PWS_MARE_final.docx

PERFORMANCE WORK STATEMENT FOR LARGE SCALE RESPONSE TO CLASS “A” MISHAP

GA NATIONAL GUARD

4-7 December 2018

1. BACKGROUND

The Georgia Air National Guard (GA ANG) intends to host a large scale readiness exercise for local responders within the surrounding area of Robins AFB GA. Total time required for this event will be no longer than 96 hours. The objective of the exercise is to provide a realistic crash scene of a modified Boeing 707 carrying 30 military members, 110,000 lbs of Jet Fuel, and classified material. The crash scene that Robins AFB and local community first responders will respond to will be a scattered debris field with damage to civilian property replicating a fire commensurate with the above description. The debris field will need to have large sections of aircraft wreckage that will need to be recovered utilizing machinery supplied by Robins AFB. The scene will require two mannequins realistically placed/displayed along with mannequin parts to represent 28 additional human bodies. The contractor will supply actors to simulate news crews, family members of the deceased, bystanders attempting to gain access to the scene, and interaction with the local property owner of the crash scene. Finally, this event will be used as a realistic training environment for local civilian emergency services, local political leaders, Robins AFB emergency services and Robins AFB leadership to properly respond to a Major Military Aviation Mishap.

2. GOVERNMENT CONTRACTING AGENCY

The Government contracting agency for this requirement will be the Georgia Air National Guard, 116th Air Control Wing. The agency address is 515 Borghese Drive, Robins AFB, GA 31098. Government contracting personnel will consist of a Procuring Contracting Officer (KO), Contract Specialist (CS) and Contracting Officer’s Representative (COR).

3. SCOPE

Under this contract, the contractor will independently provide a full range of space and other related support services to satisfy the overall exercise objectives. Additionally, the vendor will provide a signed sales agreement/letter of intent prior to the contract being issued. (See below for specifics).

116 ACW Mass Accident Response Exercise (MARE).

The location required to host this event will be at a single site that can provide temporary meeting space and shelters, dining space if required, and latrine facilities.

Contractor must have availability on 4-7 December (96 hours).

4. FACILITY REQUIREMENT SUMMARY

The Contractor will provide a facility that meets the following requirement:

a. Event Management: Contractor shall provide an on-site point of contact that will conduct all pre-event planning and on-site execution of the MARE in tight coordination with the Government COR and other authorized Government officials.

b. Meeting Space: Area should allow dry environment that is shaded so conversation can take place. The area must be able to hold up to 50 people with multiple portable table and chairs to support up to 50 people. Additionally a wooden podium will be required for press conferences.

· One additional area for JAG private counseling in a private setting with one (1) table and five (5) chairs.

· One additional area for Inspectors as an office and control center. Room must be available at all times and out of the elements with a controlled entrance. Monitors to review the exercise area utilizing CCTV will be required within this area as well. This area requires a Giant Voice system for quick notification to the area.

· One large theater style area (can be large outdoor canvased topped area) to brief players on the first day and end of the exercise. The area must be able to hold up to 80 people and have a podium. No seating required.

c. Food & Beverage:

· One hot meal provide every eight hours. Meal options will include a balanced diet and provide a vegetarian or religious concerns option. Estimated maximum persons per meal timeframe is 90 personnel. The meals will be provided at the following times:

· Day 1 – 1600, 2400

· Day 2 – 0800, 1600, 2400

· Day 3 – 0800, 1600, 2400

· Day 4 – 0800, 1600

d. Facility must be in the Middle Georgia area, preferably within a 50 mile radius of zip code 31098, not to exceed 50 miles, still within the state of Georgia.

e. Facility must have on-site parking capable of holding up to 215 attendee’s vehicles at no cost to the government. All parking must be within a 15 minute walk of the site. Parking not to be charged separately.

f. The Facility will provide a minimum of 2x safety observers (or more as needed) that are familiar with the crash site to halt training should a situation develop where the training audience or facility personnel are put in unnecessary danger of injury or death. Facility safety observers will be easily identifiable by means of distinctive apparel.

6. PERFORMANCE OBJECTIVES SUMMARY

Performance Threshold

Provide at least 3x unsolicited contacts to public affairs officials on each day with information requests.

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7. GOVERNMENT-FURNISHED PROPERTY AND SERVICES.

The Government will not be providing any facilities or services.

8. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

9. Contractor Manpower Reporting Application (CMRA): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for this exercise via a secure data collection site.

The contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than help desk at http://www.ecmra.mil.