Solicitation_W912EK19T0028.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers Saylorville Lake East Side Mowing

W912EK19T0028

Attn: Natalie Werthmann 1500 Rock Island Drive Rock Island, Illinois 61201 Email: natalie.e.werthmann@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit the Technical Capabiltiy Statement and Past Performanc Questionnaire per clause

52.212-2.

5. Please fill out the the below information completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Include the Solicitation Number on the outside of your envelope or as subject line if submitting by email pdf format. It is the responsibility of the offeror to verify that their offer has been received and is legible when using a method other than electronic format to submit an offer.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: Taxpayer ID Number: ____________________________ CAGE Code (SAM):_______________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Natalie Werthmann - Phone: 309-794-5473 or Email: natalie.e.werthmann@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK19T0028 26-Feb-2019

b. TELEPHONE NUMBER

309-794-5473

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 11 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NATALIE E WERTHMANN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514783233905

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966109 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAYLORVILLE LAKE PROJECT OFC

CEMVR-OD-S

US ARMY CORPS OF ENGINEERS

5600 NW 78TH AVE

JOHNSTON IA 50131-1941

TEL: 515/276-4656 FAX:

--- --- ---- REF BLOCK 18A)FAX:

TEL: 309-794-5613 (INVOICES SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

INSTRUCTIONS: NOTICE TO OFFERORS

MOWING SERVICES FOR SPECIFIED RECREATION AREAS: SAYLORVILLE

LAKE EAST SIDE, POLK COUNTY, IOWA

1. REQUIRED SAM REGISTRATION: Prior to submitting an offer, vendors must be actively registered in the System for Award Management (SAM) website. Registration instructions may be obtained, and online registration may be accomplished, at www.sam.gov. By submission of an offer, an offeror acknowledges the requirement to be registered in the SAM database prior to award; during performance; and through final payment of any contract resulting from the solicitation. Refer to SAM FAR Clause 52.204-99 Deviation.

2. SCHEDULE OF PRICES (CLINS): Offerors must quote on all items and entire quantities contained in the base period and all options to be considered for award. Quotes received not complying with this requirement will be considered non-responsive and will be rejected. This contract will be awarded on a lump sum price basis. The Contractor must bid all items of work and this breakdown of prices is included for estimation and evaluation purposes, for invoice pricing of mowing and for any necessary deductions for services not performed.

3. WAGE RATES: Prevailing Wage Rates will apply for any award resulting from this solicitation. See the included Wage Determination, and contract clauses 52.222-41, Service Contract Act of 1965 for details.

4. LOW PRICE TECHNICALLY ACCEPTABLE PROCUREMENT: This will be a Lowest Price Technically Acceptable (LPTA) acquisition. Award will be made in accordance with FAR Part 52.212-2 “Evaluation – Commercial Items” for evaluation factors and source selection information.

5. DOCUMENTS TO RETURN: In order to be considered responsive, offeror’s must complete and return all of the following:

Solicitation Cover Sheet, including Taxpayer ID Number, CAGE Code, Point of Contact, Phone Number and Email Address.

Complete and return first page of solicitation, including offeror’s complete mailing address, telephone number, offeror’s name, title, and signature.

Complete and return Section B, “Schedule of Prices (CLINs)”.

Technical Capability Statement (see 52.212-2 Evaluation-Commercial Items) Complete USACE Past Performance Questionnaire (PPQ)

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page one of the solicitation, at the address indicated below. Please mark the envelope with the Solicitation Number and Project Title. Quotes may also be emailed to natalie.e.werthmann@usace.army.mil.

http://www.sam.gov/

US ARMY CORPS OF ENGINEERS

CLOCK TOWER BUILDING

Attn: Contracting Division – Natalie Werthmann

1500 Rock Island Drive

ROCK ISLAND, IL 61204-2004

6. REQUIRED INSURANCE: After award, the Contractor shall furnish proof of all required insurance, and valid driver’s license(s), to the Contracting Officer or his representative, before starting work. This is normally accomplished at the Pre-Work Conference.

7. TELEPHONE NUMBER: Offerors must provide on the first page of this solicitation a telephone number at which they can be contacted for a period of one week following the due date of this solicitation. Quotes from persons who cannot be contacted by telephone during normal office hours (8:00 a.m. through 4:00 p.m., CST) within the one-week period following the closing of this RFQ will be considered non-responsive and will be removed from further consideration.

8. LENGTH OF CONTRACT: Award will be for a base period (1 April 2019 - 31 March 2020) plus two option periods (1 April 2020 - 1 December 2021), if exercised by the Government. Exercise of option(s) are at the discretion of the U.S. Army Corps of Engineers, not of the Contractor. The Contractor cannot withdraw from the contract or refuse options of consecutive years at his/her discretion. See contract clause 52.217-8, Option to Extend Services.

9. SITE VISIT: Offerors who wish to request a site visit should contact the Project Office at (515) 276-4656 to schedule an appointment. The point of contact is Nathan Seibert, telephone extension #6507, or by email at Nathan.R.Seibert@usace.army.mil.

W912EK19T0028

Section SF 1449 - CONTINUATION SHEET

SCHEDULE OF PRICES

SCHEDULE OF PRICES (“CLINS”)

CLIN 0001 Base Year (1 April 2019 – 31 March 2020) Description Number of

Services (rounds)

Acreage Price / Acre Service Price (1 each/ round)

Total Service Price

0001AA-

Mowing & Trimming Services for Saylorville Lake (see Section 2.1 and Appendix B)

18 101 $ $ $

0001AB-

Unscheduled Aeration Services (See Section 2.2)

1 10 $

0001AC-

Unscheduled Overseeding Services (See Section 2.3)

3 1 $ $ $

0001AD-

Unscheduled Fertilizer Services (See Section 2.4)

0001AE-

Unscheduled Leaf Clean-up (See Section 2.5)

Total for Base Year (SUM of

CLINS

0001AA-

0001AE)

CLIN 0101 Option Year 1 (1 April 2020 – 31 March 2021) Description Number of

Services Acreage Price / Acre Service

Price (1 each)

Total Service Price

0101AA-

Mowing & Trimming Services for Saylorville Lake (see Section 2.1 and Appendix B)

18 101 $ $ $

0101AB-

Unscheduled Aeration Services (See

0101AC-

Unscheduled Overseeding Services (See Section 2.3)

3 1 $ $ $

0101AD-

Unscheduled Fertilizer Services (See

0101AE-

Unscheduled Leaf Clean-up (See Section

Total for Option Year 1 (SUM of

CLINS

0101AA-

0101AE)

CLIN 0201 Option Year 2 (1 April 2021 – 1 December 2021) Description Number of

Services Acreage Price / Acre Service

Price (1 each)

Total Service Price

0201AA-

Mowing & Trimming Services for Saylorville Lake (see Section 2.1 and Appendix B)

18 101 $ $ $

0201AB-

Unscheduled Aeration Services (See

0201AC-

Unscheduled Overseeding Services (See Section 2.3)

3 1 $ $ $

0201AD-

Unscheduled Fertilizer Services (See

0201AE-

Unscheduled Leaf Clean-up (See Section

Total for Option Year 1 (SUM of

CLINS

0201AA-

0201AE)

Grand Total for Base Year and Option Year 1 and 2 (SUM of

CLINS

0001AA-

0201AE)

TECHNICAL CAPABILITY STATEMENT

TECHNICAL CAPABILTY STATEMENT

(OFFERORS MUST COMPLETE)

The Offeror SHALL provide sufficient documentation of their technical capability, such as experience of the company and/or the key personnel and crew who will be performing the work, resumes, equipment lists, etc. or other information to enable the Government to determine the company's capability on projects of similar type, size, scope and complexity.

PAST PERFORMANCE

USACE PAST PERFORMANCE QUESTIONNAIRE (PPQ)

(OFFERORS MUST COMPLETE)

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR: _______________________________

POINT OF CONTACT & TELEPHONE NUMBER: __________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT FOR EAST SIDE MOWING SERVICES

SAYLORVILLE LAKE PROJECT, JOHNSTON IOWA

Section Title

1 General 2 Description of Services 3 Performance Measures 4 Government Furnished Property and Services 5 Antiterrorism and Operations Security (OPSEC)

Appendices A. Recreation Area Dates B. Maps C. Quality Assurance Surveillance Plan (QASP) D. Personnel Change Request Form

SECTION 1: GENERAL

1.1 CONTRACT DEFINITIONS.

As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. CONTRACTOR - the term Contractor refers to the prime Contractor and all contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

b. CONTRACTOR REPRESENTATIVE - a foreman or superintendent, assigned to represent the interests of the Contractor with regards to all matters involving the contract.

c. CONTRACTING OFFICER (KO) - the term "Contracting Officer" means the person executing this contract on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer; and the term includes, except as otherwise provided in this contract, the authorized representative of a Contracting Officer acting within the limits of their authority.

d. CONTRACTING OFFICER’S REPRESENTATIVE (COR) - An individual designated by the Contracting Officer to act as his/her representative to assist in managing the contract.

e. QUALITY CONTROL - the term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to ensure they meet the specifications and requirements of this contract.

f. QUALITY ASSURANCE - the term "Quality Assurance" refers to action taken by the government to ensure the Contractor's quality control system is functioning and effective, and the Contractor is providing services, which are in accordance with this contract.

g. Q.A.S.P. - Quality Assurance Surveillance Plan. This is a detailed plan defining Government inspection methods.

h. C.D.R. - the Control Deficiency Report is a written record of unsatisfactory performance by the Contractor as documented by the Quality Assurance Inspection.

1.2 WORK SCHEDULE.

The Contractor will be provided with a detailed work schedule showing approximate beginning and completion times for services required in this contract listed by service description. Any changes to the work schedule will be submitted to the contractor three (3) days prior to a scheduled round. Accuracy of work schedules is extremely important as it controls the time at which Government Quality Assurance inspections are performed; ensuring that said inspections are done only after the required service has been completed. Any variation or unforeseen change, such as being ahead or behind the approved schedule, must be reported immediately by phone or in person.

NOTE: See Section 3, “Performance Measures” for additional information regarding quality assurance.

1.2.1 HOURS OF OPERATION.

Work is allowed Monday-Thursday, from 8:00AM to 6:00PM and Friday, from 8:00AM to 2:00PM. No on site work will be permitted on Saturdays, Sundays, Federal holidays, or between the hours of 6:00PM and 8:00AM unless this restriction is specifically waived by the

COR.

1.2.2 MINIMUM MANPOWER REQUIREMENTS.

The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified. If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, he shall immediately obtain additional personnel as necessary to fulfill the requirements of this contract.

1.2.3 UNUSUAL CONDITIONS.

The Contractor will be notified by the COR of any unusual conditions present that will effect a scheduled service including but not limited to vandalism, storm damage, flooding, Government Shutdowns, and drought. If the Contractors services are not needed in areas where unusual conditions are present, the COR will deduct payment in these areas.

Deducted payments will be calculated using acreages listed in APPENDIX C: QUALITY

ASSURANCE SURVEILLANCE PLAN (QASP): MOWING SAYLORVILLE LAKE

and Price/Acre listed in SCHEDULE OF PRICES (“CLINS”).

1.2.2 NON-COMPLETION OF SERVICE.

If for any reason, the scheduled required mowing and grounds maintenance services cannot be completed within the required time frame, the Contractor must notify the COR immediately, either by phone or in person, followed in writing within three days, advising why the areas were not serviced and the reason work was not completed. If sufficient time is available for completion of the uncompleted service prior to the next scheduled performance, the COR may approve the performance of these items by the Contractor.

Deductions for services not performed will be made on the Contractor's weekly invoice in accordance with the bid schedule.

1.3 REQUIRED INSURANCE.

In accordance with the FAR Clause 52.228-5 titled “Insurance-Work on a Government Installation” the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance*:

Workmen’s Compensation . . . . . . Coverage complying with applicable State statute** Employer’s Liability . . . . . . . . . . . Minimum $100,000 General Liability/Bodily Injury. . . Minimum $500,000 per occurrence Automobile Liability . . . . . . . . . . . Minimum $200,000 per person $500,000 per occurrence $ 20,000 property per occurrence

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

** Iowa Insurance Division, telephone # (515) 281-5705 Iowa Division of Workers Compensation, telephone # (800) 562-4692

1.4 DAMAGES.

The Contractor is responsible for taking any action necessary to protect all supplies, and property, including material and supplies issued by the Government to accomplish a job, against damage, theft, or loss. Government assumes no responsibility for loss or damage to any material, supplies, or property after it is received by, or in the possession of the Contractor. The Contractor, at no cost to the Government, shall replace any Government property lost or stolen due to negligence of the Contractor. The Contractor shall replace or repair the damage at no expense to the Government within a time frame approved by the Contracting Officer. If the Contractor fails or refuses to make such repairs or replacement, within the time frame, the Contractor shall be liable for the cost to make the repair or replacement, which will be deducted from the contract payment.

1.4.1 CAUTION.

The work area is located in heavily used recreational areas. The term "heavily used" shall be construed as areas receiving frequent use by hikers, bicycle traffic, motor vehicles, campers, and day use activities. All bidders are encouraged to attend a pre-bid conference and inspection. The contractor must mow and trim each occupied site, including campsites and picnic areas, using extreme caution.

1.4.2 DAMAGE PREVENTION.

It shall be the Contractor's responsibility in the course of performing the contractual work to guard against destruction, injury, defacement, removal or any alteration of public property including, but not limited to developed facilities and vegetative growth. In the event that the public claims that personal property is damaged, it shall be the Contractor's responsibility to notify the Contracting Officer of the incident within 24 hours. The Contractor shall be responsible for repairing or replacing damaged property to the satisfaction of the Contracting Officer. Work shall be completed within twenty-four hours of the incident, or, as agreed upon by the COR. If the Government has to make necessary repairs or replacements, the charge will be deducted from the next invoice received from the Contractor.

1.5 SAFETY REQUIREMENTS.

All work shall be performed in accordance with the Contractor’s Accident Prevention Plan which shall include applicable safety requirements set forth in Corps of Engineers Manual EM 385-1-1 "Safety and Health Requirements Manual", revised 30November2015. Available at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf. No on site work shall be performed until the Contractor Accident Prevention Plan and insurance certificate are submitted and approved. This is normally accomplished at the Pre-Work conference.

1.5.1 PRESCRIBED DRESS.

At a minimum, the Contractor and employees must wear short/long sleeved shirts without abusive language and/or pictures, safety shoes, and long pants without holes as stated in EM 385-1-1.The Contractors Accident Prevention Plan shall address appropriate shoes, gloves and other required apparel and equipment.

1.5.2 EQUIPMENT.

Equipment used to accomplish grounds maintenance shall be suitable to perform the work as described herein. All equipment shall be equipped with manufacturer's recommended safety protective devices to ensure worker and public safety at all times.

Equipment shall be inspected daily by the contractor and maintained in good working condition.

1.5.3 VEHICLES.

All vehicles utilized under this contract shall be presentable, serviceable, must meet all safety requirements set forth in EM 385-1-1, and shall comply with all applicable state and federal motor vehicle regulations. All systems and body panels that were installed at the time of manufacturing, i.e. fenders, brakes on all wheels, speedometers, gas gauges, complete exhaust systems, etc., shall be in good working condition with no malfunctioning parts. All contractor vehicles shall be identified with the company name or logo.

1.6 EMPLOYEE CONDUCT.

The majority of work will be performed in the presence of the general public. Thus, the conduct of all contractor employees is critical and will be closely monitored. The Contractor shall be responsible for ensuring that their employees strictly comply with all Federal and State laws. Any illegal or criminal activity may result in the removal of Contractor employee(s) from the project.

Any public complaints on contractor employee(s) behavior will result in removal of the employee(s) from the project.

1.6.1 DRUGS OR ALCOHOL

The Contractor or employees, while working on this contract, shall not consume or be under the influence of alcohol and/or drugs.

1.6.2 FULLY CLOTHED

All workers are to be fully clothed, in accordance with EM 385-1-1, "Safety and Health

Requirements Manual", and maintain a neat and clean appearance.

1.6.3 IDENTIFICATION

While working on this contract, all workers shall have some form of exterior identification that is easily recognizable to the general public, such as uniforms, hats, t-shirts and/or I.D.

badges, to designate them as employees of the Contractor. Prior to beginning work, the Contractor shall submit the identification to the Contracting Officer for approval.

1.6.4 COOPERATION.

Contractor shall at all times cooperate fully with and maintain a courteous, polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees.

1.6.5 ENFORCEMENT OF REGULATIONS.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and not part of the duties or responsibilities of this contract.

1.7 PAYMENT PROCEDURES.

The Contractor shall submit an invoice within 2 business days following the completion of each mowing round to the COR, Saylorville Lake Administration Office, 5600 NW 78th Avenue, Johnston, Iowa 50131. Payment will be made from the finance and accounting office for the Rock Island District in accordance with contract provisions and the Prompt Payment Act. The Contractor shall include on the invoice, a total of labor hours worked under this contract on the mowing round(s) which will be used for a Contractor Man Hour Accident Exposure Report. A sample invoice will be provided to the contractor at the orientation meeting.

1.8 OPTION TO EXTEND THE TREM OF THE CONTRACT.

The Government may extend the term of this contract by written notice to the Contractor within 30 days prior to the expiration of the contract; provided the government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before to the contract expires. If the first option is exercised, it will be effective immediately following the initial contract period.

1.9 EPA DESIGNATED (CPG)

Under the Comprehensive Procurement Guidelines (CPG) program, The Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

1.10 BIO-BASED

The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

http://www.epa.gov/epawaste/conserve/tools/cpg/products

SECTION 2: DESCRIPTION OF SERVICES

The Contractor shall provide all supervision and labor, materials/supplies, transportation, and equipment to perform all mowing and lawn maintenance services at Saylorville Lake Project, near Des Moines, Iowa as defined in this Performance Work Statement (PWS). A map of Saylorville Lake can be found at the website:

http://www2.mvr.usace.army.mil/saylorville/ . The solicitation includes a Base Period (1 April 2019 – 31 March 2020), Option Year I (1 April 2020 – 31 March 2021), Option Year 2 (1 April 2021 – 1 December 2021). See contract clause 52.217-8, Option to Extend Services.

2.1 MOWING AND TRIMMING.

2.1.1 MOWING.

Grass shall be cut on approximately 101 acres of improved grounds as indicated in Appendix B. A schedule of mowing rounds will be provided at the pre-work meeting. The schedule is subject to change by the government relative to turf conditions, public use patterns, weather, and other factors. The Contractor will be given a minimum of three calendar days’ notice when schedule changes are required. The Contractor is to arrive on site on the day scheduled with adequate equipment, labor and supervision to perform a complete mowing and trimming of all scheduled areas within four calendar days. The contractor shall notify the COR 24 hours in advance prior to the commencement of the mowing round. If weather or turf conditions warrant an extension of time for completion of a mowing round the Contractor shall make a specific request for extension to the COR which is subject to approval. The Contractor shall attempt to minimize work adjacent to occupied campsites and picnic facilities when possible. No on site work will be permitted on Fridays after 2:00PM, Saturdays, Sundays, Federal holidays, or between the hours of 6:00 PM and 8:00 AM unless this restriction is specifically waived by the COR. The government reserves the right to designate the starting point and sequence of mowing areas if deemed necessary during any mowing round. All mowing and trimming must be performed in such a manner so as to prevent rutting, scalping or tearing of turf or damage to Government facilities or private property. Mower decks will be set at a maximum of 3 inches and the Contractor shall set and maintain equipment to closely meet that range. The Government may add or remove vegetation or structures during the mowing period from the mowing area without additional payment to the Contractor. Road shoulder mowing shall be performed by the Contractor to the pavement edge and shall include rocky shoulder areas and trimming as necessary to provide a smooth uniform height of cut (reference Appendix B). Contractor personnel shall properly reposition picnic tables after mowing and trimming under them. Mowers shall be operated so clippings, residue, or gravel from mowing decks are not deposited on roadways, parking lots, sidewalks, campsites, picnic shelter or comfort station/shower building floors and entryways or bike trails. Contractor shall have proper equipment with each mowing crew and shall sweep, use a power blower or otherwise remove material deposited on those areas by their operations within 2 hours of cutting so that all facilities remain fully usable by the public and that the grass and material are not tracked into facilities.

2.1.2 TRIMMING.

Grass and weeds shall be trimmed around trees, shrubs, buildings, campsites fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. The Contractor shall trim the borders of flower beds and in and around single or multiple trees and http://www2.mvr.usace.army.mil/saylorville/ shrub mulched plantings. Trimming height shall match surrounding area grass heights.

Re-sprouting woody stumps shall be trimmed to the same height as the stump. Trimming involves all improved grounds as shown in Appendix B. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage. Herbicide may be used in place of mechanical trimming by the Contractor to reduce the cost of mechanical trimming.

Contractor must provide evidence of properly licensed applicators prior to approval of herbicide use. Names of chemicals to be used and Material Data Safety Sheets must be submitted to and approved by the COR prior to any herbicide use. The amount of hand trimming and all other costs shall be included in the Contractor's bid prices.

2.2 UNSCHEDULED AERATION.

Upon notification by the Contracting Officer, the contractor shall perform unscheduled aeration coordinated with the COR on approximately 10 acres, which will be identified by COR prior to Contractor arrival to site. Areas aerated under this section are not guaranteed and shall be completed (10) ten working days from the notice to proceed. The Contractor shall use lawn aeration equipment that will pull plugs, or “cores” of soil out of the ground. These plugs should be 2-3 inches. Such plugs shall be pulled out of the ground roughly every 3 inches.

2.3 UNSCHEDULED OVERSEEDING.

overseeding coordinated with the COR on approximately 1 acre, which will be identified by COR prior to Contractor arrival to site. Areas seeded under this section are not guaranteed and shall be completed (10) ten working days from the notice to proceed. The Contractor shall provide turf grass seed that is suitable for local climate. Additionally, the turf grass seed must have high tolerance to shade, high wear resistance, low maintenance requirements, and approved by COR at least 24 hours prior to planting. The Contractor will be responsible for seeding at the proper rates. The Contractor shall ensure good seed-to-soil contact following proper seeding methods for each site. The equipment shall be tested prior to seeding the site to ensure an accurate seeding rate.

2.4 UNSCHEDULED FERTILIZER.

fertilizer coordinated with the COR on approximately 10 acres, which will be identified by COR prior to Contractor arrival to site. Areas fertilized under this section are not guaranteed and shall be completed (10) ten working days from the notice to proceed. The Contractor shall provide liquid or granular fertilizer that contains adequate nitrogen, phosphorous and potassium to aid in proper turf grass establishment and growth. The Contractor must provide evidence of properly licensed applicators prior to approval of fertilizer use. Names of fertilizer to be used and Material Data Safety Sheets must be submitted to and approved by the COR prior to any fertilizer use. The Contractor will be responsible for fertilizing at the proper rate and test equipment prior to use. The Contractor shall place proper signage around treatment area to comply with state and federal law.

2.5 UNSCHEDULED LEAF CLEAN-UP.

Upon notification by the Contracting Officer, the contractor shall perform unscheduled leaf clean-up coordinated with the COR on approximately 10 acres, which will be identified by COR prior to Contractor arrival to site. Leaf clean-up under this section are not guaranteed and shall be completed (10) ten working days from the notice to proceed. The Contractor shall have proper equipment such as leaf blowers, rakes, bagging lawn mowers, and leaf vacuums.

COR will provide the Contractor with a local disposal site within 3 miles of clean-up area.

SECTION 3: PERFORMANCE MEASURES.

3.1 CONTRACTOR QUALITY CONTROL

The Contractor is required to establish and maintain an adequate quality control system to satisfactorily inspect and ensure that all work performed by the Contractor's organization is in full compliance with the Performance Work Statement. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in Section 2, Performance Measurement. The contractor shall contact the COR upon initial arrival for service, 30 minutes prior to leaving an area, and final completion to inform service has been complete in accordance with the Quality Control Plan. The contractor will supply a Quality Control Plan at the pre-work conference for acceptance prior to initiating work.

3.2 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN.

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract.

Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor. The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

3.3 PERFORMANCE MEASUREMENT.

The contractor performance measurements are summarized into performance objectives that relate directly to contract requirements items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. Performance will be measured in accordance with the following table:

Performance Element

Performance Requirement

Surveillance Method

Frequency Acceptable Quality Level

Contract Services

Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR

Weekly inspection of contract services

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in

Assessment by the COR

Annual All service elements rated Satisfactory (or higher) Satisfactory the COR’s annual report on contractor performance

= 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports

Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR

Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by

COR

Monthly 100% accuracy

Combating Trafficking in Persons

Adherence to FAR clause 52.222-50.

Assessment by

COR

Random inspection of contract services.

100% Accuracy

3.4 PERFORMANCE EVALUATION MEETINGS.

The Contractor, his/her Contractor Representative, and/or Quality Control inspectors shall meet with the Contracting Officer or his/her representatives as often as determined necessary by the Contracting Officer in order to discuss performance. Mutual effort will be made to resolve any and all problems identified.

3.5 DISINCENTIVES.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

SECTION 4: GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4.1 GOVERNMENT SUPPLIED ITEMS.

During the term of this contract the Government will furnish only the following supplies, materials, and items as listed for the performance of contract duties and services.

- The Contractor may use dumpsters for disposal of any refuse collected in the mowing operations under this contract.

- Restroom facilities may be used by the Contractor during the recreation season when those facilities are open to the public. When those facilities are closed the contractor must make other provisions for their employees. Reference Appendix A, Recreation Area Dates.

SECTION 5: ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC):

5.1 ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-19-C-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 61201

Security Clause 1.

AT Level 1 Training. All Contractor and sub-contractor employees requiring access to non-public or private Government property must complete Anti-Terrorism (AT) Level 1 Training within 30 calendar days after notice to proceed date. AT Level 1 Training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam. The required training is under the heading “JS-US007-14: Level 1 Antiterrorism Awareness Training.”

Contractor employees who have a Common Access Card (CAC) may log in with their CAC.

Contractor employees without a CAC shall log into the “Non-CAC users” link and need to complete the training all at once, as no record of training shall be maintained aside from the certificate that is printed upon completion. All AT Level 1 Training certificates must be submitted to the Contracting Officer within 5 calendar days of completion.

Security Clause 2(b).

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party.

The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

1. Criminal conduct, in particular violent crime and sex offenders;

2. Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

3. Any illegal activity or other disqualification which makes the individual unfit for service

(e.g. drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4) Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements E-verify paragraph).

3) Approved and identified contractor employee shall escort the foreign national employee at ALL times while on site.

4) Each contractor employee can sponsor only one short term foreign national at a time.

Personnel Change Request Form Contract #_______________ Date___________ We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

Security Clause 15.

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