Q&As.pdf

Questions & Answers Solicitation W912J2-18-R-0001

Role Players

Q: Do the representations and certifications included in the solicitation have to completed and attached by attachment in the proposal if they are updated electronically on SAM?

A: If you completed the annual representations and certifications on SAM, you will only be required to complete paragraph (b) of provision 52.212-3 in solicitation W912J2-18-R-0001 (see the top of page 14 of the solicitation).

Q: We would like to confirm if any fixed facility or tents will be made available by the government for role player preparation and staging? Or if the contractor will be required to set up operating tents.

A: No fixed facility or tents will be provided. The contractor is responsible for providing a shade tent.

Q: Is a Role Player parking area identified for the contractor to use? If so, how far is the parking areas from the designated Role Player preparation area?

A: There will be a parking lot identified on base. See attached Map, as of now we project the parking to be on the street near the role player set-up. This is subject to change but it should be within walking distance to the Role Player Set-Up area.

Q: How far will the Role Player staging/preparation area be from the medical extraction point in the CERFP footprint?

A: See attached map. The Role Players will be staged in the Rubble Pile area. Estimated walking distance from Rubble Pile to in processing is about .125 to .25 mile (roughly 250 meters). Some of the role players will be transported out on a Government furnished "gator" others will have to walk with the Search & Extraction element.

Q: In 1.1.1.4 the communications plan, it states to obtain radios and arrange for internet access. Does this mean to obtain from the government or procure on our own?

A: The managers of the Role Players should have their own radios or means of communicating with each other (not Government Furnished) in order to position role players more effectively, be flexible with the training scenario, and also in case of emergency.

Q: Does the Service Contract Act (SCA) apply for the Role Player positions? And if so, at what pay rate rate level for role players? And would the Health and Welfare (H&W) amount apply as well, as the role players would be just one or two day independent contractors.

A: Yes, the SCA and H&W applies per EO 13658, Minimum Wage rate for SCA $10.35, H&WF $4.41

Role Players Q: Will port-a-potties be provided for the contractor personnel at the Role Player preparation area? Or will the contractor be required to provide these for the contractor personnel and/or military personnel.

A: Porta-Potties are provided in the Military Footprint area as well as at the Rubble Pile area

Q: Will a dumpster be available for the contractor to use for trash removal?

A: Dumpsters are provided in the Military Footprint area as well as the Rubble Pile area.

Q: Will the contractor be required to provide any Incident Command SMEs or rescue training SMEs?

A: No

Q: Is the contractor required to provide real world medical service (ambulances) on-site for the military and contractor personnel? Or will this be provided on a different contract or other means?

A: No the contractor is not required to provide EMS (ambulances).

Q: Will the contractor be required to provide personnel to handle all manikin movement and placement during the exercises? Or will the government or other contractor be assisting?

A: The contractor will be required to place and move manikins

Q: As is typical of these exercises, will the government require an EMS/Coroner Role Player to be present at the medical extraction point?

A: No

Q: Does the government have a required number of moulage artists that it desired for each exercise day?

A: No, specific wounds and injuries will be given. This is a performance based acquisition. The contractor shall provide the amount of moulage artists needed in order to perform to the requirements stated in the PWS.

Q: Is there a requirement for any rubble pile/SCVS support and rescue lane setting/resetting? Or will this be provided on a different contract or other means?

A: No, there is not a requirement for these services.

Role Players

Q: Will the CERFP Decon unit have and be providing emergency blankets (for warming) to the casualty role players as they are processed? Or will the contractor be required to provide these?

A: The contractor is required to provide these.

Q: Can the government confirm that this will be Best Value Trade Off award?

A: This is NOT best value/tade off. This procurement is under the Simplified Acquisition Threshold, therefore Simplified Acquisition Procedures are used. See FAR 13.106-2 Evaluation of Quotations or Offers. The award will be made on a Lowest Price Technically Acceptable basis. The solicitation provision 52.212-2 (a) 1, contains the evaluation criteria which will be rated on an acceptable/unacceptable basis as follows:

Technical Capability:

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

Past Performance:

Acceptable - Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable - Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Q: How many CERFP exercise past performance references must be submitted by the Prime vendors?

How many of these must be for CERFP EXEVALs?

A: Per the solicitation, provision 52.212-2 (a) 1. Provide documentation of satisfactory performance on past or current contracts of a similar type, size, scope, and complexity, performed within the last three

(3) years including references (they do not have to be specifically CERFP EXEVALs). Limit all past performance to four pages.

Role Players Q: Can the moulage artist and others be counted towards the role players or do they need to be separate personnel?

A: They need to be separate personnel

Q: In the PWS 1.1.1.1 it states scope is to operate a temporary moulage and holding site and it list electricity. Does this mean a generator will be required for these areas?

A: No generator is needed.

Q: In the PWS 1.1.1.3 is states provide transportation to and from training areas but in 1.4.5.1.5 it states a shuttle will be arranged. Do we need to plan to provide a shuttle in this quote?

A: No, areas should be in walking distance. The parking area to the exercise/moulage area may be a little further (see attached map).

Q: In 1.1.1.4 the communications plan, it states to obtain radios and arrange for internet access. Does this mean to obtain from the government or procure on our own?

A: The managers of the Role Players should have their own radios or means of communicating with each other (not furnished by the Government) in order to position role players more effectively, be flexible with the training scenario, and also in case of emergency.

Q: In 1.1.1.2 It states Provide a holding site / break area to include: Lights, Electricity, Water, Meals, Tables, Chairs, Toilets, Heat / cooling areas based on weather conditions. Will there be no toilets provided and if not, does this mean the proposal should include rental of porta potties for each day?

A: Do not include porta pottie rental in your proposal. Porta Potties will be available on site. The exercise is during the day so Lights will not be needed or electricity.

Q: Is there no Role Players Supervisor required?

A: Yes a Role Player Supervisor is required.

Q: In 1.1.1.2 It states Provide a holding site / break area to include: Lights, Electricity, Water, Meals, Tables, Chairs, Toilets, Heat / cooling areas based on weather conditions. Will there be no toilets provided and if not, does this mean the proposal should include rental of porta potties for each day?

A: Porta Potties will be available on site. The exercise is during the day so Lights will not be needed or electricity.

Role Players

Q: In this solicitation it states 4 areas we must respond to, is the government’s request that these be separate volumes or all included in one response?

1 - Technical - see FAR Provision 52.212-2 included in the solicitation W912J2-18-T-0001, attachment to this announcement 2 - Past Performance - see FAR Provision 52.212-2 included in the solicitation W912J2-18-T-0001, attachment to this announcement 3 - Price - complete CLINS 0001, 0002, and 0003 solicitation W912J2-18-R-0001, attachment to this announcement 4 - Completed copies of representations and certifications, see FAR Provision 52.212-3 (see FAR 52.212- 3(b) for those representations and certifications that the offeror shall complete electronically);

A: This can be one document file, however each section 1-4 above must be clearly identified. Past performance is limited to four pages.

Q: Does the CM need to be onsite?

A: The Contract Manager shall be on site.

Q: Is there a limit to pages for this proposal?

A: Limit the proposal to 50 pages.

Q: Can we do a recon of the area and are there and images of the areas we will be working at?

A: No, not prior to award. See the attached map of the area. A walk through can be done with the awardee of the contract.

Q: Is there an incumbent?

A: No.

Q: For the mannequins that are being used, can we get images and types that will be used so we can plan accordingly with our moulage?

A: They are Rescue Randy's brand mannequins with no special features.