Archival_Services_PWS.doc

Archival Services

Office of History, HQ U.S. Army Corps of Engineers

1. General Description

The Office of History (CEHO) maintains a rich collection of documents, photographs, and artifacts that chronicles the history of the U.S. Army Corps of Engineers. The documents and photographs are housed in CEHO’s Research Collection, which is the most comprehensive archive of Army Engineer material in the United States. CEHO needs the services of an archival support contractor to reorganize, conserve, and describe its large and important Civil Works Document Collection.

2. Statement of Work

The contractor will reorganize and integrate new material into the Civil Works Document Collection. The reorganization effort will include: a review of 15 subseries of records within the collection; the removal of duplicate documents or the re-filing of documents within the correct subseries where necessary; integrate new material into the collection; and then realigning all of the subseries within the collection to reflect the reorganization effort. The reorganization effort also includes re-foldering, re-boxing, and re-labeling the collection where necessary using archival supplies provided by the government. The contractor will also update the Civil Works Document Collection finding aid at the conclusion of each stage of the project.

3. Contract Elements

Under the Base Contract the Contractor will reorganize 192 boxes of records that comprise subseries 2-5. The Base Contract also includes the integration 10 linear feet of new records into the collection.

Under Option 1 the Contractor will reorganize 101 boxes of records that comprise subseries 6-8. Option 1 also includes the integration of 5 linear feet of new records into the collection.

Under Option 2 the Contractor will reorganize 141 boxes of records that comprise subseries 9-16.

The Contractor’s proposal must contain separate prices for the Base Contract and Option 1 and Option 2.

4. Final Products

The Contractor will reorganize and process the Civil Works Document Collection in accordance with the provisions of the Statement of Work. Under the Base Contract the Contractor will reorganize 192 boxes of records that comprise subseries 2-5. The Base Contract also includes the integration 10 linear feet of new records into the collection. Under Option 1 the Contractor will reorganize 101 boxes of records that comprise subseries 6-8. Option 1 also includes the integration of 5 linear feet of new records into the collection. Under Option 2 the Contractor will reorganize 141 boxes of records that comprise subseries 9-16.

5. Schedule

a. Within ten days of award the Contractor shall participate in a conference with the Government Technical Point of Contact (Technical POC) to review the requirements of the contract and discuss research methods and identify the files to be searched. Additional telephone calls and meetings with the Technical POC will be held at the request of any of the parties involved. All telephone calls and meetings are considered part of the contract and no additional payment will be provided for participating in them.

b. Within 12 months of award the Contractor shall complete the Base Contract that includes processing subseries 2-5 of the Civil Works Document Collection.

c. Within 18 months of award the months of award the Contractor shall complete Option 1 if the government elects to exercise that option. The option includes the reorganization of 101 boxes of records that comprise subseries 6-8.

d. Within 24 months of award the Contractor shall complete Option 2 if the government elects to exercise that option. The option includes the reorganization of 141 boxes of records that comprise subseries 9-16.

6. Location and Contractor Furnished Equipment and Software All of the work completed under this contract will be performed at the Corps of Engineers’ facility at 7701 Telegraph Road, Alexandria, Virginia, 22315. The government will provide all of the necessary equipment, software, and archival supplies necessary to complete the work.

7. Contractor qualifications and experience

The contractor must have a master’s degree in history or archival management and at least five years of archival experience including: assessing, preparing, and organizing archival materials and the preparation of archival finding aids.

8. Access to the Government Computer Network

The contractor will be required to complete the required computer training and the necessary background screening to gain access to the government’s non-classified computer network as a condition completing this contract.

9. The Contracting Officer’s Representative (COR)

The COR for this effort will be Eric Reinert. He can be reached at (703) 428-7241 or at eric.a.reinert@usace.army.mil.

10. Use of Information

The contractor will not release the information produced under this contract to others outside of the Office of History without the prior written consent of the Contracting Officer’s Representative.

11. Security Policy

AT Level I Training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided bygovernment representative). The contractor shall also provide all information required for background checks to meet installation/facility accessrequirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce mustcomply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed byDOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force ProtectionCondition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractors Requiring Common Access Card (CAC)

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For Contractors Who Do Not Require CAC, but Require Access to a DoD Facility or Installation Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

Contractor Employees Who Require Access to Government Information Systems

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

OPSEC Standing Operating Procedure/Plan

The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. TheOPSEC SOP/Plan must be reviewed and approved by the RA OPSEC Officer. The SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator."

Requirement for OPSEC Training.

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: <https://www.iad.gov/ioss/> or <http://www.cdse.edu/ catalog/operations-security.html>; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

Information Assurance (IA)/Information Technology (IT) Training.

All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

Information Assurance (IA)/Information Technology (IT) Training.

All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

Contractor Will be Escorted in Areas Where They May be Exposed to Classified and/or Sensitive Materials and/or Sensitive or Restricted areas.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program.

The Contractor must pre-screen its employment candidates using the E-verify Program website <http://www.uscis.gov/e-verify> to meet the established employment eligibility requirements. The Contractor must ensure that the candidate has two valid forms of government-issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated government representative. This form will be provided to the Contracting Officer and shall become part of the official contract file.

12. Payments

The contractor will receive monthly progress payments after completing the work described above.

Suggested Source

1) Ms. Adriana Ercolano

5121 First Street North

Arlington, Virginia, 22203

(703) 525-5652

Aerc1@verizon.net

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