PWS-_IH.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR REGIONAL INDUSTRIAL HYGIENE SERVICES

Part 1, General Pg 2

Part 2, Definitions, Abbreviations, and Acronyms Pg 11

Part 3, Government-Furnished Property Pg 16

Part 4, Contractor-Furnished Property Pg 17

Part 5, Requirements Pg 18

Part 6, Applicable Publications Pg 21

Technical Exhibit 1 (Performance Requirements Summary) Pg 22

Technical Exhibit 2 (Price List) Pg 23

PART 1

GENERAL

1.0 General.

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in paragraph 3 as Government furnished, as defined in this PWS, to perform regional industrial hygiene (IH) services.

1.2 Background. Regional Industrial Hygiene Services for the Army National Guard Occupational Safety and Health Programs in the following states and territories: Alabama, Arkansas, Florida, Georgia, Guam, Illinois, Kentucky, Louisiana, Mississippi, North Carolina, Oklahoma, Puerto Rico, South Carolina, Tennessee, Texas and the Virgin Islands.

1.3 Period of Performance. The period of performance shall not exceed five (5) years, beginning not later than 15 May 2016.

1.4 Quality Control (QC). The Contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the Contractor shall obtain acceptance in writing from the Contracting Officer (KO) for any proposed changes to its QCP.

1.5 Quality Assurance (QA). The Government shall evaluate the Contractor’s performance under this contract in accordance with the QA Surveillance Plan (QASP). This plan primarily focused on what the Government must do to ensure the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.6 Recognized Holidays. The following are recognized Federal holidays. The Contractor shall not perform services on the Federal observance of these days:

1.6.1 New Year’s Day

1.6.2 Martin Luther King, Jr.’s Birthday

1.6.3 Washington's Birthday (President’s Day)

1.6.4 Memorial Day

1.6.5 Independence Day

1.6.6 Labor Day

1.6.7 Columbus Day

1.6.8 Veterans Day

1.6.9 Thanksgiving Day

1.6.10 Christmas Day

1.7 Place and Performance of Services. The Contractor shall provide services within core operating hours, which are 07:30-18:00, Monday thru Friday, except on recognized Federal holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Work weeks shall not exceed 40 hours per Contractor Employee (CE). Weekend hours, after-hours, or overtime will not normally be required, nor will it normally be authorized, due to supervision and fiscal constraints. On those rare occasions when this is required, the Contractor shall ensure that no CE exceeds 40 hours of work per week. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Telecommuting is not authorized.

1.7.1 Performance shall be at locations within the following states and territories: Alabama, Arkansas, Florida, Georgia, Guam, Illinois, Kentucky, Louisiana, Mississippi, North Carolina, Oklahoma, Puerto Rico, South Carolina, Tennessee, Texas and the Virgin Islands.

1.7.2 Unscheduled gate closures by installation security personnel may occur at any time, causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. All vehicles are subject to search, pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the CE’s installation driving privileges.

1.7.3 Contractor Employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. CEs should only enter restricted areas when required to do so and only upon prior approval. All CEs shall carry proper identification with them at all times. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.7.4 Security Requirements. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation PMO, Director of Emergency Services, or Security Office. The Contractor shall ensure compliance with all PIV requirements as directed by DoD, HQDA, and/or local policy. Should the installation FPCON change, the Government may require changes in Contractor security matters or processes.

1.8 Communications Security (COMSEC) / Information Technology (IT) Security.

1.8.1 All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the Contractor is advised that, any time the Contractor places or receives a call, they are subject to COMSEC procedures. The Contractor shall ensure wide and frequent dissemination of the above information to all Employees dealing with DoD information. The Contractor shall abide by all Government regulations concerning the authorized use of the Government’s computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.8.2 Use of a GIS and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. CEs shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. CEs shall:

1.8.2.1 Comply with the command’s acceptable use policy (AUP) for GIS usage and sign an AUP, <https://ia.signal.army.mil/usermngmt/ssotest/aupsig.asp>, prior to or upon account activation. Prior to signing an AUP, CEs must be registered in ATCTS, <https://atc.us.army.mil/iastar/index.php>, prior to or upon account activation.

1.8.2.2 Complete initial and/or annual information assurance (IA) training (now called DoD cyber awareness training) via the ATCTS website above, as defined in the IA Best Business Practices (BBP) training, <https://informationassurance.us.army.mil>.

1.8.2.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.8.2.4 Protect GIS and GIS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.8.2.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.9 Protection of Personally Identifiable Information (PII). The Contractor shall protect all PII encountered in the performance of services in accordance with DFARS, part 224, subpart 224.1, clause 224.103, Protection of Individual Privacy – Procedures, DoDD 5400.11, DoD Privacy Program, and DoD 5400.11-R, Department of Defense Privacy Program. If a PII breach results from the Contractor’s violation of the aforementioned policies, the Contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.10 Common Access Card (CAC) Requirements. The CAC is the DoD Federal PIV credential. In accordance with DoDM 1000.13-M-V1, enclosure 2, para 3b, "Initial issuance of a CAC requires, at a minimum, the completion of the [FBI] fingerprint check with favorable results and submission of a [NACI] (or investigation approved in Federal Investigative Standards) to the USD(I) approved investigative service provider." The issuance of a CAC will be based on four criteria; (a) eligibility for a CAC; (b) verification of DoD affiliation from an authoritative data source; (c) completion of background vetting requirements according to FIPS 201-2, Personal Identity Verification (PIV) of Federal Employers and Contractors, and DoD 5200.2-R, Department of Defense Personnel Security Program; and (d) verification of a claimed identity. CAC eligible personnel must be registered in DEERS through either an authoritative personnel data feed from the appropriate Service or Agency or TASS.

1.11 HSPD-12 Compliant Background Checks and Security Clearance. The Contractor shall ensure CACs are obtained by all contract or sub-contract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in appendix 1 to enclosure 2 of DoDM 1000.13-M-V1, DoD Identification (ID) Cards: ID Card Life-Cycle), are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to OPM a NACI or equivalent/higher investigation. It is the responsibility of the Contractor to ensure that all CEs requiring an initial background investigation complete a PSIP form at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two E-mail messages; the first will confirm that the request has been received by OPM, and the second will provide instructions for the completion of the appropriate form via e-QIP. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation will be initiated. To expedite this process, the Contractor shall promptly comply with all instructions regarding background investigation processing, including those provided verbally, by E-mail, or via a GIS. The Contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The Contractor shall make all reasonable efforts to ensure that CEs meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements, or decreases in efficiency in accordance with the applicable inspection clause.

1.12 Trusted Associate Sponsorship System. The Contractor is responsible for processing applications for CACs for every CE who deploys with the military force or who has need to access any Government computer network in accordance with FAR, part 52, subpart 52-2, clause 52.204-9, Personal Identity Verification of Contractor Personnel.

1.12.1 The Contractor is responsible for managing requests for new or renewal CACs in sufficient time to ensure that all CEs have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

1.12.2 The Contractor shall obtain an AKO E-mail address for each applicant, including sub-Contractors, who may be deployed or require logical access to a Government computer network. This can be done by going to <http://www.us.army.mil> and registering as an “Army Guest,” with the sponsor being the COR, or an individual designated by the COR if the COR is ineligible to serve as an AKO sponsor. Note: If a CE loses the privilege to access AKO, they lose the ability to renew their CAC. It is critical that CEs maintain their E-mail accounts.

1.12.3 It is recommended that a Corporate Facility Security Officer (FSO) be designated to serve as your firm’s single point of contact for background investigation, the TASS application process, and other CAC- and security-related matters. If an FSO is not established, then each CE requiring a CAC will be required to process their applications.

1.12.4 CAC applications shall be processed through TASS. The Contractor’s FSO or CE shall submit requests for a CAC via E-mail to the designated TA before accessing TASS. The TA for this requirement will be the COR.

1.12.5 The Government will establish a TASS application account for each CAC request and will provide each CE a user ID and password, via E-mail, to the FSO or CE. The FSO or CE shall access TASS and complete the CAC application (entering/editing Contractor information as applicable) at <https://www.dmdc.osd.mil/tass>. The FSO or CE will submit completed applications in TASS and will follow up to ensure that the TA is processing the request. A CAC cannot be issued without evidence that the FSO or CE has initiated a NACI. The Government will inform the Contractor’s applicant, via E-mail, of one of the following:

1.12.5.1 Approved. Upon approval, the information is transferred to the DEERS database and an E-mail notification is sent to the CE with instructions on obtaining their CAC. The CE proceeds to a RAPIDS station. RAPIDS site locator: <http://www.dmdc.osd.mil/rsl>. The Contractor shall maintain records of all approved applications.

1.12.5.2 Rejected. The Government, in separate correspondence, will provide reason(s) for rejection. The Contractor shall maintain records of all rejected applications.

1.12.5.3 Returned. Additional information or correction to the application required by the CE.

1.12.6 At the RAPIDS station, the VO will verify the CE by SSN and two forms of identification. Identity source documents must come from the list of acceptable documents included in Form I-9, OMB No. 1615-0047, Employment Eligibility Verification. Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) Government-issued picture ID. The IDs will be inspected for authenticity and scanned and stored in DEERS upon issuance of a CAC. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The VO will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

1.12.7 Issued CACs shall be for a period of performance not longer than three years or the individual’s contract end date (inclusive of any options), whichever is earlier.

1.12.8 The Contractor shall return issued CACs to the RAPIDS office upon departure or dismissal of each CE. Obtain a receipt for each CAC and provide to the TA/COR.

1.13 Level I Anti-Terrorism (AT) Training. All CEs requiring access to Army Installations, facilities, and controlled access areas shall complete Level I AT training within 30 calendar days after commencement of services. The Contractor shall submit certificates of completion for each affected CE, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training. Training is located at <https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam>.

1.14 Information Assurance (IA)/Information Technology (IT) Training. All CEs performing services involving IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, Information Assurance Training, Certification, and Workforce Management, DoD 8570.01-M, Information Assurance Workforce Improvement Program, and AR 25-2, Information Assurance, within six months of commencement of services. In accordance with DoD 8570.01-M , DFARS, part 252, subpart 252.239, clause 252.239.7001, Information Assurance Contractor Training and Certification, and AR 25-2, paragraph 4-3a(6) for SAs, CEs performing services supporting IA/IT functions shall be appropriately certified within six months of contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award. The certifications can be completed at <http://iase.disa.mil/Pages/index.aspx> and reported via the DoD Workforce Certification Application at <https://www.dmdc.osd.mil/appj/dwc/index.jsp>.

1.15 iWATCH Training. CEs must review iWATCH training within 30 days of commencement of services, at <http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx>. The Contractor with an area of performance within an Army-controlled installation, facilities or area shall brief all Employees on the local iWATCH program. This locally-developed training will be used to inform Employees of the types of behavior to watch for and instruct Employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new Employees commencing performance. The Contractor shall report completion for each affected CE and sub-CE, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

1.16 Operational Security (OPSEC) Training. In accordance with AR 530-1, Operations Security, paragraph 4-2a, CEs must complete Level I OPSEC training, <http://cdsetrain.dtic.mil/opsec>, within 30 days of commencement of services and annually thereafter. The Contractor shall submit certificates of completion for each affected CE to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

1.17 Classified Information. Should handling of or access to information classified Confidential, Secret, or Top Secret be required, the Contractor shall comply with FAR, part 52, subpart 52.2, clause 52.204-2, Security Requirements. Contractors shall comply with DD Form 441, OMB No. 0704-0194, Department of Defense Security Agreement, DoD 5220.22-M, National Industrial Security Program Operating Manual, and NIST Special Publication 800-88, Revision 1, Guidelines for Media Sanitation.

1.18 Physical Security. The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. NOTE: All references to keys include key cards.

1.18.1 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the KO.

1.18.2 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.18.3 The Contactor shall prohibit the use of the Government issued keys by any persons other than CEs. The Contractor shall prohibit the opening of locked areas by CEs to permit entrance of persons other than CEs engaged in the performance of services in those areas, or personnel authorized entrance by the COR or KO.

1.18.4 Lock Combinations. The Contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QC Plan.

1.19 Post Award Conference / Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the KO in accordance with FAR, part 42, subpart 42.5, Postaward Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contactor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.20 Contract Manager (CM). The Contractor shall designate a CM within their firm who shall ensure performance under this contract. The name of this person, and the name of an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, or the KO if a COR is not assigned, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that CEs do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure CEs understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

1.21 The CM is to provide oversight to this contract and shall be an employee of the Contractor, but shall be provided at no additional cost to the Government. This individual should have an advanced degree in a field related to this type of supervision, such as human resources management, public administration, or education; and should work or reside within the state of Georgia. Resume required for Government review.

1.22 Identification of Contractor Employees (CEs). All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government Employees. The Contractor shall ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor’s status as a “Contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on E-mail) and dealings with Government or non-Government entities/Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “Contractor” displayed. The Contractor shall retrieve all identification media (including vehicle passes) from their CEs who depart employment for any reason. All identification media (e.g., badges, vehicles passes, facility access cards) shall be returned to the KO within 14 days of an Employee’s termination of services under the contract.

1.23 Combating Trafficking in Persons. The Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and CEs shall not engage in severe forms of trafficking in persons during the period of performance of the contract, procure commercial sex acts during the period of performance of the contract, or use forced labor in the performance of the contract. The Contractor shall notify its Employees of the Government’s zero tolerance policy and the actions that will be taken against Employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against Employees or sub-Contractors that violate Government policy as described in FAR, part 22, subpart 22.17, Combating Trafficking in Persons.

1.24 Contractor Travel. Any authorized travel expenses will be consistent with the substantive provisions of the JTR and the limitation of funds specified in this contract.

1.25 Data Rights. The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used outside of the scope of this contract, nor sold by the Contractor, without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.26 Organizational Conflicts of Interest (OCIs). The Contractor and any sub-Contractor personnel performing services under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements) or perform evaluation services which may create current or subsequent OCIs, as described in FAR, part 9, subpart 9.5, Organizational and Consultant Conflicts of Interest. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as the KO deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

2.0 Definitions, Abbreviations, and Acronyms.

2.1 Definitions.

2.1.1 Contract Manager. Individual, appointed by the Contractor, who is responsible for the performance of the work, with full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

2.1.2 Contracting Officer. A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. The only individual who can legally bind the Government.

2.1.3 Contracting Officer's Representative. An employee of the Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.4 Contractor. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime Contractor.

2.1.5 Contractor Employee. Personnel hired by the Contractor to execute the tasks required to fulfill the terms of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.7 Deliverable. Anything that can be physically delivered, including non-manufactured things such as meeting minutes or reports.

2.1.8 Government Information System. Government computer system, including all related equipment, networks, and network devices (specifically including Internet access), provided only for authorized Government use. Computer systems may be monitored for all lawful purposes, including ensuring that their use is authorized, for management of the system, to facilitate protection against unauthorized access, and to verify security procedures, survivability and operational security.

2.1.9 Information System. See Government Information System.

2.1.10 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in Best Value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.11 Performance Requirements. The point that divides acceptable and unacceptable performance of a task according to the PRS and the Inspection of Services clause. It is the number of defects or maximum percentage of defects in the lot that is acceptable when determining satisfactory fulfillment of the terms of the contract.

2.1.12 Performance Requirements Summary. A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirements of the listed outputs.

2.1.13 Performance Work Statement. Description of all tasks required to fulfill the terms of the contract.

2.1.14 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.15 Quality Assurance. The Government procedures used to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.16 Quality Assurance Surveillance Plan. An organized document specifying the methodology to be used for surveillance of Contractor performance.

2.1.17 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.18 Sample. A sample consists of one or more service outputs drawn from a lot for quality assurance surveillance.

2.1.19 Statistical Random Sampling. A sampling method where each service output in a lot has an equal chance of being selected for quality assurance surveillance.

2.1.20 Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-Contractor.

2.1.21 Task Order. (Not used.)

2.1.22 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.23 Work Week. Monday thru Friday, unless otherwise specified.

2.2 Abbreviations and Acronyms.

2.2.1 AFARS. Army Federal Acquisition Regulation Supplement

2.2.2 APD. Army Publishing Directorate

2.2.3 AQL. acceptable quality level

2.2.4 AR. Army Regulation

2.2.5 ARNG. Army National Guard

2.2.6 AT. anti-terrorism

2.2.7 ATCTS. Army Training and Certification Tracking System

2.2.8 CAC. common access card

2.2.9 Cdr. commander

2.2.10 CE. Contractor Employee

2.2.11 CFP/M/E. Contractor-furnished property/materials/equipment

2.2.12 CFR. Code of Federal Regulations

2.2.13 CMRA. Contractor Manpower Reporting Application

2.2.14 COMSEC. communications security

2.2.15 CONUS. contiguous United States (excludes Alaska and Hawaii)

2.2.16 COR. contracting officer’s representative

2.2.17 COTS. commercial, “off the shelf”

2.2.18 CVS. Contractor Verification System

2.2.19 CY. calendar year

2.2.20 DA. Department of the Army

2.2.21 DD. Department of Defense (forms)

2.2.22 DFARS. Defense Federal Acquisition Regulation Supplement

2.2.23 DISA. Defense Information Systems Agency

2.2.24 DoD. Department of Defense (organization)

2.2.25 DoDI. Department of Defense Instruction

2.2.26 DoDM. Department of Defense Manual

2.2.27 e-QIP. Electronic Questionnaires for Investigations Processing

2.2.28 FAR. Federal Acquisition Regulation

2.2.29 FPCON. force protection condition

2.2.30 FRAGO. fragmentary order

2.2.31 FTS. full-time support

2.2.32 FY. fiscal year

2.2.33 GAARNG. Georgia Army National Guard

2.2.34 GFP/M/E/S. Government-furnished property/materials/equipment/services

2.2.35 GIS. government information system

2.2.36 HIPAA. Health Insurance Portability and Accountability Act

2.2.37 HQDA. Headquarters, Department of the Army

2.2.38 HSPD. Homeland Security Presidential Directive

2.2.39 IA. information assurance

2.2.40 IAW. in accordance with

2.2.41 ID. Identification

2.2.42 IH. Industrial Hygiene

2.2.43 IOT. in order to

2.2.44 IS. information system (see also GIS)

2.2.45 IT. information technology

2.2.46 JTR. Joint Travel Regulation

2.2.47 KO. contracting officer

2.2.48 LAN. local area network

2.2.49 NACI. National Agency Check with Inquiries

2.2.50 NET. not earlier than

2.2.51 NGB. National Guard Bureau

2.2.52 NLT. not later than

2.2.53 OCI. organizational conflict of interest

2.2.54 OIC. officer in charge

2.2.55 OPORD. operations order

2.2.56 OPSEC. operational security

2.2.57 PII. personally identifiable information

2.2.58 PIV. personal identity verification

2.2.59 PMO. Provost Marshal's Office

2.2.60 POC. point of contact

2.2.61 POP. period of performance

2.2.62 PRS. performance requirements summary

2.2.63 PSIP. Personnel Security Investigation Portal

2.2.64 PWS. performance work statement

2.2.65 QA. quality assurance

2.2.66 QASP. quality assurance surveillance plan

2.2.67 QAW. quality assurance worksheet

2.2.68 QC. quality control

2.2.69 QCP. quality control plan

2.2.70 RAPIDS. Real-Time Automated Personnel Identification System

2.2.71 SA. system administrator

2.2.72 SSN. social security number

2.2.73 TA. trusted agent

2.2.74 TAG. The Adjutant General

2.2.75 TASS. Trusted Associate Sponsorship System

2.2.76 TE. technical exhibit

2.2.77 USC. United States Code

2.2.78 USD(I). Under Secretary of Defense for Intelligence

2.2.79 VTC. virtual teleconference

2.2.80 WARNO. warning order

PART 3

GOVERNMENT-FURNISHED PROPERTY

3.0 Government-Furnished Property, Materials, Equipment, and Services (GFP/M/E/S). None

PART 4

CONTRACTOR-FURNISHED PROPERTY

4.0 Contractor-Furnished Property, Materials, and Equipment (CFP/M/E). Except for those items specifically stated to be Government-furnished in part 3, the contractor shall furnish everything required to perform these services, as indicated in paragraph 1.1 (Scope).

PART 5

REQUIREMENTS

5.0 Requirements. The contractor shall: Furnish labor, materials and equipment necessary to perform the following: Base-line IH surveys, Follow-up IH surveys, Sampling surveys, Evaluation surveys, Indoor Air Quality (IAQ) evaluations, New building constructions/retrofit IH evaluations, Indoor firing range (IFR) evaluations, Design review as built or new, Special IH surveys of operations, Health Hazard Inventories and Initial walkthroughs of each section and operations within the facility to determine areas of concern.

5.1 Duties and Responsibilities include:

5.1.1 Conduct industrial hygiene breathing zone and general area time weighted average (TWA) or short term exposure limit (STEL) air sampling as indicated by the survey conducted, previous survey IH reports, priorities set by the state and/or the facilities IHIP.

5.1.2 Include in the report field sampling sheets and sampling results from an accredited lab.

5.1.3 Conduct ventilation surveys on all ventilation systems at the above locations.

5.1.4 Conduct noise dosimetry on as many employees as possible at the above work locations.

5.1.5 Obtain a shop layout plan and clearly depict the location of operations identified during the survey.

5.1.6 Take photographs of the exterior and interior of each shop, each ventilation system, flammable storage areas, battery rooms, and any other areas or conditions pertinent to the survey.

5.1.7 Prepare and complete all HHIM forms and reports for each shop with appropriate recommendations based on Industrial Hygiene survey findings. The IH Regional Office will consider this work scope satisfied upon receipt and approval.

5.1.8 Conduct Indoor Air Quality evaluations.

5.1.9 Conduct Ergonomic Evaluations.

5.1.10 Conduct Indoor Firing Range (IFR) evaluations of active or inactive IFR if one is present.

5.1.11 Perform industrial hygiene annual follow-ups.

5.1.12 Update all findings in prior surveys of items in paragraph a. above as stated for each facility in the state’s IHIP.

5.1.13 Ensure HHIM recommendations and specific IHIP priorities are met.

5.1.14 Perform specific IH surveys and special studies related to Air Quality as professionally required at the indicated locations.

5.1.15 Update all findings in prior surveys of items in paragraph a. above as stated for each facility in the state’s IHIP

5.1.16 Ensure HHIM recommendations and specific IHIP priorities are met

5.1.17 Perform specific IH surveys and special studies related to new construction/retrofit IH evaluations as professionally required at the indicated locations

5.1.18 Update all findings in prior surveys of items in paragraph a. above as stated for each facility in the state’s IHIP.

5.1.19 Ensure HHIM recommendations and specific IHIP priorities are met.

5.1.20 Perform specific IH surveys and special studies related to IFR evaluations of active or inactive IH evaluations as professionally required at the indicated locations.

5.1.21 Update all findings in prior surveys of items in paragraph a. above as stated for each facility in the state’s IHIP.

5.1.22 Ensure HHIM recommendations and specific IHIP priorities are met.

5.1.23 Perform specific IH special studies related to Design Review as professionally required at the above-indicated locations.

5.1.24 Perform special IH surveys of operations requiring reoccurring sampling and/or evaluations based on regulatory standards.

5.1.25 Update all findings in specific operation’s prior survey.

5.1.26 Ensure HHIM recommendations and specific IHIP priorities are met.

5.1.27 Ensure updates are conducted as required in paragraph above.

5.1.28 Dosimetry (personal noise monitoring) will be performed with a noise dosimeter that integrates a function of sound pressure over a period of time in such a manner that it directly indicates a noise dose.

5.1.29 Dosimeters will meet OSHA standards and Army Standards.

5.1.30 Documentation will include the noise dose expressed as a dose percentage or an 8 hour time weighted average (TWA)

5.1.31 Dosimetry results will be entered by the vendor into the individual employee's Notification letter for record and the report.

5.1.32 Include individual notification letter for each employee exposed over 85 dBA for an eight hour TWA exposure.

5.1.33 Ventilation studies will be conducted to insure proper ventilation rates for low and high system airflows.

5.1.34 Measurements will be made and readings taken with an Anemometer meeting all applicable OSHA standards.

5.1.35 Airflow patterns, where indicated, will be observed utilizing smoke candles or smoke tubes. A diagram of airflow will become part of the final report.

5.1.36 Results of ventilation studies will be entered into the sampled facility's HHIM record.

5.1.37 Conduct health hazard evaluation of the work area.

5.1.38 Assess the work area to discover cause of non-specific symptoms. Conduct all sampling required to make IAQ determination

5.1.39 Complete HHIM.

5.1.40 Conduct IH sampling of each operation throughout the facility as dictated by the operations or process.

5.1.41 Air sampling pumps, if used, will be calibrated before and after sampling.

5.1.42 Conduct breathing zone and area sampling wherever needed.

5.1.43 Do not conduct personal monitoring on State employees or contract personnel. Conduct general area sampling as close to State employees or contract personnel as possible.

5.1.44 Provide all original written reports/results and five copies will be forwarded to the IH Regional Office, address below. Under no circumstances will written results be given to the employee's supervisor in accordance with The Privacy Act of 1974.

5.1.45 Addressed report to the Superintendent or Shop Forman of each Facility with a copy furnished to the State Occupational Safety and Health Manager

5.2 Contractor Manpower Reporting Application (CMRA).

5.2.1 The Contractor shall report all Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for the GAARNG via a secure data collection site.

5.2.2 The Contractor shall completely fill in all required data fields using the CMRA website, <http://www.ecmra.mil>. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported throughout the FY, all data related to a given FY shall be reported not later than the end of the month following the close of that FY (October 31). Contractors may direct questions to the help desk at <http://www.ecmra.mil>.

PART 6

APPLICABLE PUBLICATIONS

6.0 Essential Forms and Publications. Where necessary, specific applicable chapters, paragraphs, subparts, clauses, etc., are identified within the relevant clauses of this contract.

6.1 National Guard Regulation (NGR) 385-10, 29 February 2000, Army National Guard Safety and Occupational Health Program.

6.2 Army Regulation (AR) 11-34, 15 February 1990, The Army Respiratory Protection Program, 15 February 1990.

6.3 AR 40-5, 22 July 2005, Medical Service, Preventive Medicine.

6.4 Title 29, Code of Federal Regulations (CFR), 1998 rev., Part 1910, Occupational Safety and Health Administration.

6.5 Department of Defense Instruction (DODI) 6055.1, Department of Defense Occupational Safety and Health (OSH) Program, October 1984.

6.6 American National Standards Institute (ANSI) Z4.1-1986, Sanitation in Places of Employment- Minimum Requirements.

6.7 American Society of Heating, Refrigerating and air-conditioning Engineers, Inc. (ASHRAE) 62-1989, Ventilation for Acceptable Indoor Air Quality.

6.8 Threshold Limit Values (TLVs') and Biological Exposures Indices (BEIs'), American Conference of Governmental Industrial Hygienists (ACGIH), 10 Feb 2001.

6.9 Industrial Ventilation - A Manual of Recommended Practices, ACGIH, 25th Ed, 2004.

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

TECHNICAL EXHIBIT 2

Estimated Workload Data

Armory (1-5)

Armory(5-10)

FMS (2-10 Bays)

FMS (10+ Bays)

UDTF

CSMS (4-99 Bays)

Shoot House

AAOF

AASF

UAASF

LAASF

MATES (4-99 Bays)

RSMS

UTES (4-50 Bays)

RTS

MTU

CST

ASP

LCD

USP&FO Admin Facility

USP&FO Warehouse

HQ Admin Facility

AVCRAD

Other Specific IH Studies in the facilities listed above.

Price

IAQ (Indoor Air Quality)

New Building construction/retrofit IH evaluations

Indoor Firing Range (IFR)

Design Review As built or New

Special IH surveys of operations and or specific sampling.