W912GB19R0030.pdf

SOLICITATION FOR FISCAL YEAR 2019 ITALY DEPARTMENT OF DEFENSE EDUCATIONAL ACTIVITY (DODEA) SINGLE AWARD TASK ORDER CONTRACT (SATOC) FOR CONSTRUCTION, REAL PROPERTY REPAIR, AND FACILITY MAINTENANCE.

Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) SATOC for Italy DODEA is to provide facility inspection, preventative maintenance, facility maintenance, facility repair and general building renovation (to include minor construction, plumbing, demolition, electrical, structural, mechanical and concrete w ork). The performance requirements w ill also include Emergency Work orders that shall be initiated immediately during duty hours, w ithin tw o hours after notif ication outside normal duty hours and Urgent Work Orders that shall be initiated w ithin tw o (2) hours during duty hours.

Contact information for this solicitation w ill be as follow s:

Contracting Officer: Ms. Kristina Morrow (Primary POC) Email Address: Kristina.morrow @usace.army.mil or

Contract Specialist: Mr. Dean DeFord (Secondary POC) Email Address: dean.p.deford@usace.army.mil

DEAN P DEFORD DEAN.P.DEFORD@USACE.ARMY.MIL

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

05-Apr-2019

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______3 calendar days and complete it w ithin ________ calendar days after receiving aw ard, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________07 May 2019 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______120 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

KONRAD ADENAUER RING 39

D-65187 WIESBADEN GERMANY

WIESBADEN 65187

W912GB

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

11:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W912GB19R0030 263

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912GB19R0030

Section 00 00 00 - Procurement and Contracting Requirements

POC AND TABLE OF CONTENTS

POINTS OF CONTACT:

PRIMARY CONTRACT SPECIALIST: Mr. Dean DeFord at Dean.P.DeFord@usace.army.mil CONTRACTING OFFICER: Ms. Kristina Morrow at Kristina.Morrow@usace.army.mil

REQUESTS FOR INFORMATION:

Requests for Information shall be submitted via ProjNet no later than 10 calendar days before the solicitation closing date. See Section 00 21 00 – Instructions for further details.

TABLE OF CONTENTS

SECTION 00 10 00 Solicitation SECTION 00 21 00 Instructions SECTION 00 22 00 Supplementary Instructions SECTION 00 45 00 Representations and Certifications SECTION 00 70 00 Conditions of the Contract SECTION 00 71 00 Contracting Definitions SECTION 00 72 00 General Conditions

SPECIAL TECHNICAL REQUIREMENTS (STR’s)

U.S. Army Corps of Engineers Manual No. 385-1-1 dated 30 Nov 2014 Safety and Health Requirements Manual http://www.usace.army.mil/CESO/Pages/Home.aspx

SOLICITATION ATTACHMENTS

ATTACHMENT 1 – Performance Work Statement (PWS) ATTACHMENT 2 - Past Performance Client Info ATTACHMENT 3 – Experience Info Sheet ATTACHMENT 4– 2016 Germany UPB to be used in Italy ATTACHMENT 5 – Construction Pricing Schedule ATTACHMENT 6 – School Pricing-Italy ATTACHMENT 7 – Work Order History List 2017-2018 ATTACHMENT 8 – Sample Construction Task Order SOW and Attachment-Aviano ATTACHMENT 9 - Sample Construction Task Order SOW and Attachment-Sigonella

PWS ATTACHMENTS

PWS ATTACHMENT 1 – Quality Assurance Surveillance Plan

TASK ORDER PMC TASK ORDER EXHIBITS

EXHIBIT A – School Locations EXHIBIT B1 – Facility Utilization Surveys and Floor Plans Aviano EXHIBIT B2 – Facility Utilization Surveys and Floor Plans Livorno EXHIBIT B3 – Facility Utilization Surveys and Floor Plans Sigonella EXHIBIT B4 – Facility Utilization Surveys and Floor Plans Naples EXHIBIT B5 – Facility Utilization Surveys and Floor Plans Vicenza Schools EXHIBIT B6 – Facility Utilization Surveys and Floor Plans South District DSO EXHIBIT C – Facility Site Plans EXHIBIT D – School Area Measurements EXHIBIT E – School Dude Information EXHIBIT F – Europe South District Map-Italy EXHIBIT G1 - Facility Condition Assessment Report Aviano EHMS EXHIBIT G2 - Facility Condition Assessment Report Livorno EMS EXHIBIT G3 - Facility Condition Assessment Report Naples EMHS EXHIBIT G4 - Facility Condition Assessment Report Sigonella EMHS EXHIBIT G5 - Facility Condition Assessment Report Vicenza EMS EXHIBIT G6 - Facility Condition Assessment Report Vicenza HS and DSO EXHIBIT G7 - Facility Condition Assessment Report Rating Criteria EXHIBIT H - Asbestos Survey Report – Italy EXHIBIT I – Kitchen Inventory Italy – All Locations EXHIBIT I1- Kitchen Inventory Aviano EMHS (December 2018) EXHIBIT I2 - Kitchen Inventory Livorno EMS (December 2018) EXHIBIT I3 - Kitchen Inventory Sigonella EMHS (December 2018) EXHIBIT I4 - Kitchen Inventory Vicenza EMS (December 2018) EXHIBIT I5 - Kitchen Inventory Vicenza HS and DSO (December 2018) EXHIBIT J – Installed Equipment – All Locations EXHIBIT J1 - Installed Equipment List Aviano EMHS (December 2018) EXHIBIT J2 - Installed Equipment List Livorno EMS (December 2018) EXHIBIT J3 – Installed Equipment List Sigonella EMHS (December 2018) EXHIBIT J4 – Installed Equipment List Vicenza EMHS (December 2018) EXHIBIT J5 – Installed Equipment List Vicenza DSO (December 2018) EXHIBIT K – Government Furnished Space EXHIBIT L – USAREUR Installation Passes and Access EXHIBIT M - Personal Data Worksheet EXHIBIT O1 – AHERA – Aviano EMHS EXHIBIT O2 – AHERA – Livorno EMS EXHIBIT O3 – AHERA – Naples EMHS and Office EXHIBIT O4 – AHERA – Sigonella ES EXHIBIT O5 – AHERA – Sigonella MHS EXHIBIT O6 – AHERA – Vicenza EMS EXHIBIT O7 – AHERA – Vicenza HS EXHIBIT O8 – AHERA – Vicenza DSO

EXHIBIT P – DoDDS-E Investigation Process EXHIBIT Q– Environmental Final Governing Standards – Italy EXHIBIT R – DoDEA Weekly Playground Safety Inspection Form EXHIBIT S – DoDEA-Europe South Playground Locations - Italy EXHIBIT T – DoDEA Italy - Work Order History (1 Dec 2017 – 30 Nov 2018) EXHIBIT U – Playground Reports - Italy EXHIBIT V – Quality Assurance Surveillance Plan EXHIBIT W – Safety and Occupational Health Requirements for Projects in Italy EXHIBIT X – Special Conditions for Projects in Italy

Section 00 10 00 - Solicitation

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Job Transition for Preventative Maintenance

NOT SEPERATELY PRICED. The Contractor shall develop, submit and implement comprehensive procedures to ensure the seamless transition to the level of service prescribed and within the time allowed under the terms of the Preventative Maintenance contract during the transition- in/transition-out periods IAW the Task Order PWS.

FOB: Destination

NET AMT

1001 75 Each Preventative Maintenance

FFP

Facilities Support Facilities Maintenance, Inspection and Repair. Routine Services Firm Fixed Price:

For the purposes of this solicitation and anticipated contract award, the unit of issue refers to individual task orders for routine services (IE: all performance requirements in the performance work statement with the exception of project work requests and emergency work orders performed outside the hours of operation as defined in Base PWS). Transition costs for a 45 day transition period will also be included in this CLIN.

CPFF Unscheduled Repairs

CPFF

This CLIN is required to perform emergency work orders performed outside the hours of operation in accordance with the PWS.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

1003 100 Construction

FFP

Facility repair and general building renovation (to include minor construction, plumbing, demolition, electrical, structural, mechanical and concrete work).

1004 5 Each Contractor Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

Failure to comply with this reporting requirement will result in contract termination.

2001 75 Each OPTION Preventative Maintenance

FFP

Facilities Support Facilities Maintenance, Inspection and Repair. Routine Services Firm Fixed Price:

For the purposes of this solicitation and anticipated contract award, the unit of issue refers to individual task orders for routine services (IE: all performance requirements in the performance work statement with the exception of project work requests and emergency work orders performed outside the hours of operation as defined in Base PWS). Transition costs for a 45 day transition period will also be

OPTION CPFF Unscheduled Repairs

CPFF

This CLIN is required to perform emergency work orders performed outside the

2003 100 OPTION Construction

FFP

Facility repair and general building renovation (to include minor construction, 2004 5 Each OPTION Contractor Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

Failure to comply with this reporting requirement will result in contract

3001 75 Each OPTION Preventative Maintenance

FFP

Facilities Support Facilities Maintenance, Inspection and Repair. Routine Services Firm Fixed Price:

For the purposes of this solicitation and anticipated contract award, the unit of issue refers to individual task orders for routine services (IE: all performance requirements in the performance work statement with the exception of project work requests and emergency work orders performed outside the hours of operation as defined in Base PWS). Transition costs for a 45 day transition period will also be

OPTION CPFF Unscheduled Repairs

CPFF

This CLIN is required to perform emergency work orders performed outside the

3003 100 OPTION Construction

FFP

Facility repair and general building renovation (to include minor construction, 3004 5 Each OPTION Contractor Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

Failure to comply with this reporting requirement will result in contract

4001 75 Each OPTION Preventative Maintenance

FFP

Facilities Support Facilities Maintenance, Inspection and Repair. Routine Services Firm Fixed Price:

For the purposes of this solicitation and anticipated contract award, the unit of issue refers to individual task orders for routine services (IE: all performance requirements in the performance work statement with the exception of project work requests and emergency work orders performed outside the hours of operation as defined in Base PWS). Transition costs for a 45 day transition period will also be

OPTION CPFF Unscheduled Repairs

CPFF

This CLIN is required to perform emergency work orders performed outside the

4003 100 OPTION Construction

FFP

Facility repair and general building renovation (to include minor construction, 4004 5 Each OPTION Contractor Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

Failure to comply with this reporting requirement will result in contract

5001 75 Each OPTION Preventative Maintenance

FFP

Facilities Support Facilities Maintenance, Inspection and Repair. Routine Services Firm Fixed Price:

For the purposes of this solicitation and anticipated contract award, the unit of issue refers to individual task orders for routine services (IE: all performance requirements in the performance work statement with the exception of project work requests and emergency work orders performed outside the hours of operation as defined in Base PWS). Transition costs for a 45 day transition period will also be

OPTION CPFF Unscheduled Repairs

CPFF

This CLIN is required to perform emergency work orders performed outside the

5003 100 OPTION Construction

FFP

Facility repair and general building renovation (to include minor construction, 5004 5 Each OPTION Contractor Manpower Reporting

FFP

The contractor is required to report all contractor manpower (including subcontractor manpower) required for the performance of this contract. The contractor is required to completely fill in all the required fields in the reporting system using the following web address: https://cmra.army.mil/. The requiring activity will assist the contractor with the reporting requirement as necessary. The contractor may enter reports at any time during the reporting period, which is defined as the period of performance, not to exceed 12 months, ending 30 September of each Government fiscal year. Reporting must be completed no later than 31 October for every year or part of a year for which the contract is in place.

Failure to comply with this reporting requirement will result in contract

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-OCT-2019 TO

30-NOV-2019

N/A U.S. ARMY CORPS OF ENGINEERS,

EUROPE

CENAU-PP-I

KONRAD-ADENAUER RING 39

WIESBADEN 65187

(+49)611-9744-2416

WK4SF6

1001 POP 01-JUL-2019 TO

30-JUN-2020

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-JUL-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUL-2020 TO

30-JUN-2021

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-JUL-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-JUN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-JUN-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-JUL-2021 TO

30-JUN-2022

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-JUL-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-JUL-2022 TO

30-JUN-2023

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-JUL-2022 TO

N/A (SAME AS PREVIOUS LOCATION)

5001 POP 01-JUL-2023 TO

30-JUN-2024

N/A (SAME AS PREVIOUS LOCATION)

5002 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

5003 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

5004 POP 01-JUL-2023 TO

N/A (SAME AS PREVIOUS LOCATION)

STATEMENT OF WORK

BASE CONTRACT PERORMANCE WORK STATEMENT

FOR THE

DoDEA ITALY CONSTRUCTION/ SERVICES CONTRACT FOR THE

DEPARTMENT OF DEFENSE EDUCATION ACTIVITY - EUROPE (DODEA-E)

INDEFINITE DELIVERY, INDEFINATE QUANITY CONTRACT

1 GENERAL INFORMATION

a. PERFORMANCE PERIOD: 5 Year ordering period.

b. MAXIMUM CONTRACT VALUE – DoDEA Europe Italy Construction/Services: $ 49,500,000 for the life of contract: Preventative Maintenance $1,910,000/ year and Construction $7,990,000/ year.

c. MINIMUM GUARANTEE: The minimum guarantee amount is reasonable overhead and profit on the attached initial Task Order for the Roof Repairs at the Aviano Middle School.

d. TASK ORDER LIMITATIONS: The Minimum Task Order $2,000 and the Maximum Task Order is limited to $3,000,000. All task orders will be awarded in Euros.

e. BANK LETTER OF GUARANTEE and LETTER OF ASSURANCE: The Bank Letter of Assurance shall be €4,000,000. The Bank Letter of Guarantee will be €4,000,000.

f. UNIT PRICE BOOK (UPB): UPB is dated 2016, is to be used as the contract specification in the execution of work under this contract.

g. The terms shall be used interchangeably in this solicitation and final contract.

1.1 BACKGROUND AND INFORMATION

1.1.1 The Department of Defense Education Activity (DoDEA) is a Department of Defense Field Activity and is responsible for the operation of a unique school system that serves students worldwide, crossing far more than school districts and state boundaries, with schools on three continents. DoDEA is comprised of the two regions OCONUS Europe, and Pacific which is DoDEA's overseas school system, and DoDEA America, which is DoDEA's domestic school system. DoDEA employs more than 12,500 individuals responsible for the education of approximately 86,000 students in schools located in twelve (12) foreign countries, seven states, Guam and Puerto Rico. DoDEA's mission is to provide a quality education from pre-kindergarten through grade twelve for the eligible minor family members of DoD military and civilian personnel on official assignments.

1.1.2 DoDEA-Europe (DoDEA-E) serves the educational needs of military and civilian employee dependents by providing PK-12 instruction to over 35,000 students. DoDEA’s curriculum and resources compare favorably to high-performing US public schools. While school population should remain relatively stable, fluctuation may occur due to external DoD and military requirements. Contracted services shall support reduction in schools, additional schools, and/or realignments that occur throughout DoDEA-E during the life span of the contract to meet new mission requirements. The overriding objective is to provide the services stated herein with the utmost reliability to minimize any negative impacts on schools which could adversely affect the DoDEA-E mission

1.1.3 The U.S. Army Corps of Engineers, Europe District (CENAU) will order services for Routine and Non Routine services that include Inspections, Preventive Maintenance, ancillary services, and Repair of school facilities and equipment in Italy through the issuance of task orders to effectively support all DoDEA-E locations throughout Italy. Approved emergency repair work or repairs over a contractually specified threshold will be executed as Cost Plus Fixed Fee (CPFF) utilizing a contract line item number (CLIN).

Separate Task Orders will be issued for construction projects which fall outside the normal building preventative maintenance.

1.1.4 These services are required in order to ensure that all DoDEA-E facilities remain functional, and provide a safe and healthy environment that supports and enhances the educational mission of the agency.

Performance through individually funded task orders will satisfy the services needed in a changing environment where schools may be added or removed throughout the life of the contract.

1.1.5 DoDEA-E has provided technical exhibits that include historical data on workload and project work and historical maintenance over 2.000 Euros. The Exhibits and Locations of Schools shall be specified at the Task Order level.

2 CONSTRUCTION TASK ORDERS

2.1 PURPOSE AND SCOPE:

The acquisition will result in a Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) Construction and services contract throughout the Italy AOR. Services to be performed under this contract will consist of real property repair and maintenance, environmental work, force protection work, preventative maintenance, and minor construction services. Task Orders will primarily address general building renovation, road and pavement repair, and general environmental work including, but not limited to, incidental minor construction, excavation, plumbing, demolition, electrical, structural, mechanical, concrete work, and incidental environmental remedial work.

2.2 GEOGRAPHICAL LOCATION

The geographical area covered by this contract includes work in Italy primarily, but not limited to, Aviano, Vicenza, Livorno, Naples, and Sigonella in direct support of the Department of Defense Education Activity (DoDEA) facilities located throughout Italy.

2.3 TASK ORDERS

a. When the Government has a work request, a Request for Proposal (RFP) will be issued. The RFP shall include information concerning the statement of work, guide specifications, drawings, attachments, information pertaining to a site visit, and any other requirements for submission.

b. Contractor attendance at site visits is considered vital to preparation of offers, and to understanding the total results desired by the Government. Failure to attend site visits shall not be used as an excuse for omission or miscalculation in offers. The Contractor shall not be reimbursed for attendance during negotiations, site visits, or other pre-Task Order award costs.

c. The Contracting Officer reserves the right to make attendance at site visits mandatory for specific Task Orders.

d. Ordering shall be as specified herein and in accordance with Contract FAR Clauses 52.216-18 “Ordering” and 52.216-19 “Ordering Limitation”.

2.4 REQUESTS FOR PROPOSAL

Contractors shall respond to RFP’s within the number of calendar days stated in the RFP by submitting a proposal to the Contracting Officer in accordance with requirements stated in the RFP. Site Visits shall be coordinated with the Project Manager or COR.

Proposals will either be accepted as-is or negotiated to the mutual agreement of both, the Government and the Contractor. Upon conclusion of satisfactory discussions or negotiations, a Task Order will be issued by the Contracting or Ordering Officer reflecting the negotiated order price and payment terms as outlined in the statement of work and specifications. In any instance where there is failure to reach agreement on price, the Government reserves the right to withdraw the project and have it completed by other means.

2.5 PAYMENT AND ORDERING

Each Task Order issued against this contract shall specify the quantities and tasks necessary to perform the scope of work for that Task Order. Task Orders will be issued on DD Form 1155. The Task Order becomes binding when the Contracting Officer signs the Order.

No separate payment will be made for the work covered under this section and all costs in connection therewith will be included in the applicable contract price to which the work pertains

2.5.1 Unit Price Book

a. SCHEDULE OF SERVICES AND RATES (SSR) or UNIT PRICE BOOK (UPB): The Schedule of Services and rates (SSR), titled 2016 Germany_Italy_Europe UPB – Euro Based, ATTACHMENT 9, is to be used as the contract specification in the execution of work under this contract.

b. UNIT PRICE BOOK (UPB) is the terminology used by the U.S. Army for Schedule of Services and Rates (SSR). The terms shall be used interchangeably in this solicitation and final contract.

c. LINE ITEM COST ADJUSTMENTS: The only adjustment of price for the construction line items is the Contractor’s Coefficient. All prices in the UPB are for complete and in-place construction unless explicitly described otherwise. Incidental fasteners (nails, screws, weldments, adhesives or other connectors) and small tools required for a normal installation are included in the line item cost unless the line item description specifically states otherwise. Line item prices include all work required to result in the end finish specified in the line item unless the line item description specifically states otherwise. Equipment costs include normal operating expendables and servicing including routine parts. Equipment operating expendables with highly variable wear patterns such as diamond bits and blades are not included. Installed equipment line items shall include all necessary testing, adjusting, balancing, initial start-up of the specific equipment (normal commissioning) and up to four hours of familiarization training for operation and maintenance of that equipment unless the line item description specifically states otherwise. The use of scaffolding and staging line items within the UPB shall only be allowed for scaffold intensive projects such as the repainting of an entire façade on a multi-story building. Mobile scaffolding rental, safety rails and other incidental safety equipment are covered under the coeficients under Paragraph 1.6.2.1(i).

NOTE: Each section of the UPB contains a page(s) of Preliminary Remarks at the beginning of the section. In most sections, there is a paragraph referencing the VOB/C and appropriate DIN, (for example, see Section 31, Preliminary/Remarks, paragraph 31.00.04). Where DINS are conflicting in the English and German versions, the German version shall govern. In all other cases the English version shall take precedence

2.5.2 Coefficient

The contractor's coefficients are as a numerical factor increase, (e.g., 1.10) or decrease in association with performance of a Task Order. The coefficients are incorporated in the contract and used in establishing price for Task Orders. The Government intends to incorporate the coeffcients into the contract award. Two separate coefficients shall be provided: one for work in the South (Naples and Below), and another for any work North of Naples.

2.5.2.1 Coefficient Definitions

Contractor’s coefficients shall contain all costs, in addition to those contained in the Unit Price Book (UPB) and the Non Pre-Priced Items (NPP).

Coefficients are a numerical factor that represents contractor costs direct and indirect not considered to be included in the UPB. The Contractor's coefficients shall contain all Contractors costs inclusive of profit, all overhead (to include home office and field overhead), labor burden, insurance, adjustments to listed prices, general and administrative expenses, subcontractor mark-up, mobilization and demobilization, and all other costs including, but not limited to, compliance with environmental laws, permits, preparation of reports, correspondence and documentation required by law or these specifications, tax laws, protection and/or moving of government property and engineering services. (Engineering services include those services that are incidental to construction, and completing submittals for construction work). The coefficients shall also include costs necessary to interface with Government representatives, and coordination with occupants and other Contractors as necessary. The coefficients shall also include, but is not limited to, costs for:

a. Contractor’s overhead and profit

b. Subcontractors overheard and profit

c. All cost associated with bank guaranty

d. All waste and excess material

e. Employee payroll taxes, insurance and fringe benefits

f. Business taxes, contributions, memberships, corporate headquarters support (legal, financial, etc.)

g. Compliance with environmental laws (overheard {indirect} cost associated with performing work in compliance with EPA/OSHA regulations including local Government requirements, including obtaining any necessary licenses and permits, reporting requirements, etc.)

h. Mobilization and close out for the total contract and each Task Order

i. Compliance with protection and safety laws (i.e., safety rails, face and clothing protection, etc.)

j. Clean up

k. Traffic and work-site signs and barriers

l. Project management and supervision

m. Quality control

n. Submittal preparation

o. Office management and equipment

p. Depreciation of mobile office(s)

q. Protection of Government property

r. Interest associated with funding of equipment and payroll

s. As built drawings

t. Permits, licenses and fees

u. Other risk of doing business (i.e. currency risk)

v. Compliance with safety requirements in accordance with EM 385-1-1

w. Compliance with Anti-Terrorism/Force Protection (AT/FP) Requirements to include attending all required training necessary to complete work specified within the task order

2.5.2.2 Normal Hour and Other Hour Coefficients

a. Each Task Order issued against this contract shall specify the quantities necessary to perform the scope of work for that Task Order. The quantity shall be multiplied by the unit price established in the UPB and multiplied by the award coefficient for Normal Hours, Other than Normal Hours, or NPP.

b. The contract awarded Normal Hours Coefficient will be applied to the UPB price for work performed during normal work hours, which will be 0800 to 1630 local time, Monday through Friday unless otherwise noted in Task Orders.

c. Other (than Normal) Hour Coefficients from the awarded Price Schedule will be applied during other (than normal) work hours.

d. The contract awarded NPP will be applied to the UPB price for work substantiated by quotes.

2.5.2.3 Non Pre-Priced Items

Items of work not covered by the UPB that are within the Scope of the Contract are considered Non Pre- Priced (NPP) items. NPP items shall be negotiated quantities based on actual quotes that are incorporated into Task Orders. The Government reserves the right to request a minimum of three quotes for comparison of pricing and the Government will select a supplier from these three quotes. The Government may request an additional three quotes if the quotes provided are higher than the Government Independent Estimate.

Note: NPP’s will be evaluated on a Task Order basis. Sub-contracted work does not in and of itself constitute use of a NPP item. In other words, work that is not self-performed or that is performed by a sub-contractors does not constitute the use of a NPP item unless there are items being provided by the sub-contractor that do not exist in the UPB.

2.5.2.4 Validity of Coefficients

Each set of coefficients for the base period and the option periods shall be valid and remain in full force for a minimum of 365 calendar days, even if an option period is exercised prior to the 365 calendar days.

2.5.2.5 Proper Use of Labor Line Items

Labor line items shall only be used in the following cases:

1. Installation of Government Furnished Material (GFM) or Government Furnished Equipment (GFE)

2. Utilization with line items in the UPB that are listed specifically as “Material Only” line items.

3. In cases where existing materials are being re-used and a specific line item for what is being described does not exist within the UPB.

The following are some examples of cases where labor line items shall not be used:

1. To “plus up” or increase cost of line items which already include labor.

2. Installation of NPP materials.

3. Labor already included in the Coefficient.

If labor line items are intended to be used but is not specifically stated within the three (3) allowable criteria, then the Contracting Officer reserves the right to make this determination.

2.6 SAMPLE TASK ORDER

The following sample calculation illustrates the use of the UPB for computation of prices for individual Task Orders.

The Sample Task Order illustrated below is intended to be used as an EXAMPLE ONLY, prices and coefficients are not actual prices.

PARKING APRON DEMOLITION & REPAIR (Sample)

Book Line Item

Description Unit Unit Quantity

Unit Total Measure Price

(1) (2) (3) (4) (5) (6) X.X.X Break up and remove road surface and cutting M3 7.8 $ 230.00 $ 1,794.00

X.X.X Base Course w/compacting M3 6 $ 150.00 $ 900.00

X.X.X Welded wire KG 15 $2.30 $ 34.50

X.X.X Exposed Aggregate 6cm thick slab, gravel concrete (furnish & install)

M3 1.8 $ 47.90 $ 86.22

Total Direct Cost $ 2,814.72

Bidding Schedule Line Item Coefficient * 1.45

Total Price Of Normal Hour Work $ 4,081.34

* Contractor awarded coefficient 1.45 for normal working hours.

NPP

Item Description

Unit Measure

Unit Quantity

Unit Price Total

Reflective Tape LS 1 $ 150.00 $ 150.00 Bidding Schedule Line Item Coefficient 1.50

Total Price of NPP $ 225.00

Task Order

Normal Work Hours $ 4,081.34

NPP $ 225.00

Total Price of Task Order $4,306.34

ALL AMOUNTS INCLUDING COEFFICIENTS ARE FOR ILLUSTRATION PURPOSES AND ARE

NOT TO BE CONSIDERED TO BE SUGGESTED COEFFICIENTS AND/OR AMOUNTS

2.7 EMERGENCY ORDERING PROCEDURES

a. On rare occasions when the development of problems during other than normal duty hours arise which may jeopardize the operation of the areas, the Contractor will be required to respond to the Government within four (4) hours following telephonic notification which may be made at any time in any twenty-four hour period. To accomplish this, the Contractor will provide to the designated Contracting Officer Representative (COR) a number at which he can be reached on a twenty-four hour basis.

b. The Contractor shall then, within five (5) hours (unless the Contracting or Ordering Officer determines that additional time is required) following initial coordination, provide a proposal. The time of commencement and completion shall be as specified by the Government

c. The proposal will be reviewed for completeness and any concerns or inconsistencies will be negotiated.

d. The Contractor will be verbally advised to proceed by the Contracting Ordering Officer.

e. Written confirmation by the Government and the requirements will be prepared and submitted the following work day, if practicable.

f. A Task Order will then be issued.

2.8 PLANS AND SPECIFICATIONS

If required, the Government will provide the Contractor one (1) copy of the construction drawings and Statement of Work (with pertinent supplemental specifications) upon issuance of each Task Order. The Government will provide the data as hard copy or as electronic media, such as e-mail or CD ROM. All further reproduction shall be at the Contractors expense.

The Department of Defense has adopted the revised Architectural Barriers Act and its handicap access design provisions as its required Design Standard. This ABA Standard therefore is the single point of design reference regarding construction efforts required for handicap accessible facilities (replacing the combined requirements of Uniform Federal Accessibilities Standards (UFAS) and Americans with Disabilities Act Architectural Guidelines (ADAAG) design standards). All scoping of projects will take into consideration this standard for construction. DoD policy guidelines below:

https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-ada-standards https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards

2.9 CONTRACTOR SUBMITTALS AND CONTRACT ADMINISTRATION

2.9.1 Contractor’s Project Manager

a. The Contractor shall appoint an English speaking individual to be the Contractor’s Project Manager. The Contractor’s Project Manager shall have a minimum of five (5) years of construction management experience. Verification documentation will be made available to the Government upon request.

b. This individual shall conduct the overall management coordination on this contract and serve as the central point of contact with the Contracting Officer or his/her authorized representatives for the performance of all work. An additional English speaking individual must be designated to act for the Project Manager, when work is being performed during the absence of the Project Manager.

c. The Contractor shall provide to the U.S. Government, within seven (7) days of award, the names, addresses and home phone numbers of the Project Manager and the alternate Contractor personnel with authority to act for the Contractor if the Project Manager cannot be contacted. The Contractor shall also provide the Government, at the Pre-construction Conference, the names, address and home phone number of the Project Manager’s supervisor.

d. When the Contractor wishes to change authorized Contractor personnel, a ten (10) workday advance written notice of change shall be provided to and approved by the Contracting Officer or her/his representative prior to any change. The Project manager and/or any alternates designated to act for them, shall have full authority to contractually commit the Contractor for action on matters pertaining to administration of this contract. The Project Manager and his/her alternate shall be able to understand, speak, and write basic and technical English.

2.9.2 Correspondence and English Speaking Representative

All correspondence shall be in the English language. At all times when any performance of the work at the site is being conducted by any member of the Contractor or its subcontractors, the Contractor shall have a representative present on the site who is capable of explaining the work operations and receiving instructions in the English language. The Contracting Officer shall have the right to determine, without appeal of such decision, whether the proposed representative has sufficient technical and linguistic capabilities, and the Contractor shall immediately replace any individual not acceptable to the Contracting Officer.

2.9.3 Submittals, Shop Drawings and As-Builts

The Contractor is responsible for preparation of all shop drawings, submittals, and as-builts for each Task Order when required and as specified per Task Order. Submittals shall be approved by the COR in accordance with Specification Section 01 33 00.

The Contractor shall develop submittals for the Base Contract and shall provide these submittals to the Contracting Officer (KO) for review and approval not later than fifteen (15) calendar days after award of the contract. In the event any of the Base Contract submittals are disapproved by the KO, the Contractor shall revise the disapproved submittal to address all comments and resubmit to the KO within seven (7) days of receipt of comments. Base Contract Submittals shall include but are not limited to Safety Plan, Quality Control Plan, Environmental Plan, and the Bank Letter of Guarantee.

The Contractor shall update contract submittals and provide to the KO and/or COR, whichever is applicable, for review and approval whenever changes occur or are proposed. All Task Order submittals shall be prepared in accordance with Contract FAR Clause 52.236-21 Specification and Drawings for Construction and Specification Section 013300 submittal procedures.

2.9.4 Quality Control

The Contractor shall submit a Quality Control Plan. The plan shall adhere to Specification Section 01 45

00. The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with Specification Section 01 45 00 and Contract FAR Clause 52.246-12 Inspection of Construction.

2.9.5 Safety

a. Safety shall be the sole responsibility of the Contractor. The Contractor shall comply with the provisions of Contract FAR Clause 52.236-13 "ACCIDENT PREVENTION", Contract DFARS Clause 252.223-7006

"PROHIBITION ON STORAGE AND DISPOSAL OF TOXIC HAZARDOUS MATERIALS",

Specification Section 01 35 26 and the latest EM 385-1-1 US Army Corps of Engineers Safety and Health Requirements Manual. You may access this manual at the following internet website:

http://www.usace.army.mil/CESO/Pages/Home.aspx

b. The Contractor shall develop a Safety Plan to describe procedures and plans for preventing accidents and for preserving the life and health of the public, the Contractor, or government personnel performing, or in any way coming in contact with the performance of this contract.

c. The Contractor’s Safety Plan shall comply with the latest EM 385-1-1, Appendix A of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, Specification Section 01 35 26, and Contract FAR Clause 52.236-13 “ACCIDENT PREVENTION”. The plan shall, at a minimum, address responsibilities and procedures that all prime and sub-contractor personnel shall follow in the areas of fire safety (hazards prevention, reporting, evacuation layouts, and extinguisher locations), maintenance shop safety, protective clothing, protective equipment, disposal of waste and contaminated oil, and use electric welders, power equipment, and any other systems necessary to protect the employee.

d. Regularly scheduled safety meetings shall be held by the Contractor on site for all of the Contractor's supervisors on the project to review past activities, plan for new or changed operations and establish safe working procedures for anticipated hazards. At least one (1) tool box safety meeting shall be conducted weekly by the line supervisor or foreman for all workers. Documentation of safety meetings and attendance shall be submitted to the Government.

2.9.6 Asbestos Plan

Before any asbestos work can begin, the Contractor shall submit an Asbestos Plan that demonstrates the Contractor’s ability to perform asbestos abatement in accordance with AHERRA and EPA requirements and Specification Section 02 82 14.00 10 “Asbestos Hazard Control Activities”. The Plan shall identify how key personnel are to be trained and/or certified and how annual training will be provided and documented. A plan for how the asbestos will be handled when encountered during non-asbestos work (contingency) shall be included. The Plan shall state that the COR will be notified prior to working with asbestos or if previously unidentified asbestos is encountered. If asbestos work is to be performed by a subcontractor, the experience and certification of credentials shall be provided. If the firm will perform the asbestos abatement, the firm’s certified personnel shall be identified and a copy of their latest certification provided.

2.9.7 Permits and Responsibilities

Permits and Responsibilities are the responsibility of the Contractor as required in Contract FAR Clause 52.236-7 “PERMITS AND RESPONSIBILITIES” and any local requirements specified in Local Clause 52.000-4092 “Installation Clearance / Access Requirements”).

2.9.8 Schedules

Schedules shall be negotiated and determined per Task Order. Schedules shall be submitted to the Government for acceptance in accordance with Specification Section 01 32 01 Project Schedules (Alternate).

2.9.9 Contractor’s Responsibility

a. The Contractor shall be held responsible for any and all damages attributed to the actions of the Contractor or its subcontractors outside the limits of construction, including drainage structures, electrical or telephone facilities, pavement and other facilities.

b. When required, the Contractor shall lay out their work from Government-established base lines and/or bench marks as indicated per Task Order. The Contractor shall furnish at their own expense all stakes, templates, platforms, equipment, tools, material, and labor required to lay out any part of the work. The Contractor shall be responsible to for executing the work to the lines and grades as established per Task Order.

c. The Contractor shall erect and maintain temporary barricades, if required, to limit public access to hazardous areas. Barricades shall be required whenever safe public access to paved areas such as roads, parking areas or sidewalks is prevented by construction activities or as otherwise necessary to ensure the safety of both pedestrian and vehicular traffic. Barricades shall be securely placed, clearly visible with adequate illumination to provide sufficient visual warning of the hazard during both day and night.

d. The Contractor shall be responsible for the security of their equipment.

e. Construction debris, waste materials, packaging material and the like shall be removed from the work site daily. Any dirt or mud which is tracked onto paved or surfaced roadways shall be cleaned away. Materials resulting from demolition activities which are salvageable shall become the property of the contractor unless otherwise stated in the Task Order. Stored material, whether new or salvaged, shall be neatly stacked.

f. All debris shall be removed and the area restored to its original condition, including top soil and seeding if necessary.

2.9.10 Modifications

Modifications to existing Task Orders shall be determined in accordance with the provisions of Contract FAR Clauses 52.243-4 “Changes”. All pricing for pre-priced items will be accomplished using the UPB.

2.9.11 Warranty

The Contractor warrants that the work is performed in a satisfactory manner and meets industry standards.

The Contractor shall provide an understood warranty of two (2) years for all construction and as applicable in Contract Local Clause 52.246-2100 WARRANTY OF CONSTRUCTION (EUROPE). Extended warranties if applicable shall be provided per Task Order.

2.9.12 Close Out

As-built drawings will be provided within two weeks of final acceptance in Microstation compatible format (dwg or dgn). All shop drawings, if required, warranties, extended warranties, test records, inspection certificates, and manufacturer certificates shall be provided to the Contracting Officer. The Contractor shall certify in writing that upon completion of the work and cleanup of the work areas that the site is environmentally clean with no Hazardous, Toxic and Radioactive Waste (HTRW) contaminates resulting from the Contractor’s operation.

2.9.13 Payments

Payments shall be in accordance with Contract FAR Clauses 52.232-1 “Payments”, 52.232-5 “Payment Under Fixed-Price…