Vendor Questions 2.docx

Yellow Ribbon – Atlanta Vendor Questions

Q1: Can you officially or unofficially confirm whether SOL: W912JM24Q0002_Yellow Ribbon - Atlanta, GA at all connected with SOL: W912JMMR01 - V--DEC YELLOW RIBBON FOR ARNG GEORGIA in terms of the military unit? As the requirements for both solicitations are very similar, please pardon redundancy. We are committed to providing exceptional service therefore it is essential that we gain the clarity necessary to the success of this event(s). This event is for the Deploying Battalion broken down into units. Same unit different requirement.

Q2: Can you confirm our general understanding that this is a 2-day Yellow Ribbon event requiring a) meeting space for childcare only Friday – Sunday b) Meeting space for Yellow Ribbon Ceremony Saturday-Sunday c) Lodging in which some guests will check out Saturday and some guests will check out Sunday? This is correct.

Q3: Will a new group of YR attendees be checking-in Saturday, 9 Dec. 23 or will some or all of the YR attendees which checked in on Friday, 8 Dec. 23 be staying 2-nights? A new group will be checking on Saturday. Staff will remain throughout the entire weekend.

Q4: Is there a preference of single or double beds for this requirement? Doubles if available

Q5: If double occupancy is preferred, will King rooms with a sleeper sofa be acceptable in counting as a double room? Yes

Q6: Is the government open to split rooms arrangement or overflow hotel within walking distance in the event a hotel is unable to accommodate all rooms as per the requirement? Yes

Q7: Will Hotel A/V representative be required to remain on-site for the duration of the event? If so, can you provide the times in which on-site presence is required? Preferred. We have no AV trained personnel on staff in case of malfunctions.

Q8: Is the expectation that the morning refreshments will be served in a general area for all attendees including the children? No. Childrens food should be placed near the childcare area

Q9: On Pg 7. Section #2 of the PWS it states, “The primary objective is to host a conference at a single site that can provide lodging, meeting space, dining space, and children’s activities.” Is children’s activities included in this contract as a responsibility of the Contractor or a separate contract? No. Childcare and activities will be provided by our staff. We just need the space and food requirement.

Q10: Upon contract award, will the Gov’t be able to provide supporting tax exemption certificate(s) in support of tax exemption? Yes

Q11: Do you have a target date or date range when the final award decision will be made? 11/28/2023

Q12: Is Contractor on-site presence required for this event? Preferred but not required. As long as a POC is available at all times.

Q13: Is linen required for the Registration area and childcare tables? No

Q14: In terms of the 50-mile radius requirement around the Atlanta City Center area, Can you confirm that Downtown Atlanta is considered “City Center”? Downtown Atlanta is considered the City Center area. Please note that parking should be to no cost to the soldier or family attendees.

Q15: In terms of late check out. What is the preferred requested late check out time? 1pm If possible

Q16: Is the expectation that meals should be served buffet style? Yes

Q17: Should children/youth be served separately? Yes

Q18: Will you be paying through WAWF? Yes

Q19: Are you requiring Contractor to provide daycare personnel for Children/Youth Rooms? No daycare personnel needed.

Q20: Is linen required for tables outside of the vendor tables (i.e...registration and childcare)? No linen needed.

Q21: Can you confirm our understanding that for both AM refreshments and Lunch for adults and children total 690 meals for both Saturday (9 Dec. 23) and Sunday (10 Dec. 23)? That is correct.