W912EF26QA004 LLA Performance Work Statement.pdf

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LOWER GRANITE LOCK AND DAM

ELEVATOR MAINTENANCE

POMEROY, WA 99347

PERFORMANCE WORK STATEMENT (PWS)

Table of Contents

SUMMARY OF SERVICES

1. General Information

1.1. Type of contract:

1.2. Scope:

1.3. Period of Performance:

1.4. Location and Hours of Operation:

2. Post Award

3. Government Furnished Resources:

4. Contractor Furnished Resources

SPECIFIC TASKS

5. Elevator Maintenance

5.1. Elevator Descriptions

6. Nonroutine Services:

6.1. Nonroutine maintenance (Time and Materials – T&M):

SAFETY AND SECURITY ACCESS REQUIREMENTS

7. Safety and Security:

7.1. Safety Requirements:

7.2. Security Requirements:

7.3. Training Requirements:

PERFORMANCE REQUIREMENTS SUMMARY

8. Quality Control / Quality Assurance

9. Contractor Reporting

10. Contract Administration:

SUMMARY OF SERVICES

1. General Information

1.1. Type of contract:

This contract will be awarded as a hybrid Firm Fixed Price (FFP) and Time and Materials (T&M) contract. It is a performance-based service contract with a time and materials CLIN for nonroutine and emergency calls.

1.2. Scope: The Contractor shall provide routine and nonroutine maintenance to elevators at Lower

Granite Lock and Dam (Lower Granite) in accordance with this PWS, manufacturer’s instructions, ASME A17.1, ASME A17.2, and applicable federal, state, and local laws and regulations, as well as State standards. Contractor is expected to keep records onsite. Unless otherwise stated, the Contractor shall furnish all supervision, labor, supplies, parts, tools, equipment and materials necessary to all elevators and related equipment and systems necessary to support their effective, efficient and safe operation in their current locations.

1.3. Period of Performance:

Base year: 1 November 2025 – 31 October 2026

Option Year One: 1 November 2026 – 31 October 2027

Option Year Two: 1 November 2027 – 31 October 2028

1.4. Location and Hours of Operation:

Lower Granite Lock and Dam (Lower Granite)

885 Almota Ferry Rd

Pomeroy, WA 99347

Hours of Operation: The contractor's normal working hours will align with the Government's standard business hours, which are Monday through Thursday, 7:30 AM to 4:00 PM (0730 to

1600), except for Federal Holidays, and all routine maintenance activities must be performed within these hours. Additionally, for all non-emergency, non-routine work, the contractor must also adhere to the Government's standard business hours, avoiding any work outside of these hours unless explicitly approved by the Contracting Officer's Representative (COR) or Alternate

COR. Furthermore, the contractor is expected to avoid overtime at all costs, planning and scheduling work to ensure completion within regular business hours, and only seeking approval for overtime in exceptional circumstances where it is absolutely necessary, and even then, only with prior written approval from the COR or Alternate COR. Emergency situations, however, will be coordinated with the COR or Alternate COR, who will arrange for emergency service calls, including scheduling the service call and determining the time of arrival for the contractor.

2. Post Award

2.1. Submittals: The Contractor shall complete and submit to the COR, the following items 7 days prior to the pre-work meeting:

2.1.1. Certificate(s) of Insurance (provided IAW FAR 52.212-2, Factor 2).

2.1.2. Certificates showing the current State of Washington Elevator Journeyman License

(provided IAW FAR 52.212-2, Factor 2), inspection and maintenance of elevators, safety training covering Safe Work Practices, Personal Protective Equipment, Proper House

Keeping and Fire Protection.

2.1.3. A list of all employees that will be working on this contract and their qualifications.

2.1.4. The name, address and telephone number(s) (not to exceed three) where Contractor’s supervisor can be reached.

2.1.5. Detailed Quality Control Plan and Inspection Checklist.

2.1.6. List of any non-US citizens requiring access to the Powerhouse building.

2.2. Assessment Site Visit and Condition Assessment: After contract the contract start date, the

Contractor shall schedule a site visit to verify site conditions within 10 calendar days. During the site visit, the Contractor shall identify any deficiencies and non-compliance issues with each elevator, including any necessary maintenance, replacement of parts, etc. The Contractor shall document all findings, including any suggested modifications that may be in the interest of practicality, efficiency, economy, or effective use of time, and submit a Condition Assessment

Report at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc., unless identified in the Condition Assessment Report.

2.3. Emergency Egress Procedures: The Contractor shall provide written procedures to the COR 7 days prior to the pre-work meeting for the removal of people from an elevator if a) an elevator is stuck at a floor, and b) an elevator is stuck between floors. A procedure shall be prepared for each elevator and the appropriate electrical connection contacts shall be marked to correlate to the written procedure. This procedure is intended to be used by qualified Contractor personnel for emergency rescue of Government personnel only.

2.4. Pre-Work Meeting: After all submittals have been reviewed and approved by the Government, the date and time of the pre-work meeting will be established. The pre-work meeting will be scheduled no later than 7 business days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Contractor shall submit the deficiency and noncompliance report obtained from the Assessment Site Visit at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc. unless noted in the deficiency report. The Government will provide the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

2.4.1. Attendance Requirements:

The following personnel must attend the pre-work meeting:

• The Contractor’s Account Manager responsible for overseeing the contract;

• Representatives from the contractor's invoicing department, to ensure a clear understanding of invoicing procedures and requirements;

• The Contracting Officer's Representative (COR), who will be the primary point of contact for the Government for contractual matters;

• The Contract Specialist, who will provide guidance on contractual procedures and requirements; and

• The Contracting Officer, who will provide overall oversight and approval of contractual matters.

3. Government Furnished Resources:

3.1. Utilities: Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract may be available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is. All extensions, adapters and other necessary items are the Contractor’s responsibility.

3.2. Utility Conservation: The Contractor must ensure employees practice utility conservation. The

Contractor is responsible for operating under conditions that prevent the waste of utilities to include turning off lights when not necessary for work, turning off water faucets and valves when not in use.

3.3. Drawings: Any available elevator drawings can be obtained from the COR. Applicable changes shall be noted on drawings and submitted to the COR to be maintained up to date. Upon termination or expiration of the contract, all drawings must be returned to the COR within five (5) business days.

4. Contractor Furnished Resources

4.1. All lubricants, oils, greases, rope preservatives, cleaning materials, and parts shall be furnished by the Contractor and meet Federal, State, and industry standards for use on the specific equipment to be serviced under this contract. Lubricants are to be of the proper grade for the purpose used and shall be as specified by the elevator manufacturer.

4.2. Contractor shall be responsible for checking with the COR to ensure their equipment is compatible with the existing conditions and capabilities of the work site.

SPECIFIC TASKS

5. Elevator Maintenance

5.1. Elevator Descriptions

Location Manufacturer Size

Lower Granite Lock &

Dam - Powerhouse

MCE Controller – No.

2951P, Speed: 350FPM

4000 lb. Capacity, 153 ft. Lift, 9 stops –

4 Front and 5 Rear

Lower Granite Lock & Dam -

Powerhouse Visitors Entrance

Kymbal Elevator - No.

2954P, 2000 lb. Capacity, 29 ft. Lift, 3 stops

Lower Granite Lock &

Dam – Central Non-

Overflow (CNO)

ThyssenKrupp TAC 50 -

No. 2952P, Speed

200FPM

2000 lb. Capacity, 90 ft. Lift, 5 stops – 4

Front and 3 Rear

Lower Granite Lock &

Dam - North Non-

Overflow (NNO)

ThyssenKrupp TAC 50 -

No. 2953P, Speed

200FPM

2000 lb. Capacity, 140.75 ft. Lift, 6 stops

1LBS = Pounds; 2 FPM = Feet per minute

5.2. Maintenance Schedules: Elevator maintenance schedules shall be submitted to the COR for approval. All schedules shall describe the frequency of performance. A maintenance schedule shall be posted in each elevator room. Posted schedules shall become the property of the

Government and shall not be removed from elevator rooms upon completion of the contract.

Coordinate schedule changes with the COR and keep all schedules current.

5.3. Maintenance Control Plan (MCP): The Contractor shall develop a written Maintenance Control

Plan (MCP) for each elevator in accordance with Section 8.6 of ASME A17.1. The MCP must include, at a minimum, the items listed in Section 5.5 – Routine Maintenance. Each MCP shall describe the specific periodic maintenance tasks and procedures, appropriate frequency/interval, and required inspections. Tasks must include manufacturer’s recommendations, the type and age of equipment, the accumulated wear, the level and manner of use, and any other influencing factors that may require varying levels of maintenance. The MCP shall be maintained electronically, and a current copy kept in each elevator maintenance log binder kept in the respective machine room and shall become the property of the Government. The MCP shall be reviewed regularly but not less than annually by the Contractor to ensure continued relevance.

Amendments to schedules shall be coordinated with the COR.

5.4. Maintenance Inspections: Contractor is required to comply with all applicable State and

Federal rules and regulations for elevator maintenance/service and maintain adequate records of this compliance. The Government reserves the right to have a third party inspect the elevators.

All licenses, monthly and annual inspections, and five-year load tests shall conform to applicable

ASME A17 standards. A report of the inspection results must be submitted to the COR for approval.

5.5. Routine Maintenance (Firm Fixed Price – FFP): As defined in ASME A17.1, routine maintenance includes examination, lubrication, cleaning, and adjustments of parts, components, and/ or subsystems for the purpose of ensuring performance in accordance with the applicable code requirements. Routine maintenance must be performed on a regularly scheduled basis but not less than once each calendar month. Except for emergency callback service, all work must be scheduled five (5) workdays in advance with the COR. The Contractor shall coordinate with the

COR to resolve any overlap between the maintenance schedule listed below and the existing

Maintenance Control Plan (MCP) to avoid redundant work.

5.5.1. Monthly Maintenance, Testing, and Inspections. Routine maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 30 days. The contractor shall provide services for:

Lube/Oil/Adjust/Clean Monthly Preventative Maintenance: The Contractor shall maintain the equipment set forth in Section 5.1 in accordance with manufacturer tolerances and performances and the latest edition of the ASME A17.1 & A17.2. The contractor shall maintain the original contract speed for each elevator car, the original performance time, which includes acceleration, retardation and leveling as designed and installed by the manufacturer. The contractor shall perform the necessary adjustments and lubrication required to maintain door opening and closing time and pressure within limits of applicable codes. All work performed shall be as specified or recommended by the elevator manufacturer. All work, equipment, and materials shall be complete and operational, and shall have a neat and finished appearance.

Miscellaneous Preventative Maintenance: As part of the monthly preventative maintenance, the Contractor shall:

• Replace burned out lamps in dispatch panel, car and hall push buttons, position indicators, hall lanterns, and car interior, emergency lighting, escalator runway, demarcation lights or circuit boards, hoist way and car top lighting and pit lighting as required.

• Clean elevator pits and machine room floors, car top.

• Empty and clean drip pans.

• Clean car grille and stile channels.

5.5.2. Quarterly Maintenance, Testing, and Inspections. Quarterly maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 90 days. The contractor shall provide services for:

• Check for proper car leveling operation. Adjust if required.

• Check and clean the door switch contacts.

• Check the door speed control switches.

• Inspect the condition of resistors and mounting assemblies.

• Check car top and hoist way for loose covers, vanes, or components. Inspect the traveling cables for damage.

• Inspect the brake linings.

• Inspect all ropes for wear and lubrication (do not lubricate the governor rope) Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles -equalize ropes if warranted.

• Check the car position sensor drive wheel.

• Check decelerations, advances, and accelerations to ensure all cars are matched.

• Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.

5.5.3. Annual Maintenance Testing and Inspections. Annual maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 365 days. The contractor shall provide services for:

Brakes:

• Remove, clean, and lubricate the brake cores if necessary

• Inspect the brake linings for wear - clean or replace if necessary.

• Adjust the brakes to wear evenly if necessary.

Motors:

• Inspect the armatures of hoist motor and motor-generator (if equipped).

• Check the electrical connections.

• Drain, flush, and refill the oil reservoirs if necessary

• Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.

• Lubricate the bearings. Vacuum the carbon and dust. Clean the screens.

• Clean the guide rails with solvent to remove dirt, debris, or excess lubricant. Drain, flush, and refill the gearing lubricant as needed.

• Test the car emergency light for required illumination.

• Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).

• Check the compensation rope tension.

• Lubricate the sheave bearings and check for leaky seals. Clean the hoistway as needed.

• Vacuum the dust from controllers and relays as needed

5.5.4. Testing and Certification: The Contractor shall coordinate testing based upon specific elevator equipment requirements, and the requirements of all applicable codes having jurisdiction. Necessary testing shall be performed using a Qualified Elevator Inspector

(QEI) as required under ASME A17.1 Appendix N. Inspectors shall meet minimum qualifications set forth in the Standard for the Qualification of Elevator Inspectors ASME

QEI. Inspectors and inspection supervisors must be certified by an organization accredited by the American Society of Mechanical Engineers Qualification of Elevator Inspectors

Committee.

5.5.4.1. Category 1 (CAT 1) Annual Testing: The Contractor shall perform CAT 1 testing and certification procedures outlined in ASME A17.1 sections 8.6.4.19.1 thru

8.6.4.19.5. The first annual test shall include the five-(5)-year full load testing and inspection (see 5.5.4.2) for all elevators regardless of due date.

5.5.4.2. Five Year Full Load Testing and Inspection (CAT 5): The Contractor shall coordinate Category 5 (which shall include CAT 1 procedures testing and certification procedures (5.5.4.1) outlined in ASME A17.1, Sections 8.6.4.20.1 through 8.6.4.20.4 and 8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system, not later than 31

December 2025. The Contractor shall serve as a witness during this service, ensuring that all procedures are followed in accordance with ASME A17.1 standards.

5.5.4.2.1. Any issues discovered during the Category 5 testing that require repairs to complete/pass the certification process, shall be immediately reported to the

COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO.

5.5.4.2.2. The written estimate shall include:

• A detailed description of the repairs needed to bring the elevator system into compliance with ASME A17.1 standards

• An itemized list of parts and labor required to complete the repairs, along with estimated costs

• The specified time needed to complete the repairs

• The projected equipment downtime

5.5.5. Any changes to the original scope of work, including changes to price, completion date, or specifications, shall be implemented through a bilateral modification to the contract. The

COR shall report all findings and recommendations to the Contracting Officer (KO) for review and approval.

5.5.6. Interruption of Service: Elevator maintenance shall be scheduled and coordinated with the COR to minimize interference with building activities. Unless there is an emergency or an impending safety hazard for an elevator, e.g., the elevator is out of service, stuck, or experiencing a dangerous or potentially dangerous malfunction, building operations will take precedence over elevator maintenance.

5.5.7. Contractor Travel Charge: The contractor shall be responsible for all travel expenses incurred during routine maintenance.

5.6. Changes to Elevators: The Contractor shall make no changes to the existing circuits, circuitry wiring and sequencing or otherwise alter the original circuit or wiring design of the elevators. The

Contractor may propose and submit any modifications or changes to the COR in a complete package with neatly prepared wiring diagrams and accompanied by a description of the proposed change. Any proposed changes must be approved by the Contracting Officer (KO) prior to installation.

6. Nonroutine Services:

6.1. Nonroutine maintenance (Time and Materials – T&M):

As defined in ASME A17.1, to include repair and replacement. This CLIN may be used multiple times until it reaches the not to exceed (NTE) amount. The Contracting Officer may determine that it is in the best interest of the Government to exercise the secondary CLIN before funds are fully utilized on the primary CLIN.

6.1.1. Repair: Reconditioning or renewal of parts, components and/or subsystems, necessary to keep equipment in compliance with applicable code requirements.

6.1.2. Replacement: the substitution of a device or component and/or subsystem, in its entirety, with a unit that is basically the same as the original for the purpose of ensuring performance in accordance with appliable code requirements.

6.1.3. Limitations: Repairs or replacements that require major overhaul or major modifications where all conditions listed under FAR 22.1003-6(a)(1) and (a)(2) or repairs that require more than 32 workhours IAW DFARS 222.402-70(d), may not be performed under this contract.

6.2. The Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report. Non-routine services require a price proposal and approval from the Contracting Officer prior to the work starting. The price proposal shall contain the contract number or task order number, job description, contractor travel charge, work to be performed, and itemized labor and materials cost.

6.3. Time and Materials (T&M): The contractor shall be responsible to make all repairs and replacements necessary to return a nonoperational elevator back into service. Repairs and/or replacements are defined as unscheduled work required to prevent a breakdown or malfunction of an item of equipment, and/or to put a system or a subsystem back in service after a breakdown.

Billing for services shall begin upon the contractor’s arrival on-site and end upon their departure.

6.4. Troubleshoot Call: Includes on-site diagnostic time, a brief report outlining the problem and recommended solution. Once the troubleshooting call is complete and the Contracting Officer authorizes the T&M work, then the contractor can proceed with the T&M work as defined under section six (6).

6.5. Contractor Travel Charge: Includes round-trip travel from the contractor’s office to the

Operating Project. Travel charges begin when the contractor departs their office. The Contractor will bill travel charges at the established mechanic or team hourly rate, multiplied by the total travel hours. No additional costs beyond the established rate are permitted. For option year non-routine maintenance, the Contractor will adhere to the established price schedule. The Contractor is responsible for all travel expenses associated with routine maintenance activities. Travel charges for nonroutine maintenance require a separate line item in proposals.

6.5.1. If an issue arises within 72 hours after Time and Materials maintenance is performed, and the issue resulted from improper maintenance or faulty workmanship by the contractor, the contractor is liable for the additional travel charge and any associated labor.

6.6. Emergency Call-Out Service: Provide emergency call-out service 24 hours a day, 7 days per week. Contractor’s mechanic is required to be on-site to commence work within a maximum of three (3) hours after a call for emergency services is made. If the Contractor does not arrive within three (3) hours, the Government reserves the right to call an alternate contractor to provide necessary services.

6.7. Invoicing: Payment for T&M line items will be as specified in Contract Clause Payment Under

Time-and- Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all superintendence for subcontractors and cost for consumables and small tools required to complete the required repairs. Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost. Reimbursement will only be made for material costs that exceed the amount already paid under the labor hour rates. To be eligible for reimbursement, the contractor must provide a valid, third-party invoice for the materials, which includes:

6.7.1. The name and address of the supplier

6.7.2. A detailed description of the materials purchased

6.7.3. The quantity and unit price of the materials

6.7.4. The total cost of the materials

6.7.5. The invoice must be from the actual supplier of the materials, not from the contractor themselves. The contractor must also obtain prior approval from the Contracting Officer for the materials used and provide documentation to support the reimbursement request.

All invoices submitted by the contractor must be free from any additional terms and conditions that are not explicitly agreed upon in the contract. The contractor shall not include any language or provisions on the invoice that attempt to modify or supersede the terms and conditions of the contract. Invoices that contain such language or provisions will be rejected and returned to the contractor for revision and resubmission.

SAFETY AND SECURITY ACCESS REQUIREMENTS

7. Safety and Security:

7.1. Safety Requirements:

The Contractor’s employees may be working in areas containing systems vital to the operation of the district. The Contractor shall protect all existing structures, utilities, and work of any kind against damage or interruption of service. To ensure the safety of Contractor employees and

District personnel, the Contractor shall be trained in the required aspects of the applicable safety standards.

7.1.1. USACE Safety Manual: The Contractor must apply risk management strategies to ensure personnel safety and must comply with safety requirements articulated in EM 385-1-1, the

US Army Corps of Engineers Safety Manual, current version. The safety manual can be accessed at: EM 385-1-1.pdf

7.1.2. OSHA: The Contractor must also comply with 29 C.F.R. § 1910 - Occupational Safety and

Health Act (OSHA). 29 C.F.R. § 1910 can be accessed at: http://www.dol.gov/. Where conflicts in safety regulations occur, the more stringent regulation shall apply. Compliance with OSHA, and other applicable laws and regulations for the protection of Contractor employees is exclusively the Contractor’s obligation, and the Government shall assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities.

7.1.3. Safe Clearance / Hazardous Energy Control/ Training Requirements: All

Contractor, subcontractor, and employee personnel must complete Hazard Energy

Control Program (HECP) training appropriate to their job duties. Training levels and estimated completion times are as follows:

• Awareness Level: (All personnel) – Approximately 15 minutes.

• Affected Persons: (Personnel working in areas under Safe Clearance) –

Approximately 30 minutes, in addition to Awareness Level training.

• Authorized Individuals: (Minimum one individual per Contractor) –

Approximately 1 hour, in addition to Awareness Level and Affected Persons training.

Training is provided online by Vivid Learning Systems at http://Hecp.vividlms.com .

Training costs are considered incidental to the work and will not be separately reimbursed. Completion certifications must be submitted to the COR at least seven (7) days prior to an individual’s arrival onsite. Training is required annually and expires one year from the completion date.

Hazardous Energy Control Procedures

All onsite Contractor work must comply with the Walla Walla District’s “Safety and

Occupational Health Office; Safe Clearance Program for the Control of Hazardous

Energy,” NWWP 385-1-20.

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf http://www.dol.gov/ http://hecp.vividlms.com/

• Contractor Lockout/Tagout Procedures: Contractors may utilize their own

Lockout/Tagout procedures for elevator equipment work completed within a single work shift, provided the Government reviews and accepts those procedures.

Annual NWW Hazardous Energy Control Program training is also required for all authorized employees utilizing this option.

• Walla Walla District Safe Clearance Program: If a Contractor’s Lockout/Tagout procedures are not approved, or if equipment requires a clearance for longer than one shift, the Contractor must operate under the Walla Walla District Safe

Clearance Program.

General Requirements All Contractor and subcontractor employees must be trained in and adhere to the accepted Lockout/Tagout or Safe Clearance Program procedures. Project

Control Room personnel must be notified of all actions involving clearing and switching energy sources.

7.2. Security Requirements:

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The

Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting

Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense

(DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random

Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition

(HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or

HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

7.2.1. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as

“TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to Government-owned property shall comply with key and lock control procedures of the RA. Also, In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

7.2.2. Contractor Personnel: All Contractor employees shall be at least 18 years of age and must be able to fluently read, write, speak and understand English.

7.2.3. Employee Background Checks: The Contractor shall perform, at a minimum, local area background checks on prospective employees who will perform work at the Operating

Project. The Government retains the right to deny access to any existing or prospective employee it deems may pose a security threat.

7.2.4. Contractor Employee Operating Project Access: An initial list of verified/eligible

Candidates must be provided to the COR and KO no later than five (5) business days following contract award with the following information:

a. Employee’s full legal name (Last, First, Middle)

b. Copy of contractor provided photo I.D. (color copy)

c. Copy of driver’s license, front and back (color copy)

d. Copy of E-Verify Certification

e. Copy of elevator mechanic license

f. HECP Training Certificates (7.1.3)

7.2.5. Contractor Schedules: The Contractor must notify the facility at least three (3) workdays in advance of the access date that an individual on the list will be onsite. Prior notification is not required for “Emergency Call out,” (6.6) but Contractor personnel responding to emergencies shall be pre-approved and their names shall appear on the authorized

Contractor personnel list.

7.2.6. Notifications of contractor employee additions and deletions must be provided with the same information listed above within ten (10) business days prior to the employee’s start date.

7.2.7. Foreign Visit Request (FVR): Contractor employees who are non-US citizens must request access in writing to the USACE Walla Walla District Security Office thru the COR at a minimum of sixty (60) calendar days in advance of the access date. The employee must submit a color copy of their passport with this request.

7.2.8. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and

FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/ ) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

7.3. Training Requirements:

7.3.1. Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to

Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level 1 awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

(website subject to change). Once at site, click on “Standalone Anti-Terrorism Level I

Training” link and complete the training. Contractor will submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), at least 5 days prior to arrival on-site to start work.

7.3.2. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See

Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity. Contractor will submit a letter certifying who took the training and the date of the training for each affected contractor employee and subcontractor employee, to the COR at least 5 days prior to arrival on-site to start work.

7.3.3. OPSEC Training: All new contract personnel with access to critical information (as identified in the RA's OPSEC Program) shall complete initial and annual refresher OPSEC

Level I within 15 calendar days of their reporting for duty Awareness training, which is available at the following website: https://www.cdse.edu/Training/eLearning/GS130/

(websites subject to change).

Links for requirements outlined under 7.3 through 7.5 may also be found on the Walla Walla District

Website at: https://www.nww.usace.army.mil/Business-With-Us/Contracting/AT-OPSEC-for-

Contractors/ https://www.e-verify.gov/ https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://www.nww.usace.army.mil/Business-With-Us/Contracting/AT-OPSEC-for-Contractors/ https://www.nww.usace.army.mil/Business-With-Us/Contracting/AT-OPSEC-for-Contractors/

PERFORMANCE REQUIREMENTS SUMMARY

8. Quality Control / Quality Assurance

8.1. The Government maintains the right to reject any work that is found to be in error, incomplete, or in any way not conforming to the requirements outlined in the PWS. The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract. The COR will inspect by validating actual work performance, physically inspecting the task or its results to determine whether the performance meets the standards outlined in the PWS.

8.2. Contractor’s Quality Control Plan (QCP): QCP is to be delivered within thirty (30) days after contract award, and must implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the QCP shall identify: (1) an inspection system covering all work tasks stated in the contract to include description of accountability procedures for equipment; (2) corrective action procedures for deficiencies and measures to prevent recurrence.

The corrective actions will address the deficiency and actions taken to prevent future deficiencies.

Additional inspection(s) are not considered a corrective action. After acceptance of the quality control plan, the Contractor shall receive the KO’s acceptance in writing of any proposed changes. When revisions are required, a comprehensive written QCP shall be submitted to the KO and COR within five (5) working days for review.

8.3. Performance Requirements Summary (PRS): The contract service requirements are summarized in Performance Objectives, outlined in the Quality Assurance Surveillance Plan (QASP) that relate directly to mission essential items. The performance threshold briefly describes the acceptable quality level (AQL) of service required for each requirement. A valid defect is when a service does not meet the requirements of the PWS, which may be found during a Government inspection or reported on a valid customer complaint form or a combination of the two for each category. Multiple defects may be found during one inspection. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions

– Commercial Products and Commercial Services, Inspection/Acceptance, will be used to remedy all deficiencies.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Description

Acceptable

Quality Level

(AQL)

Surveillanc e Method

Maintain Elevator Safety

Inspection Program

Elevators are kept operational, up to all codes and standards in accordance with ASME A17.1, and ASME A17.2, and state codes.

90% Periodic

Schedule

Schedule and perform detailed maintenance work and indicate how that work corresponds to all elevator codes and any manufacturer’s specifications. Detailed scheduling system is maintained up to date and posted by each elevator. Advance notification of testing is given to enable COR to witness testing procedures.

100% Periodic

Reliable, safe, and functional elevators and systems

All routine and preventative maintenance work is performed. As necessary adjust required parts to maintain the limits of manufacturers specifications all state, and federal codes and regulations.

100% Periodic

Manufacturers

Maintenance

Specifications

The Contractor shall maintain the manufacturer’s specifications for each elevator car.

100% Periodic

Annual Inspections

Annual Inspections and load tests (including the

5-year load test) are performed and documented on all Project elevators annually.

100% 100%

Reports

Maintenance & Repair reports are submitted within the time specified in the PWS –

Contractor Reporting.

90% 100%

9. Contractor Reporting

10.1. Maintenance Reports: The Contractor shall submit a quality control report for each day work is performed. The reports shall include: the contract number; compliance with the maintenance/repair schedule; reasons for non-compliance with the maintenance schedule; safety problems identified; corrective actions taken to correct safety problems; elevator repairs required, but outside the regular maintenance work; parts repaired or replaced; and all maintenance/repair work performed. Quality control reports shall be provided to the COR or designated representative within 3 days following work performed and inspected. A completed checklist shall be submitted for the monthly, yearly and five- year inspections. A COR approved

Contractor’s checklist may be used, or an example can be found at the end of the ASME 17.2 at

Section 5 Technical Exhibits

9.1. Failure Reports: If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR for an appropriate decision and action with a detailed description of reasons for noncompliance with maintenance/repair schedule if applicable and safety problems identified and corrective actions taken. Any deviations from existing drawings shall be submitted to the KO for approval. Drawings can be requested from the COR.

9.2. Contractor Employee Exposure Hours: Total hours worked by Contractor employees during the month. This report must be submitted monthly within 5 business days of the end of each month.

9.3. Contractor Negligence: Damage occurring during on-site work as a result of actions taken by the Contractor shall be immediately reported to the COR, as outlined below under “Incident /

Accident Report”, and be the responsibility of the Contractor to repair or replace with parts acceptable under this contract.

9.4. Incident / Accident Report: An incident/accident constitutes an incident or act involving the

Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. The Contractor shall notify the COR by telephone within 30 minutes of any incident or accident, followed by a written report. These reports include, but are not limited to, location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information such as who was injured and what happened. These reports shall be accompanied by sketches, graphs, drawings, and photographs, as needed, and forwarded to the

COR within 1 working day following the injury or accident.

9.5. Submittals: Submittal items listed in section 2 shall be kept current and filed with the COR within 7 business days of any change occurring.

10. Contract Administration:

10.1. Contracting Officer Representative: At the time of award, a Contracting Officer’s

Representative (COR) will be appointed in accordance with DFAR 252.201-7000. A designation letter will be forwarded to the Contractor listing the COR’s duties and responsibilities.

10.2. Invoicing: The Contractor shall submit invoices to the Government by the 15th of the month following the performance month. The submission date on the invoice shall reflect the actual date the invoice is submitted to the COR. Invoices shall be sent to the address below with the following information:

Contract Performance Specialist (Name with email address to be provided after award)

US Army Corps of Engineers, Walla Walla District

Lower Granite Lock and Dam

Invoice number

Contract number with performance period

10.2. Payments: Payments shall be made in accordance with FAR 52.212-4 and for designated lines

52.232-7.