condition

Tears in fabric Screws missing in the leafs Protective buttons in place Guide blocks in place and in good condition Batten end strips are straight and in good condition

1.2.3.2. Electrical functions

Push buttons on the panel Door and mullion interlocks Limit switches Crank limit switch Light bulbs on control panel Loose wires in control panel

1.2.3.3. Hoist functions

No abnormal noises Replace oil in all motors Brake function, adjust as needed Lifting belts, check for wear and tear Torque all mounting bolts Belt drums

1.2.3.4. Swing up mullion

Limit switches, adjust as needed No abnormal noises in hoisting mullion Torque all bolts on mechanism Counterweight system Lube grease fitting

1.2.3.5. Bottom beam

Beam damage Safety arrestors working Wind locks working Belt loop wear C-clips on safety arrestor in place Rubber weather seal

1.2.3.6. Guide rail

Deformation of guide rail Rails are firmly mounted Rail joints are tight and inline

1.2.3.7. Safety Arrestors – Lubricate with SAE 30

Check their function according to manufacturer’s instruction such as below:

1. Lift the door approx. 2 feet above the floor.

2. Disconnect the power.

3. Place a jack, capable of lifting half of the bottom weight, under the bottom beam.

4. Before starting the test, the bottom beam should be parallel to the floor.

5. Lift one side of the bottom beam with the jack. When hoist belt/rope slackens the safety arrestor should hold the bottom beam in the side guides.

6. To reset the door, the hoist belt/rope must be tightened using the hand crank (see instructions for manual operation).

7. The door must be parallel to the floor before operation continues.

8. Turn on the power and test the door’s function.

1.3. MATERIALS. Contractor will supply all labor, tools, materials and equipment needed for the PM process.

1.4. EXPECTED OUTCOME: All preventative maintenance requirements will be accomplished per manufacturers Specification. All items needing repair or attention will be documented in a report. Inspection and condition of components will be documented in a report. Supply quotes for repair or maintenance outside of the scope of this preventative maintenance statement of work.

1.5. PERIOD OF PERFORMANCE: 60 days from the time the contract is signed.

1.6. Contractor Manpower Reporting: The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the New Jersey National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://cmra.army.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2017. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at https://cmra.army.mil.

2. OBLIGATION OF CONTRACTOR

The Contractor shall furnish, under this contract, all materials, labor, tools and equipment (unless it is agreed that the Government will do so) necessary to complete all work as shown on the statement of work and specified herein.

The Contractor shall so arrange and supervise his forces as to perform all work in accordance with all applicable codes and regulations and in a manner satisfactory to the Civil Engineering representative. The Contractor shall remove all surplus material, debris and construction equipment from around all areas and shall leave his work, at the end of working periods, in a condition satisfactory to the Civil Engineering representative. The Contractor shall provide his own telephone if required.

3. MAINTENANCE OF ADJACENT USE

The contractor shall conduct his work in such a manner as to not interfere with or endanger work or traffic in areas adjacent to the inspection areas, except as permitted by the Civil Engineering representative. The Contractor shall so arrange his operations as to provide access for emergency vehicles and equipment to the work site at all times.

4. WORK SCHEDULE

4.1. The Contractor shall notify the 177th Civil Engineering Squadron at least one day prior to the commencement of work.

4.2. Work is permitted on the base Monday through Friday, 7:00 a.m. to 4:00p.m. Waivers of this requirement may be considered on a case-by-case basis, solely at the option and convenience of the Government. No waiver of the requirement shall in any way limit the Government’s right to require future performance between the hours of 7:00 a.m. and 4:00p.m., Monday through Friday. No work is permitted on the Base on the following holidays without prior coordination:

New Year’s Day Christmas Day Columbus Day Memorial Day President’s Day Veteran’s Day Thanksgiving Day Independence Day Martin Luther King Day Labor Day

5. SAFETY PRECAUTIONS

5.1. Prior to commencement of work, the Contractor shall familiarize himself with all safety regulations and practices applicable with operations on military property. No additional payments will be made for equipment and procedures necessitated by these safety precautions.

5.2. Damage Reports. In all instances where government property and/or equipment is damaged by contractor’s employees, a full report of the fact and extent of such damage shall be reported to Civil Engineering work control at 609-761-6233 with a written report to follow within 24 hours of occurrence.

5.3. Accident Reporting. In an emergency, call the base Fire Department at 911. The contractor shall comply with OSHA and other regulatory agency requirements for record keeping and reporting of all accidents resulting in injury, trauma or death.

6. DISPOSAL OF DEBRIS

All debris and excess materials, not designated as salvage by the CE representative, shall be promptly removed from Government property. The Contractor shall receive title to all debris and/or excess material not designated for salvage by the CE representative. The government will not be responsible for any loss or damage to debris or excess material owned by the Contractor.

7. FIRE PROTECTION

The Contractor shall take all necessary precautions to prevent fires, and he shall prevent the spread of fires to areas outside the limits of the work. He shall provide adequate facilities for extinguishing fires and shall be cognizant of and observe all requirements for the handling and storage of combustible supplies and materials. Call the base Fire Department at 911 in case of an emergency. Disposal of debris by burning will not be allowed. Any welding or burning of any kind that will be done to fulfill this Statement of Work will require a permit issued through the base Fire Department at 609-761-6237.

8. ENVIRONMENTAL CONDITIONS

8.1. Contractor will be in compliance with all applicable State and Federal environmental Regulations. Contractor shall provide all Material Safety Data Sheets (MSDS) on all hazardous materials being used in this project.

Contractor will take all precautions to prevent any spills of oils and/or hazardous substances. The base Fire Department shall be contacted in case of a spill at 911.

8.2. The Government requires 48 hours’ notice should adhesives be used that cause strong odors that may be irritating.

9. SECURITY REQUIREMENTS

9.1 The Contractor, contractor’s employees and sub-contractors shall have a valid driver’s license and vehicle registration in order to drive on the base. Contractor shall obey all speed limits. No firearms, bows, cross bows, or other weapons are permitted on this installation. Vehicle safety restraint belts are required while operating a vehicle on this installation.

9.2 Government requires a project roster be submitted to the Civil Engineering Representative before the commencement of any work on base. This roster will be submitted to the base’s Security Forces for the purpose of obtaining contractor identification badges. Roster shall list all the prime contractor and subcontractor employees’ complete names, last four of social security numbers and the name of the company that the individuals work for. At the time that a contractor identification badge is issued all individuals will sign consent to a background check if NJANG security deems necessary.

9.3. At times of heightened security, the contractor may be asked to leave the government property/work site on short notice. Dependent on the situation this direction could come from any of the following; the Base Civil Engineer, the Civil Engineering Representative, or any Security Forces personnel. The contractor shall do so in a timely manner and notify the Civil Engineering Representative as soon as possible.

9.4. Access and General Protection/Security Policy and Procedures- This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

9.5 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employee shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC III) and Terrorist Screening Database (TSDB) (AFI 31 101 and AFI 10 245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

10. GUARANTEES AND WARRANTIES

10.1. All equipment shall be guaranteed against defects in material and workmanship for a period of one year from the date of Government's final inspection and acceptance to the effect that any defective equipment shall be repaired or replaced without cost or obligation to the Government.

10.2. The contractor will provide to the government the manufacturer’s warranty information upon completion of service calls that require replacement parts/equipment when the part/equipment current replacement value exceeds $50.00.

10.3. The contractor is required to warranty repairs, including parts and labor, for a minimum of 30 days upon completion of each service call. Should replacement parts have a manufacturer’s warranty for a period of longer than 30 days, the manufacturer’s warranty period will apply.

11. QUALITY ASSURANCE

11.1. Provide at least one person who shall be present at all times who shall be thoroughly trained and experienced in the technical skills required and who shall direct all work performed.

11.2. Use only personnel thoroughly trained and experienced in the skills required for the work and in operating the required equipment.

11.3. The Contractor shall maintain quality in both design and workmanship as well as materials used in manufacture of equipment supplied. All equipment supplied under this Contract shall be of new manufacture.

11.4. All work shall be compliant with ANSI, CMAA, HMI, ISO 9000, NEMA, OSHA, and CMSC codes; all other applicable standards and codes as approved by the Civil Engineer Squadron.

12. SCHEDULING

12.1. Coordinate with Civil Engineering Work control (609-761-6232)

12.2. Notify Engineering at least 24 hours in advance of the placement of any materials.

12.3. Schedule work and operations to allow ample time for inspection.