Amendment_0003_to_RFQ_18-Q-0007_-_8-21-2018.pdf

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Request for Quote (RFQ) W912JD-18-Q-0007 is hereby amended as follow s:

a. Provide a response and clarify questions raised by various contractors.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912JD18Q0007

X 9B. DATED (SEE ITEM 11)

02-Aug-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Aug-2018

CODE

USPFO FOR MAINE CONTRACTING

BUILDING 39

CAMP KEYES

AUGUSTA ME 04333-0032

W912JD 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912JD18Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 1001

The CLIN extended description has changed from:

OPTION - Non-Personal Service, covered under the Service Contract Act (SCA).The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph

3.0 as Government Furnished, to perform non-personnel service required for a non-clinical case management service as defined in this Performce Work Statement (PWS) hereby attached. This is a firm fixed price line item for the performance actual performed.This line item is not-to-exceed (NTE) line item. The contractor shall be paid for actual hours/time that the performance is completed in accordance with the PWS. Neither the total item price nor the total overall price of this contact is intended as a guarantee amount. The contractor is responsible for monitoring the price accrual of each line item and the overall price to ensure the NTE prices are not exceeded. Invoices shall be submitted no-later-than (NLT) ten calendar days after the end of each monthly, depending on the contract award date. Monthly invoicing is required and monthly payments in arrears to be invoiced.

To:

OPTION - Non-Personal Service, covered under the Service Contract Act (SCA).The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph

3.0 as Government Furnished, to perform non-personnel service required for a non-clinical case management service as defined in this Performce Work Statement (PWS) hereby attached. Invoices shall be submitted no-later-than

(NLT) ten calendar days after the end of each monthly, depending on the contract award date. Monthly invoicing is required and monthly payments in arrears to be invoiced.

The following have been added by full text:

AMENDMENT 3

Question 8.) This is a firm-fixed price line item for the performance actual performed. This line item is not-to-exceed (NTE) line item. The contractor shall be paid for actual hours/time that the performance is completed in accordance with the PWS. Neither the total item price nor the total overall price of the contract is intended as a guarantee amount. The contractor is responsible for monitoring the price accrual of each line item and the overall price to ensure the NTE prices are not exceeded.

As a fixed price contract the offeror would charge a set agreed amount per month a specific set of services pursuant to the PWS. If that is case the amount invoiced would be the total amount awarded for CLIN 0001 divided by 12 and the total amount awarded for CLIN 0002 divided by

6. The offeror is obligated to provide the service required but bases its performance on the service not the hours.

Response:

a. CLIN 1001 OPTION CLIN – Text has changed: See above for details.

b. Within the Performance Work Statement (PWS) Paragraph 1.4.4 – Place of Performance of Service: The contractor shall provide services between normal duties hours which are

0700 and 1700 Monday through Friday, except on recognized US holidays or when the

Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings and unless specified otherwise for a Medical Readiness Event. (MRE).

c. When an unforeseen Government facility closure occurs on a scheduled day of work, the

Contractor shall not be required to perform any services on the day of the closure and shall receive no payment (unless the Contracting Officer designates the services as essential during the time of facility closure). In the event of a partial day unforeseen

Government facility closure, the Government will notify the Contractor within one hour after notification of the facility closure is received. Payment of a partial day closure will be made for the actual time worked.

Question 9.) While the offeror intends to provide the hours requested, if the hours didn’t meet those requested in the PWS, how would the government expect the Offeror to adjust its invoice, if at all? Further, if the answer is that the invoice is based on hours, could the government restate the contract type to T&M?

Response: This RFQ doesn’t have a prescibed number of work hours. The RFQ remains a Firm-

Fixed Price Contract. The Contracting Officer shall follow the requirements of FAR 52.246-4, Inspection of Services – Fixed price (Aug 1996) for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services. The Government will notify the contractor of weaknesses or discrepancies as they become apparent. The first notification will be to attempt to obtain re-performance if possible.

Question 10.) How many employees and hours were are/on the incumbent contract?

Response: The potential contractor is to use their professional experience to determine how many qualified personnel they will need to complete this requirement. It may be more or less than the incumbent contract.

Question 11.) What were the titles of the positions?

Response: Nurse Case Manager and Case Management Assistants.

Question. 12.) Is the expected workload the same as it is in the existing contract?

Response. See the Performance Work Statement (PWS), Technical Exhibit 3 – Estimated

Workload Date – Page 99 of 99 Pages of the RFQ, which is not a guarantee of workload quantities.

The following were previously included by reference and are now included by full text:

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the

Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

(End of clause)

(End of Summary of Changes)