19Q0015_B3_Combined_Synopsis_Solicitation_SuppressionTank-.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation Number W912HY19Q0015 is being issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88, effective 15 June 2016.

This is a an UNRESTRICTED solicitation issued by the U.S. Army Corps of Engineers, Galveston District (SWG), 2000 Fort Point Road, Galveston, Texas 77553

The North American Industry Classification System (NAICS) code for this project is, 238220, Plumbing, Heating, and Air-Conditioning Contractors; size standard is $15,000,000.

DESCRIPTION OF REQUIREMENTS: The Contractor shall furnish all labor, transportation, equipment, materials, and any other items and services necessary to deliver the marine salvaging services as described in this combined/synopsis solicitation.

See the following below:

Bid Schedule (Optional) Note: You may use your own commercial quotation form or the attached Bid Schedule to submit your quotation.

Scope of Work. Suppression Tank Repair/Maintenance

Item No.

Service Quantity Unit Unit Price

Amount

Suppression Tank Repair

Job

Sum

Clauses and Provisions

DELIVERY – FOB Destination

US Army Corps of Engineers ATTN: Logistics Management Office, Gregg Clubb 2000 Fort Point Road Galveston, TX 77550

DELIVERY TIME: 5 calendar days after award of the purchase order.

THE DATE, TIME AND PLACE QUOTES ARE DUE: ELECTRONIC MAIL

QUOTATIONS ARE ACCEPTABLE. Signed and dated quotation is due by 6 August 2019 @ 2 pm. Central time.

Offerors must also be registered with the Systems for Award Management (SAM), in order to receive a government contract award. To register, the SAM internet address is: https://www.sam.gov

GENERAL REQUIREMENTS

1.1 TECHNICAL INFORMATION (FAR 14.211)

For technical information regarding the performance work statement (PWS) submit questions in PROJNET, see paragraph 1.4 of this section for details.

1.2 OFFEROR’S QUALIFICATIONS (FAR 9.105-1)

Before a quote is considered for award, the offeror may be requested by the Government to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial resources, and plant available to be used in performing the work.

1.3 SPECIAL INSTRUCTIONS PERTAINING TO ELECTRONIC QUOTE SUBMISSION: (FAR 14.302 & 14.304)

Quotes must be delivered via the FBO website, not later than the due date and time indicated on this amendment. No hand carried quotes or amendments to quotes will be accepted.

SENDING FILES:

The FBO.gov bid package submission application can be accessed via https://www.fbo.gov under the solicitation number W912HY19Q0015.

• A note will be visible within the "Notice Details" sub-tab. The “Electronic Response” sub-tab indicates that the opportunity allows for electronic responses. Note, a vendor must login to the system to be able to submit electronic responses for opportunities.

• There are two types of electronic response submissions possible:

1. Line Item Builder form (CLIN) - This will serve as a template for the items that vendors will be requested to quote. Review FAR part 4.10 for specifications for the CLIN.

2. Document upload

• What the user sees depends on which response type(s) the buyer enabled for that particular opportunity. So, the user may see only the Line Item Builder form, only the Document Package upload, or both the form and upload options.

• The Line Item Builder form will provide the following information in spreadsheet fashion:

1. Line Item Description or CLIN;

2. Child Line Item Description or SubCLIN which will be indented under the CLIN; 3. Quantity per CLIN and SubCLIN

• The user must enter a price per CLIN in the Unit Price column; the Total column will calculate the Quantity multiplied by the price entered; the system will also calculate the Grand Total price (sum of all CLIN Totals) which will be displayed in the last row of the form.

• The Documents section allows the user to submit files as part of their electronic response to the opportunity.

1. The user can enter a description for every file to be uploaded, note this is optional.

2. To select a file for upload, the user clicks on the Browse button. (Note, for files over 10 Mb, please use the Large Upload (JAVA) button.) This will allow the user to select a file located on their computer for upload.

3. After selecting the file, the user can click the Add New button to select additional files for upload

4. The user can delete any file(s) previously selected for upload by clicking on the Delete button.

5. The user has three options at the bottom of the Response page:

a. Submit saves and electronically submits the response to the government point of contact for that opportunity in the system. Note, the system will send an email to the email address on file for the user confirming the electronic submission;

b. Save as Draft saves the response created, but does not submit it to the government point of contact for the opportunity in the system; if selected, the system returns to the Notice Details tab and there is a note at the top indicating that the user has saved a draft response for the opportunity.

The user can click on the blue Click here link in the note to review/submit a response.

After clicking the link to review/submit, the system opens the Electronic Response tab and displays the draft response for review. There is a note at the top which will advise the user whether or not the response deadline has passed. If not, the user can click on the blue Click here link to make changes to the draft response and submit if ready.

c. Return does not save the response and takes the user back to the Notice Details tab for the opportunity.

1.4 BIDDER INQUIRY – PROJNET (FAR 14.211)

1. Prospective Offerors should submit questions concerning this solicitation via Bidder Inquiry in ProjNet at www.projnet.org/projnet .

A. To submit and review bidder inquiry items, the offeror will need to be a current registered user or self-register into the system. To self-register, go to the aforementioned web page and click on the QUOTE tab. Select Bidder Inquiry, select agency USACE, and enter the Bidders Inquiry Key for this solicitation listed below, your email address, and then click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

***Please Note: Offerors shall only submit one question per inquiry. Inquiries containing multiple questions may be rejected.

B. From this page, you may view all bidder inquiries or add inquiry.

C. Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

D. The Solicitation Number is: W912HY19Q0015

The Bidder Inquiry Key is: YHFIKH-PU34ZQ

2. The Bidder Inquiry System will be unavailable for new inquires three (3) calendar days prior to offer submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation if necessary.

3. Offerors are requested to review the PWS in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

4. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

5. Offers will be publicly opened at the date/time stated in the solicitation.

http://www.projnet.org/projnet

Performance Work Statement Jadwin Fire Suppression Tank Repair/Maintenance

US Army Corps of Engineers Fort Point Reservation

Part 1: General information.

This is a non-personal service contract to repair, service, and maintain the fire suppression water tank on behalf of U.S. Army Corps of Engineers (USACE) at the Jadwin Building, Fort Point Reservation, 2000 Fort Point Road, Galveston, TX. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

1.1 Description of services.

The contractor shall provide all personnel, labor, equipment, supplies, transportation (vehicles), tools, parts/materials, management/supervision, other items, and non-personnel services necessary to perform Jadwin Fire Suppression Tank Repair/Maintenance, as defined in this Performance Work Statement (PWS) except as specified in Attachment 1 as government-furnished property. The work in this contract includes repair, service, and maintenance of the Jadwin fire suppression water tank. The contractor shall perform to the standards in this contract. All work shall be performed in accordance with (IAW) industry and commercial practices, using commercial/industry standard equipment, materials, supplies and tools. Copies of all required licenses, certificates and Contracting permits shall be provided to the Contracting Officer (KO) prior to the start of the contract performance. The contractor’s performance shall be based on the Contract Officer’s Representative (COR) and KO evaluation of the results required by the Performance Requirement Summary and not the frequency or method of performance. It is at the contractor’s discretion to determine the levels of frequency to attain the level of service at the best value. The Contractor shall comply with applicable federal, regional, state, local laws and commercial standards to include obtaining required licenses, certificates and permits. A competent/qualified technician (reference 1.13) must be present at all times while personnel are working on site.

1.2 Background.

The Contractor of Jadwin Fire Suppression Tank Repair/Maintenance shall perform to the standards in the contract and provide repair, service, and maintenance to the fire suppression water tank at USACE in a responsible, cost effective and environmentally friendly manner. This PWS shall promote a healthy working environment for USACE employees “Custodians of the Coast” working in the Jadwin Building.

1.3 Objectives.

The objective is to award a single firm fixed price (FFP) service contract to perform services as described in Paragraph 1.1. A FFP contract with a performance-based work statement is determined to be the most advantageous and appropriate for this type of service. These contract requirements are fixed in scope (time, location, frequency, quantity, etc. are known or can be accurately estimated) or adequate historical data is used to allow reasonable estimates to be made.

1.4 Scope of Reconfiguration.

The Contractor shall provide all labor, equipment, miscellaneous hardware and related services for repairing, servicing, and maintaining the fire suppression tank and shall be responsible for the efficient, effective, economical, and satisfactory reconfiguration at the following address, on the second and third floors:

U.S. Army Corps of Engineers Jadwin Building/Fort Point Reservation 2000 Fort Point Road

1.5 Period of performance.

The period of performance shall be no more than 30 calendar days after the date the Contractor receives the Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

The Contractor shall notify the KO or the COR of any conditions that may interrupt the schedule of performance such as electrical outage delays due to security measures, vehicle breakdowns, natural gas leaks, person termination, etc.

1.6 General Information.

1.6.1 Quality control (QC).

The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which he assures himself his work complies with the requirement of the contract. As a minimum, the contractor shall develop QC procedures addressing the areas identified in Technical Exhibit 1, “Performance Requirements Summary.” After acceptance of the QC plan, the contractor shall receive the contracting officer’s (KO’s) acceptance in writing of any proposed change to his QC system.

1.6.2 Quality assurance.

The government shall evaluate the contractor’s performance under this contract in accordance with the quality assurance surveillance plan. This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.6.3 Contract Discrepancy Report.

The contract discrepancy report (CDR) is a written report by the Government of unsatisfactory or unacceptable performance by the Contractor as observed by the COR and issued to the Contractor when the number of rejects exceed the acceptable quality level. Normally, the COR shall request a correction plan with a suspense date to the Contractor. The Contractor must acknowledge, make comments, sign each page of CDR and return a complete document electronically by computer to the COR.

1.6.4 Government remedies.

The KO shall follow Federal Acquisition Requirement (FAR) 52.212-4, “Contract Terms and Conditions-Commercial Items” or 52.246-4, “Inspection of Services- Fixed Price” for a contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.7 Schedule of Services.

It shall be the Contractor’s Responsibility to schedule work with the COR. The Contractor shall be responsible for communicating with the COR for every service requested. The purpose of this communication is to coordinate the date and time of the service, permit access to the work site, and relay specific instructions for site preparation or entry.

1.7.1 Hours of Service.

The Contractor is responsible for conducting Jadwin Fire Suppression Tank Repair/Maintenance service during standard business hours Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Standard business day refers to the hours of 06:00 to 17:00. Night refers to the hours of 17:00 to 06:00. Weekend refers to 18:00 on Friday to 06:00 on Monday. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasked defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor shall arrange his work so as to minimize interference with the normal conduct of Government business and shall coordinate services to be performed with the COR. The Contractor shall notify the COR if there are any changes to the scheduled service visit or when it is necessary to perform work that will interfere with Government operations at least one (1) business day in advance. The hours shall not be changed unless authorized by the COR. The Government reserves the right to change hours of operation or restrict contractor access.

When access to a work area conflicts with a USCE mission requirement, the Contractor shall schedule his or her work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

1.7.2 Recognized Holidays.

The Contractor is not required to provide service on the following days:

New Year’s Day – 1 January Martin Luther King Jr. Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

1.7.3 Unforeseen Building Closure.

When an unforeseen building closure beyond the control of the Government occurs on a regularly scheduled day of work, the Government shall have the following options:

a. To require the Contractor to perform work necessary to sustain operations as early as possible on the following normal duty day.

b. To forego the work and reduce payment due to the Contractor accordingly for work not performed.

c. Galveston District’s Headquarters Building Closing Notification Procedures.

When weather conditions exist that would require the headquarters building to be closed, announcements shall be made in the following manner:

During Normal Duty Hours. When a decision is made that early closure of the Jadwin Building due to weather conditions is necessary, notification shall be given through the normal chain of command. The on-duty Security Guard shall also be notified. It shall not be necessary to inquire when conditions warrant closure of the building, such notification will be given promptly.

During Non-duty Hours. When a decision is made to close the Jadwin Building for weather conditions occurring during non-duty hours, notification will be made through local radio/TV stations. These normally shall include:

KTRH (740 AM), KHOU-TV (Channel 11), KPRC-TV (Channel 2) and KTRK-TV (Channel 13).

d. Notification announcements shall normally include the statement “Closed except for Minimum Essential Personnel.” The personnel whose presence is required under conditions for operation and safety of the building must be identified and informed that they will be required under these conditions.

1.7.4 After-Hour Access.

In the event that other hours are necessary to perform Jadwin Fire Suppression Tank Repair/Maintenance, the Contractor shall provide a list of employees by full name to COR and make arrangements with the COR at least 48 hours in advance of the service. The list of Contractor employees (by full name) working after-normal hours of Fort Point Reservation will be forwarded in an email by the COR to the District Security Manager (DSM) for approval. Once approved by the DSM, an email response will be sent to Lobby Security and the COR to keep on file to verify approval.

1.8 Security Requirements.

The Contractor shall comply with all USACE security requirements imposed by the DSM at all times while on the premises to include not using cell phones while operating a vehicle on base. Contractor employees shall apply for individual identification badge(s) required for access to USACE through the COR. Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security or operational mission of the installation and its population.

The Contractor shall be escorted or accompanies by government authorized personnel in sensitive areas installing cameras and controlling sensitive equipment.

a) All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b) All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

c) The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

1.8.1 Badging Requests.

Contractor personnel performing work under this contract shall have the appropriate felony background paperwork with raised embossed seal on file with Lobby Security and approved by the DSM when initially requesting a USACE badge. However, security requirements are subject to change with little or no notice when threat levels increase and the Contractor is responsible for maintaining compliance with current security requirements.

The felony background paperwork with raised seal can be obtained at the G alveston County Courthouse, Galveston, TX. The office is located on the third floor. Cost of documentation is approximately $7.00 per person and the Contractor shall be responsible for the felony background paperwork with no cost to the Government.

The felony background with raised seal paperwork must be submitted prior to start of the contract and updated every six (6) months or if personnel changes.

The felony background with raised seal paperwork must be updated and provided to Lobby Security every six (6) months PSI Investigation is approved.

1.8.2 Badge Types.

Contractor's employees shall wear an identification badge at all times while on Fort Point Reservation. A temporary red USACE badge requires the employee to be escorted; the temporary white USACE badge represents unescorted access when working in the Jadwin Building. If issued, a personalized government issued Contractor picture badge requires no escorting once approved by Personnel http://www.uscis.gov/e-verify

Security Investigation Center of Excellence (PSI-CoE) and authorized by the DSM. All service personnel must be cleared by PSI to work after-hours in the Jadwin Building.

Entry shall be denied without the proper identification having the individual’s picture, name, date of birth and the Contractor background check on file with Lobby Security. Lost time and travel expenses for failing to meet this security requirement will not be covered under this service contract.

1.8.3 Government-Issued Contractor Picture Badge.

Each Contractor must individually accomplish a Contractor picture badge application through the COR. The badge must be re-accomplished every six (6) months. It is the contractor’s responsibility to renew passes/badges in a timely manner to ensure no interruption of service.

The Government-issued badges shall be worn visibly at all times when working on Fort Point Reservation. The temporary-issued red and white USACE badge must be returned to Lobby Security before departing Fort Point Reservation after each visit.

1.8.4 Personnel Replacement/Reassignment/Termination.

Contractor shall notify COR electronically by computer of a planned termination or replacement and provide continuity plan of services to Government during transition. All contractor picture badges issued to Contractor personnel shall be returned to the USACE within 72 hours, if an individual is terminated, no longer working on Fort Point Reservation or when the contract is expired. Badges must be turned in to the COR or the on duty Security Guard.

Contractor employees shall not communicate directly with building occupants, all contractor employees' communication will be through the supervisor to the COR.

Reference paragraph 1.9.1. titled Interfaces, herein below.

1.8.5 Security Recording Presence.

Each Contractor employee must sign- in when reporting for duty and sign out when leaving the Jadwin Building and Fort Point Reservation through Lobby Security.

1.8.6 Security Reporting Requirements.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

1.8.7 Physical Security.

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

No photography is allowed on the federal installation without prior written approval through the DSM and coordination through the COR

1.8.8 Safeguard Documentation.

The Contractor shall instruct their staff it is their duty to safeguard sensitive information that if disclosed would threaten the defense of the United States. If Contractor personnel discover sensitive document unprotected and/or unattended after normal hours that has either a covered marked “FOR OFFICIAL USE ONLY, CONFIDENTIAL, SECRET, TOP SECRET, or documents with privacy information shall be immediately turned over to the security guard on duty indicating where and when the document was discovered.

1.8.9 Key Control.

The Contractor shall establish and implement methods to ensure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the KO or COR.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO or COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re- keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor. The Contractor shall report the occurrence of a lost key immediately to the COR, but no later than the next working day.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees previously identified and authorized by the COR. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO or COR.

All keys issued to Contractor personnel shall be returned immediately to the USACE if an individual is terminated, no longer working on Fort Point Reservation or when the contract is expired.

1.8.10 Lock Combinations.

The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.8.11 Lost and Found Property.

It is the responsibility of the Contractor to ensure all articles of possible personal or monetary value found by Contractor employees are immediately turned in to the Lobby Security.

1.8.12 Weapons, Firearms and Ammunition.

Contractor employees are prohibited from possessing weapons, firearms or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on Fort Point Reservation.

1.8.13 Traffic Laws.

The Contractor and its employees must comply with all traffic laws and regulations on Fort Point Reservation.

1.9 Special Qualifications.

The Contractor shall provide the name and telephone number of the contractor’s on-site competent technician responsible for all requirements in the PWS, to include after-hours contact. The technician must be able to read, write, speak and understand English, or an interpreter must be provided at no additional cost to the Government. The Contractor shall utilize competent, qualified employees who have certification and are trained and knowledgeable to perform the cubicle reconfiguration and electrical work in the Jadwin Building and on Fort Point Reservation. The Contractor shall immediately notify the Government of the contractor’s plan to continue full service to the Government during any change in the competent technician.

1.9.1 Interfaces.

The Contractor shall not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government employee directs the Contractor to stop work, immediately contact the KO or COR and report the instructions, to include name of the Government person involved. KO and/or COR shall give the Contractor instructions on how to proceed.

Contractor employees shall not communicate directly with another Contractor working on Fort Point Reservation.

1.9.2 Delay/Interference with Performance.

During performance of service maintenance, the Contractor shall identify and immediately report to the COR any situations/circumstances that prevent Contractor personnel from performing IAW the PWS.

1.9.3 Other Reports and Supporting Documentation.

Reports may be requested by the KO or COR in response to a request from HQ, cost auditing, establishing trends as required. This data may include, but is not limited to cost of labor, vehicles, equipment, parts/supplies, etc. Cost estimates and supporting documentation needed to validate reimbursable costs and subcontracted costs/services shall be provided to the COR upon request. The Contractor shall provide the data electronically by computer within a reasonable amount of time, but not to exceed three (3) business days

1.9.4 Medical Emergency Service.

In the event of a medical emergency, ambulance service for transporting an injured employee to a local hospital is available and is the responsibility of the Contractor to pay for the service. Contractor shall be required to fully pay for the cost of emergency medical treatment. All Contractor injuries must be promptly reported to the KO, COR and District Safety Office.

1.10 Post Award Conference

The Contractor agrees to attend mandatory post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.11 Contracting Officer Representative (COR)

The COR shall be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and, provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms or conditions of the resulting order.

All services shall be performed with either the COR or the building/facility manager representative on site during normal USACE duty hours for the duration of the PWS. The Contractor shall conduct his or her work in a manner which minimizes disruption of the occupants and normal operations.

1.12 Personnel.

Contractor employee shall present a neat appearance and be easily recognized as Contractor employees.

1.12.1 Key Personnel.

For the life of this contract, certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key Personnel” and are those persons whose training, certifications and licenses were submitted and marked by the Contractor as “Key Personnel” in the contractor’s proposal. Substitutions shall be made of accepted key personnel due to sudden illness or death, or termination of employment.

Substitute personnel shall present any necessary documentation of “Key Personnel” training, letters of certification and licenses to the COR.

1.12.2 Substitution of Key Personnel.

All Contractor requests for approval of substitutions must be submitted in writing to the KO and COR at least twenty-four (24) hours of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating proposed substitution, a complete resume of the proposed substitute, and any other information requested by the COR necessary to approve or disapprove the substitution. The COR and KO shall evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

1.13 Competent Technician.

The Competent Technician/maintenance person shall be responsible for the performance of the work and shall be the primary technical and managerial interface between the Contractor, KO and the COR. The Contractor shall provide written designation of the competent technician to the KO and COR. The technician shall be responsible for coordinating all schedules, inventory, maintain detailed reports (training, service & safety inspections) and quality control for the cubicle reconfiguration and electrical work and shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The technician shall also function as a Site Safety and Health Officer (SSHO) and be capable of providing ongoing training to employees on methods of accomplishing the work and quality requirements under this contract. The technician shall be fluent in English and able to communicate effectively with their staff, KO and

COR.

1.13.1 Staffing.

The Contractor shall provide an adequate staff of personnel with the necessary management expertise to ensure the performance of work IAW sound and efficient management practices. Service shall be available on-site between 6:00PM to 6 :00AM, nights and weekends except Federal holidays or when the Government facility is closed for unforeseen reasons. The technician shall also be available telephonically to the KO and COR to resolve any issues regarding contract performance.

The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to ensure material, labor, and equipment are available to complete work requirements within the specified time limits. Verbal scheduling and status reports shall be provided to the COR.

The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of USACE business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, service interruption, and/or customer discomfort.

1.13.2 Communication Devices.

The Contractor shall furnish and maintain communication devices (pagers, radios, cell phones) to maintain communication with the KO/COR at all times. The Contractor shall provide telephone numbers (i.e. cell phone numbers) that the KO/COR will use to contact the contract the technician and/or contractor quality control representative at any time for direct communication.

1.14 Licensing and Certification.

1.14.1 Business License.

The Contractor shall possess a valid business license issued by any state in the U.S. and provide services within this PWS. The Contractor shall provide proof of licensing to the Government prior to contract award.

1.14.2 Certification Requirement.

All Contract personnel employed who provide service maintenance must have a valid driver’s license when driving on federal property and any certifications, as well as qualification documentation shall be provided to the Government prior to the contract award and to the COR prior to the start of service and work. The Contractor shall meet all required service qualifications and personnel must be specifically trained and qualified to perform all work IAW this contract.

1.15 Training.

1.15.1 Contractor's Training Responsibilities.

The Contractor shall only assign fully-trained personnel capable of accomplishing all of the requirements in this contract. Personnel shall be trained in customer service and the proper use of communication devices provided by the contractor, including computers, emails, blackberries, pagers or other communication devices and the proper responses to building alarms, building fire, and civil defense drills.

1.16 Safety

1.16.1 Accident Prevention Plan and Activity Hazard Analysis. The Contractor shall develop and submit a written detailed Accident Prevention Plan (APP) as part of the firm’s proposal. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract and in case of emergencies. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, dated 15 September 2008, entitled "Safety and Health Requirements Manual", and any applicable changes or updates, or the manual is available at the following web site:

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm.

Additionally, the Contractor shall develop and submit an Activity Hazard Analysis (AHA) on all service maintenance tasks performed. The Contractor shall electronically send the APP and AHA to the COR and District Safety Office. The Safety Office reviews required items are adequately addressed in the plan and must accept both documents before work can begin.

1.16.2 Equipment Safety. The Contractor shall furnish all vehicles and equipment necessary to accomplish the work under this contract and must propose to the COR or designee in writing, a list of equipment utilized with manufacturer’s r e c o m m e n d a t i o n m a i n t e n a n c e p r o c e d u r e . The e q u i p m e n t shall be in good operating condition and be used for its intended purpose. After the safety inspection, any equipment identified as being unsafe, unsuitable or inadequate for the work for which it's used, the equipment shall be removed from the work site or not utilized until repaired, to be repaired or replaced. Before any mechanized equipment is placed in service it shall be inspected and tested by the individual familiar with the operations of the equipment. All equipment shall be used with all manufacturers’ safety protection guards when in operation. Contractor personnel shall perform their assigned tasks promptly, efficiently, and safely.

http://www.usace.army.mil/inet/usace-docs/eng-manuals/em385-1-1/toc.htm

1.16.3 Personnel Protection. The Contractor shall wear all appropriate PPE during the specific service task required by Federal, State and local regulations.

1.16.4 Building Evacuations. All Contractor personnel shall become familiar with all fire evacuation routes within the building and participate in the fire drills and exercises if and when the fire alarm is activated and they are present or performing work in the building and on Fort Point Reservation. The Government’s responsibility is to ensure 100% of all personnel working on the installation during exercises and/or real world events are in compliance.

Report fires to local authority (911) and Galveston USACE at 409-766-8988 for rapid response.

1.16.5 Exposure Hours. The Contractor shall compile and submit a monthly report documenting total man-hours worked IAW this contract to the COR not later than the 5th calendar day of the month following the month being reported. The safety information is combined with all District contracts and forwarded to the District Safety Office then to higher headquarters to track USACE safety trends throughout the nation.

1.16.6 Safety Requirements and Reports. The Contractor shall perform work in a safe manner as required by USACE EM 385-1-1 safety regulations, Galveston District Safety Office, OSHA Safety and Health Requirements and follow all OHSA, and federal, state, and local laws. Hot Work, lock-out tag-out, confined space, and environmental monitoring procedures will be required for this contract.

In case of an emergency, injury, or accident, the Contractor should first seek emergency and/or medical services, before notification to the KO or COR shall be notified as soon as possible after each occurrence of damage to Government or private property, an accident resulting in death or injury, any occupational disease, or adverse environmental impact. The Contractor shall responsible to record and report the incident no later than 24 hours after the emergency, injury or accident. These reports must include, but are not limited to, location, nature of the injury or accident, names and addresses of persons involved, authorities notified and the action taken along with any other pertinent information. These reports must be accompanied by sketches, graphs, drawings and/or photographs, as needed, and forwarded to the COR within 24 hours following the injury or accident. There shall be a report made by the person who has been injured and a report made by the technician. The report shall have the Contractor's name and contract number. If there is DART (OSHA 1904) or a fatal accident Government form ENG 3394 shall be filled out and submitted electronically to the COR.

1.17 Vehicle Requirements.

Proper state vehicle registration, proof of current insurance coverage and a valid driver’s license are required to drive on Fort Point Reservation and must be produced when requested. All vehicles and equipment to perform service maintenance shall enter through the Main Entry Control Gate (Fort Point Road) and this gate is the primary search area for all commercial delivery vehicles. The requirement to pass through security checkpoints may introduce significant Contractor delays in accessing the work site and should be considered when preparing work schedules and work completion.

1.17.1 Vehicle Operations.

Vehicle operators shall obey all federal and state laws and regulations when driving on Fort Point Reservation. Contractor shall ensure all employees operating vehicles on the installation shall have the proper license as required by Texas law and comply with facility regulations, and local traffic and hauling regulations. Vehicles shall have all proper accessories, tie-downs, signage and lights when towing or hauling equipment, materials or supplies. In compliance with facility policy, the Contractor shall not transport personnel in the bed of trucks. Contractor shall have liability insurance on all vehicles as required by Texas law. Vehicles shall be kept clean and present a professional appearance at all times.

There is no permanent parking available at the USACE although ample parking is usually available on Fort Point Reservation. No parking is allowed on the grass, sidewalks, near the recycling refuse container/compactor or designated fire lanes.

In addition, the Contractor shall utilize the Jadwin Building loading dock area when unloading and loading materials, supplies and equipment but no permanent parking is allowed at the dock during normal USACE hours due to accessibility for commercial delivery vendors.

1.18 Cleanup/Housekeeping.

The Contractor shall maintain facilities assets and the work site in a clean and professional appearance at all times.

1.19 Data Rights.

The Government has unlimited rights to all documents and material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.20 Organizational Conflict of Interest.

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan shall be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

Part 2: Definitions and acronyms

2.1 Definitions.

Unless otherwise defined elsewhere herein, all words shall be interpreted in their plain meaning except where the context in which the context in which it is used clearly requires a different meaning.

Acceptance. “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

After-hour. The hours of the day following the hours of service of 6:00 PM – 6:00 AM hours, nights and weekends.

Approval. “Approval” means the Government has reviewed submittals, deliverables or administrative documents (e.g. insurance certificates, MSDS sheets, etc.) and has determined the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with federal, state, local laws and regulations.

Building. A reference to “facility” and “site” is interchangeable with “building”. A man made structure used or intended for supporting or sheltering any use or continuous occupancy.

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contract Discrepancy Report (CDR). The CDR is a written record of unsatisfactory performance by the Contractor as observed by the COR and issued to the Contractor when the number of rejects exceed the acceptable quality level.

Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

However, the KO may delegate certain responsibilities to authorized Government representatives.

Contract Specialist. The Contract Specialist acts as an acquisition consultant and serves as a liaison between the Contracting Officer (KO) and the COR.

Contracting Officer’s Representative (COR). An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to inspect and provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contractor. Reference to “Contractor” throughout the PWS even for those references to subcontracted type tasks shall mean the responsibility of the contract service provider.

Customer. The person(s) or group that is the direct beneficiary of the Jadwin Cubicle Reconfiguration service being rendered.

Debris. Objects that are unsightly or present obstacles to moving and other service maintenance operations. The Contractor shall perform general litter patrol in all areas.

Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverables. Anything that can be electronically transmitted by computer, but may include non-manufactured things such as meeting minutes or reports.

Emergency.