Amendment 3 AV equipment.pdf

W81G6711021437

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to 1) extend the solicitation closing date; 2) expand on the questions/answ ers section; and 3) make changes to the scope of w ork in the follow ing sections: Section 3.0 for remote control capabilities, Section 4.0 for VCR/DVD capabilities, Section 5.0 removed date available, and remove acoustic panel requirements.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Jul-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912ES21R0006

X 9B. DATED (SEE ITEM 11)

30-Jun-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Jul-2021

CODE

CONTRACTING DIVISION

USACE - ST PAUL

180 FIFTH STREET EAST

SUITE 700

SAINT PAUL MN 55101-1678

W912ES 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912ES21R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 23-Jul-2021 10:00 AM to 18-Aug-2021 05:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

QUESTIONS & ANSWERS

Q1: Do all 4K conferencing cameras need full USB 3.0 connections or will USB2.0 (which limits most cameras to 1080p output mode) be sufficient?

A1: Must be USB 3.0

Q2: Are fixed (non-PTZ) cameras acceptable, or do conferencing cameras need to support both 4K and motorized (or AI) PTZ functions?

A2: Fixed cameras are acceptable

Q3: The bid specifies installing HDMI inputs matching the available input on the display. Do multiple USB connections need to be installed or will only one USB connection be suitable?

A3: One USB connection for the camera in each room

Q4: Rooms 813 & 1019 are noted as divided rooms, but do not list divide/combine capabilities to have the two rooms interact. Is that required for these spaces (share microphones/speakers when combined)?

A4: No, does not need to be combined

Q5: Which spaces require input for RCA connectivity? Any spaces outside of Room 1327?

A5: 1327 Executive Conference Room, 1525 Emergency Operations Center (EOC), and 1613 Training Room

Q6: What is the source to the elevator lobby displays? HDMI wall plate?

A6: A wall plate will have power and cable connect with a LAN port

Q7: Where is the content for the Hallway Monitors coming from?

A7: A wall plate will have power and cable connect with a LAN port

Q8: Section 1.1.23.1 address the elevator displays. It states to use HDMI and USB extenders for these displays.

These are common areas; should we assume that there will be a TV system run to these locations or are these to be for digital signage and no other cabling other than the data drops provided by others are needed?

A8: A wall plate will have power and cable connect with a LAN port, digital signage only

Q9: Does the customer have all UNCOMPILED source code for any of the rooms that have control systems and will they provide them to the new AV vendor upon award for any adjustments after adding new hardware, or if there are any issues after the move?

A9: We do not have source code for any A/V equipment.

Q10: Are line diagrams available for every system and will they be provided upon award?

A10: We are waiting on the receipt of diagrams and will post them in a future amendment.

Q11: Mounting location questions: There are very few details regarding furniture and equipment locations in each space. Do all spaces have central tables? Is all connectivity to be in-table, or are any wall-plate inputs required?

A11: All conference rooms will have central tables, connectivity will be in the table, and wall-plate inputs will be installed by the building construction contractor.

Q12: System specifies TV's must have 3 inputs. Are they asking for multiple inputs to be individually extended from the table, or can we utilize a switcher at the table to combine all inputs into a single connection to the TV?

A12: The building construction contractor will provide pucks (or similar devices) along with conduit for connectivity to the wall plates.

Q13: Specifications required support for legacy DVD/VCR source. Where will these be mounted, and can they be input directly to the displays? (Section 4.0) A13: They will be input directly into the displays and not mounted. Only two rooms require this, 1327 (executive conference room) and 1525 (EOC).

Q14: The scope indicates a remote control should be used to control the display, speakers, microphones and camera controls. Is a touch panel preferred or programmable remote acceptable? (Section 3.0) A14: Section 3.0 of the scope now states the remote shall control the display, speakers, and selection of inputs.

Q15: Can the AV bidder exclude the acoustic panel requirement and still submit a bid? A 3rd party contractor can be engaged for the work, but further room details are needed to bid this section.

A15: Acoustic panel requirements have been removed from this scope of work.

Q16: In several sections/ rooms starting with 4.1.3.2 it is stated that “Acoustic panels to reduce echo are required”.

It is impossible to accurately define what is necessary for acoustic panels without first knowing all of the room’s dimensions, building materials, and doing a through in room test. Are we to provide a quote for a minimum amount of acoustic sound dampening in each room that it is stated as being needed?

A16: Acoustic panel requirements have been removed from this scope of work.

Q17: Section 4.1.16.5 states to mount 63”-67” displays on articulating arms. The only articulating arm that will accommodate a 65” display and still meet 4” ADA restrictions would be an in-wall box with articulating arm. These back boxes would be installed in the wall by the GC and power connected to them by an electrician. Should this system be proposed for the areas needing 65” displays on articulating arms?

A17: Contractor is responsible for determining how to utilize wall mounts and articulate equipment.

SCOPE OF WORK

Project: Conference Rooms Audio-Visual (A/V) Hardware Installation

1.0 Purpose: To design/layout new audio-visual systems (including at a minimum 4K cameras, TVs/monitors, sound systems) in the future U.S. Army Corps of Engineers – St. Paul District offices (MVP), including reuse of existing equipment and hardware, procurement of new equipment/hardware and installation of the systems. The scope includes removal, transport, and reinstallation of existing audio-visual equipment at the current office location to the new office location. Some of the equipment uses Crestron controls and other hardware mounted within a mobile rack. The equipment in these instances is already preconfigured and programmed, so the requirement is that the equipment be removed from the current location and installed in the new location to continue functioning as designed and installed.

The conference rooms are primarily used for conducting meetings in which images / documents / videos will be displayed via computers or other equipment. In addition, the A/V systems must be able to provide audio and video conference capabilities using products like Skype for Business, Microsoft Teams, Cisco WebEx, and similar software products. The contractor is responsible for ensuring sound distribution is clear and consistent throughout the conference room space for all potential meeting applications.

Contractor shall also schedule up to 16 hours for consultation over the course of two weeks with the representatives from the Geotech & Geology Branch, Hydraulics & Hydrology Branch, and the Design Branch to cover potential specific conference room needs and requirements beyond those outlined in this statement of work. The Contractor and the above offices will coordinate scheduled days and times within those two weeks.

2.0 Place of Performance: Existing equipment and related hardware is currently installed in conference rooms located in MVP offices at 180 5th Street East, Suite #700, St. Paul, MN, 55101. MVP occupies most of two floors within this office building and the conference rooms are located on both floors. The new office space is at the First National Bank Building located at 332 Minnesota Street North, St Paul, MN 55101. First National Bank occupies most of the city block at this address with several buildings, and MVP will specifically be occupying all or part of floors 8 through 16 in the building tower located on the corner of Robert Street North and 4th Street East.

3.0 Performance Objectives: The Contractor shall provide 4K video and HD audio capabilities in each of the specified conference rooms and spaces as outlined within this document. These capabilities will be utilized by MVP computers, laptops, and other equipment for tele video and teleconference purposes.

The St. Paul District requires wall mounted LED screens with built-in audio or an attached audio system for sound output, in size ranges mentioned below (in inches using industry standard diagonal screen measurements) that are rated with a minimum screen resolution of 4K and a duty cycle of at least 10 hours per day unless otherwise noted. All screens shall be clearly viewable from anywhere in the room whether standing or sitting.

The screens shall provide at minimum three (3) HDMI inputs, unless otherwise noted, wired to varied locations in the room to accommodate use of the screens in each space by multiple persons and/or devices, with selection of the device inputs controlled via a remote control.

Screens shall also have a built-in TV tuner to support the addition of a TV antenna or Cable TV service in the future. Each screen shall include a remote control to facilitate control of the display, audio volume, and selection of inputs.

4K video cameras shall be installed on the wall above or below each screen in the conference rooms to facilitate video conferencing. The 4K cameras shall connect to laptop computers on the conference table via USB connection. These cameras shall be Plug-and-Play with Windows 10 (i.e. does not require installation of third-party drivers or software to function) to facilitate ease of use for any user.

A microphone or microphone system will need to be added in conjunction with the video cameras to facilitate audio for the video conferencing use as well, and connectivity provided to connect those to laptop computers for video conferencing use. None of the existing room hardware includes a sound bar or sound system, video camera, or microphone so these will need to be added to all the conference rooms in the new office space. As noted above, existing screens and associated hardware will be unmounted and removed for relocation and reinstallation to the new office space location, as is noted further within this document. The intent is to provide a clean installation with all cords and cables running behind walls or above ceilings and hidden behind the wall mounted TV/monitor screens. The only visible items that shall be seen by a casual observer after installation are the screen itself and the jacks/cables/ports required for audio/visual connection to a computer or other equipment.

Contractor shall provide 1-year repair/replace warranty on all Contractor purchased equipment and installation to include parts and electronics. Contractor shall provide 2- year on-site maintenance with over the phone technical support. Contractor shall provide up to 12 hours systems training within the first two months after completion of all installation.

All wires and cabling to and from the screens shall be hidden or concealed within the walls and ceiling to provide for a neat and clean installation that does not detract from the overall appearance of the room, and does not present a potential safety hazard to people using the room.

The wall mounts used for the screens shall have an angle adjustment to aid in viewability. The Contractor shall provide and attach the needed hardware for wall mounting of the screens in each location.

Contractor is responsible for clean-up after installation is complete including but not limited to vacuuming floors, patching, and painting of any walls or other surfaces as needed to maintain the overall appearance and presentation of the room. All equipment, materials, and components shall be new unless otherwise specified in this document. All equipment removed from any room at the current MVP office location shall be installed or used in the new MVP office location. When that cannot occur, then the hardware shall be returned to the Government immediately with an explanation as to why.

4.0 Details: In the cases of rooms using existing equipment, except where noted, the HDMI extenders are Crestron model HD-RXC-101-C-E and consist of a wall plate with an input jack and a small module connected to the screen, being connected to each other with a wire. No wire or connecting cables shall ever be visible between any screen and its associated HDMI and USB input jacks. Power cords, cables, and power supplies shall also never be visible, being hidden or installed behind the screen. Any control systems, in the rooms they are specified for, should include a capability to connect older equipment items for use. Other equipment may include older Video Cassette Recorder (VCR) and Digital Video Disc (DVD) players that are not HDMI capable. Only rooms 1327 (executive conference room) and 1525 (EOC) require VCR/DVD input capabilities.

Any cameras installed shall be 4K in resolution, able to view all the people seated around the table in the room where used, and use USB connectivity to facilitate ease-of-use with a laptop or other computer for video conferencing purposes. Unless otherwise noted, the camera shall include a microphone able to provide HD quality audio pickup to other participants of a video conference. These cameras must be plug-and-play with Windows 10, and not require software drivers or other third-party software to be installed for their use. The 4K USB Video Camera is still a requirement regardless of the microphone used.

4.1 Conference rooms, defined by their number from the Design In Depth floorplans. Any physical direction given in these instructions assumes you are looking at the top-down floorplan for that floor, with the space in question being as diagramed on that drawing. “Right” refers to the right side of the room, “bottom wall” refers to the wall in that room towards the bottom of the floor plan drawings. When in doubt or if the direction or specification seems unclear, the Contractor shall seek guidance from the Contracting Officer. The Contractor may assume that any physical direction given is about the top-down view of the room as depicted in the provided floorplan drawings.

4.1.1 Room 801: 6-person small conference room

4.1.1.1 Move equipment from room 6BW in the current office location to this room.

4.1.1.2 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.1.3 Remove existing Samsung screen with Barcode #83178, its mount, and the attached Crestron HDMI equipment from room 6BW in the current building and reinstall in this room centered on the right-hand wall.

4.1.1.4 The screen shall include speakers to provide audio to the room via HDMI input.

4.1.1.5 Connect all HDMI extenders to the screen HDMI inputs, one per input.

4.1.2 Room 802: 6-person small conference room

4.1.2.1 Move equipment from room 6ANW in the current office location to this room.

4.1.2.2 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.2.3 Remove existing Samsung screen with Barcode #83179, its mount, and the attached Crestron HDMI equipment from room 6ANW in the current building and reinstall in this room centered on the left-hand wall.

4.1.2.4 The screen shall include speakers to provide audio to the room via HDMI input.

4.1.2.5 Connect all HDMI extenders to the screen HDMI inputs, one per input.

4.1.3 Room 813: 12-person medium divided conference room

4.1.3.1 This room has a folding center divider so the room can be split into separate spaces. This room will have two separate, but duplicate systems installed.

4.1.3.2 Provide a 4K wall mounted USB camera with microphone above each screen

4.1.3.3 Provide and install two 63-67” screens to be wall mounted on the right-hand wall next to the entry door, and the left-hand wall by the entry door.

4.1.3.4 The screens shall include speakers to provide audio to the room via HDMI input.

4.1.3.5 Use of HDMI and USB extenders is expected to ensure reliability of the connections.

4.1.4 Room 918: 14-person large conference room

4.1.4.1 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.4.2 Provide and install an 82-88” screen to be wall mounted on the right-hand wall next to the entry door.

4.1.4.3 The screen shall include a connected sound bar or sound system to provide clear audio to the room via audio supplied by the screen. Screen shall receive audio via HDMI input.

4.1.4.4 Use of HDMI and USB extenders is expected to ensure reliability of the connections.

4.1.5 Room 909: 4-person conference room

4.1.5.1 Move Room 7AXO from the current building to this room in the new building.

4.1.5.2 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.5.3 Remove existing Samsung screen with Barcode #83173, its mount, and the attached Crestron HDMI equipment from room 7AXO in the current building and reinstall in this room.

4.1.5.4 Install screen on left-hand wall using existing mount and mount the HDMI receivers behind the screen.

4.1.5.5 Connect all HDMI extenders to the screen HDMI inputs, one per input.

4.1.6 Room 910 and 911: 4-person small conference room

4.1.6.1 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.6.2 Provide and install a 52-58” screen to be wall mounted on the left-hand wall, centered side-to-side on that wall.

4.1.6.3 The screen shall include speakers to play audio to the room. Screen shall receive audio via HDMI input.

4.1.6.4 Use of HDMI and USB extenders is permitted to ensure reliability of the connections.

4.1.7 Room 1002: 4-person small conference room

4.1.7.1 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.7.2 Provide and install a 52-58” screen to be wall mounted on the top wall, centered side-to-side on that wall.

4.1.7.3 The screen shall include speakers to play audio to the room. Screen shall receive audio via HDMI input.

4.1.7.4 Use of HDMI and USB extenders is permitted to ensure reliability of the connections but should not be needed in this space given the short cabling distances.

4.1.8 Room 1003 and 1004: 4-person small conference room

4.1.8.1 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.8.2 Provide and install a 52-58” screen to be wall mounted on the bottom wall, centered side-to-side on that wall.

4.1.8.3 The screen shall include speakers to play audio to the room. Screen shall receive audio via HDMI input.

4.1.8.4 Use of HDMI and USB extenders is permitted to ensure reliability of the connections but should not be needed in this space given the short cabling distances.

4.1.9 Room 1019: 14-person large divided conference room

4.1.9.1 This room has a folding center divider so the room can be split into separate spaces. This room will have two separate, but duplicate systems installed.

4.1.9.2 Provide a 4K wall mounted USB camera with microphone above each screen

4.1.9.3 Provide and install two 63-67” screens to be wall mounted on the top wall and the bottom wall respectively as depicted in the floorplan drawing.

4.1.9.4 The screens shall include a soundbar or system connected to the screen to provide clear audio to the entire room.

4.1.9.5 Use of HDMI and USB extenders is expected to ensure reliability of the connections.

4.1.10 Room 1104: 6-person small conference room

4.1.10.1 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.10.2 Provide and install a 52-58” screen to be wall mounted on the top wall, centered side-to-side on that wall.

4.1.10.3 The screen shall include speakers to play audio to the room. Screen shall receive audio via HDMI input.

4.1.11 Room 1117: 8-person medium conference room

4.1.11.1 Move Room 7CW from the current building to this room in the new building.

4.1.11.2 Provide a 4K wall mounted USB camera with microphone above each screen

4.1.11.3 Remove existing Samsung screen with Barcode #83177, its mount, and the attached Crestron HDMI equipment from room 7CW in the current building and reinstall in this room.

4.1.11.4 Screen shall be wall mounted on the top wall, centered from side-to-side, with the HDMI receivers mounted to the wall behind it.

4.1.12 Room 1126: 12-person medium conference room

4.1.12.1 Move Room 7BNW from the current building to this room in the new building.

4.1.12.2 Provide a 4K wall mounted USB camera with microphone above each screen

4.1.12.3 Remove existing Samsung screen with Barcode #83172, its mount, and the attached Crestron HDMI equipment from room 7BNW in the current building and reinstall in this room.

4.1.12.4 Screen shall be wall mounted on the top wall, centered from side-to-side, with the HDMI receivers mounted to the wall behind it.

4.1.13 Room 1213: 14-person large conference room

4.1.13.1 Provide a 4K wall mounted USB camera with microphone above each screen

4.1.13.2 Provide and install an 82-88” screen to be wall mounted on the left-hand wall, centered from side-to-side as depicted in the drawing.

4.1.13.3 The screen shall include a soundbar or system connected to the screen to provide clear audio to the room via HDMI input.

4.1.14 Room 1214: 8-person medium conference room

4.1.14.1 Move Room 6ES from the current building to this room in the new building.

4.1.14.2 Provide a 4K wall mounted USB camera with microphone above the screen

4.1.14.3 Remove existing Samsung screen with Barcode #83175, its mount, and the attached Crestron HDMI equipment from room 6ES in the current building and reinstall in this room.

4.1.14.4 Install screen on right-hand wall using existing mount and mount the HDMI receivers behind the screen.

4.1.15 Room 1307: 14-person large conference room

4.1.15.1 Move Room 7ESE from the current building to this room in the new building.

4.1.15.2 Provide a 4K wall mounted USB camera with microphone above each screen

4.1.15.3 Remove existing Samsung screen with Barcode #83171, its mount, and the attached Crestron HDMI equipment from room 6ES in the current building and reinstall in this room.

4.1.15.4 Install screen on right-hand wall using existing mount and mount the HDMI receivers behind the screen.

4.1.16 Room 1327: Executive Conference Room

4.1.16.1 As this room will have multiple screens and many video sources, this room is to include both a wireless touchscreen remote and a wall mounted touchscreen for control of the audio and video systems in this room.

4.1.16.2 Provide a 4K wall mounted USB camera below the screen.

4.1.16.3 Provide and install a display screen, minimum size of 86” to maximum size of 98”, to be wall mounted on the left-hand wall, centered from side-toside as depicted in the drawing.

4.1.16.4 Provide and install two 63-67” screens on articulating wall mounts. Install one screen on the top wall as depicted in the drawing, and the other opposite on the bottom wall opposite.

Screens shall be mounted higher on the wall to facilitate viewing from any location in the room whether sitting or standing, and to reduce any hazard to people walking past them.

4.1.16.5 Provide and install an object-oriented, immersive surround sound system that includes speakers installed in the ceiling, to provide clear audio to the room. This system will be used to play audio from video conference calls, phone calls, music sources, television, and computer files that may consists of music or voice or both.

4.1.16.6 Microphones shall be provided on the main conference table, one for every two seats at the table. Microphones shall have both an individual and global mute capability (to mute just that microphone, or all microphones in the room simultaneously).

4.1.16.7 A quad video splitter will be installed to display four separate video sources at the same time on the 86-98” screen.

4.1.16.8 Two additional quad video splitters will be installed to display four separate video sources, independent of the 86-98” screen, on both 63-67” screens at the same time with each of those screens showing different views/input sources.

4.1.16.9 The audio/video control system shall also include connectivity to add two (2) Cable TV sources.

4.1.16.10 The audio/video control system shall also include connectivity to add two (2) other audio/video sources. These sources may use HDMI or older RCA connectivity for audio and video output, so should be capable of handling both types of connection.

4.1.16.11 The audio/video control system shall include VoIP capability such as that provided by a Biamp Tesira.

4.1.16.12 An A/V closet designated Room 1328 exists to house the audio/video equipment and installed other hardware needed to operate the audio/video systems in this room. Contractor will provide an appropriate floor or wall rack to hold this equipment, or a shelving system well suited to this task.

4.1.16.13 This system must have 99.9% reliability and operational readiness. The control system and other hardware shall be selected to provide for this requirement.

4.1.16.14 The system in this room shall include Bluetooth audio connectivity to allow cellphones and other devices to use the microphone and speaker system installed in this room.

4.1.16.15 All screens and equipment used in this room shall have capability for a 24-hour duty cycle every day.

4.1.16.16 Provide an electric or electronic sign outside the entry doors designated 1327 and 1330 to indicate that the room is in use. Sign or signs to be controlled by the touchscreen system if possible, or a separate wall mounted system near the door designated 1327.

4.1.16.17 Contractor will provide a podium for lectures and training use. The podium should be large enough to accommodate a laptop computer with a 17-inch screen and provide connectivity with a power outlet, a network jack, an and HDMI connection for the laptop being used on the podium. These connections shall be wired to the A/V equipment in the A/V Closet for this room.

Podium should have one or more shelves beneath the podium top to house the wireless touchscreen tablet and charger that controls the room, and other items such as dry erase markers, wireless mouse, and keyboard

4.1.17 Room 1404: 10-person medium conference room

4.1.17.1 Move Room 6C-Stairs from the current building to this room in the new building.

4.1.17.2 Provide a 4K wall mounted USB camera with microphone above the screen.

4.1.17.3 Remove existing Samsung screen with Barcode #83174, its mount, and the attached Crestron HDMI equipment from room 6C-STAIRS in the current building and reinstall in this room centered on the bottom wall.

4.1.18 Room 1415 and 1416: 4-person small conference room

4.1.18.1 Provide a 4K wall mounted USB camera with microphone above the screen.

4.1.18.2 Provide and install a 52-58” screen to be wall mounted on the top wall, centered side-to-side on that wall.

4.1.18.3 The screen shall include speakers to play audio to the room. Screen shall receive audio via HDMI input.

4.1.19 Room 1417: 6-person small conference room

4.1.19.1 Provide a 4K wall mounted USB camera with microphone above the screen.

4.1.19.2 Provide and install a 63-67” screen to be wall mounted on the bottom wall, centered side-to-side on that wall.

4.1.19.3 The screen shall include speakers to play audio to the room. Screen shall receive audio via HDMI input.

4.1.20 Room 1514: 8-person conference room

4.1.20.1 Move room 7DSW from the current building to this location in the new building.

4.1.20.2 Provide a 4K wall mounted USB camera with microphone above the screen.

4.1.20.3 Remove existing Samsung screen with Barcode #83176, its mount, and the attached Crestron HDMI equipment from room 7DSW in the current building and reinstall in this room.

4.1.20.4 The screen shall be mounted on the right-hand wall, with the HDMI receivers mounted to the wall behind it.

4.1.21 Room 1525: Emergency Operations Center conference room

4.1.21.1 This is room number 626/6W22 in the current building, designated as the “EOC Conference Room”, moving to this location in the new building.

4.1.21.2 This room exists in the current office space and will be moved to the new building into this room. All hardware such as: screens, controls, extenders, and wall mounts, shall be disconnected and removed from the current location to be brought over by the Contractor and reinstalled in this new location.

4.1.21.3 The existing hardware includes an audio hardware rack that will be moved to this new space, to be housed in an A/V Closet designated on the plans as Room 1526.

4.1.21.4 It is imperative that none of the existing hardware is damaged or lost while be removed, transported, and reinstalled into this new space.

4.1.21.5 It is required that the room be fully operational in the new location, matching the operation and capabilities this same hardware had in the current location.

4.1.21.6 This room and system consist of two (2) 55-inch screens and articulating wall mounts, two (2) 65-inch screens and articulating wall mounts, and two (2) 98-inch screens and wall mounts. There are also several HDMI and USB extenders in use at the conference room tables, on varied walls, and behind each screen. These must all be relocated to the new space and reconnected as noted.

4.1.21.6.1 The two 98-inch screens will be wall mounted on the bottom wall of this room in a side-by-side configuration.

4.1.21.6.2 One 65-inch screen will be mounted on the wall near door 1526 as depicted in the drawing, with the other 65-inch screen mounted on the wall directly opposite.

4.1.21.6.3 One 55-inch screen will be wall mounted on the wall in the break area inside the EOC designated as 1522. It shall be high enough above the countertop to not interfere with the use of the break area, with enough space on each side for the articulating mount to allow the screen to come and swing to one side or the other.

4.1.21.6.4 The other 55-inch screen will be mounted on the wall or on the corner column between the doors designated as 1524 and 1525B. This may require installation of a separate frame or other bracket or fabricated construction. The screen shall be installed so that it is high enough on the wall to not present a hazard to people walking through that area, and still be provided with enough space on both sides to articulate on its mounting.

4.1.21.7 This room includes a wall mounted 4K USB camera, ceiling mounted sound system, and ceiling mounted microphone system, and global microphone mute buttons are installed at each table. All these existing room systems and their associated hardware will be transported to and reinstalled into the new building location.

4.1.21.8 There are HDMI inputs, part of the installed Crestron system, installed on each of five tables in this room with one of the tables also having a USB extender installed next to the HDMI input. In addition, each table has a lighted button installed that functions as a system microphone mute button. The units and buttons on these tables all terminate in RJ45 connectors and will need to be reconnected to the A/V rack in the A/V Closet in the new location.

4.1.21.9 In 1525, Contractor will provide a podium for lectures and training use. The podium should be large enough to accommodate a laptop computer with a 17-inch screen, and provide connectivity for a power outlet, a network jack, and an HDMI connection for the laptop being used on the podium. These connections should be such that they use the HDMI wall plate, network jacks, and power outlet being installed near door 1525B. Podium should have one or more shelves beneath the podium top to house the wireless touchscreen tablet and charger that controls the room, and other items such as dry erase markers, wireless mouse and keyboard.

4.1.21.10 The following items in this room have barcode stickers on them, with the following numbers:

Barcodes for screens:

59075 59077 59081 59082 58847 58849

Barcodes for HDMI extenders/receivers:

58848 58850 59076 59078 59079 59080

Additional barcoded items:

53295 DVD/VCR

59083 wireless touchscreen controller 59084 4k video conference camera 59085 digital media switcher 59086 quad screen splitter 59087 video scaler 59088 Biamp Tesira VoIP unit 59089 audio interface 59090 interface unit 59091 power amplifier 59092 control processor 59093 wireless security gateway 59094 network switch

Some of these items are mounted to the walls behind the screens, some are mounted underneath the conference tables in this room, and some are installed in the rolling audio/video rack. All this equipment and the other A/V related devices connected to it needs to be moved to, installed in, and reconnected in the new building space.

4.1.22 Room 1613: District Training room

4.1.22.1 This room is capable of being split into two separate rooms, and as such the installed system needs to reflect this.

4.1.22.2 Ceiling mounted speaker system to provide clear audio to all points in the room. The system must allow a division or split so that the two installed systems can be used separately and without interference to the other.

4.1.22.3 A 4K USB video camera will be installed above each screen

4.1.22.4 Install a microphone system throughout the room. The system must allow a division or split so that the two installed systems can be used separately and without interference to the other.

4.1.22.5 This space includes an audio/video equipment closet designated as Room 1614 on the floorplans. All hardware used in this room shall be installed here, either rack mounted or using a suitable shelving system.

4.1.22.6 A podium with integrated control and computer connections for power, audio, network, HDMI, and USB will be provided in each half of the room to be used separately or together for presentations.

4.1.22.7 Room will hold two 82-88” screens, with one mounted on the right-hand wall and the other on the left-hand wall as depicted in the attached drawings.

4.1.22.8 The audio/video control system used shall include a quad video splitter to allow four separate video sources to be displayed on one or more screens at the same time.

4.1.22.9 As this room is designed to be separated into two smaller rooms, the control system should have a similar capability to address each smaller room separately.

4.1.23.1 Provide and install eight (8) total screens from 42” – 46” to be wall mounted on the West walls by each elevator entryway. One screen shall be installed on each floor, from 8th floor to the 15th floor.

4.1.23.2 The screens shall include speakers to provide audio to the room via HDMI input.

4.1.23.3 Use of HDMI and USB extenders is expected to ensure reliability of the connections.

4.2 Hardware:

4.2.1 In each case, the Contractor shall follow industry standards regarding the selection of equipment, cabling, and other hardware to be used in this project.

4.2.2 All new tv/monitors shall meet these minimum requirements:

4.2.2.1 4K (minimum) display resolution.

4.2.2.2 At least three (3) HDMI ports supporting at least the HDCP 2.2 standard.

4.2.2.3 Mounting equipment and hardware, with screens mounted on a wall using an appropriate mount or bracket assembly which has an adjustable tilt angle.

4.2.2.4 Include remote control of the screen, and the soundbar or other sound system if installed.

4.2.2.5 Include adjustable audio volume and mute via the remote control.

4.2.2.6 Screens shall be of a variety that will minimize power usage.

4.2.2.7 Come standard with an anti-glare screen in the 16:9 aspect ratio.

4.2.2.8 Maintain or provide for a wide viewing angle, with a minimum of 160 degrees viewing for both height and width.

4.2.2.9 All screens shall include a minimum manufacturer’s warranty of 2-years repair/replacement or be augmented to a minimum of 2- years by the Contractor.

4.2.2.10 Support an operating temperature of 32-104°F and operating humidity level of 20-80%.

4.2.2.11 Contractor shall verify that the selected screen size is appropriate for each designated space and shall confirm before installation that the screen can physically be installed and used safely in each location before commencing any work.

4.2.3 Contractor is responsible for transporting equipment from the current office location to the new office location.

4.2.4 Existing equipment being moved to the new MVP office space for installation shall be handled to prevent any marring or damage to the equipment while being removed/ unmounted, while in transit, and while being installed/mounted in the new office space. Any items, hardware, or equipment damaged by the Contractor shall be replaced by the Contractor with the same or similar item that matches or exceeds the damaged items capabilities. This replacement will be done at no additional cost to the Government. Replacement items to be approved by the Contracting Officer.

4.2.5 Contractor will ensure the security of all equipment in its possession against theft, loss, and damage.

4.2.6 In all instances of existing hardware being moved from the current office to the new office, the functionality of the screen and associated hardware will be maintained in the new space. It is expected that wherever needed the Contractor will install and terminate any wires or cabling needed to support this. In-wall wiring and cabling will not be moved from the current office to the new office.

4.2.7 All existing equipment moved to any room in the new office space shall be performance tested by the Contractor and its full functionality verified by the Government before being accepted. All new hardware procured and installed shall go through similar testing and verification before acceptance. Any flaws or issues identified in performance testing by the Contractor and/or verification by the selected Government representatives and technical experts shall be corrected by the Contractor, retested and reverified before acceptance by the Government.

4.2.8 All screens shall be wall mounted and shall use appropriately sized mounting hardware for the size and weight of the screen being installed in that room. The wall mounts are not required to articulate (move the screen) unless specifically noted, but all shall have an angle adjustment on them in order to reduce light glare on the screen from varied sources and to provide a more comfortable viewing experience from a seated position around a table. Articulation is not required on screens ranging from 80 inches and larger.

5.0 Deliverables / Schedule: Physical installation within the MVP offices shall be coordinated with the Contracting Officer. Working hours shall be between 8 am and 4 pm (central), Monday through Friday, excluding Federal holidays. Working hours shall remain this way unless arranged and approved ahead of time, in writing, by the Contracting Officer. Contractor shall provide operating instructions and warranty information for all hardware installed in each area.

Contractor will provide training to select MVP office staff (to be designated at a later date) of 12 hours to familiarize them with the operation of the new systems.

Work shall be coordinated with the Contracting Officer including submission of a work plan that outlines removal and reinstallation schedule of existing A/V systems. The work plan shall be initiated by the Contractor and done so at least three weeks prior to any planned work.

6.0 Operating Constraints:

6.1 Safety

a. Contractor shall comply with all OSHA regulations and manufacturer’s instructions.

b. Contractor shall obtain any and all required permits for this contract.

c. Contractor shall inform the Contracting Officer of any injuries, illnesses, and property damage which took place on the jobsite within 4 hours of incident.

d. Contractor shall comply with the EM 385-1-1, especially the electrical portions (see link below) https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

e. Contractor shall submit an abbreviated Accident Prevention Plan as stated in the EM 385-1-1 after award. This plan will need to be approved by the Government prior to any construction activities.

f. Contractor shall submit an Activity Hazard Analysis after award. A safety meeting will be held prior to any construction activities to discuss the submitted analysis.

ACTIVITY HAZARD ANALYSIS (AHA)

Before beginning each activity, task or Definable Feature of Work (DFOW) involving a type of work presenting hazards not experienced in previous project operations, or where a new work crew or subcontractor is to perform the work, the Contractor(s) performing that work activity must prepare an AHA. AHAs must be developed by the Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the Contracting Officer. AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. Format the AHA in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. Submit the AHA for review at least ten (10) working days prior to the start of each activity task. The Government reserves the right to require the Contractor to revise and resubmit the AHA if it fails to effectively identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented. AHAs must identify competent persons required for phases involving high risk activities, including confined entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding.

AHA MANAGEMENT

Review the AHA list periodically (at least monthly) at the Contractor safety meeting, and update as necessary when procedures, scheduling, or hazards change. Use the AHA during daily inspections by the SSHO to ensure the implementation and effectiveness of the required safety and health controls for that work activity.

AHA SIGNATURE LOG

Each employee performing work as part of an activity must review the AHA for that work and sign a signature log specifically maintained for that AHA prior to starting work on that activity.

The SSHO must maintain a signature log on site for every AHA. Provide employees whose primary language is other than English, with an interpreter to ensure a clear understanding of the AHA and its contents.

(End of Summary of Changes)