DOS_B854_Test_Clean__Calibrate_Switchgear_4-10.pdf

DESCRIPTION OF SERVICE (DOS)

FOR

SELFRIDGE AIR NATIONAL GUARD BASE, MICHIGAN (SANGB)

Building 854 Switch House Maintenance Service Contract

1.0 General:

1.1 Scope. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to test, clean and calibrate the switchgear to support Selfridge Air National Guard Base (ANGB), Michigan, as defined in this PWS. The contractor shall perform to the standards in this contract.

1.2 Background. The Government is seeking electrical maintenance services to support switchgear maintenance in building 854 located on Selfridge ANGB, MI. The contractor shall ensure quality work performance in accordance with (IAW) applicable standards and guidelines.

1.3 Period of Performance (PoP). Services shall begin upon contract award and be completed within 2 weeks.

2.0 General Information:

2.1 Base Access/Security. The award of this contract does not create a right to access any military installation. The contractor shall appoint a single individual to coordinate base access with the Government Point of Contact (POC) for all contractor employees, subcontractor employees, and delivery drivers. Prior to access to this installation the contractor shall coordinate with the POC, Electrical Shop Supervisor Richard J. Campbell III, richard.j.campbell5.civ@mail.mil, no later than 10 business days prior to commencement of work.

2.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays.

2.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees shall only enter restricted areas when required to do so and only upon prior approval. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

2.1.3. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. All contractor employees shall carry proper identification with them at all times while on Selfridge ANGB.

2.1.4 Antiterrorism / Operations Security: Access and General Protection/Security Policy and Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR).

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.1.4.1 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.1.5 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.1.6 AT Level I Training. Contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date. Documentation of completion shall be provided to the Contract Administrator and COR and will be maintained by the COR or Antiterrorism Representative.

2.2 Physical Security. The contractor shall ensure all government equipment and materials in their possession are secured.

2.3 Safety/Environmental: The contractor shall comply with all federal and state Occupational Safety and Health Administration (OSHA) requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR

2.4 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with this DOS.

2.4.1 Government remedies. The Contracting Officer will follow the requirements of Federal Acquisition Regulations (FAR) 52.246-4, Inspection of Services – Fixed-Price, for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

2.4.2 The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

2.5 Special Qualifications:

2.5.1 Contractor employees must be certified / licensed electricians.

2.5.2 All contractor employees must read, write, speak, and understand English fluently.

2.5.3 All contractor employees who operate motorized vehicles on SANGB shall possess a current state driver’s license.

2.6 Government Observations and Inspections. Government personnel other than KOs and CORs may occasionally observe contract operations. These personnel will not, however, interfere nor provide direction to the contractors’ performance.

2.7 Contractor Employees. The contractor shall employ only personnel who meet or exceed minimum qualifications. The contractor shall ensure quality work performance IAW applicable standards and guidelines.

2.7.1 Identification of Contractor Employees: All contractor personnel are required to identify themselves as such to avoid creating an impression that they are Government employees. Contractor personnel shall present a neat appearance and wear identification badges or uniforms distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

2.7.2 Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), and upon completion of all work of the contract. Contractor shall turn in all retrieved identification media to the Pass and Identification Office 7 days of employee departure.

2.7.3 Employees with Criminal Records. Employees with criminal records shall be identified on an individual basis to the KO.

2.8 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide GFP/M/E/S to the contractor.

3.1 Property - None

3.2 Materials - None

3.3 Security Police and Fire Protection. Phone Number 911. If using a cell phone on base to call 911 the user must identify that they are at Selfridge ANGB and the call will then be transferred to Selfridge

ANGB.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services as indicated in Section 1.1.

4.1 Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a neat, professional appearance

4.2 Personal Protection Equipment (PPE). The contractor shall provide all required personal protection equipment IAW Occupational Safety and Health Act (OSHA) standards, other than Government-Furnished items listed in the contract. The contractor shall perform the requirements of this PWS using the Code of Federal Regulations (CFR), and are responsible for compliance with OSHA standards, and the protection of their employees. The contractor shall provide all employees sufficient PPE for performing all tasks and shall ensure employees utilize the PPE at all times.

NOTE: Reflective vests are required to be worn in performance of work.

5.0 Requirements: The contractor shall:

Items and quantities included in the scope

Quantity Item 3 1200a, 4800v, VCP-W, vacuum circuit breakers (M-T-M)

6 51 Relays 2 47 Relays 3 Panel voltmeters 2 Panel ammeters 10 1200a, 4800v, VCP-W, vacuum circuit breakers (feeders + 2 spares) 30 50/51 relays 3 Panel ammeters 4 Potential transformers 2 Control power transformers

5.1 Provide services to conduct automatic throw-over (ATO) testing and cable testing as well as clean, lubricate, test and calibrate the following primary switchgear: To test Medium Voltage Air Circuit Breakers, Associated Protective Relays, and Infra-Red Scan and Ultrasound Scan of the substation.

5.2 Switchgear and Switchboard Assemblies

5.2.1 Visual and Mechanical Inspection

• Inspect for physical, electrical and mechanical condition.

• Compare equipment nameplate information with latest one line diagram when available and report discrepancies.

• Check for proper anchorage, required area clearances, physical damage, and proper alignment.

• Inspect all bus connections for high resistance. Use low resistance ohmmeter, or check tightness of bolted bus joints by calibrated torque wrench method.

• Test all electrical and mechanical interlock systems for proper operation and sequencing.

o Closure attempt shall be made on locked open devices. Opening attempt shall be made on locked closed devices.

5.2.2 Cleaning and lubricating switchgear:

• Inspect accessible insulators for evidence of physical damage or contaminated surfaces.

• Verify proper barrier and shutter installation and operation.

• Lubrication.

o Verify appropriate contact lubricant on moving current carrying parts.

o Verify appropriate lubrication on moving and sliding surfaces.

• Exercise all active components.

• Inspect all mechanical indicating devices for proper operation.

5.2.3 Electrical Tests:

5.2.3.1 Perform ground resistance tests

o Examine all devices for broken parts and wire connection tightness.

o Check calibration of meters at all cardinal points.

o Calibrate watt hour meters to one half of one percent (0.5%).

o Verify all instrument multiplier-.

5.2.3.2 Perform insulation resistance tests on each bus section, phase-to-phase and phase-to-ground for one (1) minute. Test voltages shall be in accordance with Table 1.

5.2.3.3 Perform control wiring performance test. Use the elementary diagrams of the switchgear to identify each remote control and protective device. Conduct tests to verify satisfactory performance of each control feature.

5.3 Provide written documentation of maintenance records to the COR within 7 (seven) days of completion.

5.4 Contractor Manpower Reporting Application (CMRA):

5.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site.

5.4.2 The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra.mil.

UIC Code: FFTQN0 Issuing Office DoDAAC: W912JB

6.0 Publications/References: Publications applicable to this PWS are listed below: Publications may be found through the AF Portal https://www.my.af.mil/ publications link.

http://www.ecmra.mil/ https://www.my.af.mil/

6.1 The contractor is obligated to follow those publications to the extent specified in other sections of this

PWS.

6.2 All the publications are considered mandatory for successful performance of the contract.

PWS

Paragraph

Publication (Chapter/Page) Publication Title

5.1 AFJMAN 32-1083 Publications requirements will be supplied to contractor upon arrival

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By COR/SME

5.1 Electrical

maintenance

Performed per Air Force

AFJMAN 32-1083

100% of work performed in accordance with OSHA, Air Force and manufacturer’s safety requirements, practices and procedures.

COR/SME will be provided with written documentation of maintenance records within 7 days of completion

2.7.2

Display of Contractor

Identification

Contract employee(s) has required badges displayed and identify themselves as contractors (email, phone, in person) 98% of the time each day.

No more than 2% of the time non-compliant

Spot Check/

Customer Complaints /

COR/SME

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title Frequency Number of

Copies Medium/Format Submit To

2.1 Base Access

Information List

Prior to gaining access to base 1 Electronic

Submission KO

2.1.6 AT Level I

Training

One time. Pamphlet and sign-in sheet provided to contractor upon award.

Contractor ensures training is accomplished and submits sign-in sheet at contract start.

1 Electronic or Hard Copy

Contract Administrator or

POC

2.5.1 Certifications

One time – prior to start.

Provide electrician certification and/or license.

1 Electronic or Hard Copy KO

2.7.2 Identification

Media

Return upon completion of contract performance. Original(s) Hard Copy

Pass and Identification

Office

5.4

CMRA

Annually, NLT 31 October 1 Electronic

Submission http://www.ecmra.

mil