DRAFT_TF_SAFE_FY18_PWS.docx

Price Per Team Month needs to be added to the TASK Table not in here.

PERFORMANCE WORK STATEMENT

Task Force Safety Assessments of Fire and Electricity (TF SAFE) within USA Central Command (CENTCOM) Area Of Responsibility (AOR) FY18 Acquisition

DRAFT

20 December 2017

Objective. The objective of this service contract is for the contractor to provide technical services including, but not limited to, inspections, assessments, repairs, reports and training for facilities and operations related projects. Target services include electrical inspection and repairs of LIFE / HEALTH / SAFETY (LHS) deficiencies, fire prevention assessment and training, storage management of Government Property / Contractor Acquired Property (GP/CAP), construction and operations related inspections and assessments. All services may be performed in the CENTCOM AOR (excluding Afghanistan) including, but not limited to Bahrain, Egypt, Iran, Iraq, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Oman, Pakistan, Qatar, Saudi Arabia, Syria, Tajikistan, Turkey, Turkmenistan, United Arab Emirates (UAE), Uzbekistan, and Yemen. Hereafter, CENTCOM AOR (excluding Afghanistan) is referred to as CENTCOM AOR for ease of reference. Inspect, update and repair electrical LHS hazards and on-going electrical distribution issues for low voltage electrical power systems within the CENTCOM AOR and Combined/Joint Operations Area (CJOA). Low Voltage refers to the definition of “Low Voltage System” in UFC 3-520-01 appendix D-2: Definition of Terms. Execute a Fire Prevention Assessment and Training Program and allow for additional technical services options. The contractor shall provide the necessary management, supervision, labor and the tools, equipment and administrative materials for all services provided, to include safety equipment.

The work will take place at existing US Military and coalition occupied facilities within the CENTCOM AOR. Given that fact, only bids from US based companies will be considered. The contractor is required to maintain a 90% staffing level for the duration of the contract. The contractor shall maintain sufficient personnel to ensure no impact to operations for Rest and Recuperation (R&R) Leave, Emergency Leave and Attrition.

The Contractor’s performance on all Tasks and SubTasks within the Performance Work Statement (PWS) will be rated using the Contractor Performance Assessment Reporting System (CPARS). The Government will measure the contractor’s performance by the number of facilities inspected and identified problems mitigated or repaired. Performance metrics are listed in the PWS and in the Quality Assurance Surveillance Plan (QASP).

1.0 Task 1 - Phase-in and Mobilization (FIRM FIXED PRICE).

1.1 The Con tractor shall execute the overall strategy and approach for ensuring a smooth and seamless transition of personnel and equipment for effective and efficient operations and without any disruption in services. The timeline for phase-in is from the time of award not to exceed 9 April 2018. During the phase-in, the Contractor shall complete all required and associated tasks to be Fully Mission Capable (FMC). Meeting of the requirements below to the satisfaction of the Contracting Officer Representative (COR) and receiving the COR approval in writing, constitutes notice to proceed (NTP):

· Complete hiring, personnel mobilization, and associated actions, for all awarded tasks

· Obtain badging for all mobilized personnel

· Complete the contract Work Plan with all associated sub-plans, appendices and addendum, and obtain Government approval

· Complete 100% accountability audit and transfer of Government property

· Complete mobilization of Contractor provided materials and equipment associated with awarded tasks

· Install and functions check the contract internet and communications package

· Procure Defense Base Act (DBA) insurance for personnel to be mobilized

· Any additional and justifiable phase-in tasks required for the Contractor’s successful execution of the PWS requirements.

1.1.2 The proposed firm fixed price should include all of the contractor’s phase-in costs to include mobilization, as recovery of costs will be limited to only those proposed. It is understood that the Government intends to award follow on subtasks in sufficient time to prevent demobilization and the need for a subsequent remobilization of staff. Any costs incurred by the Contractor not covered in the proposal of this task are the sole responsibilities of the Contractor. Therefore, the contractor shall consider personnel turnover that may occur throughout the contract when pricing this task.

1.1.3 Prior to mobilizing any personnel, all required certificates/licenses shall be filed with and reviewed by the COR. These certificates/licenses shall provide sufficient confirmation that the minimum standards are met for each individual proposed to be sent forward or assigned to the project for support from Continental United States (CONUS). Additionally, cut sheets for all proposed meters and measuring equipment shall be submitted to the COR for concurrence prior to sending forward.

1.1.4 Contractor U.S. personnel newly deploying shall be required to report to an authorized DOD deployment center for in processing at date(s) and location to be determined by the COR prior to deployment. Permanent U.S. employee departure, whether from completion of work or otherwise, shall require out-processing through same.

1.1.5 The Contractor’s proposal shall be inclusive of all costs associated with movement of personnel from their Home of Record (HOR) to the deployment center and onward movement to CENTCOM AOR locations. Method of mobilization shall be approved by the COR.

1.2 Work Plan

The Contractor shall develop Work Plans to assure sufficient detail to indicate successful completion of all tasks within the period of performance. As a minimum, the Work Plan will include:

1.2.1 Mobilization/demobilization plan

1.2.2 Property Management System – to be approved by the Government Property Administrator

1.2.3 Personnel qualifications/training/experience

1.2.4 Quality control plan

1.2.5 Technical approach with timeline

1.2.6 Quality Control Plan

1.2.7 Site Safety and Health Plan

1.2.8 Accident Prevention Plan

1.2.9 Environmental Protection Plan

1.2.10 Organizational chart

2.0 Task 2 - Electrical Assessment, Update and Repair (FIRM FIXED PRICE).

2.1 Included in this task and all Optional Sub-Tasks are the inspection, update and repair personnel along with the requisite management, technical, and administrative support to accomplish the work indicated herein. Each subtask shall contain project management support costs to support the electrical assessment team. Additionally, Defense Base Act (DBA) insurance costs shall be included in the team cost.

DBA Insurance

(a) The Continental Insurance Company (CNA) single-provider, DBA requirements contract, that supported USACE, the U.S. Central Command Joint Theater Support Contracting Command (C-JTSCC), and the 408th Contracting Command, expired on 30 September 2013. No additional options or extensions are available. USACE did not replace its requirement contract. Therefore, contractors shall obtain DBA insurance from either a Department of Labor (DOL) authorized insurance carrier or utilize a self-insurance program.

(b) The DOL has approved multiple insurance carriers which promote a competitive market environment. Therefore, USACE/DMEA contractors shall obtain commercially available DBA insurance, from a DOL authorized insurance carrier unless the contractor is under a self-insurance program approved by the DOL or subject to a waiver. The DOL approved carriers and self-insured employers are available at: http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

2.1.1 SubTask 2A. The contractor shall field 12 teams of electrical assessment, electrical LHS hazard and on-going electrical distribution update and repair groups, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Subtask 2B, increase base package with addition of 3 teams for Iraq. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout Iraq for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. All associated labor uplifts for that country shall be included. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2C, increase base package with addition of 3 teams for Iraq. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout Iraq for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. All associated labor uplifts for that country shall be included. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2D, increase base package with addition of 3 teams. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2E, increase base package with addition of 3 teams. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2F, increase base package with addition of 3 teams. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2G, increase base package with addition of 3 teams. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2H, increase base package with addition of 3 teams. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option SubTask 2I, increase base package with addition of 3 teams. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

Option Subtask 2J, increase base package with addition of 3 teams for Iraq. The Contractor will field at least one electrical assessment, update and repair group, comprised of independently operating teams (two electricians), capable of implementing the requirements of this task simultaneously at 3 facilities throughout Iraq for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein. All associated labor uplifts for that country shall be included. If this task is not exercised at award then the duration may be reduced to end at the conclusion of the current base or option year.

2.2 The contractor shall provide all necessary labor, workman’s tools, and inspection, update and repair equipment necessary to perform Task 2- Electrical Assessment, Update and Repair. The Electrical Bill of Material (EBOM) will be furnished by the Government, however the contractor will manage the inventory, distribution, and usage of this property in accordance with the Property Management System approved by the Government Property Administrator and Contracting Officer (KO). Work generally envisioned is electrical safety inspections, immediate corrective actions/repairs for imminent LHS hazards and on-going electrical distribution issues. For inspected facilities the contractor will be required to repair to the code(s) described in Section 2.4. The contractor shall prepare and submit to the COR an EBOM considered necessary to affect corrective actions and repairs. Contractor will inspect the mounting of electrical equipment to ensure that it is secured to prevent shifting or movement that creates a hazard for personnel.

2.2.1 Rest and Relaxation (R&R) – The contractor shall include costs associated with R&R within the overall price for this task. R&R is only authorized twice a year for a period not to exceed 15 days each.

2.3 Key Personnel Qualifications. Key personnel consists of the positions listed below and these individuals must be deployed. The individuals that fill these positions may not be dual-hatted with each other. These key personnel must have a Secret Security Clearance prior to deployment and be able to maintain a Secret Security Clearance throughout deployment. They shall have a minimum of 1-year experience managing multiple teams working in remote environments.

Project Manager. The Contractor shall designate a Project Manager (PM) for the overall contract who provides a single Point of Contact (POC) for the KO, provides programmatic reporting to USACE, and can address overall management and contracting issues. This individual shall have at least 3 years experience in electrical contract project management on programs similar in size and complexity to the effort described in this PWS. Any subsequent change in PM must be approved by the KO.

Programmatic Reporting includes but is not limited to executive summary “dashboard” information showing trend analysis and projections for each location where TF SAFE personnel are working. This report will be tailored to the information requirements of the COR and the Officer In Charge (OIC) of TF SAFE and may change based on operational needs.

Quality Control Manager. The Contractor shall designate a Quality Control Manager with documented training and licensure as an electrician in directly related work, and who can address overall quality management, quality control/assurance, quality auditing, or process improvement. The Quality Manager assures overall quality of contract deliverables and general contract compliance. Contractor shall propose one QC manager per 9 fielded electrical inspection teams.

Property Manager. The Contractor shall designate a Property Manager who shall, in conjunction with designated Government representatives, be required to maintain up-to-date Government property records and inventory of property for all GP/CAP. The Contractor’s Property Manager shall maintain accounting documentation regarding the issuance of GP/CAP to all Contractor employees or subcontractors in accordance with FAR Clause 52.245-1 and 52.245-9. The Contractor’s Property Manager shall coordinate with other Contractor property personnel, and designated Government representatives, as applicable, regarding the management and accounting of GP/CAP. The Contractor’s Property Manager shall at a minimum be a Certified Professional Property Administrator (CPPA); however, a Certified Professional Property Manager (CPPM) is preferred.

Site Safety and Health Officer. The Contractor shall designate a Site Safety and Health Officer (SSHO) in accordance with EM 385-1-1 Safety and Health Requirements Manual.

Electrical Engineer, shall as a minimum be either 1) A registered professional engineer (P.E.) who has passed the electrical engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES) or 2) A registered P.E. in a related engineering discipline with a minimum of 5 years experience, dedicated to electrical engineering that can be verified with documentation.

The Electrical Engineer is responsible for developing inspection criteria, electrical designs; performing technical reviews of electrical designs developed by architectural-engineering firms (A-E) or government organizations and resolving electrical design related problems arising during construction and inspection by TF SAFE inspection team.

The Contractor shall provide an Organization Chart showing key personnel for the Contractor’s Teams. At a minimum, the organizational chart shall identify for the key personnel identified above and any subcontractors their responsibilities, structure and lines of authority. All Key Personnel shall be forward deployed. Every Key Personnel Position must be filled with one person, dual-hatting is not acceptable.

2.4 Personnel Qualifications

Staffing shall include a minimum of 18 (1/Team) Master Electricians with the remaining field personnel meeting the Journeyman Electrician requirements. To satisfy safety considerations and to ensure the work is in compliance with code, each electrical team shall consist of at least 2 personnel meeting the following qualifications:

Master Electrician. Licensed Master Electrician by U.S. state, municipality, or territory or equivalent qualifications/certifications for states that do not issue licenses with at least 5 years of experience or UK equivalent, Level 4 NVQ or SVQ Diploma in Installing Electro Technical Systems and Equipment from an accredited organization registered with the Office of Qualifications and Examinations regulation in the United Kingdom.

Journeyman Electrician. Licensed Journeyman Electrician by U.S. state, municipality, or territory or equivalent qualifications/certifications for states that do not issue licenses with at least 5 years of experience or UK equivalent, Level 3 NVQ or SVQ Diploma in Installing Electro Technical Systems and Equipment from an accredited organization registered with the Office of Qualifications and Examinations regulation in the United Kingdom.

Ratio U.S. / UK of approximately 50% / 50% is needed.

US electricians shall be eligible for a Secret clearance. UK electricians shall be eligible for Limited Access Authorization (LAA). At Least 4 personnel shall be eligible for a NATO Secret clearance.

2.5 Standards shall include the following as applicable:

Unified Facilities Criteria (UFC) 3-520-01, 2010, Interior Electrical Systems, National Fire Protection Association (NFPA) 70-2008, National Electrical Code (NEC) for 60 Hz systems, and British Standard 7671, 17th edition (BS7671, 17th Ed) for 50 Hz systems.

2.6 The Operations Center is based on Camp Arifjan, Kuwait. The distribution of personnel to support the operations center shall be based on the operational priorities provided by TF SAFE via the COR. Staffing under this task shall include all requisite electricians, project managers, administrative support, property management, safety, and quality control personnel. The regional operations center is intended to function as a major hub for movement of electrical teams for all assigned tasks to other bases. Upon completion of assessments, updates and/or repairs on any base, personnel may be shifted at the direction of the COR based on KO priorities. Personnel movement from one location to another will be under the direction of the KO, COR and/or TF SAFE customer based on priorities for coordination of base support and anticipated work completion schedules. The contractor shall maintain existing office facilities and storage facilities for operations at the operations center. The contractor shall provide the operations center office facilities with communications uplink, phone, internet service, and a working office environment including computers and office equipment, as required.

2.7 The work shall be on U.S. occupied or pending U.S. occupation buildings, structures, and facilities from the interface with the exterior electrical distribution system to the connection/termination point for each end use branch circuit load. The interface with the exterior electrical distribution system is the service entrance conductor termination point at the nearest low voltage system power source (or separately derived system) providing the electrical service entrance to the facility. The work shall include electrical distribution equipment switch boards, distribution boards, panel boards, load centers, motor control centers, disconnect switches, transfer switches, transformers, electrical equipment and premise wiring as defined in NEC Article 110. The work shall include all commercial and tactical power systems for all temporary and permanent structures. In this PWS, Low Voltage refers to the definition of “Low Voltage System” in UFC 3-520-01 appendix D-2: Definition of Terms.

2.8 Work shall be conducted across CENTCOM AOR/CJOA. If the contractor support is required in a country within the CENTCOM AOR with additional uplifts, those uplifts will be accounted for under Task 5A.

2.9 While there is not a design element in this contract, the Contractor shall serve as subject matter expert to review, and inspect electrical installations to ensure code compliance for new construction that is in progress or completed.

2.10 Weekly Status Reports. Provide consolidated comprehensive weekly status reports consisting of full identification of the personnel performing work under this contract, their location, the number of facilities inspected, quality control checklists/reports, updated status on each LHS issue reported, and any impacts to the effective performance of the assigned tasks encountered by the crew. This will include any health issues, enemy contact, transportation delays, indirect fire warning system responses, injuries, improper encounters with US Military or civilian contractor personnel, or other items that are of importance to the staff. Significant events will be reported with an initial report, followed up as soon as possible with a detailed report.

2.11 Inspection and Repair Reports. Directed Reports will include a summary of activities, deficiencies noted, photographs, and any immediate protective measures taken to isolate personnel from any identified LHS hazards with their locations. Reports of repairs made and EBOM consumed will be submitted daily. The contractor shall establish and maintain a database of facilities inspected, deficiencies identified, and repairs made.

2.12 Provide daily Personnel Status Report for theater reporting requirements.

2.13 Facilities over 10,000 sq ft shall be assessed for manpower and time requirements to execute the task. The Contractor shall provide a rough order of magnitude estimate of materials and labor required to complete the task. Contractor shall proceed upon authorization from TF SAFE via the COR for electrical Inspections and LHS hazard and on-going electrical distribution repair services.

2.14 Project and Plan Review The contractor shall review plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the appropriate codes/standards and UFC’s. The contractor shall participate in project charrettes and design reviews to ensure electrical safety standards and criteria are adequately incorporated in project designs and cost estimates from the initiation of the project till completion. Project and plan reviews shall be performed by qualified personnel.

3.0 Task 3, Fire Safety Assessment and Training Program (FIRM FIXED PRICE) The contractor shall field mobile teams capable of implementing fire assessment and training requirements of this task simultaneously at multiple sites throughout the CENTCOM AOR along with a Fire Safety Assessment/Brigade Training Manager, Fire Protection Engineer, and Fire investigator plus other requisite management, technical, and administrative support to accomplish the work indicated herein.

The contractor shall add one additional Fire Protection Engineer who will be dedicated to Camp Arifjan, Kuwait. The FPE will be utilized heavily for design review for the following disciplines:

· Water-Based Fire Suppression Systems design

· Special Hazard Systems design

· Fire Detection and Alarm Systems design

· Smoke Management Systems design

· Explosion Protection and Prevention Systems design

· Means of Egress design

Subtask 3A, base package of 3 teams of Fire Inspectors. Contractor shall field mobile teams capable of implementing fire assessment and training requirements of this task simultaneously at 3 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Subtask 3B, increase base package with addition of 2 teams. Contractor shall field mobile teams capable of implementing fire assessment and training requirements of this task simultaneously at 2 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Subtask 3C, increase base package with addition of 2 teams. Contractor shall field mobile teams capable of implementing fire assessment and training requirements of this task simultaneously at 2 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

Option Subtask 3D, increase base package with addition of 2 teams. Contractor shall field mobile teams capable of implementing fire assessment and training requirements of this task simultaneously at 2 facilities throughout CENTCOM for a period of twelve (12) months along with the requisite management, technical, and administrative support to accomplish the work indicated herein.

3.1 Key Personnel Qualifications.

Fire Safety Assessment/Brigade Training Manager, shall as a minimum be NFPA Fire Officer IV certified, Fire Instructor III certified, Inspector II certified, Hazmat IC certified, preferably have a BS degree, and have 10 years of relevant experience.

Fire Protection Engineer, shall as a minimum be either 1) A registered professional engineer (P.E.) who has passed the fire protection engineering written examination administered by the National Council of Examiners for Engineering and Surveys (NCEES) or 2) A registered P.E. in a related engineering discipline with a minimum of 5 years of experience, dedicated to fire protection engineering that can be verified with documentation.

The Fire Protection Engineer is responsible for developing inspection criteria, fire protection designs; performing technical reviews of fire protection designs developed by architectural- engineering firms (A-E) or government organizations and resolving fire protection design related problems arising during construction and inspection by TF SAFE inspection team.

Fire Protection Inspector, shall as a minimum be certified at the levels requested in accordance with DODI 6055.06-M, be a NFPA certified Fire Officer I, Fire Instructor II, and Fire Inspector II.

Fire Investigator, shall as a minimum be qualified and trained per NFPA 1033, Fire Investigator Professional Qualifications.

3.2 Assessments and training shall be conducted across CENTCOM AOR as requested. The sites are distributed throughout CENTCOM AOR and will necessitate travel between the sites. The distribution of fire assessment teams shall be based on the operation priorities provided by CENTCOM via the COR. The Contractor personnel will fly on available Military and Military Controlled Aircraft or Military controlled convoys while in country. The contractor’s support staff shall be located at a single country-wide operations center that may be collocated with the electrical program staff at the Kuwait Base. Staffing under this task shall include all requisite management and technical fire protection disciplines with all administrative support provided as part of Task 2- Electrical Assessment, Update and Repair. The contractor shall perform preventive maintenance and repair of Compressed Air Foam Systems (CAFS) when inspecting or training on facilities where they are present.

3.3 The contractor shall manage a database of fire prevention and investigation reports. The database shall consist of a National Fire Incident Reporting System (NFIRS) or equivalent DOD fire reporting system computer software program and shall collect fire incident reports, investigations, risk assessments and assessment data in a central repository if applicable.

3.4 The contractor’s mobile team support and reports shall comply with the following subparagraphs:

Fire/life safety risk assessments. Mobile teams will conduct fire/life safety risk assessments at assigned bases within the AOR. A government provided computer software system shall be used to collect risk assessment and assessment data in a central repository. Risk assessments shall include the following:

· Overview assessment of general fire hazards and fire prevention measures at each base. Provide pictures of violations and provide forward operating Base (FOB) POC and AOR Fire with reports upon completion.

· Overview assessment of fire and emergency services at each base.

· Input/review of fire safety assessment reports as provided by the Government.

3.4.1 Assessment and testing of fire protection systems. Mobile teams will provide assessment and testing of fire protection systems and equipment in accordance with NFPA codes/standards and UFC 3-601-02, October 2010. A government provided computer software system shall be used to collect assessment and testing data in a central repository. Assessments and testing shall include:

· Periodic or as directed, visual assessment of fire alarm, detection, and fire suppression system equipment.

· Periodic or as directed, operational tests of fire protection systems, including: fire sprinkler systems; fire protection water distribution systems and equipment; fire alarm systems; kitchen hood fire suppression systems.

· Witness fire protection systems acceptance tests for new construction projects.

· Assess facility fire alarms, detection, and fire suppression systems in AOR for corrections and maintenance requirements to insure the proper operation of the systems. A brief fire alarm, detection, and fire suppression system report will be submitted for each facility assessed that summarizes the current conditions, analysis of system performances, recommendations for corrections, maintenance, and estimated cost to have the system certified.

3.4.2 Fire Brigade and Fire Warden Training. The mobile teams will provide training for the Fire Brigades and Fire Wardens. The training will generally consist of instruction as required by NFPA 1081: Standard for Industrial Fire Brigade Member Professional Qualifications, 2012 Edition. Training will address as a minimum, the operations and maintenance of: fire apparatus; CAFS (man-portable, wheeled, and vehicle mounted); fire department communications, personal protective equipment (PPE), apparatus, tools and equipment and topics to include fire ground operations, fire behavior, fire attack operations and site specific hazards. The Contractor shall provide all training materials, labor, and equipment to include computer IT equipment. Additionally the training shall include the following:

· Contractor shall train on functions that fire brigade/fire warden members are expected to perform. Such training and education shall be provided to fire brigade/fire warden members before they perform fire brigade emergency activities.

· Fire brigade leaders shall be provided with training and education which is more comprehensive than that provided to the general membership of the fire brigade.

Preparation of lesson plans to support the Fire Brigade/Fire Warden Training Outline provided in Attachment C.

· Conduct Live-burn Training (Class A material only) at regional training areas that meet local environmental standards to provide realistic proficiency training on fuel fires, common structures and vehicles found within the AOR when possible.

· Fire Brigade/Fire Warden Training shall be recorded on a DA Form 5377-R (Fire and Emergency Services Training Record) or printable computer generated equivalent and stored in a central repository. Attendee’s name and signature is required for each session. Training data shall also be duplicated and stored in an MS Excel spreadsheet, stored with backup and provided to the government on a monthly basis and upon request. The contractor shall also maintain individual training records that contain, at a minimum, a record of fire fighting training accomplished (DA Form 5377 or equivalent), DOD Firefighter Certifications, Medical Education Training and Certifications, driver’s training information, and Army and Installation Training Requirements. The individual training record may be maintained in an automated format.

· The contractor shall report any serious injuries, equipment shortfalls, or training delays impacting the performance of training to the COR for corrective action. Safety measures shall be taken to protect personnel from any LHS hazards. Exercises will be pre-briefed to the COR. in accordance with NFPA 1500 with emphasis on safety procedures.

· Some training may occur via Video Teleconference or other technological means and the written concurrence of the COR.

· The Fire Brigade/Fire Warden Program personnel shall be distributed as directed by the government with a Program Management Office located in Kuwait in order to closely coordinate with the Installation Fire & Emergency Services Office.

3.5 Project and Plan Review. The contractor shall perform fire protection review of plans for military construction projects, facility modernization, rehabilitation programs, or self-help projects for compliance with the NFPA codes/standards and UFC’s. The contractor shall participate in project charrettes and design reviews to ensure fire safety standards and criteria are adequately incorporated in project designs and cost estimates from the initiation of the project till completion. Project and plan reviews shall be performed by the Fire Protection Engineer.

3.6 Fire incident investigation. The contractor shall provide fire investigation services to ensure that proper investigation of fire related incidents and reports are accurate and completed in a timely manner. Fire investigation services shall include:

· Perform fire investigations and complete Fire Investigation Reports for all fires that cause a death or more than $10,000 in damages to equipment or real property, serious injuries, fire protection system failure, fire bombings, fire sabotage, or critical operations incidents, or as directed by the KO. Fire investigations shall attempt to determine probable cause and origin and contributing factors. Fire Investigation Reports shall include a supplemental technical investigation (STI) per NFPA 921, Fire and Explosion Investigation Guide.

· Input fire investigation data into a National Fire Incident Reporting System (NFIRS) or equivalent DOD fire reporting system computer software program if applicable.

Provide notification, if completed, Fire and Emergency Incident Response Report, in accordance with the National Fire Incident Reporting System (NFIRS) format, is submitted by the responding fire department within 14 days of the incident and forwarded through the chain of command. Obtain Fire Chief’s report of any fire related incident involving an injury or fatality, equipment, or real property damage over $100,000 and any general and flag officer quarters fire submitted on DA Form 7621 (Major Fire Report From Installation/Garrison through Regions to Higher Headquarters). Coordinate these reports with the local Provost Marshal to avoid conflict with the serious incident report (SIR) submitted under AR 190–45, Law Enforcement Reporting.

· Provide electronic notification to the KO within 24 hours of any reported fire incident.

· Fire investigations shall be performed by certified fire investigators that are qualified and trained per NFPA 1033, Fire Investigator Professional Qualifications.

4.0 Task 4 - Internet Services and Satellite Communications (FIRM FIXED PRICE)

4.1 Internet Services. The contractor shall have a reliable internet subscription to support each regional operations center identified in the PWS under Task 2- Electrical Assessment, Update and Repair and several other locations that the Inspect/Repair Mission will have a major presence for an extended duration. This internet subscription shall be completely independent from and not interfere with, violate, interconnect with or otherwise be associated with any other internet or other communications systems present (i.e. NIPR, SIPR, or others). The use of this internet subscription at several different locations is intended solely for the purpose of supporting the work of the Electrical, Inspections and Repairs Program, in CENTCOM AOR. The contractor shall provide office facilities with internet service to support one Government CORs and/or PM Forwards.

4.2 Satellite Communications. In order to insure full capability of communicating throughout the Theatre, the contractor shall have satellite phone capabilities for key personnel identified on each team. The KO, at their discretion has the authority to limit the number of satellite phone capabilities for use based on recommendation by the COR. The KO shall approve all satellite communication capabilities prior to costs being incurred. The contractor shall provide satellite phone capabilities for the Government CORs and/or PM Forwards, as required based on the operation priorities provided by the COR. Satellite phone capabilities will be used in emergency scenarios when no other method of communication is available.

NOTE: It is understood that the contractor is expected to perform all maintenance, repair, update and upgrades to the IT system. This is expected to be included in the FFP for Task 4 - Internet Services and Satellite Communications.

5.0 Task 5 – Consist of A) Other Direct Costs (ODC) and B) Travel (FIRM FIXED PRICE – OVER AND ABOVE TASKS)

Specific Task Requirements: If authorized by the KO, the contractor will submit a purchase order request (POR), outlining the costs for support of the electrical and fire safety assessments with training and repairs program services, which will be reviewed by the PM, the Government Property Administrator, and approved by the KO. After the KO has approved the POR, the Contractor shall execute the POR as approved. All work shall be performed in accordance with the PWS and the approved WP/APP.

Costs for this CLIN are initially estimated at the not to exceed (NTE) amount of $1,000,000 (NTE $800,000 for ODC and NTE $200,000 for Travel). This task will only be funded as the requirement is identified. No costs are to be incurred by the contractor under this task without recommendation from the COR and by approval of the KO. This estimated amount will be tracked by the contractor, COR, and KO. If the contractor’s requests reach 75% of this estimated amount, a written notification shall be sent to the COR, Government Project and Program Managers, and the KO

5.1 Task 5A) ODC - The Government expects the following ODC to support the Electrical and Fire Safety Assessments with Training and Repairs Program.

5.1.1 Any open market item that exceeds $3,500.00 requires at least three competitive quotes for each item in order to determine price reasonableness. The information shall be provided to the KO for evaluation, fair and reasonableness determination, and approval prior to it being provided via this CLIN. If there is no competition available, other information such as historical pricing, published catalog pricing, etc. must be provided to support the quoted price(s) unless it is considered sole source at which time sole source documentation will be required.

5.1.2 Minor Construction, individual projects not to exceed $750K, which are incidental to the service contract may be authorized by the KO, as required to facilitate the TF SAFE mission. No minor construction is to be performed without prior KO authorization.

5.1.3 Intra-Theater Transportation - The Contractor shall provide management and operation of intra-theater transportation operations. The Contractor shall be responsible for managing the intra-theater transportation program (including multiple contractors and/or customers) of GFP EBOM for all TF SAFE inspection/repair teams. Transportation Movement Requests (TMRs) through the regional Movement Control Team (MCT) will be the primary source for intra-theater transportation. However, the Contractor shall provide transportation using host nation trucking companies when necessary for time sensitive delivery as approved by TF SAFE, the COR and the KO. No costs are to be incurred by the contractor under this task without recommendation from the COR and approval of the KO. Responsibilities under this task include:

1. Submit TMRs through regional MCTs.

2. Submit remission, rerouting, and cancellation requests through the MCTs, as necessary.

3. Submit HNT information requests and complaints, as necessary.

4. Maintain and report status of all EBOM movements until received by teams at destination.

5. Establish transportation support with host nation trucking companies for delivery of time sensitive material when approved by the government. Coordination with the host nation trucking company shall be the sole responsibility of the contractor.

5.2 Task 5B) – Travel – Travel requirements cannot be forecasted at this time. The contractor must receive approval from the COR prior to any travel and all travel must be in accordance with the items and rates allowable under the Federal Travel Regulations (FTR). The contractor shall prepare and submit a trip report for each trip, to be included in the monthly status report. Profit is not allowable on travel costs.

6.0 Task 6 - Phase-Out and Demobilization (FIRM FIXED PRICE)

The contractor shall execute the overall strategy and approach for demobilization to ensure a smooth and seamless transition of personnel and equipment for orders. The timeline for phase- out is 30 days after the contract end date. During the phase-out, the Contractor shall complete all required and associated tasks to completely demobilize and/or transition personnel and assets. Method of demobilization shall be approved by the KO. At a minimum this task should include:

· Demobilization of personnel and any associated actions

· Turn-in badging for all project personnel

· This includes DOD Common Access Cards (CACs), and all applicable Base, Flight line, Escort, ECP, Meal Card, etc. badging documents and/or cards project personnel were issued for this project

· The Contractor shall ensure that base specific badging is turned into the appropriate base POC.

· 100% accountability audit and transfer of Government Property

· Demobilization of contractor provided equipment and materials

The proposed FFP should include all of the contractor’s phase-out to include demobilization costs as recovery of costs will be limited to only those proposed.

7.0 Task 7 - Contractor Manpower Reporting (FIRM FIXED PRICE)

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report contractor manpower information (including subcontractor manpower information) required for performance of this contract. The contractor shall submit all the information required in the format specified at the following web address: https://cmra.army.mil/default.aspx

7.1 The Contractors shall fill in the required information on the website, fields are shown below:

1) Contract Number

2) Delivery Order Number (if applicable)

3) Task Order Number (if applicable)

4) Requiring Activity Unit Identification Code (UIC)

5) Command

6) Contractor Contact Information

7) Federal Service Code (FSC)

8) Direct Labor Hours

9) Direct Labor Dollars

10) Location Information (where contractor and subcontractors (if applicable) performed the services.

7.2 Reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 15 October of each calendar year.

7.3 If your particular contract crosses fiscal years, 2 entries must be made to capture the data for the contract period; for example if the contract start date is 1 January 2007 and ends 31 December 2007, the data for the period from 1 January 2007 through 30 September 2007 shall be entered not later than 15 October 2007 and the period 1October 2007 through 31 December 2007 shall be entered not later than 15 January 2008.

8.0 Other Requirements. The following requirements are applicable to all Tasks.

8.1 Deliverables and Other Misc Information

(calendar days and work weeks)

8.2 All personnel will be required to have a valid passport for the entire period of performance of the individual’s presence in CENTCOM AOR. The Contractor is responsible for ensuring that all personnel have all appropriate documentation and meet requirements to enter and work in each country.

8.3 Kick-off meeting: One day meeting will be held to brief key personnel on background information relevant to the assessments and to coordinate contract efforts. To save travel efforts, this will be done via VTC at key locations, prior to personnel pushing out from hubs to the work areas.

8.4 US/Allied Forces Camp Access Procedures: The contractor shall obtain temporary installation access passes through the KO or the COR. The contractor shall allow a minimum of 5 working days to process passes through the Pass and ID section. To obtain temporary passes; the contractor must submit a copy of the Civil ID with a level 18 working code for each worker, a copy of the workers’ passport showing the country’s visa, and a completed Pass Request Form. The above-mentioned form can be obtained at the Pass and ID Section. Additionally, the contractor must identify all the workers’ sponsors and have an individual letter for each applicant from their sponsor authorizing their employees to work for the contractor and accepting responsibility. It is the responsibility of the Contractor to screen employees for countries of concern. Citizens of the following countries Cuba, Iran, Iraq, Libya, Democratic People’s Republic of Korea, Sudan and Syria are prohibited access to the installation. Citizens of the following countries Russia, People’s Republic of China, and Socialist Republic of Vietnam are permitted to apply for installation access; however, a name-check with the U.S. Embassy must be conducted. The contractor shall obtain CACs for all US Citizen employees. For those personnel using the CRC or IRDO, personnel should make every attempt to get issued their CAC before coming to the CRC at a local RAPIDS site (http://www.dmdc.osd.mil/rsl/owa/home). The CAC Card will provide an acceptable form of identification for Meals at many locations and specific access to base facilities and support functions. The contractor shall carry a Letter of Authorization (LOA) issued by the KO through Synchronized Pre-deployment Operational Tracker (SPOT) along with the CAC.

8.5 To minimize excessive travel time, personnel may be housed and messed at the…