Pre-Proposal_Conference_Minutes____BLDG_570_Boiler___Mulligans.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

16 May 2019

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation W912JB-19-Q-5013 – Bldg. 570 Boiler “Mulligans”, Project No. VGLZ 182039 - Selfridge ANGB, MI (48045)

1. Site visit held this date at the Contracting Division conference room commencing at: 9:30am ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Bradley Moehlig, TSgt (Contracting) , Will Payne (127th CE), and Thomas Resh (127th CE) introduced themselves.

A. PROJECT DESCRIPTION:

3. The contractor shall schedule and perform a construction task for the replacement of the existing Building 570 Clubhouse heating boiler system. The Contractor will provide a complete and operable boiler system at building 570. The boiler shall be high efficiency condensing boiler. The design basis for this boiler shall be a Lochinvar Series KBN or equivalent in line with The Selfridge ANG Base Design Standards. The installation and replacement shall include but is not limited to all piping connections, venting, power connections, boiler pumps, hot water pumps, and system start-up and validation.

Solicitation #: W912JB-19-Q-5013

Location: Selfridge ANGB, MI (Harrison Township, MI - 48045)

Period of Performance (POP): 120 Days

Set-aside: This requirement will be 100% Set-Aside for Small Business.

Small Business Size Standard: $15.0M

NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

Project Magnitude: Between $25,000 and $100,000

Submit Proposals no later than: 24 May 2019, @ 10:00am ET

Prospective bidders are highly encouraged to attend a Site Visit on 16 May, 2019 at 9:30am ET.

Payment Bond is required.

4. Bids are due NLT 24 MAY 2019 at 10:00am ET. A public bid opening will NOT take place.

a. Facsimile transmission of bid is NOT authorized.

b. Electronic submission of bids will be accepted, and is preferred.

i. Email all bids to Bradley Moehlig / Steven Stocking.

c. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

d. A Site Visit was held immediately after this pre-proposal conference at the construction site.

e. When amendments are issued they will be posted to the FBO website.

f. Payment Bond will be required for this project. (At time of Award) If greater than

$150,000.00, a performance bond will be required. (At time of Award)

g. Liquidated damages do not apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project.

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Currently MI190091 02/15/2019 MI91.

j. Safety measures are always a part of Government contracts and the Army Corp of Engineers manual is incorporated in the contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

ii. All RFI questions and answers posted to FBO, as soon as possible, and if applicable to all.

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is funded.

n. The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer, in his/her sole discretion, later determines them to be necessary or appropriate.

i. Evaluation Factors for Award:

1. Technical (Schedule)- (acceptable/unacceptable)

2. Past Performance - (acceptable/ unacceptable)

5. The project description was stated in the FBO announcement package W912JB-19-Q-5013.

6. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

7. It is extremely important to submit all requirements within quote.

8. The site visit concluded at on Thursday 16 May 2019 @ 1040 ET.

BRADLEY M. MOEHLIG

Contract Specialist, 127th MSC