Amendment 4 AV Equipment .pdf

W81G6711021437

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is provide further information in the questions and answ ers section.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Aug-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912ES21R0006

X 9B. DATED (SEE ITEM 11)

30-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Aug-2021

CODE

CONTRACTING DIVISION

USACE - ST PAUL

180 FIFTH STREET EAST

SUITE 700

SAINT PAUL MN 55101-1678

W912ES 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ES21R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

QUESTIONS & ANSWERS

Q1: Do all 4K conferencing cameras need full USB 3.0 connections or will USB2.0 (which limits most cameras to 1080p output mode) be sufficient?

A1: Must be USB 3.0

Q2: Are fixed (non-PTZ) cameras acceptable, or do conferencing cameras need to support both 4K and motorized (or AI) PTZ functions?

A2: Fixed cameras are acceptable

Q3: The bid specifies installing HDMI inputs matching the available input on the display. Do multiple USB connections need to be installed or will only one USB connection be suitable?

A3: One USB connection for the camera in each room

Q4: Rooms 813 & 1019 are noted as divided rooms, but do not list divide/combine capabilities to have the two rooms interact. Is that required for these spaces (share microphones/speakers when combined)?

A4: No, does not need to be combined

Q5: Which spaces require input for RCA connectivity? Any spaces outside of Room 1327?

A5: 1327 Executive Conference Room, 1525 Emergency Operations Center (EOC), and 1613 Training Room

Q6: What is the source to the elevator lobby displays? HDMI wall plate?

A6: A wall plate will have power and cable connect with a LAN port

Q7: Where is the content for the Hallway Monitors coming from?

A7: A wall plate will have power and cable connect with a LAN port

Q8: Section 1.1.23.1 address the elevator displays. It states to use HDMI and USB extenders for these displays.

These are common areas; should we assume that there will be a TV system run to these locations or are these to be for digital signage and no other cabling other than the data drops provided by others are needed?

A8: A wall plate will have power and cable connect with a LAN port, digital signage only

Q9: Does the customer have all UNCOMPILED source code for any of the rooms that have control systems and will they provide them to the new AV vendor upon award for any adjustments after adding new hardware, or if there are any issues after the move?

A9: We do not have source code for any A/V equipment.

Q10: Are line diagrams available for every system and will they be provided upon award?

A10: We are waiting on the receipt of diagrams and will post them in a future amendment.

Q11: Mounting location questions: There are very few details regarding furniture and equipment locations in each space. Do all spaces have central tables? Is all connectivity to be in-table, or are any wall-plate inputs required?

A11: All conference rooms will have central tables, connectivity will be in the table, and wall-plate inputs will be installed by the building construction contractor.

Q12: System specifies TV's must have 3 inputs. Are they asking for multiple inputs to be individually extended from the table, or can we utilize a switcher at the table to combine all inputs into a single connection to the TV?

A12: The building construction contractor will provide pucks (or similar devices) along with conduit for connectivity to the wall plates.

Q13: Specifications required support for legacy DVD/VCR source. Where will these be mounted, and can they be input directly to the displays? (Section 4.0) A13: They will be input directly into the displays and not mounted. Only two rooms require this, 1327 (executive conference room) and 1525 (EOC).

Q14: The scope indicates a remote control should be used to control the display, speakers, microphones and camera controls. Is a touch panel preferred or programmable remote acceptable? (Section 3.0) A14: Section 3.0 of the scope now states the remote shall control the display, speakers, and selection of inputs.

Q15: Can the AV bidder exclude the acoustic panel requirement and still submit a bid? A 3rd party contractor can be engaged for the work, but further room details are needed to bid this section.

A15: Acoustic panel requirements have been removed from this scope of work.

Q16: In several sections/ rooms starting with 4.1.3.2 it is stated that “Acoustic panels to reduce echo are required”.

It is impossible to accurately define what is necessary for acoustic panels without first knowing all of the room’s dimensions, building materials, and doing a through in room test. Are we to provide a quote for a minimum amount of acoustic sound dampening in each room that it is stated as being needed?

A16: Acoustic panel requirements have been removed from this scope of work.

Q17: Section 4.1.16.5 states to mount 63”-67” displays on articulating arms. The only articulating arm that will accommodate a 65” display and still meet 4” ADA restrictions would be an in-wall box with articulating arm. These back boxes would be installed in the wall by the GC and power connected to them by an electrician. Should this system be proposed for the areas needing 65” displays on articulating arms?

A17: Contractor is responsible for determining how to utilize wall mounts and articulate equipment.

Q18: If existing devices (Crestron extenders or control systems) are not compatible with 3rd party equipment, are they required to be re-used or can new equipment be provided if cost-competitive to the labor to refurbish / repurpose existing equipment?

A18: All existing equipment is to be moved and reinstalled.

Q19: Are there pics of the current rooms in use?

A19: No pictures are available.

Q20: You clarified that there is power and network at each location for digital signage but did not clarify where the content is being generated. Would it be correct to assume that you are providing a digital signage player device at each elevator monitor that you will manage? We’d like to verify that you are not looking for the bidder to provide any device on which the digital signage is actually generated / managed.

A20: The Government is providing the software and managing the content. The Contractor will provide the display and mounting bracket.

Q21: Are there any possible chances for passive devices like HDMI cabling be omitted from the TAA requirements?

A21: No

Q22: We did not see any dates for when the rooms that are moving can be deinstalled, only dates for the install.

Are the rooms to be deinstalled at the same time as the install? If not, where are the items to be stored between deinstall and install date?

A22: Existing equipment may be available prior to the installation date at the new location with proper coordination with the Government, however the Contractor would be responsible for any storage fees.

Q23: Can we get a list of all of the items coming over to the new location?

A23: See attached

(End of Summary of Changes)